What Does A Human Resources Assistant Do?

WHAT DOES A HUMAN RESOURCES ASSISTANT DO?

Overview Job Description Resume Cover Letter Roles

Updated: July 24, 2025 - The Human Resources Assistant provides comprehensive administrative support to senior HR leadership, including calendar coordination, travel arrangements, expense processing, and document preparation. This role coordinates meetings, maintains shared resources, assists with employee programs, and manages logistics for HR events and training sessions. The assistant also generates reports, updates organizational charts, supports payroll and data processing tasks, and assists with resolving employee inquiries to ensure smooth departmental operations.

A Review of Professional Skills and Functions for Human Resources Assistant

1. Human Resources Assistant Duties

Office Management: Manage office tasks such as ordering supplies, processing incoming and outgoing mail, running errands, coordinating meetings and events, and scheduling.
Inventory Maintenance: Maintain inventory and office supplies to ensure smooth daily operations.
Call Handling: Answer and direct incoming calls professionally and efficiently.
Guest Reception: Greet all visitors, clients, and employees courteously and respectfully.
Clerical Support: Perform general clerical duties including photocopying, faxing, scanning, and handling mail.
Equipment Operation: Ensure the operation of office equipment and manage necessary maintenance requests.
Document Editing: Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
HR Assistance: Assist the HR team with tasks such as training preparation, onboarding sessions, background checks, and reference checks.
Project Work: Handle data entry, create and run reports, update job descriptions, and assist with audits.
Benefit Processing: Create benefit folders, process enrollment forms, and audit eligibility reports and invoices.
Resume Screening: Assist the recruiter with resume screening, interview scheduling, and applicant review.
Invoice Entry: Input invoices and recurring charges into the accounts payable system.
File Updates: Maintain and update customer files including name or address changes and mailing attentions.
Account Follow-up: Draft past-due account correspondence, identify delinquent accounts, and contact account holders for payment.
Project Execution: Ensure support projects are executed efficiently and diligently.
Task Completion: Follow up on pending internal and external issues to ensure task completion.
Report Preparation: Prepare reports by collecting, organizing, and analyzing relevant information.

2. Human Resources Assistant Details

Job Descriptions: Partnering with hiring managers to craft job descriptions.
Job Posting: Writing, uploading, and monitoring job postings.
Interview Scheduling: Scheduling interviews for hiring managers.
Phone Screening: Conducting initial phone screens and interviews.
Employee Orientation: Assisting with new employee orientation.
Onboarding Management: Managing onboarding including drug screens, background checks, and paperwork.
Data Entry: Data entry of employee files into the HRIS system.
Project Support: Participating in recruiting initiatives and best practices assessment.
Career Events: Attending career fairs and virtual recruiting events.
Employment Support: Answering employment questions from internal employees.
Benefit Enrollment: Assisting with open enrollment and HR team projects.

3. Human Resources Assistant Responsibilities

Stakeholder Coordination: Work closely with external stakeholders to ensure allocated work is actioned efficiently.
HR Operations: Assisting with the day-to-day operations of HR functions and duties.
Admin Support: Provide administrative support to the Human Resources team.
Meeting Coordination: Coordinating meetings and ensuring smooth communication and prompt resolution of requests and questions.
Data Maintenance: Maintaining employee information housed in internal databases.
Student Hiring: Processes and supports all student and temporary hires.
Job Requisitions: Using iCIMS, create all job requisitions.
I-9 Coordination: Coordinates the completion of the I-9 form for all new hires.
File Management: Assists in creating, updating, and maintaining electronic staff personnel files.
Orientation Support: Assist with the preparation of New Hire Orientation and monthly staff meetings.

4. Human Resources Assistant Job Summary

Payroll Processing: Ensure the accurate and timely preparation and processing of payroll and personnel transactions.
Data Entry: Ensure bi-monthly payroll and personnel transactions are entered into SAM II accurately.
Deposit Management: Process direct deposit enrollments, changes, and cancellations.
Check Processing: Ensure manual checks are processed in a timely and accurate manner.
Confidential Handling: Ensure the confidentiality of employee payroll and benefit information.
Data Tracking: Assist HR Specialist with tracking and reporting quality indicator data for turnover.
Orientation Coordination: Coordinate new hire orientation and disseminate benefits information.
Policy Communication: Inform employees of policies and procedures.
Background Checks: Respond to personnel questions, photograph, fingerprint, and process checks for new hires.
Claims Monitoring: Monitor unemployment compensation claims and submit protests.
Employment Verification: Process employment verification requests for agencies and services.
File Maintenance: Maintain grievance, garnishment, and eligibility verification files.
License Tracking: Maintain copies of current licenses and certifications for all personnel.

5. Human Resources Assistant Accountabilities

File Maintenance: Maintain employee personnel, health, and workman’s compensation files.
Leave Tracking: Ensure employee leave, sick, and comp time accruals are maintained and oversee FMLA benefits.
Data Entry: Perform repetitive finger movements using computers to enter data.
Position Control: Perform duties related to position numbers and maintenance.
Vacancy Tracking: Track vacant positions and establish new positions.
Job Posting: Post vacant positions according to policy.
Budget Support: Provide information to the Accountant for monitoring budgetary compliance.
Budget Prep: Provide data for budget preparation purposes.
Seniority Listing: Maintain and post a seniority listing.
Personnel Coordination: Coordinate with department leaders on personnel issues and payroll changes.
Status Letters: Send employment status letters to employees.
Timekeeping Edits: Edit and process employee time records in the timekeeping system.
Report Preparation: Prepare reports for VA, Headquarters, or the Administrator.

6. Human Resources Assistant Functions

Phone Systems: Administers voicemail and telephone systems.
Visitor Greeting: Welcomes and directs visitors and clients.
Mail Handling: Receives and distributes office mail.
Clerical Support: Provides clerical support to the HR department.
File Confidentiality: Maintains the integrity and confidentiality of human resource files and records.
Onboarding Support: Assists with employee onboarding.
New Hire Docs: Assists with new hire paperwork and filing.
IT Requests: Contact IT for processing of requests and issues.
Admin Assistance: Assists Supervisors and Managers with administrative tasks.
Plant Communication: Assists with Plant Communications.
Report Support: Assists with month-end reporting.

7. Human Resources Assistant Job Description

Admin Support: General administrative support of the global HR function including interview scheduling, recruitment assistance, and document management.
Background Checks: Assist in the coordination of the background check process for new hires.
HRIS Entry: Manage HRIS data entry for current and former employees.
Department Collaboration: Collaborate with multiple internal departments on HR related needs.
Project Support: Perform special projects as assigned by the HR Manager.
Confidential Handling: Handle sensitive and confidential employee information.
Customer Service: Provide excellent customer service to all employees.
Engagement Initiatives: Develop and execute employee engagement initiatives.
Engagement Research: Conduct research and compose ideas for engagement topics.
Survey Distribution: Compile and distribute survey questionnaires.
Data Analysis: Collect and analyze data.
Event Planning: Organize and prepare for the annual Town Hall meeting, and coordinate logistics.
Meeting Materials: Schedule meetings, create presentations, and compile materials for Town Hall.
Employee Communication: Communicate with employees at all levels professionally and efficiently.
Task Assistance: Assist with additional tasks and projects.

8. Human Resources Assistant Overview

HR Compliance: Support the execution of HR processes by legal regulations and corporate procedures.
File Management: Ensure personnel files are kept, controlled, and up-to-date by applicable laws.
Leave Tracking: Follow up on absence, leave, and overtime processes and support scoring operations.
Legal Follow-up: Assist with legal processes, correspondence, and required notifications.
HR Support: Provide support in recruitment, training, and other human resources processes.
Event Coordination: Lead activities such as service anniversaries, retirements, holiday schedules, and disaster recovery reports.
Financial Oversight: Lead financial tasks for the HR team in the Accounts Payable system.
Database Maintenance: Maintain retiree medical plan databases, HR records, and Outlook distribution lists.
Reception Coverage: Provide back-up support for the reception desk.
Executive Support: Provide administrative support to the Chief Human Resources Officer including scheduling, travel, and meeting preparation.
Conference Planning: Lead coordination of the IICF women’s leadership conference and APIW events.

