Job Summary: 

• Provide administrative support to senior leadership, researchers, and staff in the Defense Health Agency Analytics and Evaluation Division (AED).
• Perform administrative and operational tasks for the AED, including correspondence preparation, editing and review, travel, typing and email support, training, time and attendance reporting and tracking, file maintenance, office automation support, records management support, supply maintenance, meeting support, and mail.
• Perform support services in Correspondence and Task Management System (CATMS), timekeeping, and assist with space planning/management, manpower, and project tracking, as well as some Records Management and compliance tasks.
• Process travel orders via the Defense Travel System following Federal Travel Regulations (FTR).
• Prepare presentations, proposals, and reports.
• Create, review, and brief various administrative and operational reports on a weekly, monthly, or quarterly basis.
• Provide project tracking and maintain project files and reporting for day-to-day activities.
• Maintain, organize, and prioritize AED Branch Chiefs' calendars and schedules.
• Support the Data Management Board with technical support for meetings.
• Coordinate packages for Medical Affairs.
• Coordinate all arrangements for meetings, conferences, and other group activities.

Skills on Resume: 

• Administrative Support (Soft Skills)
• Travel Coordination (Hard Skills)
• Time and Attendance Reporting (Hard Skills)
• Records Management (Hard Skills)
• Project Tracking (Hard Skills)
• Calendar Management (Soft Skills)
• Meeting Coordination (Soft Skills)
• Report Preparation (Hard Skills)

Job Summary: 

• Answering phones and greeting guests
• Handling all administrative requests
• Typing memos, correspondence, reports, and other documents
• Scanning and filing electronic documents
• Constructing and sending quarterly reports to clients at the direction of the client teams
• Providing real-time scheduling support by booking appointments and preventing conflicts
• Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Managing office supplies, including stocking and ordering
• Ordering food in coordination with both internal meals and client meetings
• Managing conference room calendars to ensure no double-booking
• Anticipating the needs of others to ensure their seamless and positive experience

Skills on Resume: 

• Phone Handling (Soft Skills)
• Administrative Support (Soft Skills)
• Document Preparation (Hard Skills)
• Document Scanning and Filing (Hard Skills)
• Client Reporting (Hard Skills)
• Scheduling Support (Hard Skills)
• Mail Coordination (Hard Skills)
• Office Supply Management (Hard Skills)

Job Summary: 

• Take responsibility for receptionist duties, including answering the phone, coordinating and scheduling meetings, and greeting visitors.
• Office supply management duties, including conference room preparation, kitchen and common space preparation, ordering and management of supplies (office and kitchen), and incoming and outgoing mail, including FedEx and UPS.
• Prepare correspondence, mass mailings, and marketing materials.
• Facilitate account transactions such as wire and cash transfers, direct deposits, bill paying on behalf of clients, and fund redemptions and purchases.
• Monitor clients’ transactions for completion and accuracy.
• Coordinate investment transactions with the Investment Department, including monitoring cash balances daily for purchases and withdrawals, and following up on clients’ requests for purchases, sales, or gifting of marketable securities
• Coordinate opening new accounts and closing old accounts, including the transfer of assets.
• Calculate Unitrust, total return, and other payments to trust beneficiaries.
• Coordinate tax-related information and documents with the Tax Department and client-directed outside professionals.
• Provide information to Client Advisors for annual account reviews.

Skills on Resume: 

• Receptionist Duties (Soft Skills)
• Supply Management (Hard Skills)
• Correspondence Prep (Hard Skills)
• Transaction Management (Hard Skills)
• Transaction Monitoring (Hard Skills)
• Investment Coordination (Hard Skills)
• Account Management (Hard Skills)
• Tax Coordination (Hard Skills)

Job Summary: 

• Develop, implement, and manage the annual operating budget
• Administer and oversee existing research grants and clinical trials
• Ensure consistent implementation of established policies and procedures, and ensure institution-wide understanding of the goals and work of the program
• Prepare and/or oversee the implementation of the development plan
• Develop budgets and provide budget justifications for grant applications
• Identify funding source and academic rank, and manage programs for visiting research fellows
• Develop and maintain relationships and communication with Radiology Department leadership (chair and administrator)
• Coordinate personnel matters to include hiring, day-to-day management, training, evaluation, discipline, etc.
• Prepare and keep current standard operating procedures for all research activities
• Oversee the integration of lung cancer screening sites throughout the world
• Oversee the planning and execution of semi-annual International Conferences
• Actively recruit for study participants and market programs

Skills on Resume: 

