Business Administrator (BA) Duties and Responsibilities:

• Managing, budgeting, analyzing financial operations within department
• Purchase supplies & equipment for Quality Team
• Review and process invoices
• Create financial spreadsheets, reports and other documents
• Keep well-organized files and records of business operations
• Maintain company databases as required
• Manage new vendor set-ups and contracts
• Follow up on business communications, billing and ordering
• Assist with tracking business expenses for all departments within the Quality Team
• Provide administrative support to Department Managers as needed

Business Administrator (BA) Qualifications and Requirements:

• Excellent written and verbal communication skills
• Strong organizational skills and time management abilities
• Ability to work closely and cooperatively with colleagues and take well to direction
• Detail, goal and quality oriented
• Ability to work on an individual basis with limited direction
• Ability to review, interpret and analyze data
• Well organized; self-starter; ability to handle multiple priorities
• Dependable, with a high level of work ethic and commitment to excellence
• Ability to process requests quickly, accurately, and consistently with minimal supervision
• Proficient in Microsoft Office, Outlook, Word, Excel, SharePoint and Adobe Acrobat.
• BA/BA degree with 2 years of experience; 5 years of experience without degree.

Business Administrator Duties and Responsibilities: 

• Management of customer records through CRM updates.
• Creating invoice drafts.
• Filing and managing our archives of expense receipts, tax-related documents, and other types of documents.
• Matching bank deposits with client invoices.
• Reviewing, proofreading, formatting, and finalizing final reports for our consulting engagements.
• Communicating with colleagues to help with routine operational issues and provide responsive support to our clients.
• Answering occasional live chats, emails, and phone calls from prospects (your responsibility is limited to providing basic information and scheduling a time for those prospects to meet with a senior VeraSafe team member if required).
• Writing proposals in support of new client acquisition.
• Managing executive calendars and scheduling meetings upon request.

Business Administrator Skills, Abilities and Experience: 

• Fluent in English.
• Be a team player; interested in contributing to a growing enterprise.
• Detail-oriented individual with a highly organized / structured work ethic and top-notch organizational skills.
• Tech-savvy and comfortable using a variety of software applications.
• Excellent written and verbal communication (i.e., you need to be able to write like a pro, and know your audience).
• Schedule flexibility to work with international teams and meet aggressive deadlines.
• Ability to work independently, collaborate with teammates, and fully deliver on all commitments.
• Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment.
• After learning through experience, we’ll welcome your ability to think outside the box and innovate.
• Freedom of working remotely.
• Tremendous professional development growth opportunities.
• The chance to have a long-lasting effect on a small but growing international business.
• Work in an open environment with a team that respects your ideas and contributions.
• Competitive compensation.
• Fast-paced, entrepreneurial environment.

Business Administrator Details:

• Provide administrative support on operational teams
• Liaise directly with other functions, where required, to obtain cross-functional data on delivery
• Provide administrative support to functional management teams where necessary, in the collation of data for reporting purposes
• Booking venues, catering and general events logistics
• Raising purchase orders and managing invoices
• Ordering and maintaining stationery and equipment supplies
• Updating trackers
• Acting as a point of contact for the team and wider business on general queries
• Liaising with colleagues and external contacts to book travel and accommodation
• Organising and storing paperwork, documents and computer-based information
• Ad hoc improvement projects
• Attending meetings, taking minutes and circulating notes
• Undertake any other work as directed by their line manager in connection with their job as may be requested

Business Administrator Skills, Knowledge and Experience:

• Previous experience working in an administration role
• Analytical and problem-solving skills
• Proven ability to work in a fast-paced, changing organisation
• Detail orientated with good organisational skills
• Above average written and verbal communication skills
• Advanced / High level of Excel capability (Pivot tables, Charts, Formulas, Macros (with a base level of visual basic knowledge preferable)
• High level of Microsoft Office applications
• Previous experience coordinating manufacturing lead stakeholders
• Proven ability to work in a fast-paced, changing, agile organisation
• Detail orientated with good organisational skills
• Proven track record of demonstrating logic and analytical thinking
• Comfortable with data management/data manipulations
• Existing knowledge of working with finance processes, venue booking and system usage
• Extensive data management skills
• Excellent IT skills – particularly with Microsoft Office
• Creative Skills
• Design, development of reporting metric framework

Business Administrator Functions:

• Recruiting and onboarding new Team members
• Overall morale of the organization and Team member retention
• Financial reporting and bookkeeping system
• Statewide Quarterly Advisory Board Meetings and Sr. Partner Planning Events
• Development of Statewide Strategic Partnerships
• Building market awareness of our Vision, Purpose and Offerings across Texas
• Implementation and maintenance of our HubSpot CRM Systems
• High-level administrative duties
• Daily communications between CEO and Sr. Partners statewide
• Reporting to CEO on the company-wide Objectives & Key Results progress
• Take on more responsibilities from the CEO over time

Business Administrator Education and Qualifications:

• You are Internally Motivated to Make a Difference Through Your Vocation
• You are Pro-Active, Creative and have a Continuous Improvement Mindset
• Indomitable Spirit of Perseverance & the Raw Determination to stay the course
• You have a Heart for the Business Owner Community
• Being a Key Catalyst for Job Creation in Texas is meaningful to you
• Excellent Leadership, Communication and Management Skills
• You have developed your critical thinking, problem-solving and analytical skills
• You can think strategically and execute at the tactical level
• You Thrive in a Globally Leading Organization who creates the path for others to follow

Business Administrator Accountabilities:

• Establish and carry out departmental or organizational goals, policies and procedures
  
• Manage business relationships of the company clients including staff assignment, regularly connecting with customers
• Manage company contracts compliances, agreements, negotiate or approve contracts and agreements
• Support any admin duties related to project
• Support documentation, compliances, certifications of the organization
• Manage employee relations, employee policies, employee issues
• Innovate by applying new technologies in the workplace
• Consult with other executives, staff and board members about operations
• Identify places to cut costs and to improve performance, policies and programs
• Harmonize organizational activities
• Maintain documents and records on Sharepoint, Google Drive and Office 365 platform
• Support compliances as new hire reports, employee onboarding, employee release, records management, background checks etc
• Support company's financial and budgetary activities
• Support such general activities related to providing uninterrupted services to our customers, payroll, contractor payments, invoicing, timesheet management, AP/AR and other administrative duties as assigned
• Provide support for general business operations and clients of the firm, addressing client inquiries, assisting with client meetings and requests
• Assist business owners and senior executives with projects relative to operation of business

Business Administrator Education, Knowledge and Experience:

• Must have at least 2-5 years’ experience as an office administrator, office assistant, executive assistant, or relevant role.
• A successful applicant would also possess strong organizational skills, familiarity with office management procedures, and exceptional communication and interpersonal abilities.
• Business Admin Degree or equivalent.
• Excellent written and verbal communication skills.
• Strong gmail, google drive skills
• Strong time management skills and high attention to detail
• Problem-solving skills.
• Must be able to prioritize.
• Strong aptitude for math.
• Strong Organization skills.
• Broad business knowledge.
• Ethical behavior.
• Excellent networking skills.
• Accounting and finance experience.
• Familiar with Sharepoint, G-Suite, Office 365 environment

Business Administrator Tasks:

• Support to the sales department from the PM040 phase of the "Selling and Performing Service Contracts" process;
• Responsible for leading the sales review;
• Control and proper recording of contracts in the SAP tool;
• Relay between the customers and the internal services of the company
• (Commercial Serv / Fulfillment / Central Services);
• Responsibility for the administrative and financial monitoring of our contract portfolio;
• Driving force for the renewal of our contracts while respecting accounting rules (IFRS15);
• Responsible for contract invoicing (cash in);
• Responsible for the EM-EFs in its portfolio;
• Settles customer/supplier disputes in collaboration with our technical services;
• Responsible for verifying that the rules of internal control are respected in order to avoid any deficiencies;
• COPA analysis (anomaly, recording consistency, etc);
• Participation Financial Review (quarterly) RIC controls 

Business Administrator Requirements and Experience:

• University Degree in Business Administration, Accounting, Economics or equivalent;
• At least 2 years of experience in similar tasks;
• Fluent in English and French, any other language is a plus;
• Knowledge of SAP is highly valued;
• Good MS Office knowledge, of which experience with Excel is mandatory;
• Communication skills and team oriented;
• Flexibility and ability to work under pressure, in a changing environment;
• Dynamism, initiative and pro-activeness;
• Strong strategic judgment, business competence and professional ethics;
• Ability to build up and maintain customer relationships

Business Administrator Essential Functions:

• Provide administrative support to the engineers across the business
• Proactively managing workflow including proactive diary management, organising internal and client meetings, arranging travel & preparing documents within a set template
• Provide comprehensive support to the Expert Services team which includes management of email correspondence, creating project codes using in-house management information system (MIS), as well as updating project statuses and budgets
• Back up support for all reception duties ie, answering and screening incoming calls, meeting and greeting visitors, preparing meeting rooms, clean-up of kitchen, managing incoming and outgoing post
• Assist in project management tasks including creating project folders and inserting budgets into our financial program
• Assist with organising internal and external business events
• Assists with new starter and staff departure processes, including setting up workstations and equipment for new starters as well as organising farewell gifts and cards for staff departures
• A strong sense of accountability and a commitment to delivering quality outcomes
• Intermediate to high level skills in Microsoft Outlook, Word and PowerPoint, with other skills also considered favourably

Business Administrator Knowledge And Abilities:

• Previous administration experience with high attention to detail
• Excellent communication and interpersonal skills
• We are looking for our office culture champion - the smiling, warm 'hello' every time our team enters the office and the person who can always help the team find the answer to their question.
• Demonstrated flexibility and adaptability in the workplace.
• A passion and proven experience for providing high-quality support and customer service.
• Ability to plan and perform tasks with minimal supervision.
• Right to work in Australia

Business Administrator Roles and Responsibilities:

• Supporting resource and financial planning, invoicing and new work activity within the department
• Secretariat activities as required and general administrative tasks at senior level
• Develop and operate ongoing departmental processes (including use of MS Power Automate) and follow up with relevant managers as required to ensure deadlines are met
• Contribute to continuous service improvement activities, including identification and implementation of process improvements
• Handling multiple sources of information and producing reports and information packs (using Power BI and Excel) and maintaining central tools and data repositories, ensuring relevant quality standards are maintained
• While not a management role, you will be involved working with a high level of autonomy, being able to prioritise your own work in order to meet business objectives
• Building relationships with senior management and carrying out tasks
• Dealing with invoices, finaces and budgets
• Some recruitment activity, supporting with permanent and temporary employment
• Reading, analyse and manipulate data using tools such as Power BI

Business Administrator Education and Experience:

• Experience of effective internal and external stakeholder management, building and maintaining relationships through excellent communication
• Knowledge of software applications and databases used for managing documents, with knowledge of records management techniques
• Experience of using Customer Relationship Management tools
• Working knowledge of M/S packages such as: SharePoint, Power BI, Excel and teams
• Knowledge of various project management practices and methodologies eg
• PRINCE2, Agile, SCRUM or equivalent experience
• Responsibility for Analysis and Judgement
• Previous knowledge of working with data
• Responsibility for Planning and Organisation and able to meet deadlines
• Excellent admin skills and senior business level
• Previous experience working with invoices/budgets
• Open mind and willing to learn and develop

Functions of Business Administrator:

• Draw up Agency contracts and manage other documentation
• Liaise with Finance in regard to invoices, debtors and expense claims
• Attend team meetings and report on any updates
• Assist brokers with end-to-end support on all marketing campaigns
• Preparation of submissions, information memorandums, signage, etc.
• Coordinate and support the business division with internal and external Agency functions
• Enter data into systems and record/maintain key property information
• Manage the team’s WIP (work in progress)

Requirements and Experience of Business Administrator:

• Experience in a similar role required
• Property experience advantageous
• Enjoy meeting and building relationships with people from diverse backgrounds and people from all levels of the organisation
• Knowledge of social media platforms, online marketing tools and marketing campaign development and implementation processes
• Can understand and prioritise requirements and time constraints from the team
• Have a confident and friendly communication style

Business Administrator Details and Roles:

• Deliver high-quality administrative support to the Regional Business Leaders including but not limited to producing documents, presentations, researching and gathering information and authoring non-standard letters, emails, reports and other documentation 
• As required, provide assistance to the Regional Business Leaders, including scheduling, expenses, travel bookings and delegate travel review and approvals
• Develops key relationships with relevant global business networks to understand agendas and priorities to inform Australasian activities
• CRM Pipeline Management oversight and assistance
• Ensure smooth operations between teams and leaders, highlighting opportunities to improve processes and increase efficiencies and taking ownership to see through the implementation of agreed changes and solutions

Business Administrator Experience and Requirements:

• 5+ years’ experience within administration roles and proven experience supporting senior leaders
• Be able to work autonomously and take ownership & responsibility for your work
• Excellent stakeholder communication skills (written & verbal) – be influential and drive the action across the cohort
• Strong computer literacy and able to pick up new systems quickly.
• Experience working with a CRM or data management system is desired
• Proven time management skills – be able to organized yourself and keep systems up to date with relevant information

Duties of Business Administrator:

• Collaborate with all levels of the organisation, including the senior leadership team, peers, as well as internal teams and external customers and suppliers.
• Strategically lead and prioritise personal and team tasks effectively.
• Provide general office support, including the monitoring and management of office supplies in the Coventry office, including stationary, equipment and refreshments.
• Provide administrative support to the Head of Systems Engineering.
• Support and improve administrative processes and objectives aligned to business goals.
• Manage the event bookings for training and conferences for the Engineering team.
• Assist with organising Lamwork’ presence at exhibitions and conferences.
• Work with relevant engineering team managers to ensure regular reviews of information are done on IT systems, including the staff site, within their departmental responsibility.
• Provide administrative support with projects.
• Assist with accounting tasks.
• Any other duties and responsibilities associated with the job role that the employee is reasonably required to have.
• Be knowledgeable about the full range of Lamwork work.
• Suggest and implement approved improvements to company processes and procedures.
• Adhere to Health and Safety systems and procedures and take reasonable measures to ensure your own Health and Safety and that of co-workers.

Requirements of Business Administrator:

• Excellent written and verbal communication skills
• A polite and confident telephone manner
• The ability to work both independently and as a team
• Organised and effective at managing priorities and tasks
• Excellent attention to detail
• Proven ability to work with high workloads and experience of working to deadlines
• Computer literate with experience using MS Office Suite Systems (Word, Excel, Powerpoint, Google drive and Adobe Acrobat)
• First Aid at Work Training preferred, but not essential
• A level/GCSE qualifications
• Strong administrative experience in a busy office environment (essential)
• Proactive individual with ability to prioritise tasks
• Experience using Microsoft Office applications
• Experience working with stakeholders/customers and the confidence to be the point of contact in a busy setting