9. Human Resources Assistant Details and Accountabilities

Recruitment Coordination: Helps to coordinate overall recruitment and interviewing processes.
Screening Administration: Administers pre-employment screening.
Onboarding Process: Coordinates the new hire process and onboarding.
Orientation Delivery: Delivers new coworker orientation.
Data Analysis: Prepares and analyzes human resource-related data.
Process Improvement: Drives continuous improvement of human resource processes.
Reception Support: Supports the needs of the reception area and front lobby.
Guest Check-In: Greets all persons, conducts health checks, and ensures documents are signed.
Event Support: Helps to coordinate events and meetings, including food and beverages.
Internal Posting: Creates and coordinates various communications and postings.
HR Assistance: Responds and supports other aspects of HR.
Assessment Coordination: Coordinates assessments for new hires and administers them.
System Onboarding: Onboards new hires into a proprietary system and guides them through paperwork.
Benefits Explanation: Describes benefits plans to employees and answers related questions.
File Maintenance: Maintains both electronic and hard copy employee files.
Supply Ordering: Orders office supplies and maintains inventory.
Clerical Support: Supports the HR management team with additional clerical tasks.
Attendance Tracking: Maintains logs and attendance records.

10. Human Resources Assistant Tasks

File Management: Create and maintain employee personnel files and confidential information.
HR Projects: Assist with various HR projects and tasks.
Paperwork Processing: Process paperwork for employee files and employment matters.
Sales Support: Assist the Sales Department with various assigned duties.
Regulatory Compliance: Ensure adherence to internal, federal, state, and local compliance regulations.
Customer Service: Provide professional and timely support to internal and external customers.
Admin Support: Perform general administrative support for the Human Resources team.
New Hire Processing: Process new hire paperwork, complete I-9, update HRIS, and complete e-verify.
Recognition Program: Administer the Mosaic Bucks recognition program.
Inventory Tracking: Maintain, order, and track gift card inventory.

11. Human Resources Assistant Roles

Talent Recruitment: Assists with recruiting talent.
Job Tracking: Maintains the online application system, schedules interviews, and organizes job files.
Training Support: Assists with researching, developing, and administering training programs.
Employee Requests: Performs customer service functions by answering employee questions.
File Maintenance: Maintains employee, I-9, workers’ compensation, and HR files.
Event Coordination: Coordinates employee events and recognition programs.
Claims Tracking: Manages workers' compensation files and updates workability status.
Safety Records: Maintains documentation for safety incidents and investigations.
Follow-up Communication: Keeps management informed of follow-up status.
Unemployment Response: Assists in responding to Unemployment mailings.
Law Compliance: Ensures compliance with employment laws and regulations.
Workplace Culture: Supports and implements programs to foster a positive work environment.
Floor Engagement: Devotes time on the floor to stay connected with employees and processes.

12. Human Resources Assistant Additional Details

HR Coordination: Assists in the coordination of the day-to-day Human Resources functions of the community.
Team Advocacy: Acts as an advocate for team members and managers, promoting positive team member relations.
Regulatory Compliance: Assists in HR compliance and ensures adherence to all DOH, DHS, and regulatory requirements.
Mission Support: Performs duties in support of the organization’s mission to ensure high-quality, efficient resident care.
Recruitment Support: Assists in the overall recruitment process and internal/external job postings.
Application Review: Reviews applications to ensure candidates meet minimum requirements.
Post-Offer Processing: Makes job offers and conducts references, background checks, and drug screens.
Candidate Communication: Communicates with selected and non-selected candidates to maintain positive relations.
Credential Monitoring: Ensures all employee credentials are kept current.
Staff Scheduling: Notifies leadership of scheduling changes related to compliance.
File Compliance: Ensures personnel files meet DHS/DOH and federal/state regulations.
Audit Participation: Participates in community audits including QA, DHS, and DOH.
Info Posting: Ensures required information is posted per federal and state laws.
Injury Coordination: Assists in managing workers’ compensation claims for work-related injuries.
Injury Reporting: Ensures timely reporting and follow-up of workplace injuries per legal requirements.

13. Human Resources Assistant Essential Functions

Customer Support: Responsible for providing customer support for inbound calls and communications during daily operations.
LOA Support: Support leave of absences enterprise-wide and assist with related HR processes.
Process Execution: Execute and monitor employee-related processes and handle HR transactions.
Service Management: Maintain Service Level Agreements using customer service satisfaction techniques.
System Transactions: Answer calls, respond to emails, and process HR transactions in PeopleSoft, Kronos, and other systems.
HR Knowledge: Apply knowledge of HR programs, policies, and benefit plans to resolve customer issues.
Issue Escalation: Escalate issues promptly while staying engaged to ensure resolution.
Time Management: Manage time effectively to meet customer service goals and SLAs.
HR Access Point: Serve as the first point of contact for HR, directing employees to the appropriate expertise.
Onboarding Facilitation: Facilitate onboarding including background checks and tech requests.
Leader Support: Support leadership with onboarding-related inquiries.
I-9 Completion: Complete I-9s and conduct new hire orientation sessions.
Employment Verification: Complete verification of employment letters accurately and promptly.
Offboarding Management: Manage the offboarding process including terminations, vacation payouts, and exit interviews.

14. Human Resources Assistant Role Purpose

File Security: Ensures files are secured and locked at all times.
Leave Processing: Processes leave request forms.
New Hire Packets: Prepares new hire packets, including benefits materials.
Orientation Coordination: Coordinates new hire orientation sessions.
Time Sheet Training: Trains new hires on electronic time sheet systems.
HR Paperwork: Processes HR paperwork such as garnishments, FMLA, benefits, and workers' compensation.
Applicant Screening: Ensures managers receive qualified applicants for open roles.
Payroll Scheduling: Processes payroll and sets up interview schedules.
Vacancy Monitoring: Ensures center operates below five percent vacancy rate.
Department Liaison: Acts as a liaison between the department, students, other departments, and visitors.
Communication Handling: Manages emails, calls, voicemails, and mail for timely distribution.
Visitor Greeting: Greets visitors and answers incoming phone calls.
Appointment Scheduling: Schedules interviews and appointments.
Information Sharing: Provides department and management with timely information.
Notice Updates: Keeps up with Job Corps notices and ensures departmental response.
Grievance Support: Reinforces grievance policy during walk-in employee relations issues.
Document Tasks: Completes copying, typing, and filing duties.
Material Copies: Produces clear copies of printed materials.
Proofreading: Proofreads documents before returning them to the originator.

15. Human Resources Assistant General Responsibilities

Report Preparation: Prepares weekly reports and other DOL, Corporate, and Center reports.
Document Quality: Ensures all distributed documents are well written, comprehensive, error-free, and high quality.
Topic Research: Researches special topics and projects to increase awareness and resources.
File Management: Maintains department files including SOPs, reports, and Cost Point documentation.
Training Coordination: Serves as lead coordinator for enrollment, new hire, and all-center training logistics.
Database Entry: Enters and maintains accurate data in electronic databases.
File Accuracy: Maintains accurate hard and electronic copy files to meet reporting standards.
Data Reporting: Runs reports to verify data accuracy in electronic systems.
Budget Monitoring: Monitors budget, controls inventory, and maintains safe and clean department areas.
Purchase Requests: Completes PRs and check requests for budget management.
Order Fulfillment: Tracks POs and ensures items are received and filed properly.
Equipment Oversight: Ensures all departmental equipment is accounted for and in good condition.
Work Orders: Initiates work orders and ensures timely completion of repairs.
Work Area Maintenance: Maintains the cleanliness and safety of assigned work areas.
Work-Based Learning: Develops and implements a work-based learning program focused on employability and social skills.
Learning Integration: Explores innovative ways to integrate HR into student academics, career training, and leisure activities.

