Job Summary: 

• Managing a high volume incoming phone line, answer general inquiries, provide information on services and transfer calls to colleagues
• Greeting incoming guests and providing exceptional service to clients in both English and French
• Manage multiple shared inboxes and respond to correspondence
• Enter and update data in MS Excel
• Develop Word documents, ability to develop basic templates and letterhead
• Organize travel arrangements 
• Assist with coordinating internal office events and meetings including developing invites, organization office space, and managing catering.
• Overseeing inventory and ordering office supplies
• Clerical support including photocopying, data entry, managing faxes and overseeing incoming mail 
• Liaising with other internal teams and providing support 

Skills on Resume: 

• Call Management (Hard Skills)  
• Bilingual Communication (Soft Skills)  
• Email Management (Hard Skills)  
• Data Entry (Hard Skills)  
• Document Development (Hard Skills)  
• Event Coordination (Hard Skills)  
• Inventory Management (Hard Skills)  
• Interdepartmental Coordination (Soft Skills)

Job Summary: 

• Serve as primary administrative support for the VP of Donor Relations and VP of Marketing & Communications including management of correspondence, files, applications, reports and minutes of meetings.
• Ensure that the Development department has documentation of in-kind donation for the program participants.
• Assist the Development staff with coordinating the planning and production of special events.
• Schedule and confirm meetings and events, maintain current calendar of development activities as well as maintain the Development project charts.
• Maintains working files for the Development department and collaborates in developing methods of improving overall filing systems.
• Create and edit original correspondence on behalf of Development department (i.e., returned checks, matching gifts and etc.)
• Attend regularly scheduled meetings, take minutes if requested, order office supplies as needed and coordinate assigned moves for Development officers.
• Function as the Matching Gift Coordinator ensure the proper paperwork is completed for gifts to be matched by various companies.
• Check invoices for accuracy and delivers invoices to the Vice President of Development for approval.
• Provide back up support for Star of Hope CEO's Administrative Assistant 
• Prepare purchase order requests and monitor expense documents for the department, report any discrepancies to the responsible staff member for corrections.
• Oversee the accurate sorting of incoming department mail, ensure that all gifts are delivered immediately to appropriate source.
• Monitor and direct flow of reimbursements and expenses, oversee purchases and vendor relationships and manage departmental workflow.
• Track vendor contract renewal dates
• Create, update, and manage various Smartsheets 
• Update the visual management system daily

Skills on Resume: 

• Administrative Support (Hard Skills)  
• Event Coordination (Hard Skills)  
• Calendar Management (Hard Skills)  
• File System Management (Hard Skills)  
• Minute Taking (Hard Skills)  
• Invoice Management (Hard Skills)  
• Expense Monitoring (Hard Skills)  
• Data Management (Hard Skills)

Job Summary: 

• Maintain all aspects of daily office operation
• Provide flexible administrative support to include calendaring, scheduling, meeting preparation, travel and event planning, and expense report preparation
• Manage invoice entry, purchase order system, and invoice generation
• Manage monthly reconciliation of all bank accounts
• Assemble information for internal and external audits
• Schedule repairs/facility maintenance and communicate directly with vendors
• Ensure compliance in day-to-day operations of human resource and payroll duties
• Assist with corporate business activities including maintenance of corporate files and documents
• Maintain operational document control system, including tracking documents through preparation, review, approval, and revision and alerting team members to contractual deliverables
• Prepare, proofread, and edit documents

Skills on Resume: 

• Office Management (Hard Skills)  
• Administrative Support (Hard Skills)  
• Financial Management (Hard Skills)  
• Audit Preparation (Hard Skills)  
• Vendor Coordination (Hard Skills)  
• Compliance Management (Hard Skills)  
• Document Control (Hard Skills)  
• Proofreading and Editing (Hard Skills)

Job Summary: 

