BUSINESS ADMINISTRATOR JOB DESCRIPTION

Headcount tracking falls out of sync. Events go unplanned. A director loses hours to scheduling conflicts that a prepared administrator would have caught in advance. The Business Administrator steps in as the operational owner of these functions, keeping engineering and leadership teams running without friction. This role sits close to senior managers and directors, handling the daily rhythm of a technology organization so those leaders can focus on delivery. Scope typically spans multiple teams across a single org, with accountability for both people operations and budget compliance.

Seeing the day-to-day rhythm behind these functions in what a business administrator does helps clarify how employers translate scope into actual daily tasks.

As the Business Administrator, you own the operational infrastructure that allows technology leadership teams to function at full capacity, covering headcount management, event coordination, space allocation, and executive scheduling across an engineering or product organization. You will work closely with senior managers, directors, and cross-functional partners in HR, Finance, and Facilities, with a scope that extends across both local and distributed team members.

Career Impact: Experience supporting Partner-level and Director-level leaders in a technology organization builds the executive-facing judgment and operational credibility that distinguishes senior administrative professionals in the corporate technology market.

Business Impact: When headcount data, space allocations, and expense approvals are managed accurately, engineering teams onboard faster, budgets close cleanly, and leadership retains time for higher-order decisions.

Growth Opportunity: Exposure to headcount tools, fiscal oversight, and cross-functional HR and Finance partnerships expands your scope toward Chief of Staff, Senior Business Administrator, or Operations Manager tracks within a technology organization.

• Manage executive calendars for senior managers and directors, resolving scheduling conflicts and prioritizing time against business objectives.
• Coordinate onboarding and offboarding for team members, including equipment procurement, space assignment, and alias setup.
• Own headcount tracking by maintaining open requisitions, monitoring status in workforce management systems, and flagging discrepancies to leadership.
• Plan and execute team events, including All-Hands meetings, off-sites, and morale events, covering venue, catering, and logistics.
• Review team expense reports for policy compliance and coding accuracy, acting as an interim approver when authorized.
• Monitor space allocations and facilities requests, anticipating compression issues and coordinating moves for individuals and groups.
• Maintain distribution lists and security groups, ensuring records reflect current team membership and access requirements.
• Partner with HR, Finance, and Facilities to support workforce planning, budget reporting, and operational policy adherence.

Candidates who document their HR and Finance coordination work match these duties well, and the resume samples that frame this day-to-day work show how to present cross-functional scope credibly.

• Bachelor's degree in Business Administration or a related field, or equivalent work experience.
• 3 or more years of business administrative experience, with demonstrated support for senior-level managers in a technology or corporate environment.
• Proven ability to manage executive calendars across multiple time zones and shifting priorities without close supervision.
• Working knowledge of headcount management processes, including requisition creation, onboarding workflows, and workforce data maintenance.
• Strong written and verbal communication skills, with the ability to represent managers professionally at all organizational levels.
• Ability to maintain strict confidentiality when handling personnel records, compensation data, and leadership communications.
• Sound judgment and composure under pressure, with the ability to reprioritize rapidly in response to changing business needs.
• Physical ability to lift and move standard office equipment up to 25 lbs as needed.

The bar on headcount tool experience and multi-timezone calendar management is detailed in the business administrator qualification profiles, which map these requirements across seniority levels.

• Prior experience using corporate workforce and space management platforms, such as headcount tracking or internal requisition systems.
• Familiarity with budget monitoring and expense coding processes within a technology organization.
• Experience supporting distributed or multi-site teams, including coordinating logistics across remote and in-person participants.
• Background in startup or high-growth technology environments where administrative scope and ambiguity are both elevated.

• Calendar utilization rate measures how accurately executive time is allocated against stated priorities.
• Headcount data accuracy reflects how consistently open requisitions and team rosters match system records.
• Onboarding completion time, tracking how quickly new hires reach full setup from the start date.
• Event delivery rate, measuring the proportion of planned team events executed on schedule and within budget.
• Expense coding accuracy rate, reflecting how often submitted reports require correction before approval.
• Typical tools include workforce management platforms (commonly HeadTrax or iCIMS), productivity and scheduling suites (commonly Microsoft Outlook, Excel, and SharePoint).