16. Human Resources Assistant Key Accountabilities

Candidate Pipeline: Maintain and develop a pipeline of eligible candidates for future open positions.
Interview Coordination: Conduct interviews via phone or video.
Candidate Screening: Qualify or reject candidates based on interviews and resume reviews.
Candidate Support: Serve as the contact person for candidate inquiries.
Quota Management: Meet weekly quotas for calls and emails.
HR Admin Support: Provide administrative support to the HR team.
Assignment Support: Perform a full range of support assignments.
Specialty Assistance: Provide support to HR specialists in areas such as classification, benefits, staffing, and security.
Document Preparation: Use personal computers to prepare HR documents with complex formatting.
Data Management: Use software to extract, revise, or sort data from files, records, or databases.
e-OPF Oversight: Oversee maintenance and control of the Electronic Official Personnel Folders.

17. Human Resources Assistant Roles and Details

Exit Coordination: Coordinate the exit interview process including scheduling, communication, and result compilation.
Activity Tracking: Keep an updated spreadsheet of all exit interview activity.
Reception Duties: Act as department receptionist by answering phones and greeting visitors.
Email Management: Manage the HR email account and delegate inquiries appropriately.
Admin Support: Provide clerical and administrative support to HR leadership and consultants.
Data Entry: Assist with timely data entry of licenses, certifications, and corrective actions.
Document Scanning: Send documents to the HR Scan Center for FileNet uploads.
Office Support: Support supply ordering, mail handling, and document processing tasks.
Employee Requests: Respond to basic HR questions or direct employees to the proper resources.
Report Queries: Run basic tracking and compliance queries including licensure and turnover reports.
File Maintenance: Maintain and request employee files and assist with inactive file reviews.
Leadership Support: Assist with expenses, call screening, calendar management, and meeting coordination.

18. Human Resources Assistant Responsibilities and Key Tasks

Executive Support: Provide administrative support to the SVP and VPs of HR, including calendar management, travel arrangements, and expense processing.
Meeting Coordination: Schedule meetings, manage distribution lists, update shared drive files, and offer general administrative support.
Report Generation: Run regular and ad hoc reports from HR systems for both HR and finance teams.
Event Logistics: Plan logistics for meetings, events, roundtables, and learning sessions including room bookings, tech setup, and invoice handling.
Document Preparation: Draft, type, and proofread correspondence and create presentations, spreadsheets, and various documents.
Chart Maintenance: Maintain and update departmental organizational charts.
Program Support: Assist in administering DTC pipeline programs like the summer internship initiative.
Employee Support: Help the team resolve employee questions and concerns.
Workflow Processing: Assist with workflow forms, payroll processing, SAP updates, projects, and planning for weekly tasks and events.

19. Human Resources Assistant Duties and Roles

Clerical Duties: Performs basic to moderately complex personnel and clerical tasks through the HR Help Desk and ServiceNow.
Ticket Management: Collects data and opens ServiceNow tickets for current and former employees.
Information Handling: Furnishes information for employment verifications, background checks, and file requests.
Employee Guidance: Guides employees on personnel policies, benefits questions, and Workday actions.
HRIS Usage: Utilizes the Workday system to perform HR-related duties.
Personnel Processing: Processes accessions, separations, position changes, and benefit forms.
Function Knowledge: Maintains working knowledge of functions in the assigned HR area.
Team Collaboration: Fosters a collaborative environment through effective communication.
Independent Work: Works independently and with others to complete assignments accurately and on time.

20. Human Resources Assistant Roles and Responsibilities

HR Support: Provide Human Resource support to Distribution Center employees.
Recruitment Process: Support hourly full-cycle recruitment, interview, and onboarding process.
Payroll Coordination: Partner with Payroll to manage weekly time sheets and reporting in Kronos.
Program Management: Manage the Attendance and Recognition Program.
Benefit Meetings: Manage benefits open enrollment meetings with the guidance of the HR Manager.
Claim Processing: Process workers' compensation claims through a third-party vendor.
Safety Program: Prioritize safety for all associates through a safety program.
Background Checks: Manage the Five Below background check process for the Distribution Center.
System Access: Oversee Distribution Center access to Kronos.
File Maintenance: Maintain accurate and consistent employee and other related HR files.
Benefit Inquiries: Answer general employee questions regarding benefit plans and eligibility guidelines.
Policy Questions: Handle and direct employee inquiries regarding various company policies.
Project Support: Assist with special projects and provide general support to the HR Manager, General Manager, and the team.
Event Planning: Assist the HR team with building events and associate recognition programs.
Communication Updates: Maintain and update building communication channels and board with current events and postings.
Training Tracking: Assist in tracking organizational training and development efforts.
Paperwork Processing: Ensure timely paperwork processing.
Lobby Management: Manage the Distribution Center lobby area.

21. Human Resources Assistant Duties

HR Solutions: Provide all-rounded HR solutions including staff planning, recruitment, compensation and benefits
Record Management: Manage and update personnel records of employees in the Human Resources Information System
Report Preparation: Prepare human resources reports for the management to review
Data Analysis: Compile, analyse and prepare human resources metrics and management reports
Program Logistics: Arrange the logistics for employee development programs and activities
Project Support: Support other ad hoc projects assigned
Task Assistance: Assist the HR team with administrative tasks
Front Desk: Manage the front entrance and operate the main business switchboard
Event Coordination: Coordinate events, meetings, and travel plans for the organization
Process Management: Manage internal processes including business expense, benefit processing, and timecard management
Executive Support: Administrative support for executive-level coworkers

22. Human Resources Assistant Details

Onboarding Management: Manage and administer the end-to-end onboarding process for all new hires
Exit Coordination: Manage the leaver process including paperwork to acknowledge resignations and conduct exit interviews
Query Resolution: Manage the HR division of the employee query system, ensuring timely triage of queries and responses to employees
Contract Production: Produce contracts of employment and freelance/contractor documentation
Letter Preparation: Produce changes to contractual T&C letters
Probation Tracking: Manage probationary periods, ensuring this is completed on time by managers
Sickness Monitoring: Monitor and ensure that sickness records are maintained, notifying payroll
Reference Handling: Provide post-employment and mortgage references
Payroll Coordination: Work closely with the Finance Manager to ensure that any changes to employees' contractual T&Cs are logged in time for payroll processing
System Maintenance: Maintain the HRIS system, Bamboo HR, with regular quality checks to ensure data is accurate
Record Keeping: Maintain HR files and records by the General Data Protection Regulation requirements and Visa and Immigration requirements for Right to Work checks
Benefits Support: Assist the Head of People and Talent with company benefits management
Policy Updates: Ensure that HR processes and policies are up to date, and escalate to the Head of People and Talent
Recruitment Support: Work closely with the Talent Partner to provide support in the recruitment process
Project Assistance: Assist with HR project work

23. Human Resources Assistant Responsibilities

Departure Processing: Prepares departure packets for terminating attorneys and processes paperwork relating to attorney departures
Orientation Support: Assists with the preparation of paperwork and materials for new hire orientation
Program Administration: Administers the Matching Gifts Program and maintains the department calendar
Memo Distribution: Prepares and distributes department memos, including arrival and departure memos
Logistics Coordination: Coordinates the logistics for arriving and departing attorneys
File Maintenance: Maintains files and records, including new files and updating existing files for all active and terminated attorneys
Event Planning: Plans department meetings and events to ensure consistent and regular communication and to support department morale
Employment Verification: Generates employment verifications and completes mortgage forms
Call Screening: Answers and screens phone calls for department managers
Mail Handling: Opens, reads and routes mail
Expense Reporting: Prepares expense reports and check requests
Communication: Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others
Resource Management: Manages Firm resources responsibly
Policy Compliance: Complies with and understands the Firm's operation, policies and procedures

24. Human Resources Assistant Job Summary

Policy Guidance: Providing information on personnel policies and procedures
Data Formatting: Gathering and formatting data for HR reports
Onboarding Coordination: Conduct new employee orientation/onboarding
Exit Interviews: Conduct exit interviews for departing employees
Presentation Development: Developing HR PowerPoint presentations
Interview Scheduling: Arranging and scheduling leadership and other interviews
Event Support: Providing support for benefits fairs and other ideas
Metrics Reporting: Running and communicating metrics on different HR initiatives
Admin Duties: Handle HR-related administrative duties and address employee enquiries
Visa Management: Manage employment visa applications and renewals
Meeting Follow-up: Join meetings and follow up on action points
System Updates: Update the HR system and personnel database promptly
Team Assistance: Work closely with the team and provide assistance

