• Handling end-to-end recruitment including creating and managing job advertisements, liaising with the recruitment agency, conducting phone screenings, managing and organizing interviews, and conducting reference checks
• Handling employees' HR / Admin enquiries, documentation, and filing
• Execute HR functions including onboarding, offboarding, training, and coordinating
• Manage employee-related events such as lunch ordering, birthdays, festivals, charity and other social events
• Assists in office all-around duties, including procurement of stationery and pantry items, postage, and delivery service
• Ensure all meeting rooms and the pantry are neat
• Assist with day-to-day HR functions and duties
• Prepare and administer HR related letters (i.e. employment contracts, confirmation, promotion etc.)
• Arrange a new hire for a medical check-up
• Submission of claims to the Claim Portal
• Updating and maintaining employees' P-files
• Answer employees' queries about HR-related issues
• Work closely with other departments and provide support

Skills: Recruitment Coordination, Employee Onboarding, Interview Scheduling, HR Documentation, Event Management, Office Procurement, Claims Submission, File Maintenance

• Greet and guide all visitors and employees
• Responsible for responding to all incoming calls from internal/external clients
• Managing and maintaining the call-out process by retrieving voice messages and reporting absences and/or leaves to the Supervisors
• Collecting and recording all hours for all employees who leave early from the company program
• Sending sign-out sheets to Payroll for processing
• Updating the company program Leadtec for employees returning from an approved Leave of Absence
• Responsible for accurately tracking sick leave requests and updating Leadtec accordingly
• Processing all employee data/payroll change notices along with claim forms
• Responsible for tracking when Leave paperwork was given to the employee
• Confirming hours and years of employment for FMLA and then forwarding completed documentation to the Benefits team for processing
• Monitors and mails out paperwork for any employee who experiences a separation from the Company
• Partners with the HR Manager and HR Coordinator to support projects or initiatives within the Department
• Preparing paperwork, making copies, filing, scheduling appointments, following up with Supervisors on necessary documentations, new hire/onboarding efforts, scanning documents and other projects or tasks

Skills: Visitor Reception, Call Handling, Absence Tracking, Payroll Processing, Leave Management, Document Filing, Onboarding Support, HR Coordination

• Provide and support the full spectrum of professional HR services and daily operations, including recruitment, staff on board, leave and attendance administration, and employee relations
• Responsible for the whole recruitment PROCESS, exploring potential and evaluating the effectiveness of advertising and recruitment channels
• Maintain employee database across regions and ensure all personal records are up-to-date and accurate
• Provide a full spectrum of clerical and administrative support for the company
• Plan and organize staff activities and company events
• Maintaining accurate and confidential records for internal use, analyzing information for trends, and budget tracking
• Keep in close contact with new hires, ensuring a positive onboarding experience, and assist with all aspects of new hire set up and orientation
• Assist with setting up open enrollment meetings and scheduling benefit meetings with the HR Director and employees, keeping all information confidential
• Participating in firm-wide programs and supporting internal initiatives by administering/tracking Bonusly points
• Assisting with planning wellness-related events for the Wellness Initiative
• Tracking donations for Feel Good Fridays, supporting the Inclusion and Diversity Advisory Council
• Acting as a liaison between HR and L&D to help employees remain compliant with licensures and aware of leadership programs and opportunities
• Administering behavioral assessments, assisting with scheduling and organizing interviews, and assisting with recruiting videos

Skills: Recruitment Process, Employee Onboarding, Records Management, Event Planning, Benefits Coordination, Data Analysis, Wellness Initiatives, Interview Scheduling

• Managing and updating HRIS Software/HR Databases
• Scheduling meetings, interviews, and appointments
• Assisting upper management in the HR department
• Assisting with preparation and payment
• Submitting expense reports and processing paperwork
• Posting job advertisements online
• Sending out announcements and weekly updates
• Coordinating meetings and events
• Answering phones and routing calls
• Managing files and preparing packets
• Providing general administrative, clerical, and customer service support

Skills: HRIS Management, Meeting Scheduling, Executive Support, Expense Processing, Job Posting, Event Coordination, File Management, Customer Support

• Be the first point of contact for all day-to-day administrative queries, managing the HR inquiries inbox and responding to employee queries and partnering with all members of the HR team to ensure queries are answered quickly and accurately
• Support the HR Managers and the HR team in an administrative capacity, helping to ensure the smooth running of the HR department
• Responsible for the accurate processing of the full employee life cycle processes and administration including, but not limited to, new starters, promotions, transfers, leavers and employee benefit management
• Manage the registration process for new starters including checking and collecting right-to-work documents
• Ensure that the HRIS system, Workday, is kept up to date with accurate, relevant and timely information
• Use the “Zeugnisgenerator” tool to create and issue references for current or previous employees
• Manage the online HR Hub, posting relevant and up-to-date content available to all employees
• Support the HR Managers and Director of HR with the execution of ongoing and new company-wide HR initiatives, as well as making suggestions for the optimization of existing processes
• Support the HR Managers in their approach to communications and engagement, generating ideas and supporting in the execution
• Assist with taking minutes during meetings
• Work with the HR Managers and the Director of HR to run reports and analyze people data

Skills: HR Query Management, Employee Lifecycle, Workday Updates, Document Verification, HRIS Administration, Report Generation, Content Posting, Meeting Minutes