Reaching Operations Manager or Chief of Staff from this starting point, including the PMP or CAP certification most employers weigh at senior levels, is covered in the business administrator career overview.

• Base Salary Range: $65,000 - $90,000 per year, depending on seniority and location.
• Bonus: Discretionary annual bonus, typically 5% - 10% of base salary.
• Equity: Restricted stock units are common at larger technology employers; varies by company size.
• Health Benefits: Medical, dental, and vision coverage; employer contribution standard.
• PTO: 15 - 20 days annually, plus public holidays and sick leave.
• Common Perks: Hybrid work flexibility, equipment stipend, employee assistance program, and professional development budget.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law. Candidates who require a reasonable accommodation during the application or interview process are encouraged to make that need known. Any offer of employment is contingent on the successful completion of a background check. Applicants must be authorized to work in the United States.

Match your HeadTrax and calendar management experience to a resume that reaches the people who decide.

The Business Administrator Intermediate owns strategic and financial planning for the Undergraduate Education Division, including budget oversight, cross-unit research funding agreements, and organizational staffing guidance. Working closely with the Associate Dean, Assistant Deans, UGED HR, and finance business analysts, this role shapes the division's operational effectiveness and ensures alignment with College-wide policies and resources.

Key Responsibilities

• Participate in long-range and strategic planning for the Undergraduate Education Division regarding organizational structure and resource use.
• Provide guidance to Associate Dean, Assistant Deans, and staff on University and College policies and procedures.
• Coordinate and develop cross-unit research funding agreements.
• Represent the Office of the Associate Dean for Undergraduate Education on College-wide committees.
• Manage special projects, including research, issue investigation, and development of solutions.
• Partner with the HR team on hiring, training, compensation, performance management, and appointment changes.
• Provide operational and strategic guidance for the professional development of administrative staff.
• Collaborate on job descriptions, position classification, compensation review, and recruitment processes.
• Serve as liaison to the UGED HR team on recruitment, employment relations, and compensation activities.
• Provide strategic guidance to Assistant Deans and departments on financial, budget, and staffing matters.
• Monitor and maintain budget policies and oversee financial policies, procedures, and internal controls.
• Partner with finance business analysts to review budgets, projections, quarterly reports, and internal controls.

Required Qualifications

• Bachelor's degree required; advanced degree preferred.
• 2+ years of supervisory or HR experience with strategic planning and budget management
• 2 - 3 years of progressively responsible management experience in higher education; 5 - 7 years preferred.
• Knowledge of UM/LSA policies and procedures strongly preferred
• Familiarity with research and grant/contract environments.
• Advanced skills in MS Word, Excel, and Google Suite.
• Familiarity with Business Objects or similar database tools; experience with M-Pathways for financials, student services, and HR.
• Excellent interpersonal, leadership, verbal, and written communication skills with strong organizational skills and attention to detail.
• Ability to build trusted relationships, work independently and collaboratively, and manage change in a fast-paced environment.
• Ability to support the College's strategic initiatives, including diversity, equity, and inclusion.

Embedded within a partner-level management team, the Business Administrator delivers calendar management, headcount coordination, and vendor account oversight to keep operations running without interruption. Working closely with the EA community and CO+I Business Support group, this role ensures executives and their teams have the logistical and administrative foundation needed to meet business priorities.

Core Functions

• Manage complex calendars for two Partner-level managers.
• Coordinate travel logistics and expense reporting.
• Create and maintain team SharePoint and OneNote platforms.
• Procure and manage supplies, hardware, assets, and SAW devices.
• Manage space allocation and headcount, including posting requisitions and onboarding new hires.
• Manage vendor accounts, facility requests, distribution lists, and security groups.
• Plan and organize morale events, escort business guests, and order meals for meetings.
• Ensure compliance with operational policies and procedures and provide backup support to the EA.

Qualifications & Experience

• 3+ years of experience supporting a senior-level manager using administrative skills and functions.
• Proficiency in Microsoft Office Suite and internal tools.
• Strong planning, organizational, written, and verbal communication skills with a customer service focus.
• Ability to interface professionally at the executive level with internal and external stakeholders.
• Ability to remain composed under pressure and operate effectively within ambiguity and rapid change.
• Ability to be present in the office during core business hours and lift up to 10 lbs.

