Human Resources Assistant Roles:

• Maintain employee records
• Update HR databases
• Prepare paperwork for HR policies and procedures
• Assist with scheduling interviews and conducting phone screens
• Answering employee HR inquiries
• Prepare reports and presentations
• Ensure all problems and inquiries are handled efficiently within established time frames
• Prepare applicable key management reports
• Maintain updates on various business documents and plans
• Handle on-demand requests, and perform ad-hoc research and reporting

Human Resources Assistant Skills, Knowledge and Experience:

• Intermediate knowledge of accepted business software to include, Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Access), HRIS system, and the Internet
• Basic knowledge of Human Resources principles and practices
• High school graduate, minimum; AA/BS/BA degree in business or related field, preferred
• One to three years’ relevant experience in Human Resources
• Experience using HRIS system, preferably ADP
• Ability to accurately type 50 WPM
• Proven ability to master customized business software and programs
• Excellent interpersonal skills, analytical and networking skills
• Ability to working in fast-paced environment
• Strong verbal and written communication skills

Human Resources Assistant/Recruiting Duties:

• Answers telephones and directs the caller to the appropriate human resource professional.
• Receives the public and answers questions, in person, by email and or by telephone
• Responds to inquiries from employees, and refers to the appropriate person, official or department.
• Operates office machines as required (fax, copier, scanner).
• Assists in Verification of Employment Request(s)
• Assists department in preparing outgoing mail; sorts and distributes incoming mail.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists in creating labels and or folders for new hire benefit orientations packets 
• Assists in setting up potential employees for the pre-employment process
• Composes, types and edits correspondence, reports, memoranda and other material.
• Assists in maintenance of Employee Access Cards (ID cards); deactivate, activate, extend or terminate.
• Maintains office supply inventory (Assists in the ordering, receiving, stocking and distribution of office supplies).

The Human Resources Assistant/Recruiting Qualifications:

• High school or GED equivalent required, bachelors or associates preferred.
• One year of administrative experience in an office setting.
• Proficiency in Word, Excel, PowerPoint and Outlook
• Ability to work independently, efficiently and cooperatively with others
• Ability to handle sensitive information with strict confidentiality.
• Excellent organizational skills, attention to detail.
• Initiative and accountability for your work.

Functions of Human Resources Assistant:

• Assemble new employee files and ensure all new hire information is complete before forwarding to the House Manager
• Assist in the auditing and maintenance of personnel records per federal, state, local, and company policy
• Assist with planning and implementing programs that encourage retention
• Identify and source potential candidates through direct cold calls, networking, referrals, job fairs, social media, publications, professional associations, internet, social media, etc
• Execute hiring process which includes processing applications, background screening, assessments, interviewing, reference checks, selection, and extending offers
• Conduct New Hire Orientation for new team members
• May assist with payroll processing, including data entry and other document organization

Ability, Experience and Qualification of Human Resources Assistant:

• Experience in office administration, recruitment, and/or Human Resources programs
• Excellent computer skills in a Microsoft Windows environment
• Effective oral and written communication skills
• Excellent interpersonal skills
• Evidence of the practice of a high level of confidentiality
• Excellent organizational skills
• Minimum of one to two years administrative experience, human resource experience preferred.
• Experience in health care or other service industries preferred.
• Strong computer literacy, including proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to work in the field, drive a vehicle, have a current, valid driver’s license and be insurable.

Human Resource Assistant Tasks:

• Serve as the point contact for applicants and the community answering calls and emails.
• Schedule interviews with candidates and coordinate interviews with the hiring managers.
• Post open requisitions to the website and job boards, update job status in the ATS.
• Participate in the recruiting process and make sure candidates have a good experience
• Collaborate with the HR team to come up with innovative ways of finding diverse talent.
• Work with career centers, colleges and other organizations to recruit talent.
• Oversee the college internship program from recruiting to hiring and onboarding.

