• Provide general HR support and advice to staff and line management by responding to written, email and telephone enquiries in a range of areas including recruitment and the application of HR policies and procedures
• Manage the recruitment process as vacancies arise across the organisation including the selection of the most appropriate media channels for advertising
• Prepare and issue new starter packs and all other forms of correspondence to staff, including notification of changes to pay and terms and conditions of employment, family leave, leaver documentation, etc
• Carry out calculations about pay, annual leave and redundancies
• Assist the Head of the HR Service Centre and members of the Corporate HR team in managing relationships with various suppliers
• Responsibility for coordinating monthly payroll and pension administration and changes
• Input and maintain personnel and payroll data into relevant databases, ensuring that information is accurate and timely
• Build and maintain strong working relationships with staff, management, the corporate human resources team and service providers
• Generate purchase orders on the Finance system
• Undertake other roles and administrative duties 

Skills: HR Support, Recruitment Management, Policy Knowledge, Payroll Coordination, Data Entry, Staff Communication, Contract Preparation, Vendor Liaison

• Assist with day-to-day operations in the Recruiting Team, like organizing interviews and advertising roles
• Ensure a great candidate experience while replying to recruitment queries and communicating with candidates
• Take over the administrative task in the onboarding of new employees
• Support team in various projects to evolve the Talent Acquisition process, tools, and communication to make an employer of choice
• Provides routine support services within the assigned area of Human Resources, such as recruitment, benefits, training, salary administration and employee records, and/or general assistance
• Greets visitors, answers phones, takes messages, routes calls and follow-ups, responds to inquiries, and/or refers
• Responsible for the maintenance of employee records, including status updates, terminations, and new hires
• Performs reviews and verification of data on employee information system, files, and/or forms
• Specializing in the area of salary administration, which includes evaluating and processing a variety of payroll documents, changes, terminations, and reports
• Assists in the collection of employee information for reports and statistical research
• Answers employee questions and troubleshoots issues concerning the assigned area

Skills: Interview Coordination, Candidate Support, Onboarding Admin, Talent Projects, HR Services, Record Maintenance, Data Verification, Payroll Processing

• Comply with all safety and health standards, and all rules, regulations, and orders that apply to the individual's position, actions, and conduct
• Provides para-professional services in HR generalist areas, including recruitment, retention, job evaluation, compensation, benefits, and employee record keeping
• Provides technical support for pay and benefits program development
• Provides support for Welfare and Pension Plans
• Calculates retirements and verifies for accuracy
• Monitors and assists with Compensation and Benefits policy and procedure
• Maintains HRIS and other records and data
• Coordinates and educates employees on benefits
• Works actively to contribute to improved staffing plans and recruitment initiatives
• Works on special projects
• Provides administrative support including for e.g. evaluations, license verifications and reports, background checks, job postings, travel itineraries, and other areas
• Provides back-up support to Payroll functions
• Helps administer payroll and status changes
• Assist with Payroll policy and procedure development
• Maintains HRIS and other records and data in STAR and other software and applications
• Maintains the Position Manager system and processes applications
• Provides substantial employee customer service

Skills: HR Generalist Support, Benefits Coordination, Payroll Assistance, Record Management, HRIS Maintenance, Recruitment Support, Compensation Monitoring, Employee Service

• Responsible for monthly attendance checking
• Maintain leave management including leave entry and filing
• Data input and migration on HRIS with accuracy
• Support for HRIS enhancement
• Assist in the recruitment process including posting a job ad, screening CVs, and arranging interviews
• Handling a recruitment agency in a professional manner
• Assist in the enrollment of training courses
• Support the team with other ad-hoc tasks 
• Carry the role and responsibility of Contractor Labor Officer
• Maintain a record for Sub-Contractors' workers
• Conduct a check of the payroll record submitted by Sub-Contractors
• Conduct monthly on-site inspection

Skills: Attendance Tracking, Leave Management, HRIS Entry, Recruitment Support, Agency Coordination, Training Enrollment, Contractor Oversight, Site Inspection

