Administrative Assistant Duties and Responsibilities:

• Enjoys streamlining and creating better, more efficient ways of getting things done
• Eagerly learns/adapts to new processes, technology, and situations
• Expert command of English spelling and grammar; written communication
• Maintain board and committees, ensuring members are accurately documented in the database
• Coordinate with committee chairs/EVP to prepare agendas, safety share, and anti-trust and other materials as needed
• Set up online meetings via Zoom or other tools as needed, start online meetings for attendees
• Ensure nomination forms are updated and placed on the website in a timely manner every year and marketed via the marketing department
• Communicate deadlines and collect and organize nominations
• Print and create packets for scholarship committee meetings
• Notify winners and help to coordinate receipt of award monies
• Communicate deadlines and collect appropriate school records, etc. from nominees and eligible returning scholarship recipients
• Help to coordinate a student speaker at the annual meeting every year
• Ensure nomination and evaluation forms are updated and placed on the website in a timely manner every year and marketed via the marketing department
• Ensure nomination forms are available and marketed via the marketing department
• Collect and organize nominations; print and create packets for committee meetings
• Provide evaluators with project information; collect and organize completed evaluation forms
• Notify winners and help to coordinate their attendance at the Annual Meeting
• Coordinate with vendors to secure plaques, hats, stickers, and other award winner paraphernalia for presentation at the Annual Meeting every September
• Coordinate with hotels around the state of Texas to host meetings of up to 100 people including meeting rooms, food, and beverage
• Create registrations links and invite attendees to register via the online meeting reg tool

Administrative Assistant Skills, Experience, Qualifications:

• 2+ years of clerical experience demonstrated through work or military experience
  
• Financial services industry experience
• Knowledge and understanding of brokerage or administrative support
• Experience interacting directly with customers
• Excellent verbal, written, and interpersonal communication skills
• Strong attention to detail and accuracy skills
• Receive new member applications
• Submit applications for board review
• Coordinate payment of dues
• Upload new member information into the database
• Send new member orientation packet
• Manage shared calendar
• Schedule meetings
• Make travel arrangements
• Register staff for tradeshows and conferences
• Assist with correspondence
• Maintain upkeep of common areas

Administrative Assistant Roles and Responsibilities:

• Maintain Communication between all Accounts receivable and deliverable.
• Open, sort, and distribute incoming correspondence and manage calendars including scheduling and confirming appointments.
• Work with the divisions of the company to maintain continuity of information, documentation, and overall company growth.
• Handle administrative tasks as directed by company leadership.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Report to company leadership with issues.
• Maintains internal CRM and Cloud Storage and any other company accounts by verifying, allocating, and posting data or maintain changes.
• Manages employee and contractor data.
• Maintains an ongoing task list for all managers and companies.
• Complies with federal, state, and local legal requirements by studying requirements;
• Enforcing adherence to requirements; filing reports; advising management on needed actions.
• Contributes to team effort by accomplishing related results as needed.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Compile, transcribe, and distribute meeting minutes.

Administrative Assistant Skills, Abilities and Experience:

• Ability to travel when needed.
• Ability to work with senior executives
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed
• Must be willing to travel
• Will serve two corporations
• Willing to work remotely

Administrative Assistant Duty and Role:

• Support the administrative needs of the legal and compliance team including meeting coordination and document execution.
• Serve as office manager and sole administration for the local office.
• Work with teams to order supplies as needed, manage deliveries, run errands and provide general administrative support to the office.
• Assist with recruiting and people operations projects.
• Assist the event coordination team with company parties and weekly events.
• Provide backup administrative support when needed.
• Learn first-hand from our CEO about marketing and operations.

Administrative Assistant Skills, Ability and Experience:

• Experience in a similar or relevant capacity.
• Strong organizational skills with a high level of discretion.
• Ability to wear multiple hats and willingness to adapt to team needs.
• Any legal experience is a plus.
• Writing experience needed for writing legal documents.
• Ability to learn quickly in a fast-paced, growing environment
• Someone who is eager to learn is a plus.