• Process all employee data, i.e., new hires, transfers, performance awards, promotions, demotions, resignations, terminations, leaves of absence, suspensions, and/or 48-hour letters
• Compile notices for employee evaluations every month and distribute to the appropriate supervisors
• Learn and utilize the ADP performance module for this task
• Complete the evaluation overdue list every Friday
• Distribute recurring and ad-hoc reports as specified such as active list, staff address list, staff leave report and active list by position number
• Prepare, every month, a summary of Human Resources Actions for the Administrative Committee of the Board of Directors, Fiscal, and various members of the Human Resources Staff
• Maintain employee records (soft and hard copies)
• Update databases (e.g., new hires, separations, sick leaves, terminations, promotions, etc.)
• Support onboarding efforts by performing such tasks as collecting and reviewing documentation, processing photo ID cards, enrolling new hires in the ADP system timely manner, creating personnel files, and supporting orientation meetings
• Provide information including new hires, promotions, and anniversaries, to the Training Department for the monthly newsletter
• Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, child care, garnishment, etc.)
• Provide additional support for securing child abuse clearance and criminal history checks and follow-up to ensure receipt of confirmation
• Provide orientations for new employees by sharing onboarding packages and explaining company policy
• Provide Receptionist support for lunch breaks and in the event of absence
• Support recruitment process by screening, testing, and completing reference checks, posting positions, etc.

Skills: Employee Data, ADP System, Evaluation Tracking, Reporting Support, Records Management, Onboarding Support, Employment Verification, Recruitment Support

• Proactively anticipate department needs and establish processes, systems, and methods to provide high-quality support to increase overall efficiency and effectiveness
• Utilize the WorkDay HCM/ATS and relocation systems to make entries, run reports, and provide analytics to members of the HR team
• Prepare reports and special projects, to include data collection, coordination, final copy prep, distribution, etc
• Assist in day-to-day HR activities, including but not limited to invoicing, filing, HR data management, HR Mailbox monitoring, etc.
• Maintain HR business process documentation and supporting materials on HR SharePoint (employee-facing) and HR Admin SharePoint (HR facing)
• Responsible for regional HR vendor management, rewards and recognition, I-9 compliance, etc.
• Administer the HR and LDP annual budget and monthly reconciliation, allocating charges back to facilities
• Assist with HR and Talent initiatives like the Leadership Development Program, training coordination, office/cubicle moves, etc.
• Lead and coordinate site employee events and activities throughout the year
• Administer employee programs such as service and recognition awards
• Coordinate employee engagement programs such as service awards, health and wellness, employee and family assistance, tuition reimbursements, all-employee meetings, wellness activities etc.
• Partner with HRBPs and Communications to facilitate regional engagement activities
• Act as a backup for conducting new hire orientations for new employees at the Beachwood office
• Schedule and coordinate HR related training meetings or other events throughout the year
• Manage and organize the HR off-site storage (Access/FileBridge)
• Act as the Area Safety Marshall for the Beachwood location

Skills: Department Support, Workday Analytics, Report Preparation, HR Activities, SharePoint Management, Event Planning, Budget Administration, Vendor Coordination

• Act as a point of contact for managers and other personnel
• Handling all HR-related matters promptly including employee verifications, unemployment claims, interpretation of handbook policies, terminations, employee relations issues, HR-related research, and any other HR-related issues
• Compile, organize, update, and audit company personnel records and documentation in the Ultipro system and Excel to ensure compliance with state and federal HR laws
• Manage updates of new hires, terminations, sick leaves, warnings, vacation and days off
• Prepare, manage and archive documentation for HR policies, internal procedures, HR Employee Handbook, HR files, and Org Chart
• Assist with the employee termination process by conducting colleague exit interviews, coordinating with IT and Mailroom for equipment retrieval, and coordinating final details with the Payroll department
• Process employee requests, answer incoming questions, and provide information, such as employee verifications, requests for business cards, and various other administrative tasks via phone, fax, email, or mail correspondence
• Assist recruiting with posting job requisitions, coordinating logistics of scheduling interviews, administering tests to candidates, attending career fairs, and new hire onboarding
• Assist with the collection of pre-employment documents and contracts, the obtaining of proper approvals on upfront loans, and the ordering of pre-clearance reports for registered representatives and background checks
• Connect with managers for matters requiring escalation related to onboarding, orientation, IT requisitions, and supply orders
• Verify I-9 documents, prepare and send welcome materials to all new hires, and assist with conducting new hire orientations and facility tours for all new hires
• Provide coverage for the receptionist during breaks and vacations

Skills: Personnel Records, HR Compliance, Employee Terminations, Request Processing, Interview Coordination, Background Checks, Onboarding Support, Reception Coverage

• Providing administrative support and performing basic office duties
• Scheduling meetings, maintaining staff calendars, screening phone calls and handling general inquiries, typing various letters, reports, and memoranda, copying, filing, and ordering supplies
• Assisting with coordinating department meetings, preparation of meeting agendas and taking notes/minutes for certain meetings
• Assisting with maintaining and monitoring the customer comment database, including daily assignment of comments to appropriate departments for investigation
• Assisting with research and investigation of comments and preparation and distribution of daily report to management
• Assisting staff with witnessing and documenting various grievance discipline meetings with bargaining unit employees
• Transcribing the meeting for follow-up research and response
• Assisting with the coordination of meetings
• Responding to records requests and verifications of employment
• Responding to verification of employment inquiries by disclosing approved information upon receipt of a signed release
• Coordinating regular employee events such as Employee of the Month and other programs
• Coordinating annual employee awards for the Operations and Maintenance Departments
• Reviewing and verifying employee records for Safe Driving, Attendance, Discipline and Milestone Anniversary Information
• Maintaining a database for the incentive program
• Planning annual awards ceremony, and coordinating employee of the year rewards
• Assisting with the preparation and maintenance of requisitions, purchase orders, invoices and check requests
• Monitoring and maintaining the department’s inventory to include ordering and organization of employee service awards
• Monitoring and maintaining the department’s EDMS and scanning protocols
• Monitoring and maintaining records related to the Agency’s policies and employee communications
• Monitoring and maintaining the Agency’s meeting room calendars
• Assisting staff with and performing audits of data entry of information for new and existing personnel, such as address, tax withholding, and contact information changes
• Updating current employee information in regard service award eligibility, performance evaluations, training, etc.
• Assisting the Designated Employer Representative (DER) with administrative support of the Agency’s Drug and Alcohol program
• Serving as Deputy Clerk of the Board and assisting with board packet preparation/mail-out, meeting setup, and any requests by board members when the Clerk of the Board is absent

