• Provide general administrative support to the Client Service, RFP, Business Analytics, and Hedge Fund Teams
• Take responsibility for calendar management
• Enter and maintain meetings, gift tracking, activities, speakers, and materials requests in Salesforce.com
• Coordinate domestic and international business travel
• Assemble, print, and ship marketing materials accordingly for onsite and offsite meetings
• Coordinate and track all PGIM Conferences and maintain the event budget spreadsheet
• Input and process travel and expense reports for reimbursement  
• Arrange conference calls, internal, and onsite meetings
• Process check requests and invoices
• Order business cards, stationery, and gifts
• Backup phone/calendar coverage for other assistants/managers
• Complete onboarding for new hires on the team

Skills: Administrative Support, Calendar Management, Salesforce.com, Travel Coordination, Materials Management, Event Coordination, Expense Reporting, Organizational Skills

• Provide direct administrative support for four senior managers and their team members, approximately +/-12 individuals.
• Provide detailed calendar management
• Professionally screen and accurately route telephone calls
• Organize and manage travel plans for professionals
• Coordinate speaker requests with internal professionals and external clients
• Build relationships with other administrative teams and investment personnel
• Input requests into the marketing calendar and consistently update with all relevant meeting information, materials, and agendas
• Manage department expenses within the Concur reimbursement platform
• Arrange conference calls accurately and distribute periodic meeting reminders
• Complete ad hoc projects on time (order business cards, literature, etc.)
• Prepare ad hoc marketing documents according to Lamwork’s standard for prospective and existing client meetings, as well as back-up for updating standard presentation materials  

Skills: Administrative Support, Calendar Management, Telephone Call Screening, Travel Coordination, Speaker Coordination, Relationship Building, Marketing Calendar Management, Expense Management

• Subcontract Issuance Support
• Hold Harmless Agreements Assistance
• Contract Workflow Monitoring in CMiC
• Subcontractor Change Order Efficiency Support
• Mail Management (Incoming and Outgoing)
• Receptionist Duties at STSW - Austin (Answering Phones, etc.)
• CMiC Compliance for Dashboards
• Subcontractor Compliance Oversight
• Event Planning for STSW - Austin
• Monthly Billing Management (Subcontractors and Owner Billings)
• Preparation of Kick-off Agendas (New Projects and RFPs)
• Time Card Management

Skills: Subcontract Issuance Support, Hold Harmless Agreements Assistance, Contract Workflow Monitoring, Subcontractor Change Order Efficiency Support, Mail Management, Receptionist Duties, Compliance, Subcontractor Compliance Oversight

• Landlord POC/Liaison for office support and requests
• Work with marketing on Austin promotional items - golf shirts, Yetis, hats, etc.
• Work with marketing on any Austin flyers, invitations
• Assist marketing in keeping track of Austin resumes
• Assist marketing with photography, new employee headshots, and project in progress/completion
• Obtaining insurance certificates and updates for clients
• Gathering bonding information for projects
• Support/lead the onboarding here locally for all new team members
•  Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around the office

Skills: Communication Skills, Organization, Marketing Support, Human Resources, Calendar Management, Attention to Detail, Adaptability, Computer Proficiency

• Manage Customer Center SAP Contracts and Vendors
• Focal Point to create PRs/POs/FRSs
• Manage Concur Expense report for Customer Center PCard, keep track of receipts
• Cover Receptionist for lunch and a day off
• Interact with Customers, show them to the meeting room, offer them a beverage, give and keep track of badges
• 1st Backup in the queue to answer the reception telephone number
• Assist with Gift Inventory counting
• Assist with FedEx mailing and manage the FedEx billing
• Support with purchasing and management of the assets list and equipment
• Maintain Coat closet paper stock
• Responsible for checking, ordering supplies, and stocking the Mail Room
• Support in making gifts for customers
• Support the development of projects

Skills: Vendor Management, Procurement and Purchasing, Expense Management, Reception Coverage, Customer Interaction, Telephone Reception, Inventory Management, Mail and Supplies Management