Administrative Assistant Duties and Responsibilities:

• Manage several website pages, updating content as requested, may also include image sourcing.
  
• Work collaboratively to develop opportunities to surface campaign components (e.g. via structured interviews; statistics gathering, etc.)
• Assist with campaign writing projects as needed by the Journals Marketing & Outreach Team.
• Oversee operational administration of PLOS’s digital advertising program, partnering with external rep firms (PMI, Pubgrade, etc) and CMO to ensure ad revenue delivers to target.
• Manage detail regarding digital deployments, internal and external, including banner ads.
• Coordinate inbound ad sales requests to ensure prompt response and information is delivered to potential advertisers.
• Undertake a proactive review of sales reporting and invoicing to ensure accuracy.
• Proof campaigns for Marketing Managers routinely.
• Monitor and manage the Community email inbox.
• Assist as needed to process invoices and place orders.
• Administer surveys as needed for the Marketing and Outreach Department, working closely with the Research and Analysis teams to deliver and report results.
• Undertake research projects, as directed, to support the development of the overall outreach program.

Administrative Assistant Skills, Experience, Qualifications:

• BA or BS degree required.
• 3-5 years prior experience in communications or marketing role.
• Experience writing HTML preferred.
• Proactive, curious, highly motivated, and accountable.
• Empathetic understanding of user communities.
• Ability to interpret research, feedback, and user behavior in order to intuit and meet user needs.
• Exceptional organizational skills.
• Ability to effectively meet deadlines, manage to change schedules, prioritize tasks, and multitask.
• Excellent verbal and written communications skills, including outward-facing communications and presentation skills.
• Training in writing and communications or previous experience.

Administrative Assistant Roles and Responsibilities:

• Accurately review and process applications
• Timely review applications resubmitted from being suspended for error resolution
• Working closely with technical team for equipment reviews
• Handling general customer service requests
• Input information accurately and in a timely manner
• Process Application Fee Checks/Follow-up
• Identify and research processing deficiencies and initiate corrective actions
• Follow applications with errors through to completion
• Initiate external contact by email or telephone to applicants for clarification on application information
• Professional, helpful, team-oriented attitude
• Comfortable using technology to enhance job performance

Administrative Assistant Skills, Abilities and Experience:

• Ability to rapidly review scanned documents
• Demonstrate a professional manner at all times
• Strong data entry skills and ability to navigate among multiple systems
• Basic math skills and intermediate knowledge of Microsoft Office Suite (Excel, Word, Outlook, etc.) preferred
• Attention to accuracy and detail in processing information
• Ability to organize and manage multiple priorities
• Possess excellent professional oral and written communication skills
• Outlook: 3 years &plus
• Excel: 3 years &plus
• Customer Service: 3 years &plus
• Windows: 3 years &plus
• Microsoft Office: 3 years & plus
• SharePoint: 3 years &plus
• Work experience in Energy Storage Industry (Preferred)
• Work experience in Distributed Energy Industry (Preferred)

Admin Assistant Duties and Responsibilities:

• General administration tasks–typing, orders, invoicing, dealing with queries, filing, photocopying, etc
  
• Maintaining manual and computerized records.
• Providing administrative support during the Annual Review process
• Commitment to responsiveness and independent follow through on items to satisfactory resolution
  
• Meticulous attention to detail and accuracy in matters of proofreading, document processing, scheduling meetings/events and relaying messages
• Implementation of quality control practices into work and an interest in continuous improvement

Admin Assistant Qualifications:

• Bachelor's degree, with experience and interest in higher education and the management of research and sponsored programs.
• High degree of judgment, tact, and professionalism as well as a profound respect for the confidentiality of the documents and communications involving the office
• Prior work experience in providing administrative support to a senior/executive administrator.
• Experience within the administration of Princeton University or another college or university.
• Knowledge of Princeton University enterprise-level and administrative systems including PeopleSoft, Onbase, Princeton ERA and Coeus.
• Ability to be proactive and demonstrate initiative; ability to work independently, accurately, and exercise discretion
• Ability to plan ahead and anticipate needs of the Director and the office
• Strong work ethic; commitment to completing work on a timely basis
• Flexibility; resourcefulness; adaptability to changing needs and demands; willingness to extend work day as circumstances require
• Solicits feedback; emotional maturity
• Ability to handle multiple tasks with grace and good humor and does not hesitate in assisting others as circumstances may require
• Excellent organizational skills and ability to manage multiple and sometimes competing priorities in a fast paced, changing environment
• Ability to write and communicate clearly and accurately
• Proficiency with Microsoft Office suite of applications (Word, PowerPoint, Excel, Access, Visio, e-mail (Outlook), and with systems applications such as PeopleSoft and SharePoint.

Administrative Assistant Duties and Responsibilities:

• Be the welcoming face of the office; simultaneously managing multiple calls and office visitors
  
• Accept client payments, prepare and deliver bank deposits, process POS settlement, process and track AP, processing of expense reports
• Prepare administrative reports and other office correspondence;
• Handle mail, faxes and couriers
• Arrange office maintenance, monitor and purchase store office supplies
• Include photocopying, filing, mailing/courier
• Demonstrate BDO's core values through all aspect of your work: Integrity, Respect & Collaboration
• Understand our industry, challenges, and opportunities; colleagues describe you as positive, professional, and delivering high-quality work
• Identify, recommend, & are focused on effective service delivery to our clients
• Share in an inclusive & engaging work environment that develops, retains & attracts talent
• Actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• Grow your expertise through learning & professional development.

Administrative Assistant Skills and Experience:

• Experience in a professional reception role with a multi-line switchboard and general administrative duties
  
• Proven ability to multi-task, maintain confidentiality, ensure attention to detail and stay organized within a busy work environment
• Excellent interpersonal skills
• Ability to work flexible hours and overtime as needed
• Intermediate skill level using Microsoft office products
• Strong communicator written and oral
• Strong and effective coordinator
• Organized, disciplined, able to perform under pressure and manage multiple priorities and parallel tasks
• Strong Microsoft software skills, particularly Word, Excel and PowerPoint
• Report writing skills

Administrative Assistant Functions:

• Accountable for maintaining up to date-controlled documents throughout the production areas.
• Enter data, create reports and support information systems and databases (i.e., SAP, Delrin® Web Portal, SalesForce.com, EtQ, and others) as required.
• Ability to take manual processes and make more efficient through automation or development of electronic solution
• Function as the Web Portal Administrator
• Management of office equipment (purchase, leasing, etc.) including maintaining supplies
• Assist with logistics of office and personnel locations
• Assist with meeting arrangements, conferences, visitors, and personnel travel, etc.
• Maintain office supplies by checking and ordering items
• Respond to questions and requests for information from site personnel
• Personnel Change System Management - Maintain databases and COS system metrics
• New employee set up and onboarding. 

Administrative Assistant Qualifications:

• HS Diploma or equivalent
• Ability to routinely walk to multiple production areas and control rooms (may require PPE Safety Glasses and Safety Shoes)
• Advanced level capability with MS Office365 is preferred: (i.e. SharePoint, Excel, Word, PowerPoint, OneNote, Outlook, SharePoint, etc.)
• Applicants with prior administrative experience including Document Management Systems and Database Management will be given preference
• Excellent attention to detail and accuracy
• Self-management - Initiative to identify start and complete projects independently
• Strong Planning and Organizing skills- effectively set priorities and get results
• Flexibility/Adaptability - Ability to adjust to change in work tasks, situations, and processes.
• Effective written and verbal communication
• Good interpersonal skills across a broad organizational spectrum, including but not limited to managers, engineers and manufacturing personnel.
• Demonstrated teamwork & networking ability with a variety of others (peers, engineers, supervisors, etc.)

