Job Summary: 

• Administration and coordination of the company’s holiday and absences processes.
• Assisting staff with the online employee management system and providing induction to this for new starters.
• Administration of the company’s processes for starters and leavers.
• Assistance with recruitment processes, including maintaining applicant logs, communicating with candidates, and arranging interviews.
• Collation and presentation of data for inclusion in HR Management Reports.
• Administration of training records and monitoring qualification renewals
• Updating training plans, assistance with sourcing providers and dates for external training courses, and obtaining and filing training certificates.
• Assistance with the development of the Company’s project information database, including data inputting of historic/archive and live information and records.
• Collation and presentation of data and information to monitor progress with environmental objectives and carbon footprint measurement.
• Assistance with the planning, organising and running of company fundraising, CSR and social events.

Skills on Resume:

• HR Administration (Hard Skills)
• Employee Management System Support (Hard Skills)
• Recruitment Assistance (Hard Skills)
• Data Presentation (Hard Skills)
• Training Administration (Hard Skills)
• Project Database Management (Hard Skills)
• Environmental Monitoring (Hard Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Provide financial support (petty cash, expenses, invoices, payroll, banking etc)
• Process financial transactions and produce reports
• Ensure all HR related records are kept up to date and accurate
• Provide admin support for the organisation and maintenance of personnel files and records.
• Record and monitor activity using the computerised information management system
• Provide reception service for visitors to the centre, answering telephones, processing mail
• Ensure efficient running of the office (office supplies, equipment and stationery)
• Assistance with research and collation of information for website and social media articles.
• Provide administrative support for day-to-day operations
• Communicate potential issues and solutions to team members in a timely manner

Skills on Resume:

• Financial Administration (Hard Skills)
• Transaction Processing (Hard Skills)
• HR Record Keeping (Hard Skills)
• Personnel File Management (Hard Skills)
• Information System Management (Hard Skills)
• Reception and Communication (Soft Skills)
• Office Operations Management (Hard Skills)
• Research Support (Hard Skills)

Job Summary: 

• Utilise effective organisation and time management skills to manage a variety of administration support activities 
• Focus on weekly and monthly reporting, meeting coordination and documentation preparation
• Apply high-level communication abilities to provide operational support to management
• Assistance with preparation of proposals, management and quality reports
• Employ advanced computer literacy skills to provide stakeholders with support with various administrative functions
• Utilise interpersonal communication skills to coordinate employee inductions, schedule training
• Assist with using various operating systems and respond to team queries
• Partner with members of the management team to assist with administrative and financial tasks
• Use creative flair to take ownership of coordinating and designing presentations and weekly newsletters
• Partner with leaders in the team to plan and organise team events
• Apply adaptable work approach to assist with general day-to-day office duties

Skills on Resume:

• Organization and Time Management (Hard Skills)
• Reporting and Documentation (Hard Skills)
• Communication Support (Soft Skills)
• Proposal and Report Preparation (Hard Skills)
• Computer Literacy Support (Hard Skills)
• Interpersonal Coordination (Soft Skills)
• Operating System Support (Hard Skills)
• Administrative Assistance (Hard Skills)

Job Summary: 

• Oversee adherence to annual operating budget and control cash flow in/out for the organization.
• Prepare the monthly & Quarterly IFRS and GAAP Financial Statement /Revenue & Cost Package.
• Provide financial analyses, for capital investments, pricing decisions, and contract negotiations.
• Perform month-end close process including general ledger reconciliation, accrual and analysis.
• Manage cash flow by tracking transactions and regularly reviewing internal reports
• Complete ad-hoc reports for executive leadership  
• Produce analysis of change in general ledger account balances as well as analysis of month and year-end result for the management.
• Perform Quarterly Review and Annual Audit with CPA and the Tax filing & audits from IRS and States
• Ensure compliance with Generally Accepted Accounting Principles (GAAP)
• Provide financial analyses for capital investments, pricing decisions, and contract negotiations

Skills on Resume:

• Budget Oversight (Hard Skills)
• Financial Statement Preparation (Hard Skills)
• Financial Analysis (Hard Skills)
• Month-End Close (Hard Skills)
• Cash Flow Management (Hard Skills)
• Ad-hoc Reporting (Hard Skills)
• General Ledger Analysis (Hard Skills)
• Audit and Compliance (Hard Skills)

Job Summary: 