• Budget Management (Hard Skills)
• Grant Administration (Hard Skills)
• Policy Implementation (Hard Skills)
• Development Planning (Hard Skills)
• Budget Justification (Hard Skills)
• Funding Management (Hard Skills)
• Relationship Management (Soft Skills)
• Personnel Coordination (Soft Skills)

Job Summary: 

• Act as the point of contact among executives, employees, clients, and other external partners
• Attend in-person and virtual meetings and take notes/meeting minutes
• Liaison with CEO and other members of the executive team while they are traveling to coordinate various needs, such as replying to clients/prospects or data entry of campaign briefs
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings for the CEO
• Make travel and accommodation arrangements
• Assist with expense recording and receipts in Expensify
• Field inbound calls, assist, and when necessary, route them accordingly
• Field inbound live chats, assist, and when necessary, route them accordingly

Skills on Resume: 

• Point of Contact (Soft Skills)
• Meeting Notes (Hard Skills)
• Executive Liaison (Soft Skills)
• Information Management (Hard Skills)
• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Expense Management (Hard Skills)
• Call and Chat Support (Soft Skills)

Job Summary: 

• Initiate onboarding through AmeriCorps background check and enrollment invitations.
• Troubleshoot enrollment challenges (e.g., the need for additional documentation).
• Create and manage all AmeriCorps member files.
• Review and organize timesheets.
• Exit all members from the AmeriCorps program after their term of service.
• Lead summer supply ordering, tracking, and inventory for 6-week summer programs in 6 cities.
• Track fingerprinting and help schedule students.
• Manage Google file sharing for participants.
• Collect data to inform program improvement.
• Answer questions and provide customer support during onboarding and programming.
• Perform bookkeeping functions, including accounts payable, accounts receivable, purchasing, payroll preparation, and monthly closing entries.
• Assist Senior Director of Finance and Talent with financial filing and auditing preparation.

Skills on Resume: 

• Onboarding Management (Hard Skills)
• Troubleshooting Enrollment (Hard Skills)
• File Management (Hard Skills)
• Timesheet Organization (Hard Skills)
• Program Exit Management (Hard Skills)
• Supply Ordering (Hard Skills)
• Data Collection (Hard Skills)
• Bookkeeping (Hard Skills)

Job Summary: 

• Assists staff attorneys and investigators of the Office of Professional Conduct (OPC) with routine administrative duties related to investigations and interviews
• Drafts and mails interview correspondence
• Maintains a system for tracking responses for interview correspondence
• Responds to inquiries regarding investigative interviews
• Schedules witness interviews and creates meeting requests while coordinating interview schedules for attorneys and investigators
• Utilizes various databases and tools to obtain new addresses and phone numbers for non-responsive witnesses
• Contacts non-responsive witnesses via phone, mail, email, and other available means
• Confers with the staff attorney regarding continued unsuccessful attempts to contact witnesses
• Drafts subpoenas and records requests
• Documents and tracks interviews in the office's case management system
• Ensures compliance with statutory confidentiality requirements
• Manages the logging, ordering, sending, recalling, scanning, and troubleshooting of all off-site boxes.

Skills on Resume: 

• Administrative Assistance (Soft Skills)
• Correspondence Drafting (Hard Skills)
• Response Tracking (Hard Skills)
• Inquiry Management (Soft Skills)
• Schedule Coordination (Soft Skills)
• Witness Contact (Soft Skills)
• Subpoena Drafting (Hard Skills)
• Case Management (Hard Skills)

Job Summary: 

• Provide administrative support for client and company projects
• Organize and maintain project files within a structured documentation framework
• Draft correspondence, take meeting minutes, and draft initial content for marketing materials
• Provide scheduled project-level reporting and generate other specialized reports
• Coordinate proposal responses, including the completion of forms and compilation of other required documentation
• Coordinate logistics for virtual and in-person meetings
• Provide research for stakeholder identification and maintain stakeholder databases
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices 

Skills on Resume: 

• Administrative Support (Soft Skills)
• File Organization (Hard Skills)
• Correspondence Drafting (Hard Skills)
• Project Reporting (Hard Skills)
• Proposal Coordination (Hard Skills)
• Meeting Logistics (Soft Skills)
• Stakeholder Research (Hard Skills)
• Invoice Preparation (Hard Skills)

Job Summary: 

• Type letters, reports, and records
• Assist with answering the main line and routing calls accordingly.
• Use the Government Outreach portal to record constituent requests.
• Maintain informational and operational records
• Review material for completeness and accuracy
• Maintain and improve files and filing systems
• Recording and filing with the Clerk-Recorder
• Assemble data and information, and assist in the preparation of reports
• Survey map logging, tracking, and filing
• Request and submit insurance documents

