WHAT IS A HUMAN RESOURCES ASSISTANT ?
The Human Resources Assistant plays a crucial role in providing administrative support within the HR department. Responsibilities include addressing HR-related inquiries from employees, handling employment-related documentation, and maintaining meticulous records and files. The role demands efficiency in a dynamic environment that may involve frequent interruptions. Key tasks encompass processing documentation for employee transfers, promotions, terminations, and new hires, alongside managing data entries and updates in both the HR system and Excel spreadsheets. This position is vital for ensuring smooth operational flows and upholding organizational standards.
Need-to-Know Overview of a Human Resources Assistant
1. Human Resources Assistant Functions
- Provide support to the Human Resources department.
- Respond to requests for forms and to employee questions regarding general Human Resources concerns, as well as questions regarding open positions.
- Assist employees with The Work Number and employment verifications.
- Create and maintain personnel files and records which contain confidential information.
- Prepare and post internal job postings, then review internal applicants to determine eligibility.
- Provide assistance with the hourly hiring process, including new hire orientation, paperwork, and questions.
- Assist with the onboarding of new employees, including coordinating physicals and drug screens and creating I.D. badges.
- Assist with completing the yearly Affirmative Action Plan.
- Provide separation information for unemployment claims.
- Perform general clerical duties including creating letters, memorandums, and reports, photocopying, faxing, and answering phones.
2. Human Resources Assistant Ability, Knowledge and Experience
- Bachelor’s degree in Human Resources, Business Administration, or similar area of study.
- One year of secretarial or administrative support, preferably in a Human Resources department.
- Strong attention to detail to ensure employment data is entered accurately and on time.
- Knowledge of general office practices and procedures.
- Demonstrated PC proficiency, as well as knowledge of Microsoft Word and Excel programs.
- Excellent verbal and written communication skills.
- Due to the frequency of general contact with employees and access to sensitive data, one must be able to maintain confidentiality, exercise discretion, and respond to requests in a thoughtful and tactful manner.
- Ability to maintain an extremely high level of accuracy and attention to detail.
- Must be well organized and able to prioritize workload; this position will be required to meet deadlines while working in a fast-paced environment with frequent interruptions.
- Must be able to accomplish work in an unstructured, fast-paced, sometimes stressful work environment.