Administrative Assistant Duties:

• Accounting functions through to the end of month reporting including accounts payable, accounts receivable, bank reconciliations, and monthly balancing.
  
• Customer service & liaison including being the first point of contact for customers via email or phone, entering orders, providing quotes.
• Load and payroll and other payments for approval.
• IRD Payday filing.
• Update online product websites as required.
• Updates to the price list and marketing material as required
• Back up to payroll
• Assist Office Manager with other projects as required.

Administrative Assistant Experience:

• Experience with accounts including accounts payable & receivable.
• Knowledge of databases and inventory management.
• Have excellent attention to detail
• Intermediate level in Microsoft applications.
• Be organized, methodical and accurate
• Excellent computer skills with experience in data entry and use of databases

Administrative Assistant Roles:

• Coordinate and host both internal and external meetings
• Prepare reports & documentation for leadership teams
• Build cross-functional relationships between departments (IT, Workplace, Engineers, Program Managers & Management)
• Communicate team updates to keep the organization informed and aligned
• Support project work including new roll-outs, administration of new-hire training programs, and new initiatives
• Contribute to time-bound, large scale projects as needed
• Detail-oriented and patient

Administrative Assistant Knowledge and Abilities:

• Excellent written and verbal skills
• Must be reliable, have good initiative, committed and quality-focused
• Strong analytic problem-solving skills
• Able to adapt quickly in a fast-paced environment
• Able to work well under pressure while managing competing demands and tight deadlines
• Strong organization skills with meticulous attention to detail
• Proficient in MS office programs (Word, Excel, PowerPoint etc…)
• Familiarity with JIRA/Confluence
• A strong passion for Tesla’s missions technologies

Administrative Assistant Duties and Responsibilities:

• Establish and maintain the corporate calendar
• Responsible for managing and improving internal filing systems
• Ensure regulatory and statutory filings are prepared and submitted in a timely manner
• Ensure policies and procedures are reviewed on time
• Organize meetings, events and when required make travel arrangements
• Participate, as required, in meetings
• When required, produce notes or minutes of meetings
• Support with the monitoring activities of external and internal service providers
• Assist with the preparation of reports and presentations
• Coordinate the follow-up of action points
• Assist with ad hoc projects
• Liaise with internal and external parties
• Assist with the oversight and monitoring of the branches activities
• Assist with the periodic and ad-hoc reporting to the regulator
• Assist with business projects

Administrative Assistant Knowledge, Skills and Abilities:

• Bachelor Degree or equivalent
• Strong communication skills
• Well, organized and detail-oriented
• Good computer and Microsoft Office skills
• Fluent in English (oral and written) - another European language is an advantage
• Knowledge of investment strategies across the alternative assets class
• Prior experience in the financial, asset management sector would be beneficial.
• Administration experience on similar projects.
• Suitable keyboard skills

Administrative Assistant Duties and Responsibilities:

• Provides support for Senior Executive Assistant and team members.
• Answers and screens telephone calls.
• Distributes mail and ensures mailbox labels are accurate.
• Orders office supplies, help keep office clutter-free by storing/organizing surplus items and cleaning out empty desks.
• Processes PO requests (both manually and in SAP).
• Maintains calendars. Organizes and schedules meetings and conference calls.
• Performs administrative support functions. Drafts and processes email correspondence. 
• Maintains Excel spreadsheets; creates on occasion, charts, tables and presentations.
• Point-of-contact for new employee onboarding processes.
• Helps to execute details of customer visits.
• Assists with travel arrangements – air, lodging and rental cars.
• Prepares and submits expense reports.
• Handles confidential information in a professional manner.
• Be able to handle consistently changing situations with composure.