Reporting to operations management, the Business Administrator Support coordinates DWP information processing, invoice approvals, and purchase order management to ensure smooth delivery of installations. Partnering with project engineers, subcontractors, suppliers, and customers, this role enables timely query resolution and accurate operational reporting across regions.

Primary Duties

• Process and coordinate information relating to DWP and manage installation package support.
• Approve invoices and raise purchase orders for subcontractors and suppliers.
• Maintain and update employee attendance records to ensure accurate workforce planning and reporting.
• Coordinate training schedules and track certification renewals to support compliance requirements.
• Prepare regular operational reports and dashboards to provide stakeholders with key performance updates.

Skills & Qualifications

• Experience in a similar administrative or business support role.
• Ideally experienced with Google products.
• Good attention to detail.
• Basic computer proficiency including capability to follow work instructions on a computer screen and enter data into excel tables
• Ability to reside within commutable distance of Tewkesbury.

Sitting at the intersection of operations and analytics support, the Business Administrator delivers calendar management, budget oversight, and headcount coordination for a Partner Director and the Big Data & Analytics team. Operating across HR, Staffing, Finance, Facilities, and the Azure Data Administrative team, this role enables the organization to maintain accurate resourcing, controlled spend, and well-executed team events.

Duties

• Support a Partner Director with proactive calendar management, scheduling, travel arrangements, and expense reports.
• Partner with HR, Staffing, Finance, and Facilities on headcount management, space allocation, and onboarding.
• Manage open requisitions, asset tracking, equipment procurement, and distribution lists.
• Review operating budget and spend, identify near-overages, and act as an interim approver on expense reports.
• Organize and plan off-sites, morale events, All-Hands meetings, and cross-team events.
• Collaborate with the Azure Data Administrative team and broader C+AI organization.

Experience & Qualifications

• Minimum 3 years of demonstrated Business Administrative experience in a fast-paced environment.
• Proficiency in Microsoft Outlook, Excel, and Word
• Experience with Headtrax, MSS, Informa, and MS Space preferred.
• Strong verbal and written communication skills with detail orientation and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment, tact, and diplomacy at all times.
• Ability to react with urgency, work flexibly and efficiently, and lift standard office equipment.

A key member of the Radiation Protection Branch, the Business Administrator delivers staffing coordination, budget monitoring, and reporting support to the Executive and Director while supervising the department's Administrative Assistants. Collaborating across supervisors, managers, HR, and licensed regulatory contacts, this role ensures the branch maintains compliant operations and accurate financial and personnel records.

Accountabilities

• Facilitate staffing, performance appraisal, and normalization processes, and coordinate hiring for all RP staff.
• Handle sensitive and confidential information and implement administrative work processes and standards.
• Monitor the RP budget and provide monthly feedback, and compile weekly, monthly, and quarterly reports.
• Coordinate meetings, manage calendars, and provide assistance to Supervisors, Managers, and Directors.
• Provide support for licensed requirements as an assistant to a Designated Representative of the Licensee.
• Supervise Administrative Assistants, coordinate and prioritize their tasks, and recommend or approve leave.

Education & Experience

• Post-secondary graduation in office administration plus 2–4 years of relevant experience, or Grade 12 with 7 years' experience.
• Strong knowledge of CNL's hiring process, practices, and corporate document standards.
• Working knowledge of MS Outlook, MS Office Suite, including Word, PowerPoint, Excel, and HTML.
• Ability to work under pressure with initiative, confidentiality, and effectiveness across all personnel levels.
• Strong time management, goal-setting, and deadline management skills in demanding and diverse situations.
• Customer-oriented, collaborative approach with professionalism and ability to work with minimal guidance.

Consistent team experiences and compliant operations depend on the Business Administrator, who manages space allocations, headcount requisition tracking, and logistics for internal events, including All Hands meetings and off-sites. Based within a cross-functional support structure and partnering with staff across the organization, this role directly enables teams to operate efficiently and within established administrative and ADO policy frameworks.