25. Human Resources Assistant Accountabilities

Offer Coordination: Issuing offers of employment and coordinating the onboarding process
Screening Management: Managing the pre-employment and reference screening process in conjunction with an external provider
Visa Support: Supporting the Visa Sponsorship License process, providing advice to managers and employees, monitoring the process and coordinating documentation
Probation Tracking: Managing the probationary process and associated meetings and documentation and conducting stay interviews with employees
Data Management: Maintaining up-to-date and accurate data on the HR information management system and producing regular and ad hoc reports
Leave Management: Managing maternity and paternity leave and pay and conducting maternity meetings
Document Production: Producing general HR documentation such as amendments to contracts, references, etc.
Exit Processing: Processing leavers including calculating holiday allowance and related paperwork and conducting exit interviews
Policy Support: First line support for employees, senior managers and key stakeholders on HR policies and procedures
Issue Management: Supporting the HR Manager in managing disciplinary, grievance, capability and other issues
Benefit Administration: Administration of company benefits and pension
Payroll Preparation: Payroll preparation including starters, leavers, benefits information and employee changes
Pay Guidance: Providing employees with information relating to pay, benefits, pension and family-friendly policies

26. Human Resources Assistant Functions

HR Support: Assist the department in carrying out various human resources programs and procedures for all company employees
Lifecycle Processing: Process employee lifecycle transactions
Paperwork Follow-up: Follow up to ensure all paperwork is complete
Policy Guidance: Provide information to Employees and managers about established people processes and policies
Issue Referral: Refer issues to HR Consultants
I-9 Processing: Assist in the preparation, processing and maintenance of post-employment-offer paperwork including I-9 verification using the E-verification system
Screening Support: Assist with post-employment drug screening, background screening, as well as post-accident and random program
Form Maintenance: Assist with the preparation of employment forms and information and maintain on the Corporate Intranet system for use by managers and employees
Benefits Assistance: Assist with benefits administration and wellness program
Document Control: Assist with document control
Employment Verification: Process verification of employment requests, by established guidelines
Admin Support: Provide administrative support for the Human Resources Department
Report Preparation: Prepare reports and correspondence

27. Human Resources Assistant Job Description

Recruitment Support: Assist with the recruiting, interviewing, and onboarding process
HR Projects: Assist with additional Human resource tasks and projects
Process Improvement: Drive HR initiatives and continuous improvement through an intern project
Hiring Coordination: Manage on-site transfers, promotions, and hourly hiring from posting, selection, recruiting systems management, and onboarding
Record Maintenance: Maintaining files, answering phone calls, planning events, assisting with communications, announcements and postings, and maintaining training records
Applicant Support: Supporting recruitment efforts including setting up interviews, distributing materials, being a point of contact for applicants and new hires, processing electronic documents and onboarding
General HR: Provide all-around HR support to the company
Logistics Coordination: Coordinate recruitment logistics, visa arrangement, onboarding and offboarding etc.
Law Society Matters: Assist in dealing with Hong Kong Law Society matters and update lawyer records
HRIS Updates: Maintain and update records on HRIS including staff information and changes
Benefits Support: Assist in HR projects and benefits administration by compiling headcount reports, consolidating data and salary information, etc.

28. Human Resources Assistant Overview

HRIS Management: Enters and maintains employee data into the Company's HRIS (ADP) and personnel files
Customer Support: Provide excellent customer service support to internal and external customers by responding to inquiries in a timely, consistent, and professional manner
Leave Administration: Administers and monitors leave of absence programs
Onboarding Oversight: Oversees the onboarding process for new hires (including I-9 compliance) and assists with benefit enrollment questions
Paperwork Review: Reviews all incoming employee paperwork for accuracy, completeness and compliance
Award Creation: Creates Years of Service Awards
File Corrections: Reviews and corrects all carrier connection error files
Process Training: Provides training regarding paperwork and compliance processes
Policy Response: Responds to inquiries regarding policies, procedures, and programs
Exit Interviews: Assists with exit interviews to determine reasons behind separations
Claim Response: Provides information and responds to unemployment claim inquiries
Legal Compliance: Ensure compliance with federal, state and local laws and any other employment-related legislative requirements, and monitor changes in HR-related state and local laws and regulations
Culture Support: Supports and communicates the culture, mission and vision of the company to align employees and effectively and efficiently meet business goals and objectives
File Audits: Performs periodic audits of HR files and records to ensure compliance
Risk Assistance: Assists the HR and risk management team

29. Human Resources Assistant Details and Accountabilities

Interview Scheduling: Scheduling individual, panel, face-to-face, Zoom and phone interviews
Travel Coordination: Coordinating applicant travel and initiating expense reimbursement
Talent Projects: Assisting with other talent acquisition activities and projects
High-Volume Support: Working in a high-volume, fast-paced environment with minimal supervision
Accurate Communication: Documenting and communicating with accuracy
ATS Usage: Utilizing the applicant tracking system and Outlook
Problem Solving: Solving problems by utilizing training, knowledge, tools and analytical skills
Process Adherence: Following guidelines and adhering to HR/TA processes and procedures
Customer Service: Providing a high level of customer service

30. Human Resources Assistant Tasks

Customer Support: Support the overall customer service role of Human Resources
Guest Reception: Welcome guests into Human Resources who present either by phone or in person, identify their needs by answering questions and needs promptly
Interview Scheduling: Assists the recruiter by scheduling interviews, routing applications, and letting leaders know when their candidates have arrived for scheduled interviews
Onboarding Assistance: Assists recruiter, supervisor or HR staff in the onboarding process for pre-hires to include creating personnel files, providing follow-up on documentation and being a resource to newly hired staff
Orientation Support: Assists with orientation to the organization by providing tours following the specified route and initial computer training per orientation guidelines
Badge Creation: Creates badges for new hires and replacement badges, using the methodology provided by the system
File Management: Oversees HR document management and resources such as filing employee records, auditing personnel files, and utilizing the HRIS to verify employment
Event Coordination: Assists with the coordination of employee recognition events, activities, programs, i.e., retirement events, Service Recognition, and employee activities throughout the year
Schedule Coordination: Coordinates schedules for the organization’s conference rooms and bulletin boards
Policy Publication: Supports the publication of HR policies and procedures
Student Processing: Maintains student processing and organization to include interns, preceptorships, validating contracts, coordinating high school to work programs, and student clinical rotations
LMS Support: Works within the LMS to support education for the organization, validating completion or running reports
Training Participation: Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management
Values Alignment: Follows and understands the mission, vision, and core values

31. Human Resources Assistant Roles

Administrative Support: Assists in clerical duties related to the Human Resources function
Document Editing: Typing, proofing, and editing letters, correspondence, memos, reports and other materials
File Management: Filing, sorting, alphabetizing, photocopying, mail distribution, etc.
Record Accuracy: Maintains accuracy of departmental records, policy and procedure manuals, employee personnel records and reference books
Supply Monitoring: Maintains an appropriate level of supplies and forms, etc.
Document Creation: Creates offer letters, non-acceptance letters, and verifies employee references for the new hire process
Database Entry: Enter PTO and Time Clock Adjustment Forms into the Kronos Web Manager database
Report Generation: Generates reports regularly and distributes them appropriately
Payroll Processing: Assists in the processing of payroll and the associated verification process
Employee Assistance: Assists employees with routine questions/matters to facilitate the HR function
Issue Referral: Refers employees to the appropriate source
Follow-up Coordination: Ensures responses and follow-up are timely
File Maintenance: Helps to maintain HR, Employee Health, Agency, and Contract staff files that are accurate and orderly
Candidate Sourcing: Assists HR Manager / Recruiter with sourcing candidates through the internet, job boards, mass mailings, letters to colleges, professional organizations, etc.

