• Cash over/short log verification and deposit verification
• Full-time team member hour verification
• Team member log maintenance, organize, track and communicate with GM undocumented incidents and alerts
• Attend leadership meetings, take meeting minutes and help GM write memos
• Product purchasing, extracts, office supplies, marketing related items
• Perform miscellaneous office tasks for the GM, create orientation binders, file papers, organize team documents, update forms, updating SDS
• End of month document collection and storage
• Verify completeness of the following documents: deployments, front and back temps, and schedules. Alert the General Manager and restaurant owner of any forms that are not complete.
• Communicate to the restaurant owner what was completed in a weekly report at the end of the week.
• Prepare memos, reports and spreadsheets
• Systems management maintain proper records in Jolt, BBU, TalentReef, and Radiant.
• Assist in marketing related items, guest complaints as assigned, donation requests, script orders, and information requests
• Provide a full range of administrative support for the Department, inside/outside Law Enforcement/Criminal Justice agencies, Insurance Agencies, and the Seattle City Prosecutors Office in a fast paced, customer service oriented environment.
• Execute functions as they affect the administrative hearing programs by ensuring all parole board sanctions are entered into the Kentucky Offender Management System. 
• Notify Offender Information Services, Population Management and Probation and Parole of update to the offender’s status in the system. 

Skills: Cash Verification, Hour Tracking, Incident Tracking, Meeting Support, Purchasing Coordination, Document Organization, Systems Management, Administrative Reporting

• Provide administrative or secretarial support to a department and/or Manager.
• Support administrative duties and communicate with HR Staffing personnel to support Charge Code generation, time tracking within systems and generate Word Documents with Allocable Charge Numbers for several large new sites.
• Responsibilities may be unique to a specific function or department such as Finance and Property, but are mainly administrative in nature.
• Under general supervision, works within a specialized function to complete tasks in accordance with procedure. Some independence is expected with regard to methods used to achieve results.
• Supports general business operations by providing simply administrative support activities.
• Requires ability to perform limited numerical, statistical, and/or financial analysis. 
• Applies common sense understanding to execute written or oral instructions.
• Answered high volume of telephone calls and direct calls, disseminated incoming and outgoing mail, and prepared correspondence and interdepartmental memos.
• Process requests for reports and investigative files and disseminate interdepartmentally, as well as outside the department.
• Assist internal Law Enforcement with information and procedures.
• Numerically organize, scan, and file reports.
• Maintain files for year-end vault storage.
• Prepare daily timesheets.
• Meet deadlines for processing reports for the Seattle Municipal Court Arraignment Calendar.

Skills: Admin Support, HR Coordination, Time Tracking, Business Operations, Data Analysis, Call Handling, Report Processing, File Management

• Prepare materials for quarterly committee meetings
• Schedule/coordinate calendar for VP Family Programs & Family President
• Make travel arrangements when asked
• Prepare expense reports when asked
• File accounts payable documents
• Assist with scheduling various events/quarterly committee meetings and prepare materials as well as LNC Long Range Planning, DEI Initiatives, and fall Family events
• Assist with securing reservations and handle all logistics for committee meetings and special family events 
• Technical assistance with virtual meetings both for the business office and Family Programs
• Assist with Member Charitable Contributions Campaign
• Format minutes from meetings and teleconferences
• Provide support with content editing, formatting, or creation in the production of family communications
• Assemble and distribute all family member mailings throughout the year
• Manage family contact information, ensuring we have all the most current information that will allow us to maximize use of email, calendar invites, etc.
• Assist communications team with posting content to Trusted Family, Stronger Together, and social media sites
• Assist Community Committee with meeting coordination, meeting minutes, and event coordination
• Manage and track the participant until successful completion of sanction.
• Interprets departmental policy to the public and departmental staff. 
• Answers departmental phones, drafts and sends electronic communication and manages all forms of correspondence for the administrative hearing section. 

Skills: Meeting Preparation, Calendar Management, Travel Coordination, Expense Reporting, Document Filing, Event Logistics, Virtual Meeting Support, Content Editing

• Perform a broad-range of administrative duties that are dependent upon the ever-changing needs of the Managing Partner and staff of managing Directors, completing those duties in an efficient and productive manner.
• Schedule appointments and meetings and provide reminders to keep Managing Partner on schedule.
• Organize, prioritize, and summarize the Managing Partner’s email, including LinkedIn.
• Maintain a current and organized list of contacts for the Managing Partner in Outlook and Vision ERP.
• Organize and manage files and information in a paperless environment. 
• Create and maintain filing and records management systems and other office flow procedures.
• Seek out, receive, analyze, and organize information from multiple sources, ensuring completeness and resolving inconsistencies.
• Sales support, research companies and prepare background information packets. 
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, or presentation software.
• Deltek Vision ERP system support: data entry for leadership team, prepare and submit expense reports. Eventually learn and develop ability to run queries and business analysis reports.
• Coordinate calendars across multiple organizations, confirm objectives for the meeting participants, prepare and distribute preparation materials. 
• Order food and set up meeting room. 
• Follow up with copies of communication materials, meeting notes and reports
• Meet with individuals, groups, and others on behalf of executives. 
• Serve on backup team to operate the company telephone switchboard when the main operator is not available.
• Support the Human Resources team with coordinating company events.