Functions 

• Manage space allocations and maintain accountability of headcount status, including requisition tracking.
• Ensure compliance with administrative operations policies and procedures across the supported teams.
• Coordinate catering, venue selection, and logistics for internal events, off-sites, All Hands, and team celebrations.
• Maintain security groups and distribution lists, and order office supplies and equipment for teams and new hires.
• Ensure team compliance with ADO-related activities and support other projects as requested.
• Partner with support staff across the organization to ensure consistent experiences.

Minimum Qualifications

• 5+ years of administrative support experience using MS Office products, including Outlook, Excel, Visio, and SharePoint.
• 3+ years of experience providing administrative support to a team in a fast-paced environment.
• Proficiency in MS internal applications such as iCIMS, HeadTrax, MSS, MS Space, MS Travel, and similar tools.
• Strong verbal and written communication skills with attention to detail and problem-solving skills.
• Ability to act with executive presence and diplomacy when interacting with all levels of employees and external partners.
• Self-motivated and independent with sound judgment, integrity, confidentiality, and ability to lift up to 25 lbs.

As the Business Administrator, this role onboards new employees, manages calendars for two engineering managers, and coordinates space allocation and morale events to keep the team running smoothly. The engineering support community relies on this work to maintain headcount accuracy, facility compliance, and a consistent employee experience across all-hands and cross-collaborative initiatives.

Job Functions

• Onboard new employees and manage new hire setup and equipment, and supply procurement.
• Support two engineering managers with calendar management and team meeting scheduling.
• Manage space allocation, workstation moves, facilities requests, and headcount and distribution lists.
• Organize and plan off-sites, morale events, All Hands, and other cross-collaborative team events.
• Ensure compliance with administrative operations policies and procedures.

Requirements

• 2+ years of experience in an administrative support role with a strong understanding of Microsoft Office.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to build effective cross-group working relationships and collaborate with people at all levels.
• Strong ability to manage high-priority and time-sensitive workloads calmly, confidently, and independently.
• Ability to learn new internal applications, work flexibly within a changing environment, and lift standard office equipment.

Business Administrator leads calendar and expense management for the PIQ Business Leader while owning onboarding, offboarding, and team data integrity across Headtrax, MS Space, Informa, and Forefront. The work directly supports the PIQ leadership team's ability to meet business objectives, maintain expense policy compliance, and sustain a cohesive team culture across events and off-sites.

What You'll Do

• Proactively manage the calendar, travel, and expense reports for the PIQ Business Leader and the leadership team.
• Support employee onboarding and offboarding, including equipment procurement, space allocation, and alias management.
• Act as HR liaison and plan and execute team events and off-sites.
• Manage team and facilities admin support, including equipment procurement and space allocation, and moves.
• Maintain and verify team data in Microsoft tools, including Headtrax, MS Space, Informa, and Forefront.
• Ensure expense policy compliance across the team and proactively participate as a member of the leadership team.

Background & Experience

• Minimum 5+ years of relevant experience supporting senior-level staff; BA/BS degree desirable but not required.
• Prior experience using Microsoft internal systems, tools, and data analysis skills strongly preferred; startup experience preferred.
• Exceptional attention to detail, initiative, flexibility, professionalism, and creative problem-solving ability.
• Good judgment, time management, and ability to balance ongoing priorities with unanticipated time-sensitive tasks.
• Positive can-do attitude with ability to maintain confidentiality, work independently, and thrive in a fast-paced environment.

The Business Administrator delivers group administrative support for a large marketing organization, managing purchase orders, event logistics for All-Hands meetings and team dinners, and day-to-day calendar and expense reconciliation needs. Working closely with marketing executives and cross-functional partners in Redmond, this role ensures the team has the operational and logistical support required to execute effectively.

Key Deliverables

• Provide group administrative support and manage purchase orders, conference room reservations, AV setup, and catering.
• Plan and coordinate logistics for group-wide events, including All-Hands meetings and team dinners.
• Manage surplus equipment and computer supplies to ensure team needs are met.
• Assist with group calendar management, travel itineraries, and expense report reconciliation.
• Maintain integrity in communication with executives and internal and external customers.

Technical Qualifications

• 1-3 years of experience in a dynamic administrative role.
• 1-3 years of experience in content management, creation, and writing.
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, OneNote, and Microsoft Teams.
• Strong interpersonal, time management, problem-solving, and cross-team collaboration skills.
• Ability to react with urgency to requests, maintain confidentiality, and plan and execute events effectively.