Administrative Assistant Requirements and Qualifications:

• High School Diploma or GED required. Associate’s Degree or CPS/CPA certification preferred.
• Minimum 5 years or more previous experience as an Administrative Assistant in a dynamic environment.
• Must be skilled in MS Office with emphasis on Outlook, Excel, PowerPoint, Excel and Word.
• Detail-oriented with strong organizational and critical thinking skills is a must, with the ability to work well in a fast-paced environment and prioritize workload.
• Excellent verbal and written communication skills.
• Excellent phone and strong presentation skills.
• Ability to handle and coordinate multiple projects at the same time.
• Ability to follow direction and work independently in a structured environment. Know when and how to ask questions.
• Knowledge of SAP preferred.

Administrative Assistant Roles:

• Answer incoming calls, provide general information, screen, and return calls when necessary, and address caller concerns and questions.
• Act as the point of contact for the EA with external and internal associates.
• Coordinate meetings with attendees, via calendar invites, handling reschedule requests when necessary.
• Ensures that EA’s office supplies are well-stocked (i.e. printer ink, business cards, etc.)
• Assists with booking car services through BLS and other local car services for the EA, COO, and CEO’s upcoming travel, including providing driver with greeter details and flight itineraries.
• Creates travel/event itineraries for the EA.
• Prepare correspondence and reports as requested by EA.
• Responds with kind declines to inquiries and requests forwarded for various requests, such as, event attendance, letter requests, and partnership/sponsorship requests.
• Mail, retrieve and deliver incoming and outgoing letters/packages to appropriate receivers.
• Process incoming mail for the EA, COO, and CEO, i.e. thank you letters and GSF merchandise for review with EA.
• Scanning of invoices for Accounts Payable
• Filing and records management as needed for Accounts Receivable and Accounts Payable
• Assist Accounting Coordinator track down receipts for monthly American Express invoice reconciliation.
• Collect receipts for monthly FedEx invoices.
• Assist with technology orders as needed.
• Answer incoming calls, provide general information, address caller concerns and questions, and referring callers to other staff or take messages as necessary
• Greet visitors, escorting them to the appropriate department and office when required
• Keep reception desk and area clean, neat and tidy
• Monitor office and kitchen supply inventory and order supplies when needed
• Research new supplies and supply vendors
• Responsible for contacting Douglas Emmett and other vendors/service representatives with maintenance and other service requests when necessary
• Liaise with the Executive Suite to handle requests and queries from senior managers.
• Prepare correspondence and reports as requested by the supervisor and maintain weekly Leadership Meeting Notes, if required.
• Mail, retrieve and deliver incoming and outgoing letters/packages to appropriate receivers.
• Coordinate office events on a monthly basis, including plan and order food for 30+ people (incorporating special dietary needs for employees with dietary restrictions), and setup/cleanup.

Administrative Assistant Knowledge, Skills and Abilities:

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers, copiers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Proven ability to write speeches
• Strong organizational skills with the ability to multitask

Roles of Administrative Assistant:

• General administrative tasks associated with the efficient and effective completion of day-to-day team workload
• Creation of documentation either from templates or writing first drafts for review
• Booking inpatient cases on the Laboratory Information Management System (LIMS)
• Customer service duties include liaising with clinical staff to ensure optimal service delivery
• Diary management, appointment bookings and pathologist scheduling/liaison
• Participate in laboratory projects such as writing policies and procedures
• Managing office-related stock levels
• Helping to maintain and streamline our processes and procedures to maximise efficiencies
• Management of Clerical Assistants in their team including annual appraisals and in-service training
• Contribute to the culture of our inclusive and enthusiastic team

Qualifications of Administrative Assistant:

• More than 3 years of administrative experience in an office environment
• Working under pressure in a fast-paced environment
• Creation of complex spreadsheets
• Working with multiple parties to edit and refine complex word documents
• Creation of PowerPoint presentations
• Diary management and appointment bookings (desirable)
• Working in a medical or laboratory environment (desirable)
• Ability to handle confidential information (eg patient data) with complete discretion
• Outstanding attention to detail
• Excellent communication skills, written and oral, at all levels
• Tactful, diplomatic, calm, approachable and friendly
• Self-motivated and able to work autonomously and problem solve in an ever-changing work environment