• Assist the HR team with the hiring process, including submitting job postings online and helping manage the candidate interview process
• Maintain employee confidence and protect operations by keeping information confidential
• Handle employee requests regarding company policies and Human Resources needs
• Provide clerical and administrative support to the Human Resources team
• Respond to reference checks and verifications of employment status
• Help perform proper drug testing for new and current employees
• Create and distribute new-hire packets
• Organize and maintain files and records(hard and soft copies)
• Answer general questions regarding company policy, benefits, and other HR functions
• Greet visitors and clients and offer assistance and direction
• Record all visitors and clients coming into the building-issue guest badges 
• Operate a multi-line telephone system by answering all incoming phone calls, determining the purpose of the call, and forwarding the call to appropriate personnel or department
• Support all departments with general clerical work, such as notarizing legal documents, scanning, filing, copying, faxing, etc.
• Answer all general questions about the company and provide visitors and callers with the company address, directions, and other information
• Receive, sort, and distribute mail to the appropriate employees

Skills: Hiring Support, Confidential Handling, Policy Assistance, Clerical Support, Employment Verification, Drug Testing, File Management, Visitor Reception

• Assist with basic HR inquiries
• Assist in the onboarding of new employees from start to finish
• Phone screen candidates for open positions
• Complete paperwork for new hires and separations
• Post for open positions using the ATS and other resources
• Review bills for accuracy and notify the relevant party of changes
• Review payroll before submission
• Update the payroll change form with the requested changes
• Handle employment verification requests as they arise
• Help maintain HRIS for assigned entities
• Maintain employee personnel files in an organized and orderly manner
• Ensure I-9 compliance and other record-keeping requirements

Skills: HR Inquiries, Onboarding Process, Candidate Screening, ATS Posting, Payroll Review, HRIS Maintenance, File Organization, I-9 Compliance

• Provide excellent client service to all level employees including plant and professionals
• Perform data entry for new hires and employee status changes for all MEGA employees
• Ensure the quality of data in HR systems is accurate and perform regular data quality checks
• Provide ad-hoc and recurring reports requested by the HR Team and/or management
• Ensure employee files are created, complete, and organized
• Provide employment confirmation letters
• Review and ensure content is updated on the HR Intranet
• Provide support in the development and execution of the learning and development curriculum for employees across all levels
• Provide support to the HR team on tasks and special projects 

Skills: Client Service, Data Entry, HRIS Accuracy, Report Generation, File Management, Employment Letters, Intranet Updates, Training Support

• Coordinates Human Resources functions within the School
• Responsible for coordinating all Human Resources functions, including, recruitment, hiring, and appointment/reappointment processes for staff, students, postdoctoral fellows, research associates and honorary faculty within the School
• Responsible for completing all administrative clerical tasks regarding human resources and personnel management for the School relating to Faculty, Staff and Students
• Reports to the HR Manager in SBME
• Communicates regularly with the School's faculty and staff, as well as staff from the Faculty of Medicine (HR and Finance), Faculty of Applied Science (HR), central Human Resources and Payroll
• Provides information to faculty and staff on current UBC human resources policies and practices, such as attendance and leave management, vacation and sick leave benefits, appointments and reappointments
• Advises faculty and staff on applicable collective agreement terms, including limited interpretation (e.g., sick/vacation accruals, notice periods, posting deadlines, etc.)
• Responsible for the full-cycle appointment and termination activities for all staff, faculty and students within the School
• Preparing, verifying, processing and tracking staff, student and non-bargaining faculty (e.g., post-doctoral fellow and visiting scholar) appointments and other employee changes using the Human Resources Management System (HRMS) and the Financial Management System (FMS)
• Responsible for ensuring funding for each appointment and coordinating with administrators for alternate PGs
• Records and manages HR procedures
• Assists HR Manager and Director, Strategic Planning and Operations, on projects
• Enters job descriptions, updates and maintains hiring documents and other required data into UBC systems, such as HRMS, Position Management, ePAF and eRecruit as well as submits job descriptions for classification and processes hires according to established guidelines
• Prepares, verifies and processes full-cycle paperwork related to appointments, reappointments, funding transfers, salary increases, promotions, transfer and severance notices, leave of absences etc. for all appointees within the School
• Tracks and follow-ups on problems related to appointments and processing
• Provides proactive support for appointments ending to ensure payroll accuracy
• Assists with staff recruitment activities, which include short-listing candidates, scheduling employment interviews and testing, participating on interview panels, completing reference checks and preparing offer letters
• Responsible for ensuring sufficient funding to support appointments and solicits appropriate financial approvals for workflow, verifies salary entitlement, benefits eligibility and employee eligibility for the role
• Responsible for running and maintaining 3-month ending reports, ensuring all appointments are extended without a break in pay and maintaining the database by entering, updating and retrieving data
• Responsible for communicating with Payroll, Human Resources, and the Dean's Office to investigate and solve complex payroll and personnel discrepancies
• Ensures integrity of employee records when entering data (ePAF), updating, and retrieving data as well as with the maintenance of paper files
• Prepares complex reports and analyses
• Maintains all personnel data in HRMS
• Maintains and updates electronic mailing lists and corresponding spreadsheets for SBME faculty, staff and students
• Assist the HR Manager with immigration and subsequent issues
• Arranges catering, schedules committee meetings, and takes minutes