Skills: Admin Support, Scheduling, Email Management, Digital Filing, Sales Research, Document Preparation, ERP Data Entry, Event Coordination

• Improve and optimize all administration policies, procedures and management including office management, fixed assets management, mobile phone, company car, business insurance, ticket/hotel/accommodation, business trip expenses, meeting/annual party events, team buildings, employee care and so on
• Facilitate the improvement office operation efficiency through local and region
• Manage and analysis the office budget to ensure all cost reasonably spent
• Facilitate team atmosphere and organize team building events, support business the meetings or events, e.g. town hall meetings, roundtable, annual party
• Assistant to senior leaders and manages business schedule, expenses, communications with local depts and region
• Admin vendor assessment and PSL selection as well as payment
• Monitor and secure lease, service, equipment, supply and travel contracts consistent with Global guidance and meet needs of business requirements
• Coordinate administrative support for project management.
• Ensure timely and cost-effective completion of administrative details.
• Ensure that practices and procedures used by subordinates are consistent with established procedures. 
• Under minimal supervision, but following established policies and procedures, provides administrative services for departments.
• Anticipates, initiates, coordinates, and follows up on administrative activities and other special projects.
• Acts as liaison for Probation & Parole and Classification to ensure offender is held for the correct amount of time.
• Schedules revocation hearings. 
• Collects, organizes and analyzes monthly and annual parole board sanction statistics on participation. 
• Run reports on collected data. 

Skills: Policy and Procedure Optimization, Office Efficiency Improvement, Budget Management, Team Building Coordination, Executive Assistance, Vendor Management, Contract Monitoring, Administrative Project Support

• Facilitating communication across local and extended leadership and staff teams
• Preparing briefing material for senior leadership
• Engaging and communicating across Universities and Stakeholders
• Event planning, communication, and coordination
• Maintaining master calendars for multiple program managers
• Monitoring taskings and data calls and coordinating responses
• Records management and managing travel coordination
• Monitoring deadlines and ensuring responses are submitted on time.
• Learn about the business development life-cycle, processes, tools, and account structure
• Contribute specialized domain or technical content to proposal sections or client white papers
• Build a productive relationship with client and understand structure and goals.

Skills: Communication Facilitation, Briefing Preparation, Stakeholder Engagement, Event Planning, Calendar Management, Task and Deadline Monitoring, Records and Travel Management, Client Relationship Building

• Daily shipping and receiving 
• Inventory management, replenish stock items and warehouse organization 
• Answer phones and direct calls 
• Returns and warranty repair processing
• Serve as a liaison between sales, service management and home office teams
• Provide excellent customer service to external and internal customers
• Support a group of attorneys within the Office of General Counsel.
• Attending calls and meetings, capturing action items and ensuring follow-through, managing calendars, booking travel, completing expense reports, coordinating with facilities, planning events and providing overall legal administrative support.
• Adhering to the expectation of complete confidentiality on all business and legal matters, communicate and collaborate with a diverse range of people and job functions and ultimately adapt to ever-changing work flows is also essential in this role.

Skills: Shipping and Receiving, Inventory Management, Call Handling, Returns Processing, Customer Service, Legal Administrative Support, Calendar Management, Confidentiality

• Senior-level management of calendars and office schedules.
• Provide travel support using the DoD DTS system. 
• Coordinate travel requirements local, CONUS and OCONUS destinations. 
• Complete required pre-travel clearance and approvals in a timely manner.
• Ensure passports are current and VISAs are requested and received prior to departure.
• Sort and direct unclassified, confidential and classified correspondence ensuring proper handling and delivery.
• Assign and manage unclassified and classified correspondence taskers using DoD CATMS system.
• Manage office resources computer equipment, printers, copier, paper, supplies.
• Develop, implement and maintain office filing system of both physical and electronic files in accordance with office needs and AI-15.
• Monitor office security, maintain alignment of office procedure with Component Security guidelines for the office, all documents and correspondence, personnel, physical and visitors in the office space.
• Assist with special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements. 
• Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures.