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Coordinate the offsite storage of financial records in accordance with the Company’s record retention policy.
• Maintain the Finance Department monthly closing and yearly checklists, SOX review and budget tracking spreadsheets, etc.
• Coordinate the preparation and distribution of the departmental monthly closing calendars and summary of key closing dates.
• Plan and organize meetings and check in visitors.
• Act as time administrator for the department.
• Maintain Budget change forms and distribution of budget reports.
• Maintain Key manual, department forms and data lists on the company intranet.
• Maintain Finance / Accounting training binder.
• Distribute a variety of reports and follow up on outstanding requests for information.
• Prepare certified receipts for mailing official correspondence, match returned receipt signatures to returns, and research missing items.
• Draft correspondence and prepare and update PowerPoint presentations.
• Provide administrative support as needed, including but not limited to, supply management, distribute mail, copies, travel arrangements, expense reports, setup meetings etc.
• Gather and distribute monthly management reports to designated managers throughout the company.
• Gather and distribute monthly financial packages to finance executives and directors.
• Enter monthly exchange rate data into the SAP system.
• Process daily check clearing.

Skills on Resume: 

• Document Management (Hard Skills)  
• Financial Coordination (Hard Skills)  
• Meeting Coordination (Hard Skills)  
• SOX Compliance (Hard Skills)  
• Report Distribution (Hard Skills)  
• Presentation Preparation (Hard Skills)  
• Data Entry (Hard Skills)  
• Administrative Support (Hard Skills)

Job Summary: 

• Focused on and enthusiastic about proactively supporting a team
• Provide effective, proactive coordination of administrative activities and projects to support the leadership team
• Assist with writing and distributing internal employee communications
• Assist with the planning and execution of various projects
• Ensure internal and external clients receive exceptional service
• Provide effective oversight of the leadership team’s calendars, proactively identify conflicts and scheduling opportunities to improve the team’s efficiency
• Prepare and/or review various reports, including monthly budget report, daily employee anniversary report, and deposit reports, for accuracy and completeness
• Coordinate with other departments (i.e., Human Resources) to support new employee recruiting, hiring, and onboarding activities for assigned leaders
• Process expense reimbursements and invoices in an accurate and timely manner
• Manage, process, and respond to inquiries from Bank OZK team members according to Bank policy and direction from leadership team
• Maintain files and records and assist with data collection, reporting, and analytics
• Order Bank OZK stationery and other office supplies
• Follow Bank policy, procedures, and guidelines to protect clients and bank assets
• Drive and handle projects/events with guidance from manager and team members.
• Prepares and distributes communication to employees across the Liver Disease therapeutic area.
• Prepare routine market research data

Skills on Resume: 

• Administrative Coordination (Hard Skills)  
• Internal Communication (Hard Skills)  
• Client Service Management (Hard Skills)  
• Calendar Management (Hard Skills)  
• Financial Reporting (Hard Skills)  
• Expense Processing (Hard Skills)  
• Project Management (Hard Skills)  
• Policy Compliance (Hard Skills)

Job Summary: 

• Provides marketing administration support to marketing and sales teams.
• Maintains attendance schedules, booking facilities and liaising with the Commercial and Management teams.
• Raises purchase orders and tracks these against marketing items.
• Produces fairly routine monthly reports on marketing expenditures versus budget.
• Coordinates copy approval process for promotional materials and literature.
• Coordinates basic promotional material with external agencies
• Positions may include routine activities, such as word processing, answering calls, creating powerpoint presentations, assembling reports.
• Participates in the production and coordination of the development and design of promotional exhibition items, advertisements and scientific materials.
• Works as a product manager to a specific dedicated part of the time.
• Produce an annual plan and participate in the organization and co-ordination of conferences, symposia and local and International congresses.
• Assist in the coordination of Nordic conferences or projects.
• Coordinate team effort for organization of all congresses, meetings and conferences.
• Coordinates department field communications directed to the Therapeutic Sales representatives.
• Create appropriate promotional materials for review by the Promotional Review Committee.
• Coordinates Marketing department budgeting process that includes product purchase order requests and monthly variance reports for BUD.
• Organizes meeting planning and event coordination for product-sponsored programs.
• Manage other functional areas to identify and support department coordination.