Skills: HR Coordination, Recruitment Support, Appointment Processing, HRMS Management, Policy Advising, Payroll Liaison, Record Accuracy, Report Preparation

• Support all internal and external HR related inquiries or requests
• Maintaining and securing the employee electronic filing system
• Update file audits to ensure that all required employee documentation is collected and maintained
• Keeping PTO Tracker up to date
• Prepare and coordinate training sessions and seminars
• Produce and submit a report on general HR activity
• Oversee the completion of compensation and benefit documentation
• Schedule meetings, interviews, HR events and maintain agendas
• Maintain the HR Department organized
• Serve as the point of contact with vendors and temp agencies

Skills: HR Support, File Maintenance, Audit Updates, PTO Tracking, Training Coordination, HR Reporting, Benefits Processing, Vendor Liaison

• Sourcing candidates via multiple channels (Web advertising, referrals, agencies, LinkedIn, etc.)
• Providing support to implement the strategic talent pipeline strategy
• Onboarding new recruitment/HR suppliers (recruitment agencies, contractors, service providers), including ensuring we have agreed terms
• Keeping the applicant tracking system (ATS), PeopleHR, up-to-date so we can track progress
• Supporting annual processes including promotions, career conversations, salary reviews, annual workforce and succession planning
• Supporting equality, diversity and inclusion initiatives
• On-boarding new joiners process from sending out emails and new joiner documents, creating welcome packs and new joiner administration
• Preparing inductions from updating slides, booking in presenters, printing packs, liaising with departments so relevant information is passed to line managers and operations team
• Setting up Learning and Development sessions and booking external conferences and training
• Creating a programme of weekly rotations
• Updating employee files on the People HR system
• Sending out weekly staff news
• Managing Partner holiday diaries
• First point of contact for HR queries and referring to the right person in the HR team to respond or help with responses
• Supporting the HR Advisor on annual processes such as Christmas leave, benefit roll-outs and wellbeing initiatives throughout the firm
• Supporting the Head of HR with general administration and research

Skills: Candidate Sourcing, ATS Management, Onboarding Support, Induction Prep, File Updating, L&D Coordination, HR Queries, Process Support

• Onboarding and induction of new employees
• End-to-end management of the Employee appraisal processes
• Provide admin support for employee relations cases including preparing case packs, taking minutes during hearings, and supporting with invite and outcome letters
• Undertake all generalist HR Admin duties required daily
• Acting as the first point of contact for dealing with all recruitment enquiries
• Recruitment administration including preparation of adverts, candidate screening, arranging and supporting interviews, processing references, etc.
• Promote the use of the ALPLA corporate recruitment portal
• Dealing with recruitment agencies and building relationships
• Provide admin support to the HR and Training functions

Skills: Onboarding Support, Appraisal Management, Case Administration, HR Admin, Recruitment Inquiries, Candidate Screening, Portal Promotion, Agency Coordination

