• Carrying out advanced administrative duties to meet departmental or multi-departmental needs.
• Organizing workload to comply with deadlines and priorities.
• Providing administrative services and coordination for departmental projects and learning internal systems.
• Working with suppliers, originating reports/documents/presentations, composing
• Correspondence/department communications, updating manuals, maintaining logs, and maintaining and updating department files.
• Analyzing, collecting, and compiling data and some proofreading.
• Liaising with other departments, specifically Accounts in relation to producing and checking invoices, banking, and Purchase Orders.
• Responsible for organising internal and external meetings, with minute taking of meetings. 
• Producing professional minutes of governance meetings, capturing support and challenge as appropriate, indication of who is responsible for any agreed action with timescales and send drafts to the chair and Trust lead within agreed timescale
• Maintain accurate records of minutes, papers, governing bodies attendance and membership including updating DfE websites
• Liaise with those preparing papers to make sure they are available on time, and distribute the agenda and papers within agreed timeframe. 
• Making all bookings for rooms or video calls & refreshments for meetings and ensure meetings are quiet.
• Scheduling a range of interviews and phone screens for multiple candidates, stakeholders, and TA advisors on a daily basis
• Timely candidate communication and updating the Applicant Tracking System in real time.
• Coordinating reference and background checks and liaising with provider and candidates 
• Monitoring and updating postings to required job boards
• Ensuring candidate and business stakeholder inquiries coming to the recruitment inbox are dealt with appropriately

Skills: Advanced Administrative Duties, Deadline Management, Project Coordination, Supplier Communication, Data Analysis, Meeting Organization, Interview Scheduling, Stakeholder Communication

• Serve as Assistant to MCL Board of Trustees. 
• Attend monthly board meetings, make dinner arrangements, prepare agendas, record meetings, transcribe minutes, support meeting chair and presenters, and draft board documents and policies. 
• Prepare and deliver board packets, and maintain board records. 
• Have a thorough understanding of the total board process flow and policies. 
• Understand and ensure adherence to meeting procedures as they apply to Colorado Sunshine Law, Robert’s Rules of Order, and MCL Board of Trustees Bylaws.
• Provide support for the Administrative Team with assistance on projects and activities. 
• Perform a broad range of administrative tasks for the Library Director including but not limited to scheduling appointments and making travel arrangements. 
• Exercise frequent independent judgment within agreed-upon limits. 
• Coordinate coverage with the Business Office staff to receive shipments and sort mail. 
• Proofread and edit documents for the Administrative Team
• Take and post minutes of all-staff meetings and other meetings. Support HR Manager 
• Help coordinate library events including parties, trainings, and meetings. 
• Coordinate memberships and conference attendance for staff. 
• Stock, inventory, maintain and monitor the Library Supply Room. 
• Update job procedures annually.
• Attends monthly staff meetings and training, attends external trainings as requested, stays aware of changes via staff wiki and other means as needed for the position.
• Performs additional duties as opportunities arise that assist the department and the Library in achieving specified goals and objectives.

Skills: Meeting Coordination, Document Preparation, Policy Compliance, Administrative Support, Scheduling, Independent Judgment, Event Coordination, Proofreading and Editing

• Provide administrative support for the Leadership team, projects, programs and/or the broader department with focused assistant support for two Senior Managers 
• Responsible for onboarding processes for Fundamental Research Group team globally including but not limited to requesting systems access, creation and scheduling of onboarding plans for new associates, email communication of new hires and overall continuous improvement of process. 
• Maintain and update onboarding related documents or presentations. 
• Serve as main point of contact for FRG Leadership, Talent Acquisition, other teams, and new associates on onboarding items.
• Stay apprised of various activities and programs taking place across the Fundamental Research Group globally. 
• Coordinate events, training sessions and similar activities for department. 
• Support and/or lead projects within the business area.
• Working knowledge of various data and technology platforms. 
• Familiarity with different applications, including web-based document management.
• Maintain and update data related to the people and processes within the Fundamental Research Group. 
• Conduct data analyses, extract data, and present findings using graphs, charts, diagrams and tables for inclusion in reports and presentations.
• Heavy calendar management plan, negotiate and schedule meetings to accommodate manager and others. 
• Use discretion and judgment to determine the priority of meetings. 
• Reschedule existing meetings if needed to accommodate meetings with more urgency. 
• Keep managers informed of upcoming appointments and deadlines.

Skills: Administrative Support, Onboarding Coordination, Document Management, Event Coordination, Project Management, Data Analysis, Calendar Management, Technology Proficiency

• Provide accurate finished shoes and component (uppers & outsoles) prices for PGSA customers.
• Provide price for imported component and raw material.
• Monitor outsole, upper and last tooling Investment and Tooling Fund control.
• Coordinate administrative process.
• General IT local support.
• Handle general enquiries, particularly on marcoms programmes and accreditation matters. 
• Assisting in various members’ programmes across a variety of platforms (webinars, events, blasts, roadshows, etc). 
• Maintaining the organization's website. 
• Assisting in programmes and promotions with the organization's partners. 
• Assisting in periodic data analysis to understand members better. 
• Assisting in ad hoc office operations (e.g. liaising with building management for deliveries etc)
• Build relationships with Managers and the wider team. 
• Use initiative and work on own instinct to problem solve and answer queries.
• Supporting the Management team to the highest standard and being the ‘face of’ the St. James’s Place Locations.
• Working as a team and individually to help meet Location goals and Partners to meet
• Interact with Clients, Partners, Management and other teams within the company delivering an outstanding level of customer service.