32. Human Resources Assistant Additional Details

Onboarding Coordination: Coordinate the onboarding process for new employees and conduct employee orientations
Form Processing: Process background checks and employee forms
Phone Support: Answer department phones, make copies, and handle mail distribution
Equipment Operation: Key operator for printers, fax machines, and copiers
Supply Maintenance: Maintain supplies for HR and L&D
File Management: Maintain employee files for the HR department
Visitor Documentation: Generate paperwork and OCR checks for all on-site candidates interviewing and maintain Export Compliance files for all site visitors
Interview Scheduling: Set up and distribute interview schedules
Material Preparation: Prepare and maintain orientation and termination materials
Information Posting: Maintain bulletin boards, supply walls, and web-based documents
Payment Processing: Process check requests and POs
Project Assistance: Assist and participate in various HR projects
Employee Support: Assist with various employee relations tasks and employee development programs
File Inquiry: Examine employee files to answer inquiries and provide information to authorized persons for employee verifications
Document Tracking: Maintain all material, documents and follow up on all temporary help
Activity Coordination: Coordinate all tasks relative to employee activity programs with the help of reception and maintain the budget sheet

33. Human Resources Assistant Essential Functions

Team Collaboration: Work collaboratively with the HR Business Partner team and Talent Acquisition Consultation on recruitment activity
Job Posting: Post advertisements internally and externally through relevant channels
Stakeholder Communication: Manage the communication with stakeholders such as candidates, managers, and agencies
Resume Coordination: Provide resumes to managers and arrange interviews
Recruitment Monitoring: Monitoring the recruitment of temporary and contracting staff
Briefing Support: Support the organisation of Agency Briefings
Process Improvement: Contribute ideas to assist with ongoing process improvement
Payroll Management: Manage monthly payroll, including changes, prepare workbooks for third-party processing and create reports
Pension Administration: Administer pension payments and add new joiners
Onboarding Coordination: Coordination of onboarding/off-boarding
Task Coordination: Coordinate tasks in shared HR email inboxes
Administrative Support: Provide administrative support for employee services such as salary certificates, payslips and employment letters
File Maintenance: Keep employee files up to date

34. Human Resources Assistant Role Purpose

Administrative Support: Provides administrative support to the Human Resources Department
Reception Assistance: Provides reception and administrative support
Call Handling: Answers phone calls and retrieves messages from the voicemail and application line
Visitor Greeting: Greets employees, new hires and visitors
Applicant Assistance: Assists applicants with profiles and online ATS
System Guidance: Assists employees and managers with ESS and MSS PeopleSoft modules
Packet Preparation: Prepares applicant packets for the interview process
Folder Preparation: Prepares new hire folders
Form Stocking: Keeping standard forms copied and stocked
Resume Distribution: Timely distribution of candidate resumes and mailing of acknowledgement cards
System Maintenance: Responsible for the daily maintenance of the applicant tracking system
Verification Processing: Processes employment/mortgage verifications
Record Filing: Responsible for organizing and filing materials for active and terminated employee files in the electronic records system
Issue Triage: Triages issues as they arise, including complex and often confidential issues that may need immediate attention
Orientation Materials: Assists in the preparation of new employee orientation packets
Invoice Processing: Processes invoices and reconciliation of financial accounts
Note Management: Maintains Thank You Note program and database
Room Scheduling: Maintains schedule for conference rooms
Event Organization: Organizes celebration and recognition events, including holiday parties and service award programs
Supply Coordination: Coordinate ordering department supplies
Inventory Oversight: Oversees the department's inventory of supplies
Requisition Control: Oversees the control file of requisitions and orders received
Vendor Contact: Contact vendors for service/repair of equipment
Meeting Participation: Participates in departmental staff meetings and projects

35. Human Resources Assistant General Responsibilities

Ad Preparation: Prepare recruiting advertisements and coordinate with newspapers
Job Posting: Post jobs on websites
Source Research: Apply research to determine the best source of recruiting specific to the job
Interview Scheduling: Assist with scheduling interviews, book travel arrangements and arrange for out-of-town physicals
Reference Support: Assist in completing reference checks and new hire status sheets
Branch Preparation: Provide support in the preparation work for a new branch start-up
Training Support: Schedule and assist with training and assist with plant tours
Orientation Administration: Administer part-time and temporary employees new hire orientations
Performance Data: Provide the required data to HR Reps, Supervisors and Managers to be able to perform the Performance Expectation Review (PER)
PER Management: Coordinate, log, maintain and retrieve PER results info, as well as yearly employee feedback
Project Assistance: Provide administrative support on various projects that may be assigned to the department at times
Benefit Research: Research and coordinate the information in various formats for Wage and Benefits reviews
Event Coordination: Assist with coordinating ice and water in the summertime, picnic scheduling, preparing documents and scheduling for meetings and training sessions
Tour Preparation: Make preparations and arrangements for plant tours and any other project-type of work

36. Human Resources Assistant Key Accountabilities

Personnel Processing: Process a broad range of personnel actions to include accessions, separations, position and pay changes, service/pay computation dates, retirement, health insurance, life insurance, and other benefit forms
Payroll Liaison: Serve as liaison between the FAA and the DOI Payroll Operations Division
System Utilization: Utilizing a personnel and payroll actions data system to input and process a variety of actions
Functional Knowledge: Maintain an overall working knowledge and the ability to perform each function within his/her area
Team Collaboration: Foster a collaborative environment by effectively communicating and interacting with fellow team members
Independent Work: Work independently as well as with other team members to accurately complete all assignments by established deadlines
Issue Escalation: Frequently refers problems and work issues to the manager and/or team leads when guidance is not available or applicable
Program Development: Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the company
Recruitment Support: Recruitment support for the platform dealerships includes job descriptions, postings, screening, sourcing, and selection
Onboarding Management: Manage the onboarding and offboarding for Platform Dealership Support Services employees
Survey Analysis: Assist in developing employee engagement surveys, collect, analyze results and generate reports
Change Documentation: Prepare required paperwork for employee changes and new hires
Exit Interviewing: Perform exit interviews and track results
HR Administration: Perform HR Administrative duties

37. Human Resources Assistant Roles and Details

File Preparation: Prepares employee personal history record files which include payroll information, transfers, quits, furloughs and similar incidental information
Clerical Support: Performs secretarial and clerical duties associated with the staff manager’s position, as well as assisting other HR
Reception Coverage: Provides relief support for the Switchboard/Receptionist
Badge Issuance: Covering the switchboard, making employee and visitor ID badges, and the Daily Bulletin
Account Assistance: Helps employees with JOE2All issues (setting up JOE2All account as well as resetting passwords)
Event Scheduling: Arranges the scheduling of conference rooms and facilities and site events
Area Maintenance: Maintains work area in a neat and orderly manner (5S)
Document Review: Review and process human resources and payroll documents
Form Verification: Verify that the required forms are accurate and complete for processing
File Maintenance: Maintain personnel and medical files in compliance with policy and procedures
Record Processing: Process personnel and payroll documents through regular use of software applications, including promotions, demotions, transfers, and salary changes
Policy Implementation: Assist in the implementation and administration of human resources policies, procedures, and programs
Inquiry Response: Respond to staff inquiries or requests regarding HR programs or refer to the appropriate staff member or FSC for further assistance
Recruiting Support: Assist with the implementation and maintenance of an ongoing recruiting program for staffing needs