• Oversee general administration by organizing files, processing documents, and handling correspondence
• Schedule meetings and calls, arrange meeting facilities, order food, and manage a team calendar
• Assist with the preparation of reports, complete site audits and tracking, and handle documentation requests
• Ensure that deadlines are being met by attending calls and tracking follow-up
• Arrange travel schedules, including creating itineraries, booking accommodations, and tracking related files and expenses
• Provide general administration support to assist the Service Centre, including maintaining records, scanning and filing documents, distributing incoming mail, and arranging outgoing mail.
• Provide reception services to all visitors to the Service Centre and answer the main telephone line, directing calls and taking messages
• Raise orders and projects (booking in equipment/site work enquiries) through the Company computer system, ensuring the correct customer account 

Skills: Organizational Skills, Communication Skills, Time Management, Event Planning, Document Handling, Travel Planning, Customer Service, Technical Proficiency

• Ensure high-standard support to the management team while supporting multiple senior executives
• Closely manage executive calendars to be the most efficient in their day-to-day, build meeting agendas, and execute administrative tasks for the management team
• Anticipate the needs of managers and teams that support, assist with organizing travel, team events, and off-site meetings
• Assist in building out best practices for operational excellence, organize trainings, schedule team meetings, and organize events for various organizations
• Manage and organize All Hands meetings and team events, support comms-related tasks
• Build efficiencies into the current operational organization and continue to iterate and build out new operational strategies

Skills: Executive Support, Calendar Management, Proactive Anticipation, Operational Excellence, Event Coordination, Communication Skills, Efficiency Improvement, Adaptability

• Acts as the point of contact among executives, employees, clients, and other external partners for the executive
• Schedules appointments, maintains, and updates the supervisors' daily calendar
• Coordinates travel arrangements, prepares itineraries, plans logistics, and submits expense reports
• Takes minutes during meetings, prepares briefs in advance of meetings
• Conducts research for the executive and prepares briefing reports
• Screens all incoming phone calls, inquiries, visitors, and correspondence, and routes them accordingly
• Maintains confidentiality of highly sensitive information
• Manages complex office administrative work requiring the use of independent judgment and initiative, drawing on others 

Skills: Communication, Calendar Management, Travel Coordination, Meeting Support, Research Skills, Administrative Screening, Confidentiality, Initiative

• Answer the phone and direct customer calls to the appropriate department/person, as well as greet customers and assist them
• Daily deposit /balance cash
• Assist in organizing/planning employee meals/meetings for the store
• Track and report employee PTO usage
• Process customer payments and prepare payables to be sent to the Corporate Office for payment
• Allocate unapplied credits to accounts receivable
• Responsible for HR on a local level
• Verify hours for payroll, and write checks for the local store
• Provide administrative support to the store manager
• Scan sales to corporate

Skills: Customer Service, Financial Management, Event Planning, HR Administration, Accounts Payable, Accounts Receivable, Administrative Support, Communication

• Provide general support to employees and guests
• Process requests for ordering equipment/supplies
• Take inventory, receive, and stock equipment and supplies for the office and staff, including coordinating with vendors
• General administrative tasks, including greeting guests, answering/transferring phone calls, coordinating and scheduling meetings, submitting expense reports, filing, faxing, mailing/receiving
• Help plan and coordinate office activities and events
• Assist the corporation in maintaining employee and vehicle information for DOT purposes.
• Obtain license tags and registrations for company vehicles
• File invoices and documents, and maintain files
• Create new customer accounts and assist in maintaining/updating current customer accounts
• Assist in customer coding
• Conduct business according to company values

Skills: General Support, Supply Management, Administrative Proficiency, Event Coordination, DOT Compliance, Record Keeping, Customer Account Management, Adherence to Company Values

• Progressively responsible administrative support to an administrator or manager.
• Knowledge of Microsoft Office applications.
• Ability to prioritize workload independently, working within established procedures or protocols.
• Skilled in making decisions and exercising independent judgment in all job-related activities.
• Possess the capability to work constructively with all members of the health care team.
• Able to prioritize crisis calls, notifying the appropriate manager immediately.
• Operate departmental computer system and other equipment accurately and safely.
• Ability to function with an awareness and application of safety policies.
• Communicate effectively utilizing verbal and written skills.