• Assist in recruiting and interviewing employees to fill vacant positions based on departmental requirements
• Inform applicants of compensation and benefits, work schedules, working conditions, company policies, and other related information
• Maintain and update record of insurance coverage, retirement plan, attendance, vacation and sick time which is available or used and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations to aid HR Manager in preparing reports for employee turnover, worker’s comp claims, unemployment, safety bonuses, group insurance, and state labor force surveys
• Compile payroll data such as hours worked, taxes, safety and attendance bonuses, insurance and other deductions to be withheld
• Enter data into the computer for computation of wages, deductions and posting to payroll files
• Record pay rate changes or changes concerning transfers of employees between departments in the computer and file
• Addition of new employee information such as name, address, department, the rate of pay, and the number of exemptions claimed
• Assist in the Distribution of payroll checks
• Assist in employee separation notices and related documentation
• Assist in New Hire Orientation and make ID badges
• Report weekly manhours by department, 401k, and loan, and P/R general ledger audit report
• Maintain hourly personnel, medical, and FMLA files
• Respond to unemployment claims, verifications of employment and orders of wage garnishments and wage assignments
• Regular and timely attendance is a requirement for all employees

Skills: Recruitment Support, Benefits Explanation, Record Maintenance, Payroll Entry, Data Updates, Check Distribution, Orientation Assistance, Claim Responses

• Assist the team in recruiting activities, such as scheduling and coordinating interviews
• Perform a variety of administrative duties, including printing, filing, and processing various documents and recognition awards
• Complete projects related to retrieving information from files or reward inventory to coordinate and resolve a backlog as team members return to the office
• Assist in the auditing of data and documents
• Cleaning up and organizing the HR storage room
• Labeling, sorting, and filing of team member files
• Prepare records retention boxes for shipment
• Greet visitors to the main office and direct them to the appropriate personnel
• Complete employment verifications, unemployment claims and assist with garnishment entry
• Assist the HR Team in achieving full legal compliance within filing, data entry, paperwork, and obtaining records
• Support employment engagement activities including but not limited to birthdays, anniversaries and other committees

Skills: Interview Scheduling, Document Processing, Data Auditing, File Organization, Visitor Reception, Employment Verification, Compliance Support, Engagement Activities

• Enters, processes, reviews and approves all attorney personnel changes in Workday, including e.g., new hires, bar leaves, FTE changes, practice group changes, promotions, promotion eligibility years, office transfers and departures
• Document approvals and sending confirming emails
• Responds to ad hoc questions regarding basic data in Workday and generates basic reports
• Coordinate the attorney departure process for all offices
• Updates and maintains intranet (Connections) pages and supports knowledge and document management initiatives for legal recruiting, evaluation and compensation teams
• Provides administrative support for legal recruiting, evaluation, and compensation teams, including processing expense reports, reimbursement requests, check requests, travel arrangements, etc. 
• Assists with tracking expenses and provides administrative support for the budgeting process for legal recruiting, evaluation and compensation teams
• Provides administrative support for the Associate and Counsel Committee, including scheduling monthly committee meetings, quarterly town hall meetings, preparing agendas, drafting minutes and updating committee materials
• Provides support for HR email inbox, including answering basic questions from attorneys and business professionals and escalating others 
• Present at work during regularly scheduled working hours and consistent with the Firm’s attendance expectations

Skills: Workday Processing, Email Communication, Data Reporting, Departure Coordination, Intranet Maintenance, Recruiting Support, Budget Tracking, Committee Scheduling

• Experience in a similar HR or administrative role
• Working knowledge of confidentiality and data protection requirements
• Able to work to high standards of quality and accuracy
• Highly organised and personable
• Independent user of Microsoft Office applications, especially Outlook, Excel, PPT and Word
• Fluent Hungarian, Good command of English (written and spoken)
• Knowledge and understanding of human resources management, employment law and administration
• Interpersonal and communication skills, problem-solving attitude
• Strong organizational skills, with an ability to prioritize important projects
• Phone, email and in-person communication skills
• Must pay attention to detail and accuracy
• Hardworking, organizational, resourceful, trustworthy
• High degree of integrity and confidentiality
• Ability to prioritize and multitask
• Ability to work in teams