38. Human Resources Assistant Responsibilities and Key Tasks

Employee Support: Performs internal support functions by facilitating employee requests and providing follow-up messages to members of the human resources department
Assessment Administration: Provides application, documentation, and administration of assessments for applicants by the HR selection and Hiring policy
Interview Scheduling: Schedules applicant interviews with applicable management team members
Candidate Coordination: Facilitates the coordination of candidate information to management team members in advance of each candidate interview
Packet Preparation: Creates new hire documentation packets and supports new hire welcome programs with the HR Director and HR Coordinator
Document Auditing: Audits each new hire group’s completed documentation before submitting for final review to the HR Director and HR Coordinator
File Creation: Creates new hire personnel file folders and medical folders to accompany new hire documentation once audited and submitted to the HR Director and HR Coordinator
Verification Completion: Completes new hire employment verifications as provided by the HR Coordinator under the direction of the HR Director
Benefit Preparation: Creates benefit packets in advance of all newly eligible employee benefit meetings
Record Filing: Files all active, inactive, and medical documentation received and generated internally for LMS personnel
Retention Assistance: Assists HR Coordinator and HR Director with personnel retention initiatives to include LMS employee charity dress code, employee discount program, and service awards
Audit Support: Assists with personnel audits as directed by the HR Director
Workplace Culture: Maintains a positive work atmosphere that embodies Liberator’s philosophy
Respect Building: Build a place where people can receive the care and respect they deserve
Clerical Tasks: Makes photocopies, sends faxes, e-mail scans or performs other clerical functions to include facilitation of intra-office correspondence
Work Direction: Provides work direction only
People Management: Provides work direction plus has responsibility for hiring, promotions, transfers, performance management, discipline, and discharge

39. Human Resources Assistant Duties and Roles

HR Coordination: Provides support to the Human Resources Department in multiple HR disciplines by coordinating multiple projects
Project Support: Assisting in project development, project implementation and project maintenance
Employee Service: Performs customer service functions by answering employee requests and questions
Program Assistance: Assists with the coordination of various leadership development programs, including large event planning
Event Logistics: Working closely with vendors, coordinating media support and equipment, conducting online surveys to measure success, and managing logistics for the day of the event
Meeting Support: Supports Human Resources staff with meeting scheduling, planning and other administrative duties
System Support: Supports organization-wide systems such as meeting room management and other data management
Lifecycle Management: Managing the employee lifecycle process including contract management, onboarding, and offboarding
Data Maintenance: Maintaining employee data and ensuring information recorded in the HR system and other HR databases is up to date and accurate
Document Drafting: Drafting and issuing employment contracts, amendments and other documents
Payroll Support: Support with the collection and consolidation of data for the monthly payroll
Mail Processing: Processing incoming and outgoing mail
Invoice Monitoring: Monitor and register incoming invoices

40. Human Resources Assistant Roles and Responsibilities

Customer Service: Provides customer service to triage questions from employees and visitors to the 560 building
Call Screening: Screens telephone calls and business visitors and applies departmental knowledge in response to questions
Inquiry Routing: Routes inquiries to appropriate personnel
Professional Judgment: Uses a good measure of personal tact, integrity and judgment when dealing with internal and external contacts
Data Entry: Enters and maintains HRIS data with accuracy
Document Handling: Handles confidential correspondence and documents
Status Processing: Responsible for processing employee status changes by ensuring they are accurate and processed promptly
Reimbursement Processing: Processes tuition reimbursement requests for employees and their dependents
File Management: Creates, organizes and maintains electronic files for employees including I-9 verification, education and certification documentation
File Retrieval: Request physical employee files from storage
Audit Assistance: Assists with audits by working with the Compliance and Quality Department as well as Human Services Leadership
Supply Ordering: Orders supplies for the department as well as providing general administrative support for Human Resources staff
Team Support: Assists the Engagement team with various activities
Event Planning: Plan and coordinate corporate and recognition events
Benefit Assistance: Assist the Benefits Team with general questions for employees on ARUP benefits and leaves of absence
Compensation Support: Assist the Compensation Analyst with updating job descriptions and tracking salary quotes
Reception Coverage: Provides backup coverage to the receptionist at the 500 Facility

41. Human Resources Assistant Duties

File Maintenance: Maintains and files all personnel, benefits, background check and term files daily
File Creation: Creates benefit and personnel files on a basis
Check Organization: Creates and organizes background check files
File Termination: Terms employee files by combining personnel, benefits, background, and payroll documents to create a term folder
I-9 Transfer: Transfers I-9 for termed employees to the termed I-9 folder, issuing a purge date, and tracks I-9 documents for expiration dates
System Organization: Maintains the organization and filing system of the file room
Job Preparation: Prepare job advertisements, employment contracts and agreements, as well as certificates and references
Time Processing: Processing and checking the time recording
Payroll Preparation: Carrying out preparatory measures for payroll accounting
Applicant Support: Support the applicant management during the recruitment process

42. Human Resources Assistant Details

HR Support: Provides HR support to the Lahey Shared Services (LSS) HR team and is a point of contact for employee and manager questions
Team Participation: Actively participates as a member of the Human Resources team, participating in projects, activities and colleague work assignments
Program Participation: Participates in programs that enhance training, communication, processes and other workflows
Recruitment Coordination: Supports the recruitment of LSS colleagues by coordinating the sourcing of qualified applicants for positions
Interview Scheduling: Coordinates and schedules candidates for interviews with the Recruiter and members of management
Itinerary Distribution: Prepares and distributes itineraries to candidates and interviewers
Evaluation Coordination: Coordinate evaluations from interviewers on candidates after their visit
Candidate Screening: Applies screening questions to requisitions, dispositions applicants accordingly, reviews resumes and updates notes on candidate status
Candidate Communication: Responds to inquiries from candidates and keeps them informed of the process
Applicant Review: Review and screen potential applicants
Offer Preparation: Prepares offer letters and onboarding paperwork for candidates to ensure a positive onboarding experience
Status Communication: Communicates with candidates and internal stakeholders regarding new hire start date and new hire status throughout the onboarding cycle
Requirement Coordination: Coordinates and ensures all pre-employment requirements are met, including employee health visits, new hire paperwork, ID badge, etc.

43. Human Resources Assistant Responsibilities

Recruitment Administration: Responsible for administering the full cycle of the recruitment process, including job posting, CV screening, conducting interviews, making offers, preparing contracts and onboarding process, etc
Clerical Duties: Perform clerical duties including data entry, report preparation, scanning and filing
Payroll Processing: Responsible for tasks throughout the end-to-end payroll processing cycle
Policy Compliance: Adheres to payroll policies and procedures and complies with relevant law
Onboarding Support: Assist with the onboarding of new hires by verifying completion of all new hire documentation, follow up with employees and ensure proper documentation is received
Form Processing: Assist with the processing of Form I-9
Record Maintenance: Maintain employee records and the overall integrity of employee files
Correspondence Assistance: Assist with HR correspondence via email and phone
Team Support: Support the HR Team with day-to-day needs
Department Collaboration: Work collaboratively with departments and all levels of employees
Administrative Tasks: Perform various administrative tasks

44. Human Resources Assistant Job Summary

Benefits Assistance: Assists Employee Benefits staff with daily activities
Administrative Handling: Handles administrative tasks including answering and screening telephone calls and taking messages, opening, sorting and distributing mail, filing, and organizing documents
Issue Communication: Communicates with Employee Benefits Manager daily on Employee Benefits problems and concerns
Staff Direction: Directs other staff with this information as required by the Employee Benefits Manager
Billing Support: Assists with monthly premium billing and updates records
Form Completion: Completes and mails the COBRA and HIPAA memo to terminated employees
Orientation Preparation: Prepares benefits orientation packages for newly hired employees
Claim Processing: Completes medical and dental claim forms for Partners and sends them to the appropriate insurance carrier for processing
Pension Distribution: Distributes monthly pension checks/direct deposits to retired employees on the supplemental plan
Check Mailing: Mails quarterly checks to retirees with Medicare Part B
Filing Maintenance: Maintains an accurate and up-to-date filing system
Record Keeping: Keeps accurate records of the retired employees' medical payments
Employee Referral: Communicates and directs employees and Partners to appropriate personnel to discuss specific questions related to Employee Benefits programs
Carrier Communication: Communicates issues to insurance carriers and brokers

45. Human Resources Assistant Accountabilities

Administrative Support: Provide administrative support to the department including document processing, data entry, filing, etc.
Recruitment Assistance: Assist in handling the recruitment process such as job-ad posting, arrangement of interviews, verification of candidate's qualifications
Payroll Administration: Assist in handling payroll and leave and attendance administration
System Development: Assist in developing and implementing HR Information System (HRIS)
Inquiry Handling: Acts as the first point of contact for all HR inquiries from internal employees and outside vendors
Compliance Support: Assists HR Advisors in the initiation of new hire paperwork and compliance tracking
Orientation Coordination: Coordinates the bi-monthly new hire orientation
File Maintenance: Maintains employee files, ensuring they are accurate and updated appropriately
Task Assistance: Assists in additional ad hoc tasks

