• Assisting in the paperwork process of getting project agreements/change orders executed through the approval workflow
• Properly filing all associated project agreement paperwork
• Setting up the agreements within accounting system
• Setting up cost tracking logs for project cost and payment reporting
• Processing contract invoices through approved project payforms
• Keep CRM data up-to-date, develop  CRM Dashboards
• Support Import/Export Compliance processes, provide other areas of administrative support 
• Assist in the general support of the facility with tasks mutually agreed with Manager(s).
• Analyzes data for accuracy and initiates corrective action  
• Attend regular Sales Task meetings, Forecast meetings, CRM sessions and other Customer related sessions.

Skills: Document Management, Financial Administration, Invoice Processing, CRM Management, Compliance, Data Analysis, Communication and Collaboration, Administrative Support

• Proactively manage the Art Director's calendar with attention to accuracy and timeliness.
• Reconcile and process expense reports for manager, interim approve team expense reports.
• Coordinate and schedule internal/external meetings.
• Onboard and Offboard all employees including posting of jobs
• Completing new hire paperwork, setting up equipment.
• Assist with team requests for hardware, software and office supplies.
• Manage team aliases ensuring all aliases for the organization are up-to date at all times.
• Assist admin team with team morale events and studio all hands.
• Ensure compliance with policies and procedures​.
• Coordinate the department facility operations, including facilities requests for lighting, heating/cooling, etc.

Skills: Calendar Management, Expense Reporting, Meeting Coordination, HR Administration, Equipment Management, Communication Management, Event Coordination, Facility Operations Coordination

• Respond and effectively handle end-user inquires of business processes executed in Salesforce
• Champion the adoption and utilization of Salesforce within all user groups by providing education and support for business processes
• Effectively act as the liaison between users and the application development/support teams
• Ensuring business processes are reflected in SFDC (provide technical requirements
• Development team to update workflow rules, email notification, email templates, validation rules)
• Create/update/remove/realign records in SFDC (manually and mass upload)
• Maintain and ensure high data quality within SFDC
• Update/ reconciliate CLM and other interrelated ERP systems (XSAP, ESAP) with SFDC
• User management - create/deactivate/update user access
• Permission updates - analysis, requirements and testing (profiles, permission sets, field level security)

Skills: Salesforce Management, Educational Support, Liaison Expertise, Technical Specification, Data Management, Data Quality Assurance, System Integration, User and Permission Management

• Control access to records - analysis, requirements and testing (sharing rules, public groups, queues management)
• Develop and deliver recurring/ad-hoc reports and Dashboards at all business levels
• Complete data analysis to uncover data integrity issues and/or opportunities for process improvements
• Gather business input and initial assessment and develop test case scenarios
• Create technical requirements - work with the development team to implement
• Functional testing, user acceptance testing and develop training materials and roll out plan
• Deliver user training with planned workshops or on request
• Provide oversight for multiple business projects at a time
• Sharing expertise on standards, guidelines, and design patterns for Salesforce based on industry best practices

Skills: Access Control, Reporting Development, Data Analysis, Requirements Gathering, Technical Specifications, Testing and Training, Training Delivery, Project Oversight

• Managing and prioritizing complex calendars for a Partner Engineering Manager and a Group Program Manager.
• Coordinate meetings and events logistics including catering
• Arranging Domestic and International travel and tracking CPH operational budget
• Planning morale events and team offsite and maintaining the group’s aliases
• Exceptional customer service and team support  
• Procurement/Purchase Order Management and partner closely with other admins in Power BI
• Assist accountants with various accounting tasks including Payroll processing Accounting entries A/R & A/P support including collection follow-up customer invoicing
• Maintaining support / maintenance agreements and hiring / overseeing various suppliers.
• Scanning and organizing digital documents as transitions to a paperless environment.
• Provide assistances in negotiation, administration and liaising with other University offices.

Skills: Calendar Management, Event Coordination, Travel Arrangements, Morale Planning, Customer Service, Procurement Management, Accounting Support, Digital Organization

• Oversee SAA daily operations as relates to labor relations and benefits, and serve as unit lead on HR-related policies and procedures
• Organize and support all internal SAA hiring teams with search processes
• Manage onboarding and offboarding process of all SAA permanent, student and non-student temporary staff
• Collaboration with the Assistant Dean and Deputy Assistant Dean, plan and execute unit strategic initiatives and priorities
• Maintain confidential personnel records in accordance with LSA and University Human Resource policies
• Support Assistant Dean and Deputy Assistant Dean with unit performance management processes
• Collaboration with the Assistant Dean, strategically plan annual unit budget 
• Collaboration with the Operations Lead on annual facility and operational budget request planning
• Lead the creation and preparation of the unit budget (cycle and off-cycle requests), as well as expense projections
• Establish financial and operational systems to monitor, control, and verify expenditures