Qualifications: BS in Organizational Leadership with 8 years of experience

• Highly professional and able to use good judgment and maintain a high level of confidentiality and sensitivity
• Able to work independently as well as part of a team, with flexibility and willingness to learn and to take initiative on a variety of tasks and projects
• Prior working experience in administrative
• Solid understanding of Microsoft applications, including Outlook, Word, PowerPoint, and Excel
• Demonstrates interpersonal and communication skills, both verbal and written
• Demonstrates strong interpersonal skills, accuracy, and attention to detail
• Great interpersonal skills and ability to interact with employees at different levels and locations
• Meticulous with a positive working attitude
• Strong listening skills and detail-minded

Qualifications: BA in Human Resource Management with 3 years of experience

• Able to be educated to A-level standard/NVQ level 3 or have an equivalent level of practical experience
• Able to demonstrate a broad experience in an administrator role within a service-oriented environment and be used to administering a high volume of tasks working to tight deadlines
• Excellent communication and interpersonal skills, exceptional levels of accuracy, and dedicated to a culture of driving continuous improvement
• Experience in using Microsoft Office
• able to demonstrate an understanding of confidentiality and data protection
• Self-motivated individual, passionate about Human Resources management
• Good command of spoken and written English, Cantonese and Mandarin
• Good communication and interpersonal skills
• Experience in data processing
• Experienced in working in various types of teams, and a good team player
• Good organizational skills, highly flexible and a fast learner
• Ability to work under pressure and a strict timeline

Qualifications: BS in Industrial Relations with 6 years of experience

• Experience in administrative and HR work
• Experience in human resources management acquired in large organizations
• Experience in a multi-cultural work environment
• Good working knowledge of HR policies, rules and regulations and processes
• Good analytical and problem-solving skills
• Excellent skills and knowledge in computer applications, e.g., MS Office
• Familiarity with the use of enterprise resource planning (ERP) systems
• Excellent communication and interpersonal skills
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds, and maintain a high standard of personal conduct

Qualifications: BA in Psychology with 4 years of experience

• Proficient in MS Office and computer applications
• Self-motivated, well-organized, and able to work independently
• Strong interpersonal and communication skills
• Ability to pick up trends and engage in social media platforms
• Excellent command of spoken and written English, and command of Putonghua
• Experience in HR Administration
• Must be able to work in a high-volume, fast-paced environment
• Customer service experience responding to inquiries, interacting with employees daily, maintaining documents, and providing support
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint

Qualifications: BA in Communications with 3 years of experience

• Solid understanding of Apple Macintosh
• Working knowledge of Mac OS
• Well-founded grasp of HRIS
• Proven knowledge of Human Resources (HR) Administration
• Experience with Background Checks
• Must have proficiency in Google Suite
• Capability to interact with all levels of staff in a rapidly changing environment while maintaining an approachable and appropriate demeanor
• Excellent verbal, written, and social skills
• Highly professional and able to use good judgment and maintain a high level of confidentiality and sensitivity

Qualifications: BA in International Relations with 2 years of experience

• Prior experience in a healthcare facility 
• Solid understanding of switchboard phones from 1-10 lines
• Demonstrated knowledge of Human Resources (HR) Administration
• Working experience in Confidential Documents 
• General familiarity with navigating basic office equipment and protocols
• Experience with Handling Confidential Information
• Deep understanding of Microsoft Excel
• Excellent verbal, written, and social communication skills
• Prior experience in office applications and software, as well as Human Resource Information Systems (HRIS)
• Experience handling confidential business matters and information with discretion

Qualifications: BS in Management Information Systems with 4 years of experience

• Experience in Administrative or Human Resources Assistance
• Experience in Data Entry, Management, Analytics, and Reporting
• Experience in Microsoft Office (Word, Excel, PowerPoint, Access, and Outlook)
• Ability to multitask successfully
• Ability to keep employee/business information confidential
• Ability to handle stressful situations with poise and professionalism
• Ability to consistently present a professional and positive image to internal and external customers
• Excellent communication, organizational, and customer service skills
• Must have strong attention to detail
• Experience in Human Resources
• Experience in Defense, Chemical Engineering, or Manufacturing
• Experience in Union Environments 
• Experience in Advanced Excel Functions 
• Experience in HRIS/HRMS 