Skills: Administrative Support, Meeting Coordination, Records Management, Event Planning, Data Auditing, Calendar Maintenance, Policy Monitoring, Employment Verification

• Provide general administrative support to the Vice President of Global Human Resources and other Human Resources leaders
• Schedule interviews for candidates
• Coordinate recruitment efforts and onboarding of new hires to TSI including managing the pre-employment requirement process
• Serve as the point of contact and support to the candidate after the offer has been accepted to help with a seamless onboarding experience
• Book travel arrangements and process travel expenses for the Vice President and other HR leaders
• Schedule and arrange logistics for Human Resources staff meetings and other meetings and seminars
• Submit invoices to the Finance Department
• Order supplies and maintain the department supply area
• Perform a wide range of duties relative to the maintenance and processing of personnel records while maintaining a high standard of confidentiality
• Act as backup to receive employees and guests in the department and direct them to the appropriate person

Skills: Administrative Support, Interview Scheduling, Onboarding Coordination, Candidate Assistance, Travel Booking, Meeting Logistics, Invoice Submission, Records Maintenance

• Handle general staff inquiries
• Create new joiner access
• Manage onboarding forms and employee P file
• Management of leave record
• Following up on the referral program and team mobility
• Support the sourcing team in ad hoc projects and participate in improvement activities at the department level to enhance and track overall performance
• Respond to customer inquiries relating to HR and HR systems
• Liaise with members of staff and external agencies
• Create, update and maintain accurate and up-to-date manual/computerized records
• Ensure compliance with company processes and procedures
• Maintain and update filing systems in line with data protection requirements

Skills: Staff Inquiries, Onboarding Support, Leave Management, Referral Followup, HR Systems, Records Maintenance, Data Compliance, External Liaison

• Professionally and confidently respond to queries and requests for information from a variety of people, including staff, managers, colleagues and students
• Clearing, organizing and monitoring multiple cases within the Customer Relationship Management System (CRM)
• Helping the teams to keep up to date with inquiries and respond by Service Level Agreements (SLAs)
• Triage of Casual Worker paperwork, ensuring the details within the forms are correct and that these are processed in a timely way for Payroll deadlines
• Organizing and filing of Occupational Health returns for new appointments
• Organizing and filing of ATAS Certificates for new appointments
• Process IT access for new appointments and extensions
• Booking in and conducting Right to Work checks (RTW) according to government guidelines
• General housekeeping for Recruitment, ensuring all recruiting documentation is in order on the system and that the Recruiting Manager has uploaded all details relevant to their recruitment after interviews and once an appointment has been made on the system
• Work with professionalism and ensure customers and colleagues are treated with respect and to foster a culture of diligence and accountability, courtesy, flexibility and peer support across all Services
• Attend team huddles to keep up to date with operational changes and take responsibility for anything that could affect daily work and deadlines
• Support colleagues on the Reception team, dealing with inquiries from customers, staff and students
• Help maintain all HR systems and spreadsheets
• Undertake any work assigned by the Recruitment and Resourcing Manager and the Employment Services Manager
• Participate in service-wide and University-wide work, including supporting colleagues when they are involved in specific project work outside of business-as-usual activities
• Work in partnership with other HR colleagues to ensure a consistent and focused approach to the University's HR People Policy by personal example and quality of contribution, promoting a culture of continuous improvement
• Maintain confidentiality of information and protect personal data in line with procedures
• Positively promote equality and diversity, ensuring duties are carried out by policy and good practice

Skills: Customer Service, Case Management, SLA Monitoring, Document Verification, Access Processing, RTW Checks, System Maintenance, Recruitment Support

• Process and file all “Approval to Hire” and “New Employee” paperwork, including ensuring all signature authorizations are present, forms are properly completed, titles and pay grades are correct
• Open communication with the HR Manager and HR Supervisor to complete all employee changes including but not limited to new hires, transfers, status changes and terminations
• Oversee the onboarding of new hires and ensure that all NEU training is completed on time
• Work with HR Supervisor to ensure that timesheets are approved by supervisors and processed timely manner to meet the payroll deadline
• Run reports using ADP Reporting
• Assist with Human Resource Information System (HRIS) maintenance and improvements
• Assist hourly associates with time clock issues, benefits, work schedules and other questions
• Assist with end-of-year Merit Increase and Holiday Pay programs for hourly associates, including audits, reviews and corrections on Merit Increase and Holiday Pay spreadsheets
• Distribute salary notification letters for hourly associates, and double-check the payroll uploads to eliminate errors
• Responsible for general office management such as visitor logs, office maintenance, invoices, purchasing and other duties

Skills: Onboarding Coordination, HRIS Maintenance, Payroll Support, ADP Reporting, Document Processing, Timesheet Management, Benefits Assistance, Office Administration

• Work passes application and renewal
• Monitor, follow up for medical/Insurance claim
• Responsible for the monthly staff claim
• Consolidation and management of training records from HR to the training database
• Identify and book training by company schedules
• Work with line managers to improve the process and return of training and development plans
• Assist in transferring employee records to the new HR system
• Assist in day-to-day transactional activities in the employee cycle
• Manage and maintain HR records (GDPR compliant)
• Support the recruitment process