46. Human Resources Assistant Functions

Data Processing: Processes and records information in Human Resources systems for new hires, terminations, compensation changes etc.
Recruitment Assistance: Assist the recruitment team with various recruitment duties including posting positions, scheduling interviews and booking candidate travel
Invoice Management: Prepares purchase orders and processes invoices for payment
Information Distribution: Maintains and distributes current employee information, policy and procedure manuals, and other communications
Program Support: Assists in the creation and management of human resource programs including employee policies, recruitment and onboarding procedures, engagement initiatives and other employee-related matters
Inquiry Response: Serves as the initial point of contact to answer general HR-related inquiries and responds to questions or concerns timely and accurate manner
Job Posting: Prepares job descriptions and inputs job postings to online or physical job boards
Onboarding Support: Works with incoming employees throughout the hiring process and assists in the preparation of employee onboarding sessions
Background Processing: Processes background checks, employment verifications and new hire paperwork
Report Preparation: Aids in the preparation of expense reports
Task Assistance: Assists other HR team members with the completion of recurring and ad-hoc administrative tasks
File Maintenance: Maintains employee files and stores relevant documents

47. Human Resources Assistant Job Description

Packet Creation: Create separation packets and follow-up
Background Processing: Process background checks and terminations
Paperwork Verification: Ensure all new hire/termination paperwork is returned complete and confirm background status within the first week of hire
ADP Entry: Enter all preliminary new hire information into ADP by EOD Friday before the hire date, and make sure Payroll has all the backup documentation
Portal Communication: Email new hires the ADP portal information before the start date
Letter Preparation: Prepare and update offer letters
Document Collection: Obtain signatures and necessary backup documents by Wednesday of the effective week
I-9 Reporting: Generate I-9 expiration report
Binder Maintenance: Maintain I-9 binder updates
Data Entry: Enter complete data entry for New Hires/Terminations and Personnel Changes (i.e., pay rates, personal info, position status, title, reports to, etc.)
Review Support: Provide to the HR team member for review by EOD Thursday of the effective week
Follow-up Completion: Ensure follow-up to completion of all team members
List Management: Create and manage a listing of new hires in distribution lists for Alo/Bella
Time Clock Setup: Set up direct and temp employees on time clocks
Timecard Editing: Edit timecards using completed missing punch tickets for agency and permanent employees
Orientation Assistance: Assist with new hire orientation for employees and temps
Clerical Support: Clerical duties such as filing, scanning, mailings, etc.
Verification Response: Respond to requests for Verification of Employment within 48 hours
Communication Response: Respond timely and accurately to various communications
Payroll Coordination: Work with Payroll to ensure accuracy and timelines are maintained
Spreadsheet Updates: Daily update the SharePoint onboarding, terminations and status change spreadsheets
Task Prioritization: Consistently and effectively prioritizing tasks
Supervisor Notification: Notify the supervisor if unable to complete tasks timely manner
Team Coordination: Work, communicate, coordinate and follow through effectively with team members to ensure efficiency and accuracy
Audit Participation: Working with the safety committee, WRAP audits, and FLA accreditation
Benefits Assistance: Assist with workers' comp, health benefits, 401K and leaves
Payroll Update: Updates payroll records by entering changes in exemptions, direct deposits, etc.
Team Contribution: Contributes to team effort by accomplishing related results
Project Participation: Participate in special projects

48. Human Resources Assistant Overview

Service Support: Support HR services for the large-scale Resident Site Staff business unit in Hong Kong
HR Services: Providing professional human resources services, including but not limited to recruitment, contract preparation, employee relations, etc
Policy Compliance: Ensure the delivery of HR services in line with the overall HR policy and compliance
Employee Contact: Act as the point of contact for staff on matters relating to HR
Report Maintenance: Maintain and update HR reports, and maintain personnel data integrity
Project Involvement: Involved in HR projects and any HR related task
Tool Implementation: Support the HR Manager in collecting and saving the data for the implementation of new HR tool
Information Update: Keep employee information up to date
Process Support: Support the onboarding/offboarding/performance review and the rest of the processes for employees
Administrative Tasks: Do general administrative activities, answering emails, translating job descriptions and organizing HR documentation
Candidate Screening: Conduct pre-screen selection calls for the junior, working student and Intern positions

49. Human Resources Assistant Details and Accountabilities

Inquiry Support: Support internal and external HR related inquiries and requests
Record Maintenance: Maintain electronic records of employees
Process Execution: Perform Onboarding and Offboarding processes
System Training: Train field employees on various systems (this is done on the phone)
Project Assistance: Assist the Assistant Director of Human Resources with special projects
Accounting Support: Assist Accounting with special projects
Enrollment Assistance: Assist employees with onboarding and open enrollment processes
File Management: Maintain personnel files and filing
Hour Monitoring: Monitor hours worked for benefits eligibility
Administrative Support: Assist with Human Resources Administrative responsibilities
Job Posting: Post details about current open positions on the website and social media
Interview Coordination: Coordinate and facilitate the interview process, including initial screening to source and match candidates to roles

50. Human Resources Assistant Tasks

Document Preparation: Prepare Word, Excel, and PowerPoint documents for general office meetings
Audit Assistance: Assist with conducting audits for Employee Verifications
Talent Recruiting: Recruiting for new hires in all departments
Interview Scheduling: Assist with scheduling interviews for all departments
Time-off Input: Assist with inputting employee time-off requests
Onboarding Support: Assist with the onboarding process
Clock Monitoring: Assist with checking the employee time clock
Newsletter Management: Manage and create internal newsletters
Event Coordination: Assist with company events and birthday celebrations
Profile Updating: Assist with updating employee pictures and profiles

51. Human Resources Assistant Roles

Department Support: Assists the Human Resources Department
Work Environment: Fostering a positive work environment consistent
Talent Acquisition: Directs all employment/recruiting efforts for professional and hourly positions with a focus on building organizational capability
Employee Coaching: Effectively coaches and counsels employees and managers on employee relations matters
Safety Support: Work closely with the site EHS Manager to support the site safety program
Project Leadership: Leading/assisting with HR projects and programs
Offer Preparation: Prepare NYCAPS Job Openings and Job Offers
Job Posting: Draft job postings that will be posted internally, citywide with other City agencies, and/or externally on the DCAS e-Hire website
Resume Screening: Vet resumes of applicants who apply through these sources and forward the qualified candidates to hiring units for consideration
Position Analysis: Perform analysis of requests for reclassification of vacant positions within the Department to determine the appropriate civil service titles based on proposed duties and responsibilities of the new position
HR Operations: Perform related human resources work

52. Human Resources Assistant Additional Details

File Maintenance: Maintains up-to-date and organized HR files, e.g., confidential, personnel, medical, training, I-9, driver’s license, and insurance paperwork
Paperwork Processing: Assists with processing paperwork for new hires and terminations, including retirement report and forms
Job Advertising: Assists with advertising all open positions available on-center with the Job Bid Program and off-center resources
Benefit Orientation: Assists with conducting benefits enrollment and orientation for new employees and informing new employees of available insurance benefits, procedures, etc.
Training Records: Maintains the chronological training log and individual training records for all employees
Clerical Duties: Performs HR administrative and clerical duties, answers phones, and receives visitors to the office
Applicant Support: Provide job information to applicants
Training Attendance: Attends in-service training sessions
Staff Instruction: Provides staff training to center management personnel as it relates to Human Resources
Quality Compliance: Adheres to all aspects of the Quality Assurance Plan
Safe Environment: Cultivate and maintain a climate at the center that is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn
Modeling: Communicates and consistently models appropriate CSS and employability skills including personal responsibility and computer fluency
Safety Accountability: Maintains accountability of staff, students, and property, adheres to safety practices in all areas of responsibility