Qualifications: BS in Human Services with 9 years of experience

• Experience in a professional team-oriented environment with a commitment to customer service
• Able to establish channels of communication at multiple levels and with diverse groups inside and outside the organization
• Data entry and report writing experience with an HR information system such as PeopleSoft
• Experience developing and analyzing surveys using online tools such as Qualtrics
• Experience working in an office setting for a mid-sized company 
• Proficiency in MS Word, Excel, PowerPoint and other Office applications, Oracle and Workday experience 
• Must have strong organizing and prioritizing skills, attention to detail
• Effective interpersonal, written and verbal communication skills
• Ability to demonstrate and maintain a high level of confidentiality

Qualifications: BS in Business Administration with 5 years of experience

• Proficient in ten-key, data entry, and mid-range computer systems
• Excellent written and verbal communication
• Ability to handle multiple tasks accurately and with minimal supervision
• Must be able to work closely and well with others in a team environment
• Ability to maintain a high level of confidentiality, diplomacy and the highest level of discretion
• Proficiency in Microsoft Word, Excel and PowerPoint 
• Experience/knowledge of or desire to work in the Human Resources field
• Previous experience with HRIS, UKGPro or other payroll systems
• Knowledge of federal regulations and commonly used concepts, practices, and procedures within the HR field

Qualifications: BS in Legal Studies with 4 years of experience

• Experience in a role related to Human Resources or Administrative support
• Strong proficiency with Microsoft Office including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Detail-oriented with the ability to work in a fast-paced environment while keeping composure
• High attention to detail and excellent organizational skills
• Possess a “can-do” attitude and desire to be helpful to others
• Flexible with the ability to balance multiple priorities appropriately
• Maintains a high level of confidentiality at all times
• Strong interpersonal skills, including professional written and verbal communication
• Working experience in UKG (formerly UltiPro) 
• Proficient in Microsoft Office products

Qualifications: BS in Labor and Employment Relations with 6 years of experience

• Knowledge and understanding of human resources best practices
• Able to work within a high-volume, fast-paced HR team
• Able to demonstrate resilience and flexibility to help manage the administrative workload
• Demonstrate initiative and personal accountability
• Able to maintain confidentiality at all times
• Experience with in-depth knowledge of Human Resources disciplines and knowledge of employment law
• Experience of working in a multi-cultural, international, generalist HR role within a fast-moving, changing environment
• Knowledge in recruitment and talent management
• Experience in handling highly sensitive, confidential information and situations
• Communicate and influence effectively with all levels of leaders and employees
• Able to work both on a team and independently to deliver results
• Proficient in local languages both written and verbal

Qualifications: BA in Interdisciplinary Studies with 7 years of experience

• Experience with ADP Enterprise 
• Able to learn and/or efficiently use HR and standard office software applications such as Windows, Outlook, Word, Excel, and PowerPoint
• Extensive knowledge of Enterprise HR, ADP Reporting, and other online websites
• Excellent customer service skills, accuracy, and ability to review all processes and recommend or create process improvements, increase process efficiency and accuracy
• Able to take initiative in identifying problems and recommending solutions
• Able to establish and maintain effective working relationships with co-workers, management, patients, medical staff, and the public
• Able to receive constructive feedback and give suggestions in a professional manner
• Must pay attention to detail, ability to appropriately prioritize assignments while juggling multiple tasks at once, and function well in a team environment

Qualifications: BA in History with 2 years of experience

• Previous experience working in a busy administrative role
• Able to work proactively, multitask, and prioritize their workload effectively
• Demonstrable experience of providing effective HR administration support or have commenced formal study demonstrating an understanding of HR processes
• Excellent teamwork and interpersonal skills
• High attention to detail and accuracy
• Excellent verbal and written communication skills
• Able to deal sensitively and appropriately with confidential information
• Able to employ initiative and is pragmatic, but knows when to escalate
• Strong IT skills with experience in using computerized systems and office-based software
• Competent user of Microsoft Office packages, including Word, Excel, PowerPoint

Qualifications: BA in Psychology with 4 years of experience