Skills: Calendar Management, Travel Coordination, Pre-Travel Approvals, Document Management, Correspondence Tracking, Office Resource Management, Filing System Maintenance, Office Security Compliance

• Systematically evaluates and improves office operations. 
• Uses formal procedures to track memos, briefers, and coordinate other work performed in the office
• Organizes and manages the travel process using E2 and eCC
• In consultation with the AFR Administrative Team, controls the calendar, scheduling meetings and appointments for members of the AFR Leadership Team. 
• Attends meetings, takes notes, notes commitments made, informs staff of commitments, and arranges for staff to follow through on implementation
• Maintains subject and project files of correspondence, program documents, and reports. 
• Ensures that cleared and approved memos are scanned in as PDF files and circulated to the drafter as well as to all of those who have cleared the documents.
• Maintains the Africa Bureau staff directory, working with Office points of contacts and AMS to ensure that the directory is accurate and up-to-date at all times.
• Arranges meeting space, speakers, and support details for large conferences, such as the African Strategic Dialog, Mission Director Meetings, Foreign Service National Workshops and the Africa Strategic Integration Conference (ASIC). 
• Writes letters to the speakers and participants, arranges hotel accommodations, coordinates transportation to and from the meeting site, and establishes social arrangements
• In consultation with the AFR Administrative Team, coordinates the purchase of equipment and supplies for the office. 
• Acquires equipment and services through standard procedures for procuring, authorizing, controlling, and justifying the purchases.
• Knowledge of general office automation software, practices, and procedures
• Reads incoming correspondence, publications, regulations, and directives that may affect the organization. 

Skills: Office Operations Improvement, Document Tracking, Travel Coordination, Calendar Management, Meeting Support, File Management, Directory Maintenance, Event Planning

• Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
• Schedule appointments, including travel arrangements or other company engagements
• Generate status reports as requested so the team is informed with progress reports
• Plan community events to market the company and increase brand awareness
• Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates
• Provide marketing support and gain experience in the real estate field
• General clerical duties including filing, photocopying, scanning, faxing, mailing
• Plan and organize site meeting and events
• Analyzes, evaluates, updates or adapt, and implements administrative policies, directives, and regulatory guides to determine impact on operations and determine when changes need to be made.
• Serves as the technical expert to other administrative personnel. 
• Troubleshoots administrative issues that arise daily. 
• Receives, analyzes, coordinates and tracks administrative correspondence, communications and data.
• Reviews, monitors, advises and assists management on matters concerning HR actions and services.
• Collects, maintains, monitors and analyzes data to assist in computerized tracking of information required to support assigned organization's mission.
• Performs technical and procedural review and processing, including determining that the contract is in technical compliance with program requirements. 
• Identifies problems, prepares recommendations for correction and/or takes corrective action.

Skills: Office Administration, Appointment Scheduling, Status Reporting, Event Planning, Customer Liaison, Marketing Support, Clerical Duties, Policy Analysis

• Experience providing administrative support in a diverse organization
• Highly proficient knowledge and use of MS Office, with skill using Outlook, Word, SharePoint, PowerPoint, Excel, and advanced experience using Adobe Acrobat
• Ability to anticipate, assess, analyze, and address key customer and client needs, be pro-active in determining the appropriate action in both routine and non-routine situations
• Ability to establish and maintain effective relationships at all levels of the organization
• Experience working with confidential and sensitive documents and issues with a strong sense of integrity and trustworthiness, exercise tact and discretion in handling sensitive issues
• Ability to work independently, be self-motivated, take initiative and use good judgement
• Ability to take direction from multiple supervisors with different, and sometimes competing, priorities
• Well-developed verbal and interpersonal communication skills and business writing skills
• Excellent time management and organizational skills, strong attention to detail 

Qualifications: BA in Business Administration with 4 Years of Experience

• Experience serving in an administrative support role 
• Demonstrated time management skills, ability to prioritize, and adapt to change
• Excellent oral communication and organizational skills
• Desire to be a self-starter who will see opportunities to add value beyond an assignment and will run projects through to completion
• Attention to detail
• Critical thinking skills and ability to modify procedures or resources to fit the needs of the task or situation
• Willingness to perform under pressure when deadlines call for swift action
• Capable of learning and recalling important job functions and processes that may occur infrequently
• Ability to multi-task without sacrificing accuracy
• Comfortable navigating new technology tools, and demonstrated proficiency in MS Windows and Office suite
• Strong organizational skills.

Qualifications: BA in Public Administration with 4 Years of Experience

• Demonstrated experience with technical programs and systems related to essential duties to include electronic information management systems and databases.
• Ability to understand the Division Director and Leadership Team’s operations, priorities, and responsibilities and use independent judgment to triage a broad range of scheduling and project issues and recommend courses of action.
• Ability to understand complex program requirements and apply project management skills to effectively manage Division issues and initiatives.
• Ability to independently manage competing priorities with short deadlines and frequent interruptions, complete assignments in a timely manner, and exercise professional judgment to achieve program goals
• Ability to anticipate and identify organizational needs and independently develop recommended solutions.
• Ability to work effectively and professionally with a variety of people and to represent the division on logistical and other matters.
• Ability to communicate exceptionally well both verbally and in writing to diverse audiences as well as collating, editing, and formatting written and presentation materials.  
• Knowledge of policies, procedures, and practices in operational areas of responsibility such as travel, procurement, personnel, event coordination, and document preparation and submission.
• Advanced proficiency with Mac and PC and associated software including the ability to word process rapidly and accurately, e-mail, create and maintain spreadsheets and computer graphics. 
• Knowledge of MS Office is essential.
• Ability to appropriately handle Official Use Only information.