Qualifications: BA in Marketing with 4 years of Experience

• Organized with excellent attention to detail
• Strong focus on quality and customer satisfaction
• Solid written and verbal communication skills
• Able to analyze and process information
• Able to work independently and effectively work with a team
• Able to be resourceful and proactive in dealing with issues that may arise
• Able to organize, multi-task, prioritize, and work under pressure

Qualifications: BA in Management with 1 year of Experience

• Completion of Kent School District’s clerical testing at the administrative assistant I (C) level, with a score of 70% or higher.
• Valid first aid, CPR card, Automated External Defibrillator (AED) training, and knowledge of modern emergency health-care procedures
• Ability to operate an office computer and word processing skills
• Ability to operate modern office machines, including office copier, FAX, and calculator.
• Ability to maintain timely, accurate, and efficient record keeping, including preparation of reports from office records.
• Ability to learn new operations, procedures, processes, and use of new equipment.
• Ability to organize, set priorities, and work effectively under pressure.
• Ability to exercise sound independent judgment, including appropriate handling of confidential matters.
• Ability to establish and maintain effective working relationships with students, staff, parents, and the general public, and ability to work with a significant diversity of individuals and/or groups.
• Customer service skills and the ability to communicate effectively, preferably in a second language.
• Experience working with a diverse student population and the specific school demographics.
• Ability to exhibit multicultural and ethnic understanding and sensitivity, with the ability to communicate effectively with all cultural groups in the school community.

Qualifications: BA in Event Planning with 4 years of Experience

• Experience working in the Investment Industry
• Previous administrative working experience
• Exceptional communication skills
• High attention to detail
• Ability to work under pressure, meeting strict deadlines
• Experience using Microsoft Office
• Exceptional organizational skills
• Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH)
• Working knowledge of the financial industry

Qualifications: BA in Office Management with 2 years of Experience

• Clerical experience demonstrated through work
• Financial services industry experience
• Knowledge and understanding of brokerage or administrative support
• Experience interacting directly with customers
• Excellent verbal, written, and interpersonal communication skills
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills
• Experience supporting senior-level leaders/executives
• Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills

Qualifications: BA in Human Resource Management with 3 years of Experience

• Experience providing administrative support and heavy calendar management for multiple executives
• Working with multiple executives in a fast-paced work environment
• Experience working with people in different locations and time zones around the world
• Tech-savvy with absolute proficiency in Google Workplace (formerly G Suite)
• Highly organized, able to effectively prioritize and respond accordingly to the shifting needs of the team
• Self-starter who thrives in a fast-paced setting
• Flexible in terms of responsibility and responsiveness, as well as having a positive "can-do" attitude
• Positive attitude and a team player, especially when faced with changing responsibilities
• Comfortable working with executives at all levels of the organization

Qualifications: BA in Accounting with 5 years of Experience

• Strong written and verbal communication skills
• Polished and professional in person, phone, and email communications
• Ability to handle highly sensitive, confidential, and non-routine information with the highest degree of integrity
• Advanced PC skills with knowledge of Microsoft Word, Excel, and PowerPoint applications
• Concur or similar experience processing travel and expenses
• Strong collaboration skills and the ability to follow well-defined procedures and practices
• Significant time management, organization, multi-tasking, and prioritization skills

Qualifications: BA in Business Administration with 3 years of Experience

• Experience working with elderly individuals.
• The ability to work a flexible schedule, some evenings and weekends.
• Ability to work independently with minimal supervision.
• Ability to follow directions and problem-solve
• Works well in a fast-paced environment and can prioritize multiple tasks.
• Excellent interpersonal skills to interact with a variety of diverse individuals, both in person and on the telephone, with coworkers and others.
• Ability to work comfortably across more than one medical campus to support teams.
• High level of organization with excellent attention to detail.
• Well-developed computer skills, including Microsoft, Canva, among others.
• Marketing and social media experience

Qualifications: BA in International Relations with 4 years of Experience

• Relevant working experience with a certificate in Administration
• Proficiency in the use of Microsoft Office
• Exceptional interpersonal, administrative, organizational, communication (written and verbal), and computer skills
• Ability to work safely and effectively in a team environment as well as independently
• Willingness to learn and gain adequate knowledge and experience through training

Qualifications: BA in Healthcare Administration with 1 year of Experience

• Progressively responsible administrative experience, preferably in the medical field
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Excellent attention to detail and ability to stay organized, take initiative, and prioritize workload
• Strong interpersonal and communication skills
• Strong analytical and interpretive skills
• Ability to work independently but also as an active member of the team
• Able to handle a wide variety of projects
• Excellent verbal and written communication skills
• Comfortable working in a fast-paced environment.

Qualifications: BA in Sociology with 3 years of Experience