Skills: Work Passes, Claims Processing, Training Coordination, Record Management, HRIS Transfer, Recruitment Support, Staff Claims, Data Consolidation

• Assist with the day-to-day administrative work of the HR functions and duties
• Provide clerical support to the HR Officer
• Assist in the onboarding and offboarding process
• Maintaining computer systems by updating and entering data
• Preparing new employee files
• Assist with the preparation of Payroll
• Assist in a wide range of administration functions spanning office expense management, petty cash management, asset tracking, office supplies and pantry ordering, completion of government surveys and other ad-hoc activities
• Manage the reception area and staff to ensure effective communication both internally and externally
• Assistance with HR/Payroll processing, timesheet collection and entry, leave records management and expense claim management
• Assistance with Client Contract Management, Invoicing and Receivables monitoring, contract renewals
• Assistance with CPF, MoM, IRAS, GST and Immigration management and submission
• Provide office guests with a hospitable experience
• Supervise the maintenance of office areas, equipment, and facilities
• Interact with IT, phone and building personnel

Skills: HR Administration, Payroll Support, Onboarding Process, Data Entry, Expense Management, Leave Tracking, Reception Management, Contract Monitoring

• Assist in HR daily activities
• Keeping records and stock of office supplies
• Carry out administrative duties such as filing, typing, copying, binding, data entry, scanning etc.
• Handle sensitive information and documents in a confidential manner
• Greet and assist visitors to the office
• Run company errands for other companies and Government Bodies
• Assist in HR functions such as payroll processing and updating of HR reports
• Prepare and compile documents for timely submission to the Management and the relevant government authorities
• Maintain a filing system to facilitate the traceability of documents at all times

Skills: HR Support, Office Supplies, Administrative Tasks, Confidential Handling, Visitor Assistance, Errand Running, Payroll Processing, Document Filing

• Disseminate and explain policy and procedural information to managers and academic staff through appropriate and effective methods, Operational and Best Practice
• Liaise with Human Resources contacts including HR Adverts, HR Business Partnering, HR Services, Learning and Development, Payroll and other teams to build and develop effective working relationships
• Assist in ensuring line managers are informed and comply with probationary meetings/reviews and appraisals that are due
• Following up on the timely completion of forms/documents to HR and centrally
• Assist in the ongoing monitoring of Fixed Term contract end dates, identifying where meetings need to be arranged (within timescales) ahead of posts and funding ending and/or submitting contract changes where posts are extended
• Processing of new contracts, changes to appointment /funding and leavers using the Service in Partnership (SiP) HR system, responding to queries on annual leave and salary calculations
• Responding to a large volume of e-mails and inquiries received through the HR shared inbox
• Prioritizing and assisting with managing the inbox by setting up folders and filing emails once actioned
• Coordinate the arrangement of schemes for Visiting Professors, Honorary Fellows and Affiliate Academics
• Maintaining relevant records and contact details for individuals on the schemes
• Support visitors with systems access, IT and e-mail accounts, ID cards and library rights by setting up visits and making requests through the Services System
• Ensuring all records relating to HR and Staffing are accurately maintained, regularly updated and kept by GDPR/Data Protection legislation
• Assist in providing advice on methods of payment for external academic and non-academic staff undertaking guest lectures and casual work
• Assist in ensuring compliance with Right to Work in the checks and verification as well as tracking payment information/HMRC Starter Checklists are received or outstanding as part of the monthly payroll
• Assist in calculating and preparing payments using (SiP) as well as answering payroll queries from School staff
• Assist in ensuring payments are processed smoothly every month, by the central Finance and HR deadlines
• Ensure recruiting managers are informed and comply with recruitment and selection policies and procedures
• Encouraging staff to attend the mandatory recruitment briefing ahead of being involved in the recruitment process
• Assist in the preparation and publication of internal and external advertisements
• Use e-recruitment systems, Recruitment online Made Easy (ROME ), to post advertisements and update applicant statuses
• Assist with recruitment-related administration
• Setting up schedules for interviews, sending out invites to shortlisted candidates, room bookings, preparation of interview packs, meeting and greeting candidates and ensuring Right to Work documents are verified and copied in line with legislation
• Assist with the School's main annual recruitment exercise of appointing and re-appointing Teaching staff
• Provide support and assist with Summer Degree and Master's Shows to include sourcing student ushers, logging availability, assigning shifts and organizing payments in conjunction with HR and Staffing Officers
• Assist with providing information to managers on Inductions and key New Starter information

Skills: Policy Communication, HR Coordination, Contract Monitoring, Inbox Management, Visitor Onboarding, Payroll Assistance, Recruitment Scheduling, Records Maintenance

• Processes prospective/new hire paperwork and related documentation including drug screening and background checks and coordinates travel
• Processes employee termination paperwork and schedules exit interviews
• Assists with new hire orientation and the onboarding process to ensure a smooth and welcome transition for the new employee
• Assists as an employee liaison regarding benefits
• Assists with updates and maintenance of data for employee benefit plans
• Assists with open enrollment and setup of new benefits
• Assists with the setup and maintenance of electronic personnel files and ensures data is compliant and appropriate record keeping is maintained, to include benefit information and vendor files
• Assists with compliance of client contracts to include background check process, drug screening process and workers' compensation record keeping
• Assists with planning and coordinating company-wide activities that encourage and build a strong team environment
• Assists with Employment Verification from outside companies
• Maintains holiday calendars for all countries and locations
• Maintains Emergency Contact list on the intranet
• Responsible for ordering business cards