Embedded within a commercial finance team, the Business Administrator supports the Finance Manager on order profitability analysis, vendor invoice review, and compliance checks on quotations and contracts. Working closely with order processing, logistics teams, and project managers, this role advances the accuracy of financial reporting and the integrity of commercial procedures across the business.

Operational Focus

• Support the Finance Manager on financial issues, risk analysis, audit requirements, and forecasts related to business targets.
• Monitor business activities, including order management, asset and inventory management, cash flow, and credit management.
• Analyze order profitability and raise journal vouchers to correct entries as necessary.
• Post statistical goods receipts and review vendor invoices; support cost recovery billings and financial reporting.
• Participate in order and project management, including planning, verification of order entry calculations, and tracking reviews.
• Perform standardized checks on quotations and contracts to ensure compliance with guidelines and commercial procedures.

Education & Experience

• Diploma or Bachelor's degree in Business Administration or equivalent.
• At least 2 years of experience in commercial, controlling, and reporting activities, preferably in an MNC environment.
• Operational exposure in a product business environment is an added advantage.
• SAP knowledge preferred.
• Proficiency in Microsoft Office, especially Excel.
• Strong communication skills with the ability to work under pressure, meet tight deadlines, and work well within teams.

Reporting to the General Manager, the Business Administrator refines resident administration processes, staff rostering, and financial operations to maintain occupancy targets and support accreditation compliance across the care home. Partnering with Corporate Head Office and frontline care teams, this role enables the home to deliver consistent, standards-aligned administrative and customer service outcomes.

Role Responsibilities

• Manage resident administration, including enquiries, admissions, and maintaining occupancy targets.
• Coordinate staff rostering and provide HR administration support.
• Manage financial operations, including petty cash, receipting, and banking.
• Perform general administration, including document control, filing to Accreditation Agency Standards, customer service, and reception.
• Implement organisational initiatives and community events as directed by the GM or Corporate Head Office.

Knowledge, Skills & Abilities

• Minimum Cert I/II in Business Administration or equivalent experience; Cert IV or degree highly regarded.
• Previous experience in a similar role.
• Understanding of Resident Rights, Aged Care Accreditation Standards, and Outcomes.
• Must hold a current national police certificate or be willing to complete a criminal history check.
• Intermediate to advanced skills across the MS Office Suite.
• Strong organisational, time management, problem-solving, communication, and interpersonal skills.

A key member of the spaceflight communications section, the Business Administrator coordinates budget development, NASA and JPL awards administration, and subcontract activities in support of software-defined radios, antennas, and RF system products. Collaborating across the Section BAM, Contract Technical Managers, and institutional partners, this role enables the section to maintain financial accuracy, workforce compliance, and operational continuity.

Strategic Responsibilities

• Assist the Section BAM with budget development, financial planning, workforce analysis, rewards and recognition, and property management.
• Develop financial reports, dashboards, and business metrics, and assist with exporting and analyzing discrete information.
• Partner with the BAM on personnel requisitions, price outs, promotions, and Annual Salary Review.
• Manage NASA and JPL awards administration and maintain the Section's internal and external websites and repository databases.
• Lead subcontract administrative activities and partner with Contract Technical Managers.
• Assist with lab utilization, building and floor warden duties, safety coordination, and serve as backup to the Section BAM.

Professional Experience

• Bachelor's degree in Business Administration, Finance, or related field with 3+ years of experience; or Master's degree with 1+ year of experience.
• Knowledge in business administration, human resources, workforce planning, and acquisitions.
• Demonstrated knowledge of administrative processes for hiring foreign nationals and familiarity with immigration statuses.
• Exposure to JPL's Institutional business processes, Project Resource List, Institutional Workforce Forecasting Tool, and Institutional Budgeting Tool preferred.
• Advanced skills in MS Office Suite; experience with OBIEE, Workday, or similar budgeting and reporting tools.
• Skilled in Alfresco, Wiki, and SharePoint; working knowledge of service centers and operations preferred.
• Strong analytical, problem-solving, interpersonal, and customer service skills with integrity and attention to detail.
• Basic understanding of Laboratory, NASA policies, government regulations, and R&TD financial and budgeting needs.