Skills on Resume: 

• Marketing Support (Hard Skills)  
• Scheduling Coordination (Hard Skills)  
• Financial Tracking (Hard Skills)  
• Copy Approval Coordination (Hard Skills)  
• Presentation Creation (Hard Skills)  
• Event Coordination (Hard Skills)  
• Communication Coordination (Hard Skills)  
• Team Collaboration (Soft Skills)

Job Summary: 

• Attend On-Campus Recruiting events at various universities to conduct screening interviews with students for employment and internships
• Build networks with respective university student recruiting departments, oversee interns
• Work with operations management to understand company talent resource needs
• Improve upon or creates new job descriptions for resource needs
• Keep track of candidate evaluation tools, applications, candidate assessments, interview questions, etc.
• Review employment applications and job orders to match applicants with job requirements
• Work with hiring managers to identify talent needs
• Select qualified job candidates received from applications and resumes
• Screen/interview job applicants to obtain information on work history, training, education, or job skills
• Inform job applicants of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities
• Coordinate with AdMed candidates through the interview scheduling process
• Maintain continuity of communication between candidates and the company throughout the hiring process

Skills on Resume:

• Campus Recruitment (Hard Skills)  
• Network Building (Soft Skills)  
• Talent Assessment (Hard Skills)  
• Job Design (Hard Skills)  
• Applicant Screening (Hard Skills)  
• Interview Coordination (Hard Skills)  
• Communication Management (Soft Skills)  
• Process Maintenance (Hard Skills)

Job Summary: 

• Schedule and conduct new employee onboarding
• Add new employee details to company-specific systems, including technology set up with IT vendor
• Coordinate’s all-new employee technology procurement and return
• Prepare and maintain employment records related to hiring and hiring-related paperwork
• Update standard operating procedures for recruiting/internship/hiring processes
• Continually measure, review, and assess recruiting, hiring, and on-boarding and off-boarding procedures, systems, and tools for efficiency and effectiveness
• Suggest process/tool optimizations based on review findings.
• Schedule and conduct employee offboarding tasks which include gathering equipment, ensuring employee completes confidentiality documents and all off-boarding paperwork
• Proper timely removal of employee data in systems, and completion of exit interviews
• Answer the company phone lines and gives accurate information to callers takes messages, or transfers calls to appropriate individuals
• Greet visitors and handle inquiries or directs them to the appropriate persons according to needs
• Take inventory and order necessary office supplies and equipment
• Support IT systems users and coordinate support
• Maintain training documentation
• Survey employees and managers to determine system training needs and desired results

Skills on Resume: 

• Employee Onboarding (Hard Skills)  
• Data Management (Hard Skills)  
• Process Optimization (Hard Skills)  
• Record Keeping (Hard Skills)  
• Communication Skills (Soft Skills)  
• Problem Solving (Soft Skills)  
• Training Coordination (Hard Skills)  
• Inventory Management (Hard Skills)

Job Summary: 

• Conduct general administrative and operational tasks (prepare documents, follow-up on the general mailbox, plan and organize meetings/info sessions, etc.)
• Assist with the onboarding of new Director PSC’s (handling incoming documents, answering questions based on extended FAQ, re-directing to other colleagues)
• Check whether the PSC incorporation documents are in line with the Deloitte framework (checklist based)
• Check whether existing PSCs are in line with the Deloitte framework
• Prepare draft agreements with new Directors PSC’s
• Conduct the incoming invoice review process and intervene in case of errors
• Prepare the review of tax declarations (check-list based)
• Coordinate between the Director PSC’s and other internal teams (Finance, Mobility, Legal Office, Chief Tax Officer, Reward&Analytics team)
• Prepare process descriptions to document existing processes
• Make suggestions for process improvements
• Prepare slide-decks on topics with a link to Director PSC’s
• Prepare basic reports and data analysis
• Manage emails and communication plans
• Develop training initiatives and strategies to improve training offerings

Skills on Resume: 

• Document Preparation (Hard Skills)  
• Compliance Checking (Hard Skills)  
• Contract Drafting (Hard Skills)  
• Process Coordination (Hard Skills)  
• Data Analysis (Hard Skills)  
• Communication Management (Soft Skills)  
• Problem Solving (Soft Skills)  
• Team Collaboration (Soft Skills)