Skills: Onboarding Support, Termination Processing, Benefit Coordination, Compliance Tracking, File Management, Event Planning, Employment Verification, Calendar Maintenance

• Preparing all relevant documentation for new starters, current employees and leavers
• Maintaining up-to-date job descriptions, contracts, performance reviews etc
• Monitoring holiday/absence records and liaising with the payroll dept
• Assisting with recruitment, coordinating recruitment days and arranging interviews
• Arranging and monitoring employee training
• Maintaining accurate and up-to-date confidential HR records in electronic format
• Contributing to the implementation of HR policies and procedures
• Coordinate HR Service delivery across the different HR functions
• Helps in collating, organizing and managing employee files and documents
• Helps prepare HR reports for internal or external requirements
• Monitors regularization, anniversaries, and other milestones

Skills: Document Preparation, Record Maintenance, Absence Tracking, Interview Coordination, Training Support, Policy Implementation, File Management, Milestone Monitoring

• Organise and maintain HR records and manage online database (HR Toolkit)
• Prepare documents such as employment contracts, job descriptions and new starter and induction packs
• Carry out pre-employment checks (contact references, right to work, ID, DBS applications, Fit to Work etc) and manage SCR database
• Provide information relating to HR such as absence, sickness, and holiday data
• Manage the training database and send out training to staff
• Promote equality and diversity as part of the culture of Green Corridor, at all times to be effective and efficient to enhance the quality of service, and improve staff morale and teamwork
• Assist with the recruitment process including shortlisting, setting up interviews and data processing
• Support the HR Officer with disciplinaries, staff wellbeing concerns and employee engagement
• Assist in monitoring internal compliance
• Inform and advise on data protection obligations
• Provide advice regarding Data Protection Impact Assessments (DPIAs)
• Act as a contact point for data subjects and the Information Commissioner’s Office (ICO)

Skills: HR Records, Document Preparation, Pre-employment Checks, Data Reporting, Training Management, Recruitment Support, Compliance Monitoring, Data Protection

• Create, update and maintain employees’ database in the HRIS system
• Maintain employees’ personal information in the P-file
• Attend to employees’ queries on various HR related matters
• Assist in monthly payroll including processing overtime hours and leave administration
• Liaise with government authorities and agencies on employee-related matters
• Involved in new HR programs, projects and participated in the creation of various HR policies/SOPs
• Participate in ad hoc recruitment and onboarding and offboarding process, e.g, orientation, issuance of access card, liaise with IT, exit clearance and all related documents
• Prepare and administer HR related letters (i.e. employment contracts, confirmation, promotion, employment certificate etc).
• Administer work pass (WP, SPass, EP, Dep Pass) application, renewal and cancellation
• Various HR admin duties that may arise from time to time
• Participate in ad hoc projects and other tasks assigned by the HR Manager/HOD

Skills: HRIS Management, Data Maintenance, Employee Support, Payroll Processing, Government Liaison, Policy Development, Recruitment Coordination, Work Pass Handling

• Supports the HR and Admin Department
• Prepares HR process and government-mandated compliance
• Provides orientation for new employees by providing information packets, reviewing company policies, gathering and withholding other payroll information, explaining benefit programs, and obtaining signatures for documents
• Handle MOM work pass application, renewal, cancellation and other related matters
• Maintains human resources records for employees
• Administers employee benefits programs and coordinates and confirms with management
• Documents and tracks human resources actions by completing forms, reports, logs, and records
• Ensuring the confidentiality and security of files and filing systems
• Provide HR and general administrative support to the other team
• Work collaboratively with the HR team based in Indonesia
• Prepare and process documents for submission to clients / relevant authorities
• Manage office supplies and maintenance requirements of the office
• Upkeep of documents, records and office supplies and placing orders
• Handle welfare matters such as get-well baskets, congratulatory gifts, wreaths, etc.

Skills: HR Support, Compliance Preparation, Employee Orientation, Work Pass Management, Records Maintenance, Benefits Administration, Document Processing, Office Management

• Administers health and welfare plans, including enrollments, changes and terminations
• Processes documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions
• Performs customer service functions by answering employee requests and questions
• Process the Onboarding of all new employees and the audit of terminations
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files
• Submits online investigation requests and assists with new-employee background checks
• Assists with audits of benefits or other HR programs and recommends corrective action
• Assists with the recruitment and interview process
• Tracks the status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process
• Makes photocopies, mails, scans and emails documents, and performs other clerical functions
• Files documents into the appropriate employee files
• Assists or prepares correspondence
• Prepares new-employee files

Skills: Benefits Administration, Payroll Processing, Employee Support, Onboarding Coordination, Background Checks, Recruitment Support, Document Filing, HRIS Tracking

• Provide general administrative support to the HR team (e.g. filing, scanning, printing)
• Assist in recruitment administration
• Assist in the preparation of salary adjustment letters and documents
• Process and administer personal claims (e.g. checks and requests for signatures)
• Responsible for monthly birthday cards administration (e.g. prepare and distribute to the respective department heads/secretaries)
• Prepare long service certificates
• Prepare employment confirmation letters
• Update leave applications in the system
• Maintain and update staff records (e.g. HR System, HR employment list etc)
• Perform basic data clean-up
• Responsible for the new, renewal and termination of work passes for all staff (e.g. EP, DP, LOC, Work Permit etc)
• Administer and submit the Monthly bill and Foreign Worker Levy report to the Finance Department
• Participate in onboarding preparation, including printing of staff ID card, packing of new staff welcome pack, ordering and collecting onboarding items
• Assist in the transition to a new HR system
• Responsible for stationery ordering for HR related use
• Provide administrative support relating to HR projects and other duties