Qualifications: BA in Information Systems with 4 Years of Experience

• Excellent written and verbal communication skills 
• Able to work with confidential information and maintain integrity of company data
• Able to work effectively within a team environment
• Strong organizational skills with the ability to multi-task
• Proficiency in MS Office 
• Experience with project tracking systems and databases.
• Experience with updating website content.
• Experience with an organization’s emergency management functions.
• Ability to work occasional nights, weekends, or holidays
• Advanced knowledge of MS Office, databases, and systems.
• Knowledge of LBNL and/or UC policies and procedures and internal systems.
• Knowledge of project management software and tools such as Gannt charts.

Qualifications: BA in Communication with 5 Years of Experience

• Experience in Word and Excel
• Working knowledge of accounting 
• Must have the ability to adapt learning to incorporate new technologies
• Effective communication skills: oral & written
• Knowledge of company policies/procedures & willingness to learn
• Ability to work with confidential, sensitive information and maintain discretion
• Strong organization, time management and problem solving skills 
• Strong attention to detail and analytical skills 
• Ability to consistently meet daily, weekly and monthly deadlines
• Customer service experience with a demonstrated ability to deliver an exception customer experience

Qualifications: BA in Office Management with 3 Years of Experience

• Administrative assistant experience in a corporate environment
• Previous experience in the life science field desired
• Proven experience with travel coordination and management. 
• Experience with Concur or similar online travel tool highly desired
• Strong knowledge and experience with MS Office applications including Outlook, Word, Excel, and PowerPoint.
• Previous experience with Outlook, managing multiple calendars across different time zones 
• Previous experience using Webex, Skype, and conference calls 
• Excellent interpersonal, written and spoken communication skills, and organizational skills
• Superior proofreading and editing skills to ensure accuracy and correct grammatical content of documents
• Experience in the Community Association Industry

Qualifications: BA in Business Administration with 6 Years of Experience

• Experience working in an office environment or in hospitality 
• Excellent interpersonal and communication skills both written and oral.
• Strong organizational, planning, time-management, and analytical skills.
• Attention to detail and accuracy.
• Proficient use of Microsoft office suite. 
• Knowledge of online meeting platforms (such as TEAMS)
• Ability to work under pressure and to adapt to changing priorities and needs.
• Ability to work independently while closely and appropriately coordinating with team members.
• Must be an energetic, enthusiastic, and positive collaborative team player.
• Working knowledge of online administrative tracking/workflow programs
• Working knowledge of accessing DISS to process security clearances and requests

Qualifications: BA in Office Management with 1 Years of Experience

• Experience in the retirement planning industry
• Proficient use of applicable technology
• Advanced computer skills in Word, Excel, PowerPoint, and Outlook
• Experience with digital data management/filling system 
• Ability to manage multiple projects and deliverables simultaneously
• Excellent written/verbal communication skills and use of grammar
• Excellent organizational skills and attention to detail
• Ability to adapt to a changing environment
• Ability to follow standard procedures
• Ability to work cooperatively with others
• Ability to build relationships and trust with internal and external clients and other key stakeholders

Qualifications: BA in Communication with 2 Years of Experience

• Proven work experience as an Office Manager or Administrative Specialist
• Proficiency in Microsoft Office Suite, Jira
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Strong problem-solving skills.
• Proficiency in Receptionist Duties
• Foundational knowledge in Microsoft
• Solid understanding of Administrative Assistance
• Administrative Office experience highly desired

Qualifications: BA in Information Systems with 2 Years of Experience

• Excellent communication skills, oral and written communication
• Attention to detail, ability to work independently with minimal supervision, and adapt to changes in priorities in a fast paced environment
• Highly proficient in the use of Microsoft Outlook and Microsoft Office tools including PowerPoint, Word, Excel, processes and procedures.
• Proven success working in a team environment
• Must demonstrate high degree of professionalism in behavior and manner
• Proactive, flexible and demonstrate initiative
• Strong interpersonal skills
• Proficient in use of security clearance transfer systems to external customers, supplier and test facilities
• Familiarity with company policies, procedures, forms and processes
• Proficiency with the company proprietary Awards and Recognition System, Visitor Request System and PRISM (for international shipping requests)

Qualifications: BA in Public Administration with 6 Years of Experience