The Business Administrator oversees fiscal operations for the school district, including accounts receivable, accounts payable, payroll, employee benefits, and an annual audit, ensuring the district remains within fiscal year budgets and in compliance with applicable laws. Working closely with the Superintendent, department heads, and external associations, this role shapes financial stability and supports the delivery of safe, well-resourced educational operations.

Day-to-Day Responsibilities

• Supervise fiscal operations of the school district using standard accounting and bookkeeping principles in accordance with Board policies and applicable laws.
• Maintain accurate records of accounts receivable, accounts payable, and the financial position of the school district.
• Assist the Superintendent in preparing annual budget requests and making recommendations regarding salaries and benefits.
• Prepare monthly operating statements, quarterly reports, and other financial documents as requested.
• Secure an annual audit of the school district's finances.
• Oversee all purchasing, banking activities, payroll, and employee benefits programs.
• Establish, monitor, and manage safety and risk management policies and maintain appropriate insurance levels.
• Oversee transportation programs and manage the food service operation.
• Represent the school district in off-site meetings and associations as necessary.

Position Requirements

• NJ State Certification as required for the position, Motor Vehicle Operator's License, or ability to provide own transportation.
• Knowledge of best practices in accounting, bookkeeping, and applicable federal and state laws regarding school district finance, transportation, and safety.
• Ability to understand and use personal computers and software applications, including Word, Excel, and PowerPoint.
• Strong verbal and written communication skills with the ability to organize multiple tasks and conflicting time constraints.
• Ability to analyze situations, develop and implement projects, and engage in self-evaluation for professional growth.
• Ability to establish and maintain cooperative working relationships with others.

Business Administrator produces tier two application support and designs new business processes for deposit operations and payment teams within the bank's Enterprise Content Management and core processing environment. The work directly supports the organization's ability to resolve production incidents, maintain regulatory compliance, and advance future-state system solutions across multiple business units.

Scope of Work

• Provide tier two application support to employees on production incidents, collaborating with internal staff and vendors on resolution.
• Utilize the service management tool to track and resolve Tier II requests, changes, and problems efficiently.
• Conduct system access reviews and periodic user activity and department reporting to ensure compliance.
• Support bank automation systems by working closely with multiple departments and handling client inquiries.
• Collaborate with business units to enhance, customize, maintain, and support software systems and applications.
• Design, develop, and implement new business processes to support deposit operations and payment teams.
• Track project progress, identify and communicate risks, and assess potential business impacts with Project Managers.
• Maintain current knowledge of all federal and state laws, regulations, and the Bank's policies and procedures.

Skills & Qualifications

• Bachelor's degree in business, computer science, or communications; or 5 years of equivalent experience.
• Minimum 3+ years of banking experience working with software systems and financial institution regulatory requirements.
• Strong knowledge of the FIS Suite of products; familiarity with ITIL principles is a plus.
• Ability to work across lines of business to develop business requirements and design specifications.
• Understanding of basic principles of Business Process Management, Usability, and Design.
• Self-sufficient, accountable, reliable, and able to work in a fast-paced environment with daily challenges.

Reporting to DDPHSS leaders and CIO Implementation Leads, the Business Administrator organizes meetings, manages electronic filing and document version control, and prepares data analysis reports in support of CDC Director and senior staff requirements. Partnering with personnel across the Agency and acting as property custodian, this role guides the division's administrative operations and ensures accurate, compliant recordkeeping and travel processing.

Areas of Ownership

• Organize meetings, provide logistical support, document and distribute meeting minutes, and manage electronic filing and document version control.
• Assist with preparing reports, answering inquiries, gathering data, and inputting information into databases using analytic tools.
• Extract information from various sources and prepare reports for data analysis related to the CDC Director and senior staff requirements.
• Conduct personnel onboarding tasks, including processing ID card requests, background checks, email, and computer requests.
• Assist staff with travel arrangements and prepare orders and vouchers in CONCUR.
• Act as property custodian, prepare small purchase requests, and manage and control personal property within a defined custodial area.