Skills: Administrative Support, Recruitment Assistance, Data Management, Claims Processing, Records Maintenance, Work Pass Handling, Onboarding Coordination, HR System Transition

• Assists HR generalist/manager and updates HRIS software
• Post jobs and screen resumes for open positions
• Plans and conducts new employee orientation to foster a positive attitude toward company goals
• Investigate accidents and prepare reports for the insurance carriers
• Prepares employee documentation relating to all aspects of Human Resources
• Acts as the main point of contact for all employees and vendors
• Filing and organizing files online and on paper
• Assist managers of various functions and are responsible for handling the full spectrum of HR and Admin functions
• Assist in Talent Acquisition by managing job posting(s) and arranging interviews with candidate(s)
• Processing and timely submission of documents
• Maintaining employee files, the HR filing system
• Assist and handle bi-monthly payroll calculation and administration
• Assist in the purchasing of items for the organization and keep clean purchase data records

Skills: HRIS Management, Job Posting, Employee Orientation, Incident Reporting, Document Preparation, Talent Acquisition, Payroll Processing, File Management

• Eager to learn and able to work under pressure
• Self-disciplined, hardworking and able to work independently
• Good command of both written and spoken English and Chinese
• Working experience in Payroll
• Strong written and verbal communication skills such as English and Bahasa Malaysia
• Good knowledge of Microsoft applications such as Excel and Word
• Initiative and aggressive, able to work under independent or minimal supervision
• Strong communication and interpersonal skills
• Resourceful, team player and able to work independently
• Attentive and meticulous to details

Qualifications: BS in Business Administration with 4 years of Experience

• Knowledge of the Singapore Employment Act
• Meticulous, positive mindset, and hardworking
• Proficiency in the InfoTech system
• Good knowledge of labour laws
• Must have a Certificate in Business Administration/Human Resources or equivalent
• Strong multitasking skills, meticulous and a sense of urgency in a fast-paced working environment
• Excellent English communication skills
• Working experience in HR and administration
• Experience as an Administrative Assistant
• Must be able to maintain a high level of confidentiality concerning financial and employee files
• Strong verbal and written communication skills
• Computer literate, knowledgeable in Microsoft Word, Excel, and PowerPoint
• Highly organized, detail-oriented and can multi-task

Qualifications: BS in Information Systems with 5 years of Experience

• Working experience as an Administrative or HR assistant 
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat
• Working experience in an administrative function (operations/logistics, human resources, or administration)
• Good computer skills (Microsoft Office)
• Experienced in Info-Tech payroll software, payroll and dormitory administration
• Excellent English skills, both verbal and written
• Positive attitude and a team player, but able to work independently
• Able to multitask while maintaining attention to detail and deadlines
• Possesses good organizational, communication and people skills
• Able to work under pressure

Qualifications: BA in Office Administration with 4 years of Experience

• Must have education certification such as HR, Administrative, Secretary, Business Management, etc.
• Strong communication ability with both the floor and kitchen staff
• Must be mature, independent, initiative, outspoken, energetic and perform team player
• Must be bilingual in Chinese and English 
• Knowledge and hands-on of SQL Accounting and HR software 
• Experience in F&B in a company 
• Knowledgeable in time-keeping, training, recruitment and employee relations
• Must be willing to work in an office set-up
• Must be highly organized and keen on details
• Strong knowledge of legal and statutory requirements about HR practices
• Excellent communication and interpersonal skills, with the ability to interact and build credibility across all levels of the organisation
• Able to be adaptable and thrive in changing environments
• Highly goal-driven and work well in fast-paced environments
• Must pay strong attention to detail and deliver work that is of a high standard

Qualifications: BS in Management Information Systems with 7 years of Experience

• Experience working within a similar HR role, and a natural desire to provide an excellent service
• Must know Polish labour law provisions and communicate in English
• Must have strong attention to detail and initiative
• Highly organised and have very good communication skills
• Must have excellent relationships with peers and colleagues to date
• Experience in using Microsoft packages such as Word and Excel, and are a confident user of such packages, as well as social media
• HR/Admin and support experience, work experience in the Construction field
• Knowledge of the Singapore Employment Act and Manpower Regulations
• Proficient in Microsoft Office applications
• Team player and must be able to communicate and interact with all levels of staff and a multiracial team of personnel
• Positive work attitude, displays initiative in problem solving, resourceful, organized, and able to multitask in handling tasks

Qualifications: BA in Psychology with 6 years of Experience

• Proven work experience as an HR administrative assistant or HR administrator
• Strong knowledge of labor legislation
• Proficiency in MS Office including Word, Excel, PowerPoint and Chinese word processing
• Good command of written and spoken English and Chinese (Cantonese and Mandarin)
• Good communication and interpersonal skills with a positive and helpful attitude
• Self-disciplined, hardworking and able to work independently
• Must be responsible, detail-minded, self-motivated, willing to learn, highly disciplined and a reliable team player
• Great communication and written skills
• Great phone conversation skills
• Experience working autonomously in a fast-paced environment
• Sound knowledge and skills in recruitment and administration

Qualifications: BS in Labor Studies with 4 years of Experience

• Proven experience in an administrative position
• Experience of prioritising tasks and working to tight deadlines
• Exceptional communication skills with an organised approach to work
• Ability to work effectively with a diverse range of people
• Highly motivated and hardworking, with energy and enthusiasm to achieve ambitious targets
• Strong standard of integrity and confidentiality
• Strong IT skills, including Outlook, Word, Excel, Teams and Zoom
• Comfortable with change and moving goal posts in daily activities
• Ability to handle data confidently
• Significant interest in developing a career in HR
• Experience of working in a high-growth organisation