Buying Admin Assistant Functions:

• Critical path management - working with suppliers to ensure it is completed and checked weekly, going back to suppliers with comments and flagging any lateness to the team in a concise manner
• Update deliver schedule accurately and review in conjunction with the critical path
• Chasing through payments of supplier deposits and invoices with accounts to maintain critical path
• Chasing late deliveries with supplier
• Creating SKUs and raising all new orders
• Confirming date with suppliers and raising POs for repeat orders
• Maintaining line details for all categories in conjunction with the rest of the team
• Look after sample management for the whole department, including sample room, filing and collating photoshoot samples under AB supervision
• Prepare Best and Worst for trade
• Any other ad-hoc admin to help support the team

Buying Admin Assistant Qualifications:

• Relevant fashion degree/course
• Good time management skills with the ability to plan, organize and prioritize tasks under pressure to meet deadlines
• Be a team player, understand priorities and work-load from other departments and want to just get stuck in
• Working knowledge of Excel, Powerpoint and Work as well as G-suite programs
• Excellent communication skills, with the ability to build positive relationships at all levels of the business
• Exceptional attention to detail and organizational skills
• Able to work well under pressure, and in a fast-paced environment
• Previous retail experience would be great but not essential

Administrative Assistant Duties:

• Provide ongoing administrative support to the Corporate Office and Finance Team, driving organizational success through the management of daily operations and special projects.
• Makes travel and meeting arrangements. Keeping appropriate team members informed of upcoming commitments and responsibilities.
• Works closely with Executive Administrative Assistant, making aware of issues and/or concerns.
• Provides a bridge for communication between Executive Office, internal departments and field locations to maintain smooth office operations.
• Handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary.
• Produces sales reporting and presentations as required.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel website.
• Coordinates new employee office set-ups and onboarding.

Administrative Assistant Requirements:

• Bachelor's Degree in business or related program is preferred
• Advanced proficiency with Microsoft Office products required (Word, PowerPoint, Excel, Outlook)
• Knowledge of administrative procedures and practices of basic office management
• Attention to detail and accuracy
• with the ability to prioritize tasks
• Service-minded and Customer-oriented
• Fast learner and problem solver
• High attention to details, with can-do attitude
• Great interpersonal skills and friendly personality

Admin Assistant Functions:

• Greets visitors in person at the office and over the phone in a helpful, professional and pleasant manner.
• Types and/or formats agendas, meeting minutes, correspondence, briefings, and presentations.
• Assists the Project Coordinator in the maintenance of the Content Manager (CM) digital records management system.
• Provides initial responses to routine public inquiries and refers such inquiries to appropriate CLC staff for further response or action. Tracks inquiries in a spreadsheet and follows up on resolution, as required.
• Prepares abstracts for lot sales at the direction and under supervision of the Marketing Manager.
• Maintains records for purchase and sales agreements (PSAs), in coordination with the Marketing Manager and Project Coordinator.
• Under the supervision of appropriate CLC staff, it provides administrative and secretarial support (logistics, hospitality, catering) at internal and external meetings with stakeholders, consultants, government, and the public.
• Coordinates, schedules and organizes meetings and conferences at the direction of CLC employees, that may consist of all levels of government, clients, consultants and other third parties; Sets up boardroom, when required.
• Maintains board rooms and office common areas in a clean and tidy condition. Resets spaces after meetings.
• Makes travel and accommodation arrangements for staff and prepares pre-authorizations, employee reimbursement and personal expense claims.
• Prepares employee expense claims, coordinates appropriate approvals and submits to accounting for processing.
• Assists with the Corporate Plan document compilation and formatting and assembly of annual budget binders.
• Serves as administrative liaison between the Edmonton office and administrative units (accounting, communications, human resources, IT, records, etc.) in other Company offices.
• Maintains up-to-date client list in Microsoft Outlook and assists with mailings.
• Coordinates incoming and outgoing mail, shipping and receiving.
• Maintains regular office supply, promotional material inventory and kitchen supply and inventory; completes purchasing and restocking as required.
• Orders CLC stationary and staff business cards, when required.
• Coordinates maintenance of office equipment and electronics, including shredding of project documentation.
• Coordinates and completes minor maintenance of office space for appearance and functionality as well as organization of storage areas.
• Provides Edmonton office with IT support and liaises with IT department: monitors and tracks staff’s IT needs, assists staff with problem solving, assists IT department with set up in Edmonton office, etc.
• Assists with Corporate intranet and SharePoint content upload (agora, MediaValet).
• Maintains a thorough working knowledge of CLC Policies and Guidelines, procedures, records management, and information systems.
• Special projects as assigned by the Director Real Estate, and other duties and accountabilities, as required.