Human Resource Assistant Skills, Experience and Requirements:

• Bachelor's degree strong preferred
• 1-2 years of HR experience needed
• Strong relationship building and interpersonal skills.
• Experience in the healthcare industry and with credentialing.
• Must be comfortable working in a fast-paced, highly visible, creative environment.
• Experience using the ATS system, must be proficient with MS Office.
• Strong customer service and communication skills (both written and oral) needed

Human Resources (HR) Assistant Roles:

• Interpreting and applying collective agreements, District policies or contracts
• Assisting with talent acquisition and onboarding of new hires
• Assisting with disability management and workplace accommodations
• Providing benefits administration support
• Updating and ensuring data accuracy in the human resources information system (HRIS) and databases
• Generating various Human Resources related reports
• Assisting with other administrative functions performed within the Human Resources department as required

Human Resources (HR) Assistant Ability, Experience and Qualifications:

• Must possess a minimum of three (3) years’ related HR experience, preferably in a unionized setting. The ideal candidate will possess recent highly successful experience within a fast paced HR department
• A diploma or higher in Human Resources and/or an HR specialty are assets
• Experience with HR information systems/databases. 
• Must possess excellent computer skills and thorough knowledge of Microsoft Word and Outlook. Strong knowledge of Microsoft Excel is an asset
• Exemplary and proven interpersonal and communication skills (written and verbal)
• Proven critical thinking and problem solving abilities
• Flexibility is a must, with a strong orientation for customer service and teamwork
• Self-starter with excellent organizational skills
• Ability to prioritize effectively, resolve routine issues independently, and achieve results
• Tact and ability to maintain a high degree of confidentiality

Human Resources (HR) Assistant Tasks:

• Act as the first point of contact, monitor and answer emails and calls. 
• Answer routine questions regarding benefits, policies and procedures. 
• Route emails, calls and questions as appropriate.
• Ensure organization and smooth operations of the department: file organization and maintenance (including personnel files), order and maintain office supplies for the department.
• Draft and send out communications via email, intranet, and social media platforms.
• Process onboarding of new hires through ADP, ensure completion of required forms (I-9, W4, etc), and assist with new hire orientation.
• Process employment terminations including providing information and coordinating with payroll for final paycheck, sending standard communications to employee and internal departments.
• Enter personnel transactions in ADP
• Provide HRIS system support for the HR department including auditing data for accuracy, acting as liaison with ADP, troubleshooting, setting up processes and modules within ADP as needed.
• Assist with employee benefit administration. 
• Review enrollments for accuracy, input elections, terminations and changes in HRIS and insurance website. 
• Reconcile insurance invoices and prepare invoices for processing.
• Process leaves of absences, under general direction of Manager or HR Generalist: provide employees with necessary information and forms, send approvals and correspondence to employees, follow-up on status of leave, track leaves, respond to disability and paid family leave claims.
• Respond to employment verification requests.
• Produce routine and ad hoc reports as needed
• May assist with workers compensation claim filing and tracking, EEO-1 and OSHA reporting, garnishment processing and recruitment efforts
• Plan, coordinate and execute companywide events including team building and health/wellness events, and company holiday parties.
• Provide backup to the Receptionist for breaks and time off, in rotation with other administrative staff.

Human Resources (HR) Assistant Minimum Requirements:

• Bachelor's degree or high school diploma (or equivalent) with 2-5 years human resources, benefits, or related experience.
• Working knowledge of federal, state and local employment laws.
• Experience working in ADP Workforce Now highly desired
• Organization skills, Communication skills, Multicultural sensitivity and able to work in a matrix organization
• Ability to coordinate and follow-up multiple tasks from start to end
• Reactivity to manage unexpected / short notice requirements
• At ease with IT tools: Excel, Power Point, Word etc.
• Collaboration & Teamwork
• Fluent in English and one of the Scandinavian languages, written and spoken

Human Resources Assistant Tasks:

• Complete compliance oriented tasks including keeping track of and reporting on employee documentation, benefits and payroll.
• Maintaining working knowledge of Collective Bargaining Agreement (CBA).
• Provide support on contractual requirements.
• Interact with HR Services for FMLA & Short Term Disability verification of approvals & submission, usage of hours and need for interaction with 3rd party vendor.
• Submitting and tracking work related injury claims, follow up appointment and updating EHS & Supervisors.
• Submit updates to HR Services for hourly employee data changes into HRIS systems and review to maintain data integrity. Provide regular and ad hoc reporting and analyses.
• Administer Health Insurance plan (enrollments, terminations, billing)
• Continuously seek to improve the efficiency and effectiveness of core human resources processes
• Additional miscellaneous Human Resources tasks (i.e. billings, purchasing cards)

Human Resources Assistant Skills, Ability and Educations:

• High school diploma
• Associates or bachelor’s degree preferred
• A least 1-2 years of HR experience with experience working with confidential information
• Ability to prioritize and meet deadlines
• Exceptional verbal and written communication skills
• Working knowledge of Microsoft Office Suite including Access, Word, PowerPoint and Excel
• Excellent self-management as well as project management skills
• Great attention to detail and superior organizational skills

Human Resources Assistant I Accountabilities:

• Initiates requests related to staffing including, management of position description updates, ePAFs, special pay increase processes, and performance appraisals. 
• Track and complete yearly ePAFs for temporary time limited appointments.
• Assists with new employees on boarding including the coordination and submission of new hire paperwork and completes I-9s. 
• Ensures attendance at UCF and site-specific new employee orientations. 
• Create and maintain departmental files.
• Creates job postings and updates requisitions in applicant tracking system including the submission of hiring paperwork. 
• Assists supervisors with scheduling interviews and requesting references as needed. 
• Requests background checks for student employees.
• Assist with policy updates and revisions as appropriate. 
• Assists with communication of updated policies to departments. (SHS - PowerDMS)
• Monitor training reports to ensure department compliance. 
• Communicate with employees and supervisors that are not in compliance. Update Business Unit HR manager as appropriate.
• Maintains Organizational Charts. Track license renewals.
• Assists with the coordination of event planning such as training, annual retreat, back to school kick-offs, retirement send offs, and other special events. 
• Create calendar events, order supplies, and other detailed coordination.

Human Resources Assistant I Requirements:

• Minimum requirement is bachelor’s degree, desirable University Degree in Human Resources / Business
• Minimum 2-3 years of experience in an equivalent function
• Work experience from an international environment is preferred
• Knowledge of benefit programs/laws/regulations, and ability to assess financial implications of rewards programs
• Preference may be given to candidates that have a Human Resource Certification (PHR, SHRM-CP).
• Preference may be given to candidates with prior Human Resource experience.
• Preference may be given to candidates with previous experience working in a healthcare type setting.
• Preference may be given to candidates with customer service experience.
• Preference may be given to candidates with excellent skills in Microsoft Office Suite (Word, Excel, etc.), HCM Systems (Peoplesoft, Workday, etc.) and Applicant Tracking Systems (PageUp).

Human Resources Assistant Duties and Responsibilities:

• Provide support to ensure the smooth daily operations of the human resources (HR) department;
• Respond to requests for information, managing the HR department inbox, and escalating issues and requests as appropriate.
• In partnership with the Director and Assistant Manager, draft emails, memorandums, general correspondence, reports and presentation materials as requested.
• Assist in the maintenance of the department’s HRIS system, ADP Workforce Now;
• Perform data entry into the HRIS and vendor benefit portals to ensure timeliness and accuracy of information.
• Assists with administering our benefits programs and offerings, leaves of absences, workers compensation policies, as assigned.
• Assist with the recruitment process for open positions and internships, including: announcing and posting open positions, scheduling interviews, initiating and reviewing background checks; meeting with hiring managers, screening candidate resumes, conducting initial telephone screens and in-person interviews, conducting reference checks, as needed.
• Schedule onboarding orientations of newly hired employees of the Finance & Administration division; conduct new employee orientation and related meetings and review employment documents to ensure accuracy.
• In partnership with the Director and Assistant Manager of HR, assist with coordinating and hosting open enrollment meetings and other HR related staff events; arrange for distribution of materials from carriers; assist with communicating changes to employees; update the open enrollment portal, inputting changes in various carrier sites; arrange on-site presentations by providers.
• Manage exercise and yoga classes in the New York City and Washington D.C. office including scheduling and communicating with exercise and yoga instructors.
• Manage reporting such as census reports, external salary and benefit surveys; diversity reports and other staff lists.
• Creates and maintains personnel files.

Human Resources Assistant Ability, Experience and Qualifications:

• Minimum of two years of relevant experience in Human Resources or administrative role.
• Proficiency managing and using an HRIS; experience with ADP Workforce Now strongly preferred.
• Strong computer skills and experience in Windows-based applications including MS Word, Excel, Power Point and database experience strongly preferred.
• Excellent oral and written communication skills.
• Ability to appropriately handle and process confidential and sensitive information.
• Excellent customer service skills and ability to work with all levels of staff; must demonstrate initiative and good judgment.
• Demonstrates a high degree of professionalism, accuracy, attention to detail, and monitors own work to ensure quality.
• Strong and effective time management skills.
• Highly dependable and punctual.