Qualifications: BS in Marketing with 5 years of Experience

• Experience in HR or Recruitment
• Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software
• Previous working experience as an HR administrative assistant
• Knowledge of HR software (HRIS or HRMS and Recruitment Marketing platforms)
• Excellent organizational and time-management skills
• Act as a reliable and supportive team member
• Excellent communication and interpersonal skills
• Experience with recruitment marketing

Qualifications: BS in Operations Management with 2 years of Experience

• Working experience in Administrative and HR 
• Familiarity with HRIS systems
• Experience with Google Suite
• Good organisational skills and attention to detail
• Able to manage multiple tasks and work both independently and within a team
• Ability to perform in a fast-paced atmosphere, with exceptional attention to detail and accuracy
• Ability to efficiently multitask, plan and complete assignments on time
• Must present a neat professional appearance, establish and maintain good work habits, and be regular in attendance, punctual in work hours, professional in attitude and demeanor and productive in work output
• Able to perform independently without direction, guidance, prompting or checking
• Able to utilize sound judgment in resolving administrative issues, conflicts and priorities
• Capable and professional when interfacing with all levels of the company, customers and other personnel
• Able to receive instructions and work from several individuals and carry out assignments in a timely and effective manner
• Able to convey instructions to others clearly and understandably while motivating their actions

Qualifications: BA in Business Communication with 5 years of Experience

• Experience in human resources with recruiting experience
• Master knowledge in Microsoft Excel, Word, PowerPoint and Outlook
• Ability to work with minimal supervision, interact with all levels of management and maintain strict confidentiality
• Strong analytical, verbal, written, interpersonal and organizational skills
• Ability to work in a fast-paced environment with large groups
• Experience in an office environment or an Administrative Assistant role
• Strong skills in Word, Excel, and PowerPoint
• Strong oral and written communication skills
• Excellent attention to detail and organisational skills with the ability to manage time and prioritise effectively
• Able to be a strong team player with an excellent can-do attitude

Qualifications: BA in Administrative Studies with 4 years of Experience

• Proven experience as an HR assistant or relevant human resources/administrative position
• Working experience in ADP Workforce Now
• Familiarity with ATS software and resume databases-ICIMS
• Basic knowledge of labor laws
• Exceptional attention to detail and accuracy
• Ability to apply critical thinking to projects and anticipate next steps
• Proficiency in Google Mail, Sheets and Docs and MS Word and Excel
• High level of competence in the use of spreadsheets and databases
• Good organizational and time management skills
• Ability to keep information confidential
• Ability to change direction and priorities quickly
• Excellent communication and information dissemination skills
• Working experience in UKG

Qualifications: BS in Human Services with 5 years of Experience

• Excellent PC skills (Word, Excel, PowerPoint, Publisher)
• Knowledge of and experience using HR systems such as HRIS, applicant tracking systems and performance and development systems
• Strong organizational and prioritization skills 
• Ability to balance several priorities from multiple sources
• High level of problem-solving and decision-making skills
• Able to maintain strict confidentiality
• Must have strong initiative and ability to work independently
• Excellent interpersonal, communication, and organizational skills
• Ability to balance high-volume work in a fast-paced business environment
• Flexibility and strong time management skills
• Keen attention to detail and organizational skills
• Ability to work effectively under pressure
• Strong knowledge of legal and/or real estate private equity terminology and general office procedures in a legal department

Qualifications: BA in Communication Studies with 6 years of Experience

• Experience pulling data from a system and creating monthly reports in Excel for department use and audits
• Functional knowledge in all areas of human resources, policies, practices, processes and legislation
• Ability to maintain strict confidentiality
• Ability to work collaboratively within strict timelines
• High level of accuracy and detail-oriented
• Ability to build trust, follow through, ensure people feel heard, act with integrity
• Excellent interpersonal and well-developed communication skills
• Computer proficiency with a high level of competence in Microsoft Office applications

Qualifications: BA in Human Resource Management with 2 years of Experience

• Recent relevant Human Resources experience in a healthcare environment
• Exceptional communication and interpersonal skills and ability to work as part of a team
• Demonstrated initiative and problem-solving skills
• Strong organizational and time management skills with attention to detail
• Ability to understand and manage situations utilizing emotional intelligence
• Ability to recognize, handle and protect highly sensitive and confidential information
• Ability to adapt to changing priorities and work efficiently in a fast-paced environment
• Experience organizing large-scale employee events such as appreciation events, long service awards, and Take Our Kids to Work Day
• Demonstrated proficiency in the use of a variety of software packages (i.e., Microsoft Word, Excel, Access, PowerPoint, and Outlook) and Human Resources Information Systems
• Good performance and attendance record 

Qualifications: BS in Office Administration with 4 years of Experience

• Well-organised with good time management skills
• Excellent customer care and interpersonal skills
• Experience in data entry with an appreciation of the need for accuracy
• Good IT skills and aptitude to learn new systems quickly and confidently
• Prior administrative support experience
• Experience in or exposure to working in a shared services environment or having held a cross-functional role
• Proven success in identifying issues, troubleshooting and applying solutions to resolve problems or improve service
• Ability to prioritize work effectively
• Proven track record for running small projects

Qualifications: BS in Business Administration with 3 years of Experience

• High level of written and verbal communication skills
• Ability to work in a fast-paced, high-pressure work environment while executing delegated tasks and assignments
• Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers, both in person and by telephone
• Must have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software
• Must be able to work independently and complete projects with minimal oversight
• Exceptional organizational skills with the ability to prioritize and multitask effectively
• Highly motivated self-starter focused on quality, organization, guest service and teamwork
• Must be able to maintain a professional appearance and create a welcoming environment for potential and current associates
• Working experience in Human Resources and Office Administration 
• Proficient in MS Office, Excel, PowerPoint, and ERP systems
• Ability to communicate at all levels of the organization