53. Human Resources Assistant Essential Functions

HR Operations: Assist in the daily operation and HR activities of the HR Department
System Support: Assist recruiters with maintaining data integrity in the applicant tracking system, Jobvite
Background Processing: Process background checks for all new hires
Document Request: Request and maintain pre-hire documents
Onboarding Coordination: Update necessary departments with new hire data to ensure a smooth onboarding experience
HRIS Management: Responsible for operating, maintaining and modifying HRIS data
Report Generation: Complete regular and ad hoc reports
Record Management: Accountable for the creation, maintenance, storage and destruction of employee records and files
Brand Promotion: Promote the employer brand online and offline
Information Confidentiality: Maintain the confidentiality of all HR information
Project Support: Provide additional support with various HR/Recruiting/Benefits/Payroll/Employee Relations projects

54. Human Resources Assistant Role Purpose

Manager Support: Provide ad hoc support to the HR Manager
Onboarding Assistance: Assistance with onboarding and offboarding
Reference Checks: Perform reference checks on new employees
Document Control: Control and arrangement of HR documents flow
System Updates: Updates on HR system (including attendance registry, marking leavers, adding information on new starters)
System Testing: Testing of new HR system, liaising with developers, outlining problems and finding solutions
Dispute Handling: Answering employee questions, collecting and dealing with potential labor disputes
Vendor Contact: Serving as a point of contact with benefit vendors/administrators
Performance Review: Regularly review employee performances and issues
Payroll Consolidation: Perform and consolidate payroll and benefits data, including overtime work hours, travel, and other expenses
Requirement Management: Manage internal and external customer requirements
Recruitment Support: Participate in the Recruitment Process, collect resumes, arrange interviews/meetings, and reply to candidates
Policy Maintenance: Participate in creating and maintaining company policies and documentation

55. Human Resources Assistant General Responsibilities

Issue Support: Provides support to HR Director, Supervisors, and other staff when complex, specialized, and sensitive questions and issues arise
Talent Acquisition: Supports the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants
Competency Understanding: Understanding the skills and competencies required for openings
Trend Analysis: Analyzes trends in compensation and benefits
Compensation Research: Research competitive base and incentive pay programs to ensure the company attracts and retains top talent
Development Programs: Researches, proposes, and supports learning and development programs and initiatives that provide internal development opportunities for employees
Legal Compliance: Maintains compliance with federal, state, and local employment laws and regulations
Policy Review: Reviews policies and practices to maintain compliance
HR Knowledge: Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
Policy Maintenance: Researches, proposes, and maintains company policies and practices
System Management: Maintains and populates HRIS (ADP Workforce Now)
Insurance Enrollment: Conducts enrollments and changes in enrollments of group insurance
Project Assistance: Assists HR Director with various research projects and/or special projects
Action Planning: Assists in building and maintaining the Affirmative Action Plan
Audit Preparation: Prepares for Workers' Compensation payroll audit, including consultants and vendors

56. Human Resources Assistant Key Accountabilities

Concern Handling: Fields and responds to employee concerns, including policy, benefits and payroll questions
Recruitment Coordination: Coordinate the job posting application process, recruiting efforts, applicant tracking, phone interviews and target selection interviewing and scheduling
Training Oversight: Oversee factory training matrix
Training Coordination: Coordinate and factory training facilitation and preparation
Leave Tracking: Coordinate leave of absence paperwork and tracking to include voluntary layoffs, FMLA, Military leave, etc.
Review Management: Coordinate the performance review process
Engagement Participation: Be an active participant in the factory’s employee engagement team
Survey Assistance: Assists with the Annual Wage Survey Process
Audit Support: Assists with annual Regulatory Compliance and internal audits
Orientation Facilitation: Facilitates New Hire and Benefits Orientation and Beginning the Journey
Enrollment Support: Assists with the Annual Enrollment Process
Manager Support: Provides administrative support to the Human Resource Manager
Report Assistance: Assist with various HR reporting, tracking, etc
File Maintenance: Set up/maintain employee personnel files
Initiative Support: Provides support and assistance on-site for HR related initiatives
Payroll Backup: Serve as backup to the payroll and EAF administrator
Compliance Assurance: Helps ensure compliance with all company, state and federal guidelines

57. Human Resources Assistant Roles and Details

Communication Guidelines: Guidelines while focusing on smooth communication and prompt resolution of requests and questions
Inquiry Support: Support all internal and external HR related inquiries or requests
Orientation Assistance: Assist in performing orientations and creating presentation materials
Project Completion: Complete all projects in a timely and professional manner
File Maintenance: Maintain Human Resources files by legal and corporate guidelines
Data Entry: Responsible for all data entry and updates to HRIS and related tracking spreadsheets
File Auditing: Perform file audits to ensure that all required personnel documentation is collected, maintained and tracked
Vendor Partnership: Maintain strong partnerships with all vendors and departments
Work Climate: Promote a cooperative work climate, maximizing productivity and morale

58. Human Resources Assistant Responsibilities and Key Tasks

Administrative Support: Assist Human Resources, Recruitment, and Proposal teams with various administrative tasks
Office Management: Act as office receptionist and manage the day-to-day functions of the office
Guest Reception: Greet visitors, create visitor badges, and escort guests
Event Planning: Event planning, including support for meetings, off-sites and team events
Vendor Management: Manage relationships with the building landlord and office service vendors
Access Control: Manage space keycard access for employees
Facility Operations: Responsible for mailing, shipping, receiving, office supplies, equipment, inventory and snacks
Conference Coordination: Manage conference room schedules and support conferences and other meetings to include coordinating space access for guests, arranging for specific conference room requirements, etc.
Equipment Tracking: Manage the loaner laptop list and the return of unused computers to HQ
Catering Organization: Organize office food, catering, and special events (birthdays, team lunches, etc.)
Engagement Support: Assist the Human Resources team with Employee Appreciation and Engagement events and other responsibilities
Document Support: Assist the Recruitment and Proposal teams with document formatting, editing, and candidate sourcing
Recruitment Coordination: Assist the Recruitment team as recruitment coordinator with job postings, job tracking, and other duties

59. Human Resources Assistant Duties and Roles

Talent Acquisition: Spearheads recruitment for various positions in the company, from managing online job portals, efficiently screening candidates, endorsing to each department and actual hiring
Onboarding Facilitation: Facilitates the onboarding process for new hires
Insurance Coordination: Acts as the POC for the Medical Insurance partners of the company and performs necessary processes for incoming and outgoing employees
Leave Tracking: Keeps track of all employee leaves and prepares timekeeping reports
Document Handling: Facilitates document requests (NOC, salary certificate, STL, etc.)
Record Management: Maintains records of all HR-related documents in a systematic manner
Request Handling: Handle requests, feedback, and queries quickly and professionally
Visitor Reception: Answering incoming calls and greeting visitors in a friendly, professional and efficient manner
Applicant Assistance: Assisting applicants with the application process
Interview Scheduling: Scheduling interviews and appointments for applicants
Administrative Support: Assisting with administrative support functions

60. Human Resources Assistant Roles and Responsibilities

HR Operations: Responsible for general operational duties and administration for the company's human resources needs
Administrative Assistance: Assist with a variety of general administrative duties
Media Coordination: Maintaining social media, assisting with recruiting and marketing, credentialing possible new hires and recredentialing current staff, new hire orientation, and additional duties for the day-to-day operation of the Human Resources Department
Manager Support: Provide support to the manager in the Human Resources Department
Recruitment Assistance: Assist in the recruitment and selection process, such as posting job advertisements, screening applicants, arranging interviews, etc.
Benefits Support: Support C&B functions including benefit administration such as medical insurance and MPF enrolment
Training Administration: Assist in training administration including course enrolment, logistics arrangement, maintaining proper training records, administering external training sponsorship applications, etc.
Event Organization: Organize company functions such as the annual dinner and other staff activities etc.
Onboarding Handling: Handle staff onboarding and offboarding
Record Updating: Update employee records in the HRIS system

Relevant Information

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