Skills: Labor Relations Oversight, Hiring Support, Staff Onboarding/Offboarding, Strategic Planning, Records Maintenance, Performance Support, Budget Management, Financial Monitoring

• Monitor and maintain budget policies set forth by the university, college, and division
• Oversee unit fund utilization and cost controls
• Oversee annual gap analysis and internal controls certification process
• Oversee unit electronic timekeeping reporting and approval process
• Support Assistant Dean and Deputy Assistant Dean with annual merit processes
• Collaborate with the Assistant Dean on the development and communication regarding unit fundraising priorities and stewardship opportunities
• Serve as final Concur Approver for all SAA travel and expense reports
• Reviewing and approving all statements of accounts, payroll, human resource, and invoice actions
• University purchasing card holder
• Hire and train full-time professional and student temporary staff

Skills: Budget Monitoring, Fund Oversight, Gap Analysis, Timekeeping Oversight, Merit Process Support, Fundraising Collaboration, Expense Approval, Financial Review

• Support the daily operations of the Office of the Assistant Dean
• Supervise and develop full-time professional and student temporary staff
• Collaboration with the Assistant Dean and the other members of the SAA Senior Leadership team
• Assist in developing short- and long-range planning efforts and directing the day-to-day administration of SAA
• Contribute as a member of the SAA Leadership Team, including guidance on budget and HR matters
• Coordinate and support administrative professional staff throughout SAA, including professional development areas, in partnership with the Operations Lead
• Develop partnerships with other administrative partners in support of a collaborative work environment across the division, college and university
• Serve on ad hoc committees as time and interest permits
• Provide short- and long-term administrative, operational, and strategic support to the Office of the Assistant Dean, Student Academic Affairs for unit scheduling, planning and development
• Collaborate on the creation of written communications from the Office of the Assistant Dean

Skills: Operations Support, Staff Supervision, Leadership Collaboration, Strategic Planning, Budget Guidance, Staff Coordination, Partnership Development, Committee Participation

• Planning and supporting morale events within budget and on time
• Establishing and effectively managing site budget and the strategic use of it
• Reconcile and submit expense reports to ensure timely processing
• Partnering with Finance, Staffing, HR, and Recruiting Teams
• Maintain confidentiality of highly sensitive material and information with discretion and professionalism
• Own the strategy for external events and programs
• Build and foster relationships with external partners such as NGO and conference organizers, and industries that align with Microsoft’s vision and charter.
• Leverage event data to develop Events strategy to maximize impact and program efficiencies.
• Maintain budget accountability including managing internal procurement processes.
• Manage event communications to internal stakeholders

Skills:  Event Planning, Budget Management, Expense Reconciliation, Cross-functional Collaboration, Confidentiality Maintenance, External Strategy Ownership, Relationship Building, Data Leveraging

• Attendance of important functions, industry events and public meetings, civic and professional association responsibilities and activities in the local community, the state, and at the national level.
• Overall supervision of business record keeping and compliance
• Submission of applicable bookkeeping transaction records, bank accounts liaison, subscriptions liaison, and supplier management.
• Invoice the international Client Portfolio, keeping project and billing records.
• Manage HR and Payroll, be accountable for facilities management and coordination for Georgian and satellite offices
• Draft employment and services sales and purchase agreements, document fulfillment of contracts.
• Update business-relevant business and regulatory registers
• Coordinate with accountants Year End and Quarterly financial reporting.
• Manage office set-up or move if applicable, research and sign-up service and suppliers and business consultants 
• Represent the company in liaison with banks, financial institutions, local and international industry regulators

Skills: Event Attendance, Record Supervision, Financial Liaison, Invoice Management, HR and Payroll Oversight, Contract Drafting, Regulatory Compliance, Financial Coordination

• Experience in global companies and S.A.P. knowledge 
• Proficient in Microsoft Office (Especially Excel / PowerPoint)
• Teamwork skills with the ability to listen and be sensitive to customers & colleagues
• Good communication and interpersonal skills
• Ability to ownership of tasks and results orientation 
• Financial understanding and being skilled at grasping and articulating business drivers affecting the business and team
• Fluency in Microsoft Excel and other data analysis tools and project Management Skills
• Have a proven track record of supporting and working within a team.
• Creative in approach to issues and ability to implement pragmatic solutions quickly and effectively.
• Capable of working in a fast paced environment

Qualifications: BA in Business Administration with 4 years of Experience 

• Experience in a high volume of administration
• Good organizational skills, attention to detail critical
• Good working knowledge of MS Office, the Internet and working with databases
• Excellent understanding of the UK school sector
• Confident communicator with a professional telephone manner
• Excellent customer service skills, problem-solving and analytical skills
• Ability to build relationships and trust with students, agents, teachers and travel companies
• Ability to take initiative, to work independently and in a team
• Ability to stay calm under pressure
• Excellent written communication skills