Admin Assistant Skills and Experience:

• Minimum high school diploma required, with a preference for post-secondary education.
• Minimum of one to three years of experience in an office administration role required.
• Experience in client relations and customer service required.
• Professional training in, and proficiency with the use of, standard office software, including Microsoft Word, Excel, Powerpoint, Outlook and Team, and Adobe (including Adobe Sign), is required.
• Proficiency with the use of other virtual meeting platforms (i.e. Zoom, Skype, Google Meet/Hangouts), considered an asset.
• Experience in administration for land development or real estate projects is considered an asset.
• Financial training and/or education is considered an asset.

Admin Assistant Functions:

• Diary support to the Managing Director
• Processing expenses
• Take minutes for internal and external meetings, when necessary
• Sort, distribute, and log registered mail as well as sort and stamp outgoing mail
• Maintain workplace equipment
• Place service calls when needed
• Check and replace refreshments in pantry
• Support with the overflow of client presentations or documentation preparation
• Support on both internal and offsite events
• Support with drafting client proposals
• Market mapping and competitor analysis
• Sector analysis to identify potential clients

Admin Assistant Knowledge, Skills and Abilities:

• Proven experience in an administrative or support role
• Strong customer service and interpersonal communications skills
• Able to follow delivery commitments to clients
• Attention to detail and problem-solving abilities
• Sound time management skills, as well as the ability to plan and organize events, meetings, and presentations on a daily basis
• Good problem-solving skills
• Languages: fluent Cantonese and English
• Experience of working in a multicultural project team
• Middle East project experience
• Experience in KSA

Administrative Assistant (AA) Roles:

• Provide administrative support to include drafting, formatting and finalizing correspondence, financial statements and client engagement letters
• Provide tax season support as required, including assistance in preparing tax extensions and client tax estimates; scanning, assembling tax returns or preparing extensions
• Process monthly e-billing and invoicing and respond to client billing questions as appropriate
• Assist with the coordination of the CPE continuing education program
• Respond to client requests for documents, tax returns, K-1s, etc., to include researching issues and sending copies
• Help track client due dates with assigned partners
• Calendar management, scheduling of meetings, conference calls and events for assigned partners
• Monitor partner in/out boxes, including email
• Assist with copying, scanning, and mailing projects
• As a member of the Administrative Team, provide backup support
• Coordinate and perform special projects for partners and associates

Administrative Assistant (AA) Knowledge, Skills and Abilities:

• Experience supporting multiple professionals in a fast-paced environment; preferably in an accounting or law firm.
• Strong customer service skills and a high level of professionalism as this position will have client contact as well as interactions with all levels of internal and external personnel.
• A creative and independent thinker; a positive, can-do attitude who is willing to learn our business.
• Strong computer skills (Microsoft Office Suite, document management software, project tracking software) and the ability to learn new software packages.
• Detail-oriented, multi-tasker, resourceful, organized, and great follow-through skills.
• Strong spelling, grammar, punctuation, and formatting skills.
• Possess initiative and self-motivation with the ability to keep team members on track with processes and deadlines.
• Ability to work a regular schedule with overtime during peak seasons.