• Review all financial plans and budgets and regularly look for cost reduction opportunities
• Manage the production of annual budget and forecasts and run payroll for each pay cycle.
• Create and/or update Job Descriptions for all positions.
• Manager Onboarding process for new hires and oversee benefits administration and invoicing.
• Provide employees with all applicable federal and state document related to leave request (FMLA, CFRA, Disability)
• Conduct administrative functions including processing customer lease applications, initiating invoicing and reviewing accounts payable
• Gather and create needed documentation and maintain orderly records of all documents
• Maintain internal data system and keep information accurate and up to date
• Resolve payment discrepancies with customer accounts payable departments
• Helping with CPQ admin stuff like new pricing/approval rule, adding/updating users

Skills on Resume:

• Financial Planning (Hard Skills)
• Budget Management (Hard Skills)
• Job Description Writing (Hard Skills)
• Onboarding Coordination (Hard Skills)
• Compliance Documentation (Hard Skills)
• Administrative Processing (Hard Skills)
• Documentation Management (Hard Skills)
• Data System Maintenance (Hard Skills)

Job Summary: 

• Review and summarize client contract reporting for renewals
• Send out renewal paperwork, monitor renewal status and finalize subscriptions
• Monitor Salesforce dashboard to drive daily activity
• CRM system administration and client data entry
• Complete requests involving simple vendor forms and contract changes, W9s, and insurance
• Communicate with resellers and clients during the renewal process
• Assist with the administration of meetings and testing bug fixes/new enhancements
• Recommended for entry-level applicants or recent graduates
• Updating and maintaining internal records and typing up letters, documents etc
• Answering any queries via email / telephone etc and handling sensitive data confidentially

Skills on Resume:

• Contract Reporting (Hard Skills)
• Renewal Coordination (Hard Skills)
• Salesforce Monitoring (Hard Skills)
• CRM Administration (Hard Skills)
• Vendor Management (Hard Skills)
• Client Communication (Soft Skills)
• Meeting Support (Hard Skills)
• Records Maintenance (Hard Skills)

Job Summary: 

• Internal communications across multiple channels together with the S&OP management
• Organizing mill visits for both internal and external visitors
• Preparation of presentations and documents upon request
• Participation in separately agreed projects and organizing and coordinating mill events
• Report to the Group Office Manager based and manage the operations of the corporation.
• Coordination and communication with accountants, tax accountants, lawyers and secretarial firms.
• Administration of several corporations as well as the corporations of the Group.
• Communicate with government agencies and banks
• Manage local staff and arrange board meetings within the management of offices 
• Producing content (incl. translations) for various channels including intranet, info-screens and internal newsletters

Skills on Resume:

• Internal Communication (Soft Skills)
• Visitor Coordination (Hard Skills)
• Presentation Preparation (Hard Skills)
• Project Coordination (Hard Skills)
• Office Management (Hard Skills)
• Professional Communication (Soft Skills)
• Corporate Administration (Hard Skills)
• Staff Management (Hard Skills)

Job Summary: 

• Support the team with small purchasing orders and data retrieval and collation
• Event management and preparation of communication displays
• General administration requests and event recovery admin support
• Preparation of meeting packs and minutes, printing and photocopying
• Work order card printing and meeting/training invites
• Development of presentation packs and updating SAP training profiles
• Overseeing computer based desktop based training and updating training materials
• Providing admin support to the senior management team and meeting and travel arrangements 
• Coordinating with IT resources in US/India on bug fixes and new enhancements happening in CPQ
• Work with team members including SG back-office members, to manage all aspects of the company's operations, with a focus on the company 

Skills on Resume:

• Purchasing Support (Hard Skills)
• Event Management (Hard Skills)
• Administrative Assistance (Hard Skills)
• Meeting Preparation (Hard Skills)
• Document Preparation (Hard Skills)
• Presentation Development (Hard Skills)
• Training Coordination (Hard Skills)
• Senior Management Support (Hard Skills)

Job Summary: 

• Complex calendar management and strategic time prioritization for Chief of Staff
• Tactical management of headcount, ROB and space for the teams
• Support for strategic initiative projects, providing detailed tracking
• Reporting, and follow-up on open items, including management of project codes
• Distribution list Management for Executive Office and interim approver for LT expense reports
• Tactical management of town halls and special events
• Look for opportunities to leverage Microsoft products to develop, collect, report, and improve KPIs related to headcount, recruiting, space, etc.
• Provide actionable business insights that enable effective management and decision-making
• Create, track, and report on organizational metrics
• Drive for improvements within business process and resources