Qualifications: BS in Management with 3 years of Experience 

• Able to demonstrate excellent general administrative skills 
• Experience working previously in an environment managing high volume processing timesheets with speed and accuracy each week
• Proficient with a variety of skills in customer service
• Require attention to detail and a professional telephone manner
• Must have previous experience in preparation of documents and Excel Spreadsheets
• Experience in a similar role with good solid typing skills  
• Experience working in the travel industry, an international company or educational field  
• Knowledge and understanding of the needs of international students and safeguarding
• Ability to adhere to strict confidentiality requirements
• Capable of meeting the demands of deadline pressures 

Qualifications: BS in Finance with 5 years of Experience 

• Excellent written and verbal communications skills.
• Ability to build effective cross-group working relationships 
• Ability to work collaboratively with people at all levels of the organization.
• Ability to accommodate varying work styles and perspectives of diverse individuals and groups.
• Ability to work effectively under pressure, calmly and confidently with a can-do attitude.
• Demonstrated proficiency in Outlook, Word, Excel, Visio and PowerPoint.
• Experience month-end close activities
• Experience in accounts payable 
• Experience in accounts receivable management.
• Experience with QuickBooks 

Qualifications: BS in Accounting with 3 years of Experience 

• Ability to work to tight deadlines ensuring outcomes are delivered on time and to the required standard.
• Have the ability to horizon-scan and take initiative when appropriate.
• Be flexible and self-motivated with the ability to prioritize and manage a range of tasks with minimum guidance
• Ability to recognize any potential difficulties and dealing with these appropriately.
• Have excellent communication skills, both orally and in writing, adapting the style of communication to meet various stakeholder requirements.
• Skills acting with tact and discretion when handling confidential information.
• Have previous experience as a personal assistant and/or PA qualification or willing to work towards.
• Have the ability to manage and sign off on departmental spending.
• Have Public Sector experience
• Be self-motivated to work independently

Qualifications: BA in Economics with 5 years of Experience 

• Have the ability to use own initiative
• Be willing to be flexible in the nature of the role by undertaking additional duties
• Have attention to detail, organized, thorough and methodical
• Ability to think creatively and logically in a fast-paced environment with conflicting demands and priorities
• Possess initiative to constantly improve processes and broaden knowledge
• Strong interpersonal and organizational communication skills 
• Ability to collaborate and work effectively with others to achieve best possible solutions
• Ability to handle multiple tasks and meet deadlines
• Ability to maintaining focus in an environment with conflicting demands and priorities
• Experience in a business administration role, ideally in a small, fast paced, growing environment.

Qualifications: BA in Marketing with 3 years of Experience 

• Be capable of working within a pressurized environment.
• Demonstrate a pro-active and versatile work ethic.
• Have a willingness to adapt and evolve  
• Have good knowledge of Health & Safety and Compliance favored but not essential.
• Analyze company needs and seek opportunities for improvement.
• Have excellent interpersonal skills
• Ability to communicate with customers, suppliers, staff, and management.
• Have proven competency in IT skills (Word, Excel, E-mail, and Databases)
• Have a high level of numeric skills
• Have good written and oral communication skills

Qualifications: BS in Operations Management with 2 years of Experience 

• Ability to develop, advanced skills in Microsoft Office including Word, Excel PowerPoint, Visio and other graphics packages
• Be self-motivated, enthusiastic, and ambitious
• Have the ability to work under pressure and as part of a team
• Have the ability to build strong working relationships with internal and external customers.
• Have efficient, highly organized with good attention to detail.
• Have the ability to work well on own initiative and have flexibility
• Digital document management experience  
• Experience managing an office and light industrial environment.
• Have the ability to master detailed procedures
• Have the ability to handle issues of great sensitivity and confidentiality

Qualifications: BA in International Business with 5 years of Experience 

• Have strong knowledge of QuickBooks
• Have solid written and oral communication skills
• Have strong time management and administrative skills
• Be energetic, excited to work with minimal supervision
• Be computer savvy and familiar with Mac
• Have small office experience helpful and be detail-oriented
• Have proficiency with Microsoft Office Suites such as Outlook, Powerpoint, Excel, and Word
• Have exceptionally strong planning and organizational skills
• Have strong communication skills and have attention to detail
• Have good interpersonal skills

Qualifications: BS in Management with 3 years of Experience 

• Have excellent communication and customer service skills, with the ability to multitask
• Have order fulfillment experience (deliver systems, shipping, training)
• Experience in provide stock management (source required components, supplier management)
• Experience in providing data management / administrative (update records, prepare reports, checking data).
• Have planning and organizing skills
• Have experience in meeting task deadlines
• Have the ability to multi-task and prioritize workload
• Be able to use own initiative
• Be able to communicate effectively with customers and colleagues
• Have a desire for continuous personal and professional development
• Experience in provide sales and inquiry handling (passing leads to Sales teams, provide demos of products)

Qualifications: BA in International Business with 5 years of Experience