Admin Assistant Roles:

• Answer, screen, and transfer inbound phone calls
• Compile, update, and maintain project reports on spreadsheets, Word, and databases. Refer project data/information to the appropriate parties.
• Compile and distribute minutes of meetings
• Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors.
• Distributes meeting minutes, initiates and follows-up with action items on behalf of the appropriate parties in the office.
• Departmental file maintenance including setup and archiving hard copy and electronic documents.
• Prepare correspondence, business cards and other company related documents.
• Ensures inventory and purchases supplies and equipment.
• Maintains the organization of the office supply room, kitchen, and meeting rooms.
• Perform general duties including using Microsoft Word, Excel, Powerpoint, copying, email and internal company systems.
• Greet and direct visitors and clients
• Open, sort, and distribute incoming correspondence

Admin Assistant Requirements:

• At least two years of Administrative & Office Management experience
• Highly organized, efficient, able to manage multiple and changing priorities
• Attention to detail and high level of accuracy
• Proficient with Microsoft Office, Adobe Acrobat Pro, and some experience with Microsoft Visio is also preferred
• Willing to learn new skills and work as a team to meet deadlines
• Oil/gas industry experience is a plus.
• Multitasking and time-management skills, 
  

Administrative Assistant Functions:

• Acting as key administrative support for the VP of Operations and the Sr. HR Manager at the site including meeting coordination, appointments & follow-up activities
• Supporting communication cross-functionally, create, maintain and publish weekly site key performance indicators to business stakeholders and other documents
• Coordinating and supporting the planning and execution of company events: site tours, employee events, recruitment, training and other site related activities
• Supporting the new hire onboarding process be ensuring all needed materials, space and training requirements are met
• Coordinating training activities for the site: logistics, employee tracking and updates
• Coordinating travel arrangements and provide recommendations to guests and visitors to support their travel experience
• Maintaining various internal support systems such as electronic databases, tracking systems, filing systems, monthly reports, document scanning and confidential files
• Participating and lead continuous improvement projects aiming at simplification & cost control
• Establishing and fostering collaborative relationships with internal clients and external partners

Administrative Assistant Skills and Abilities

• Experience in a related field and/or graduate from an Office Administration, Human Resources or Business Administration program or related discipline
  
• Advanced skills in Microsoft Excel, Word, and PowerPoint with Access as an asset
• Above average communication skills
• Experience with IT/HR systems
• Ability to handle sensitive information and maintain a high degree of discretion and confidentiality
• Customer-focused in all interactions with employees, customers, vendors and suppliers
• Highly organized with the ability to work under pressure while managing competing projects, assignments and priorities with a drive to meet deadlines
• Ability to work in a team and autonomously, promoting trust among employees, candidates, and clients
• Possess excellent communication and relationship building skills
• Demonstrated meticulous attention to detail and accuracy in a highly consistent manner

Administrative Assistant Duties:

• Provide a consistently high level of service to clients, management and staff of the division through timely attention to their requests and / or instructions
• Dedicated to quality in all aspects of your work performance and client services, with a passion for customer service
• Composes and types routine and confidential correspondence, reports and other documents;
• Maintains database and spreadsheet files
• Support team with invoicing, processing and administration requirements
• Assist with an allocation of client payments, and refunds
• General office reception and phone duties
• Produces reports, manuals, proposals, quotes and presentations
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Submit renewal reports to designated existing clients of the team
• Prepare draft policy documents ensuring final documentation accurately reflects the needs of the client and the agreement reached with the underwriter

Administrative Assistant Requirements:

• Excellent communication skills (verbal and written)
• A team player who naturally maintains solid working relationships with colleagues, clients, and other relevant stakeholders
• Exceptional organizational skills, including the capacity to anticipate needs of senior stakeholders
• Ability to work independently and in a team environment
• Excellent interpersonal and presentation skills
• Excellent problem solving and interpersonal skills
• Flexibility, when occasional projects require extra resources