Skills: Pricing Analysis, Investment Monitoring, Administrative Coordination, IT Support, Program Coordination, Website Maintenance, Data Analysis, Relationship Building

• Handles all inquiries in a professional and courteous manner, in person, on the telephone, or via e-mail.
• Manages reservation requests made by customers via email, phone and social media platforms, booking based on availability and customer preferences
• Maintains OpenTable & Delivery Application accounts for updates, closures and bookings
• Programming all POS (point of sale) systems (training available)
• Monitor and approve staff punches for correct and timely payroll processing
• Enter invoices promptly and accurately, coordinates onsite interviews 
• Prepare various forms of communication e.g. memos, emails, invoices, reports
• Organize, track, and order office supplies ensuring all items are ordered with a clear budget and control process.
• Assist with merchandise inventory and tracking and assistance with maintenance of Market Man and other systems
• Greets, interacts with and assists visitors and/or escorts them to an office or meeting room.
• Maintains and files company forms and documents including confidential information such as employee files (physical and electronic).
• Delivers safety protocol for taproom/offices and implement them.
• Organize, establish, coordinate and implement office operations and procedures.
• Attend to general issues and fixing simple problems and contact relevant personnel for troubleshooting more complex issues.

Skills: Customer Service, Reservation Management, POS System Management, Payroll Processing, Financial Record Keeping, Office Organization, Inventory Management, Safety Protocol Implementation

• Experience in Pharma and Oncology
• Excellent verbal, written, and interpersonal skills 
• Fluent in Dutch and English (both oral/written).
• Requires knowledge and understanding of administrative and office policies and procedures.
• Must possess good proofreading and editing skills for technical documents.
• Has the ability to review the work of lower level administrative assistants.
• Advanced knowledge and experience using a number of office software.
• Work under minimal supervision.
• Internet research skills
• Excellent written, verbal and social communication skills highly desired
• Administrative Assistant experience 
• Extreme Attention to Detail
• Demonstrated interest in the media industry or legal field.
• Expertise in Microsoft programs including Outlook, Word, PowerPoint, and Excel.

Qualifications: BA in Human Resources Management with 2 years of Experience

• Experience in office systems and bookkeeping.
• Good judgment in balancing business and commercial needs and identifying potential risks/exposures with customer requests.
• Detail oriented with a high degree of integrity, intensity and involvement.
• Organizational skills and creating structure. 
• Excellent at multi-tasking in a fast-paced environment.
• Demonstrated ability to work within tight schedules and under pressure, both independently and as part of a team. 
• Strong social skills with a collaborative / integrative style of working to reach common goals and objectives.
• Good written and verbal skills.
• Proficient with Microsoft Office programs.
• Knowledge of Adobe Photoshop or similar design software.
• Knowledge of and experience with DocuSign.
• Team player who can also work autonomously
• High attention to detail 

Qualifications: BA in Public Administration with 2 years of Experience

• Administrative support experience.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Must have strong writing and communication skills, and the ability to interact confidently with executives and employees at all levels.
• Excellent team working, networking and influencing skills
• Should be able to work autonomously, and at the same time, collaborate and partner effectively with other members of the administrative support community.
• Ability to think beyond boundaries of own job, challenges the status quo and seeks opportunities for continuous improvement
• Able to prioritize time sensitive assignments
• Flexible to adapt to ever changing needs and deadlines.
• Must be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion.
• Must be able to demonstrate tact, persuasion, and/or negotiation to accomplish the objectives.
• Experience in providing administrative support in a global corporate environment across multiple time zones
• Previous experience in a pharmaceutical or biotechnology firm is desired.

Qualifications: BA in Office Management with 5 years of Experience

• Professional level of English, spoken and written
• Management support experience
• Experienced booking travel and itineraries
• Able to determine priorities, make decisions, and manage time well. 
• Strong organizer with the ability to create processes that simplify tasks
• Detail oriented, organized and knows the importance of keeping sensitive/confidential information/data fully accurate and confidential
• Proficient in Outlook, G-Suite, Microsoft Office Suite
• Experience in completing data entry and reporting
• Excellent written and communication skills
• Self motivation and a willingness to contribute to the team
• High attention to detail and analytical skills
• Experience working in a corporate environment.

Qualifications: BA in Communication with 3 years of Experience

• Experience as Executive Assistant with Finance, Accounting knowledge/background and/or from General council
• Excellent communications skills in French and English (written and spoken)
• Solid knowledge of Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
• Strong organizational, strategic and management skills
• Experience with reservation travel application (Concur)
• Knowledge of standard office administrative practices and procedure
• Autonomous and resourceful individual
• Ability to adapt to a fast pace and dynamic environment
• Organized and good time management skills
• Solid communication skills, team player

Qualifications: BA in Business Administration with 3 years of Experience