Skills on Resume: 

• Document Typing (Hard Skills)
• Call Routing (Soft Skills)
• Constituent Recording (Hard Skills)
• Record Maintenance (Hard Skills)
• Material Review (Hard Skills)
• Filing Systems (Hard Skills)
• Data Assembly (Hard Skills)
• Insurance Document Management (Hard Skills)

Job Summary: 

• Provide administrative support to the Laboratory Operations Management Team
• Assist with emails and maintain and manage calendars
• Schedule internal and external meetings and coordinate conference rooms
• Schedule and set up Webex conference calls
• Work with internal and external contacts on a day-to-day basis
• Prepare PowerPoint presentations and Excel documents, letters, and contracts
• Support internal and external meetings - prepare agendas, record, compile, transcribe, and distribute minutes of meetings
• Screen incoming calls and correspondence, and respond independently
• Order, organize, and maintain office supplies
• Prepare conference rooms, manage catering orders
• Coordinate travel arrangements

Skills on Resume: 

• Administrative Support (Soft Skills)
• Email and Calendar Management (Hard Skills)
• Meeting Coordination (Soft Skills)
• Conference Call Setup (Hard Skills)
• Document Preparation (Hard Skills)
• Meeting Support (Soft Skills)
• Call and Correspondence Screening (Soft Skills)
• Travel Coordination (Hard Skills)

Job Summary: 

• Utilizes leadership skills and management abilities in collaboration with other health members to ensure the efficient operation of the hospital
• Represent the hospital administration in their absence
• Trained resource for drug testing for cause and smoking policy
• Coordinate for administrative, clinical, and staffing operations by using variable staffing plans
• Analyzes and acts in situations without precedent
• Acts as a resource by being knowledgeable about hospital policies and procedures and assisting staff with critical assessment and decision making
• Uses knowledge and expertise to make appropriate decisions
• Assesses and coaches staff decision-making in a constantly changing environment
• Assists in defining expectations and evaluating care on nursing units
• Recognizes and assists in facilitating the developmental needs of personnel
• Coordinates the care and activities of health team members
• Coaches staff, and collaborates with nursing leaders/managers to facilitate unit expectations
• Directs emergency activities according to protocol

Skills on Resume: 

• Leadership (Soft Skills)
• Hospital Administration (Hard Skills)
• Drug Testing Coordination (Hard Skills)
• Staffing Operations (Hard Skills)
• Critical Decision-Making (Soft Skills)
• Policy and Procedure Expertise (Hard Skills)
• Staff Coaching (Soft Skills)
• Emergency Protocol Management (Hard Skills)

Job Summary: 

• Provide administrative assistance to the Underwriting department
• Data entry into the Family’s point of sale system
• Inspect and track orders
• Send policy cancellation letters by registered mail
• Perform various accounting reconciliations on a monthly and ad hoc basis
• Premium calculations on auto and property insurance policies
• Generate and complete reports for work-related tasks
• Provide broker support for underwriters, including contacting brokerages regarding premium reconciliations, following up on missing information, or duplicate declaration pages
• Provide point of sale system support by setting up and verifying user access

Skills on Resume: 

• Administrative Assistance (Soft Skills)
• Data Entry (Hard Skills)
• Order Tracking (Hard Skills)
• Policy Cancellation (Hard Skills)
• Accounting Reconciliation (Hard Skills)
• Premium Calculations (Hard Skills)
• Report Generation (Hard Skills)
• Broker Support (Soft Skills)

Job Summary: 

• Process Subcontractor onboarding and offboarding.
• Create and distribute end client and vendor letters upon the request of the Subcontractors.
• Maintain and track subcontractors’ work authorizations and ensure all records are up to date.
• Maintain and track Subcontractor’s Certificate of Insurance, Workers' Compensation, and Disability insurance.
• Assist the Manager of Corporate Services with contract compliance reporting.
• Enter contract data into Salesforce and ensure all contract records are up to date in the system.
• Complete Vendor Portals registrations and ensure all company information is kept up to date in Vendor Portals.
• Maintain Contracts and Purchase Orders records.
• Complete state registrations and annual state reporting.
• Handle client requests for proof of business insurance coverage.

Skills on Resume: 

• Subcontractor Onboarding (Hard Skills)
• Letter Creation (Hard Skills)
• Record Maintenance (Hard Skills)
• Insurance Tracking (Hard Skills)
• Contract Compliance (Hard Skills)
• Salesforce Data Entry (Hard Skills)
• Vendor Portal Management (Hard Skills)
• State Registration (Hard Skills)