Required Qualifications

• Bachelor's degree and 3+ years of experience supporting the federal government in administrative support roles.
• CDC or Public Health experience strongly preferred; knowledge of the CONCUR travel system preferred.
• Proficiency in Microsoft Office Suite and SharePoint.
• Excellent communication, interpersonal, and organizational skills with strong attention to detail.
• Demonstrated proactive problem-solving and decision-making capabilities with the ability to prioritize multiple tasks seamlessly.
• Forward-looking thinker who actively seeks opportunities, proposes solutions, and analyzes business processes for efficiency.

Sitting at the intersection of sales and contracts administration, the Business Administrator establishes cost-based pricing for OEM, Spares, Kits, and Repairs while independently closing quotes and managing contract negotiations and order processing for assigned accounts. Operating across customer-facing teams, SIOP planning, and Continuous Improvement activities, this role ensures bids, shipments, and contracts remain fully aligned with ITAR and Export Compliance requirements.

Key Responsibilities

• Establish cost-based pricing for existing products for OEM, Spares, Kits, and Repairs.
• Independently initiate calls, close quotes, and perform basic negotiations, including pricing, delivery, and standard order requirements.
• Serve as the primary point of contact for assigned business accounts and own pursuit through contract negotiation and order processing.
• Review RFQs, maintain quote and order records, and resolve PO updates with customers.
• Ensure bids, contracts, and shipments are in accordance with ITAR and Export Compliance requirements.
• Provide input into the SIOP process, support customer audits, and assist with the onboarding of new Business Administrators.
• Participate in Continuous Improvement activities and support key performance indicator metrics.

Experience & Qualifications

• Bachelor's degree from an accredited institution or Associate's degree with 5+ years of experience.
• 3+ years of experience in Sales Business Development, Contracts Administration, or Customer Service; minimum 2 years of contracts negotiating experience.
• Good communication skills 
• Demonstrated ability with multiple types of government and commercial quotations and orders.
• Experience coordinating team efforts of a complicated contractual nature with the ability to drive internal and external problem resolution.
• Effective verbal, written, and interpersonal communication skills.

The Business Administrator delivers sourcing, recruiting coordination, and CRM management for a government contracting talent acquisition team while supporting sales funnel automations directly with the CEO. Working closely with Leadership, Government Contracting Partners, and the Sales and Business Administration channels, this role builds the candidate pipeline and meeting cadence that sustains organizational growth.

Core Functions

• Support Talent Acquisition, Sales, and Business Administration channels by assisting with lead generation, sourcing, and recruiting.
• Source resumes via external recruitment sites, including Stack Overflow, Indeed, and LinkedIn.
• Manage a database of open position details and identify and set up a lead database of qualified candidates.
• Compile analytic reports and prepare spreadsheets for weekly recruiting meetings with Leadership.
• Coordinate calendars with team members and executives for introductions and sales calls.
• Manage active candidate information and candidate contact records within the company CRM (HubSpot).

Background & Experience

• High School Diploma; authorized to work in the US without sponsorship.
• 1 year of experience in an office setting or equivalent.
• Knowledge of cybersecurity, software development, big data analytics, cloud engineering, and DevOps; knowledge of military branches, government processes, and acronyms preferred.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint, and common internet browsers.
• Excellent organizational, verbal, and written communication skills with strong attention to detail and great phone presence.
• Self-starter able to work independently, prioritize, meet deadlines, cold-call, and develop rapport effectively.

Embedded within a financial services business, the Business Administrator sets up and maintains clients on the Intelligent Office portal, resolves client queries by phone and email, and contributes input on system functionality and design improvements. Working closely with advisers, staff, and internal departments, this role ensures portal data accuracy and a consistently high standard of client service.

Primary Duties

• Set up and maintain clients on the portal using Intelligent Office and liaise with clients to resolve queries and issues.
• Check client data during setup, identify and rectify data errors, and notify the source of error promptly.
• Answer client queries via email and phone and raise service-related issues to the correct department.
• Log cases on the in-house system to ensure MI can be produced.
• Activate and maintain online access for staff, clients, and advisers, and keep records up to date.
• Provide input and ideas on system functionality and design based on client feedback.