Qualifications: BS in Applied Psychology with 5 years of Experience

• Strong administrative and communication skills with excellent spelling and grammar
• Superior accuracy with meticulous attention to detail
• Excellent organizational skills
• Professional telephone skills with an emphasis on customer service
• Ability to communicate effectively with internal staff and work in a team-focused environment
• Ability to work independently
• Must be able to work in a fast-paced environment while juggling multiple priorities
• Demonstrated ability to handle confidential information with discretion
• Demonstrated ability to work under pressure with changing priorities and strict deadlines
• Intermediate to advanced knowledge of MS Office
• Strong knowledge of Visio and Adobe Acrobat Pro

Qualifications: BA in Social Sciences with 4 years of Experience

• Experience with Microsoft Office Suite
• Excellent interpersonal and telephonic skills
• Ability to work independently with limited supervision
• Multitasking and time-management skills, with the ability to prioritize tasks
• Dedicated, detail-oriented, and hardworking individual
• Positive attitude and willingness to learn
• Must be fluent in English, excellent professional written and verbal communication skills
• Previous experience as a Receptionist or Administrative Assistant

Qualifications: BA in Education with 2 years of Experience

• Prior knowledge of basic HR principles and practices
• Experience in maintaining HRIS
• Good verbal and written communication skills for use in interfacing with internal and external stakeholders
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Ability to maintain a high level of confidentiality and professionalism in dealing with sensitive data and issues about employees
• Strong interpersonal and relationship management skills
• Ability to work and communicate effectively with different stakeholders at all levels
• Ability to remain organized and detail-oriented while processing large volumes of data and paperwork
• Ability to multitask and work on various projects simultaneously while maintaining superior attention to detail

Qualifications: BS in Healthcare Administration with 4 years of Experience

• Able to participate in recruiting technique training
• Ability to research pay and benefits compilation
• Excellent organizational skills and strong communication skills
• Experience handling confidential business matters and information with discretion
• Eagerness to work independently as well as part of a team with flexibility and willingness to learn and take initiative on a variety of tasks and projects
• Knowledge of office applications and software, as well as Human Resource Information Systems (HRIS)
• Working experience as an Administrative Assistant 
• Solid understanding of Human Resources (HR) Administration

Qualifications: BS in Legal Studies with 2 years of Experience

• Strong attention to the tiny details, with laser-sharp organisation and prioritisation skills
• Must be a confident problem-solver, happy working in an agile working environment and adjusting course
• Must be an infinite learner who is curious, seeks out feedback and collaboration, and is always seeking a better way
• Previous HR or general admin experience
• Proficient in the use of Word, Excel, PowerPoint and HRIS systems
• Understanding of HR policies and Employment law
• High attention to detail with the ability to multitask and prioritize work
• Excellent verbal and written communication and interpersonal skills
• Willing and able to work in a dynamic team environment and maintain a positive attitude
• Detail-oriented with excellent organizational skills
• Ability to work independently and meet deadlines
• Proficiency in problem-solving and critical thinking
• Able to communicate with Supervisors, Peers, or Subordinates

Qualifications: BS in Economics with 4 years of Experience

• Experience in HR or Administration
• Advanced computer skills in the MS Office suite of products, specifically Excel, Word, and Outlook
• Excellent organization skills and demonstrated experience leading projects
• Must be detail-oriented and follow through with all areas of responsibility
• Ability to adapt to a broad range of employees at all levels of the organization
• Strong communication skills (both verbal and written)
• Excellent problem-solving and time management skills
• Ability to work effectively with a diverse workforce
• Ability to work a flexible work schedule
• Ability to handle multiple assignments

Qualifications: BA in Liberal Studies with 3 years of Experience

• Experience with a professional services organization
• Strong human resources and project management background
• Knowledge of HR systems, JazzHR or similar ATS, LinkedIn Recruiter, and other cloud-based business systems
• Advanced knowledge of the Microsoft Office suite and related technologies
• Excellent management/leadership skills, strong oral and written communication skills
• Evidence of excellent problem-solving skills and process implementation
• Excellent interpersonal and time-management skills
• Highly organized and detail-oriented
• Able to take comprehensive and efficient notes on various tasks, procedures, etc., for use by all team members
• Able to take direction and work independently with little or no supervision

Qualifications: BS in Office Administration with 4 years of Experience

• Solid verbal and written communication and customer service skills
• Proficient knowledge of basic office equipment (i.e., copiers, fax machines, calculators, etc.)
• Proficient understanding of clerical procedures and systems such as recordkeeping and filing
• Experience in Office Administration, HR or benefits
• Strong knowledge of the Regulatory and Legislative imperatives and impacts related to Total Rewards programs (FLSA, Sec 125, ERISA, ACA, FMLA, etc.)
• Experience with HR Information System (HRIS)
• Able to create a positive and welcoming environment for the Team
• Able to answer and forward incoming calls
• Able to maintain key contact information in the CRM database
• Must have advanced skills with Microsoft Word, Excel and knowledge of PowerPoint
• Ability to analyze and enter data
• Strong attention to detail, positive, energetic, self-motivated
• Ability to manage multiple tasks/projects and deadlines simultaneously

Qualifications: BS in Human Services with 5 years of Experience

• Assists with various projects or assignments
• Able to collect data for analysis
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software, especially Excel and Word
• Excellent organizational skills and attention to detail
• Understanding of clerical procedures and systems such as record keeping and filing
• Ability to work independently
• Must be able to meet all physical requirements of the position

Qualifications: BA in Human Resource Management with 2 years of Experience