Technical Qualifications

• Previous experience working within a financial services business with a deep understanding of Intelligent Office is required.
• Good working IT skills in Microsoft Word, Outlook, Excel, PowerPoint, and Intelligent Office.
• Excellent telephone manner with the ability to communicate confidently and clearly.
• Ability to absorb information quickly and work well under pressure.
• Fluency in English and knowledge of other languages

Reporting to Site PMO Leadership, the Business Administrator manages confidential PII documents, personnel files, and program correspondence while serving as the primary administrative contact for local and remote customer site teams. Partnering with senior leaders, visiting corporate VIPs, and cross-organizational contacts, this role enables program units to operate with accuracy, urgency, and administrative continuity.

Accountabilities

• Serve as the main administrative point of contact for local and remote Site PMO Leadership and maintain professional relationships with customer site team contacts.
• Perform data entry and routine office functions
• Setting up and maintaining personnel files, databases, and program correspondence.
• Manage the processing and handling of confidential PII documents and other administrative data independently.
• Represent the program organizational unit on administrative process matters and provide executive assistant services to senior leaders or visiting VIPs.

Qualifications & Experience

• HS Diploma or AA/AS degree with a minimum of 4 years of relevant experience
• 6 years of relevant program administrative experience without a diploma.
• Experience with Travel, Expense, and Invoicing software.
• Basic user-level knowledge of Microsoft Office Suite, with the ability to learn and operate other relevant software.
• Demonstrated ability to collaborate and communicate effectively across all levels of an organization with a strong sense of business urgency
• Ability to prioritize competing tasks.

As the Business Administrator, this role assists with planning and coordinating health and nutrition education for staff, parents, and children while developing and monitoring systems aligned to HSPPS requirements. The Head Start program relies on this work to maintain FERPA and HIPAA-compliant records, support community resource relationships, and complete HCS projects that advance program quality.

Activities

• Assist with planning, scheduling, and coordinating health and nutrition education for staff, parents, and children.
• Develop, analyze, and monitor systems and data related to health and nutrition HSPPS requirements.
• Assist with community resource relationships, including phone contacts, information gathering, and partner meetings.
• Complete administrative tasks, including data entry, faxing, and filing, and assist with HCS projects as assigned.
• Maintain confidentiality on all information and records in accordance with FERPA and HIPAA guidelines.

Knowledge, Skills & Abilities

• Current internship requirement through an accredited college or higher learning institution.
• Ability to follow oral and written instructions and read, interpret, and implement program guidelines.
• Basic computer skills and knowledge.
• Effective verbal and written communication skills with strong interpersonal skills for maintaining satisfactory public and workplace relationships.
• Computer skills and knowledge

Business Administrator manages executive calendars, travel, team headcount, and facility operations for a high-volume organization while supporting events and ad hoc project requests across the team. Success in the position means working with sound judgment, maintaining confidentiality, and delivering reliable administrative support independently across all operational priorities.

Work Activities

• Manage executive calendars, travel, and team headcount.
• Purchase goods and services, including computer hardware
• Support space management and facility operations.
• Support requests for events and provide backup support for other admins.
• Assist team members with ad hoc project requests.

Professional Experience

• Minimum 3 years of administrative assistant or similar experience.
• Proficiency in Microsoft Office 365, including Teams, Outlook, Word, and Excel.
• Ability to work independently without close supervision and maintain confidentiality of sensitive information.
• Strong verbal and written communication skills with sound judgment, tact, diplomacy, and professionalism in a fast-paced environment.
• Ability to lift a minimum of 20 pounds.

The Business Administrator delivers accurate and timely depot administration, handles telephone and face-to-face customer enquiries, and performs stock reconciliation, petty cash management, and invoicing in support of the depot team. Working closely with the Credit Control department and customer contacts, this role ensures that administrative processes and customer account queries are resolved efficiently and to a high standard.

Performance Expectations

• Ensure that all Depot administration is processed and completed accurately, efficiently, and within the timescale required to support the team.
• Deal with both telephone and face-to-face enquiries from customers in a courteous, professional, and knowledgeable way.
• Liaise with the Credit Control department in response to customer account queries and applications.
• Stock reconciliation, filing, mailing promotional material, reconciling petty cash, data entry, and reporting.
• Other duties will include invoicing customers

Requirements

• Planning and organising skills
• Experience in meeting task deadlines
• Ability to multi-task and prioritise workload
• Able to use your own initiative
• Able to communicate effectively with customers and colleagues