Skills on Resume:

• Calendar Management (Hard Skills)
• Resource Management (Hard Skills)
• Project Support (Hard Skills)
• Reporting and Follow-up (Hard Skills)
• Expense Management (Hard Skills)
• Event Coordination (Hard Skills)
• Data Analysis (Hard Skills)
• Process Improvement (Hard Skills)

Job Summary: 

• Coordinating activities from a team mailbox and dealing with queries and requests sent in
• Providing general admin support and diary management
• Researching documents and feeding back any responses
• Taking responses within the team leading up to senior managers
• Perform a variety of complex administrative functions for management including calendar management and travel arrangements, etc.
• Manage PCN daily operations within the teams.
• Work closely with recruiting and hiring managers to track progress and reporting issues.
• Manage and place orders for goods and services including computer equipment, SAW machines, office supplies, reference materials.
• Manage space, coordinate events, and facility operations and setup vendor accounts  
• Oversee expense report compliance and accuracy plus budget forecast and reporting.

Skills on Resume:

• Mailbox Coordination (Hard Skills)
• Administrative Support (Hard Skills)
• Document Research (Hard Skills)
• Communication Coordination (Soft Skills)
• Executive Assistance (Hard Skills)
• Operations Management (Hard Skills)
• Recruitment Support (Hard Skills)
• Facilities Management (Hard Skills)

Job Summary: 

• Studio management and support to the two Directors
• Allocation of staff financial's to projects & bookkeeping
• Work closely with the company accountant and liaising with internal and external stakeholders
• Use of the new software for invoicing and allocation of projects
• Receive and check in visitors, assist with incoming phone calls 
• Acquire potential customer contact information and assist with customer inquiries
• Project folder set up along with contract review
• Order, maintain, and distribute office, customer lounge and lab supplies
• Shipping and receiving of customer parts, samples and equipment
• Assist Quality Team and Technical Writers with calibrations and traceability documentation

Skills on Resume:

• Director Support (Hard Skills)
• Financial Allocation (Hard Skills)
• Accounting Liaison (Hard Skills)
• Software Proficiency (Hard Skills)
• Receptionist Duties (Hard Skills)
• Customer Relations (Soft Skills)
• Project Management (Hard Skills)
• Inventory Management (Hard Skills)

Job Summary: 

• Research and identify potential partners that align with PMI’s business partnership and initiatives strategies
• Utilizing existing organization information to support contact and connection.
• Make contact with potential partners to support and schedule future engagement with organization representatives from Strategic Alliances and/or other business areas
• Consider multiple communication channels (ex. phone, email) to ensure most appropriate contact methods are utilized.
• Respond to incoming contact from potential partners via email, phone, or other methods
• Ensuring prompt review and response to any questions
• Use effective questioning techniques to best understand a potential partners requirements and reasons for engagement
• Identifying where partnership with PMI can support efforts 
• Identifying any potential concerns internally so they can be reviewed and addressed.
• Maintain detailed information around connections, organization information, and possible areas for future exploration and partnership, utilizing organization systems (ex. CRM)  
• Assure accuracy and thoroughness of all entries to support future activities and engagement.
• Highlighting more detailed information about the benefits from partnership and engagement with PMI
• Sharing of potential opportunities for future engagement with appropriate members of Strategic Alliance.

Skills on Resume: 

• Partner Research (Hard Skills)
• Data Utilization (Hard Skills)
• Outreach and Scheduling (Hard Skills)
• Communication Adaptability (Soft Skills)
• Response Handling (Hard Skills)
• Questioning Proficiency (Soft Skills)
• Partnership Identification (Hard Skills)
• Data Accuracy (Hard Skills)

Job Summary: 

• Reach out to potential business partnerships while maintaining existing relationships
• Conduct market research and identify potential clients and partners.
• Grow and boost awareness for the project, ranging from news publications, influencers and reaching out to different social media channels and pages.
• Work closely with internal teams, facilitate communications, understand the team capacity to prevent overloading.
• Stay current with company offerings and industry trends.
• Provide training and guidance to new staff.
• Keeping well-organized files and records of business activities.
• Manage general activities related to making products and providing services.
• Coordinating with the marketing team and being ready for ad-hoc execution tasks.
• Undertake special assignments and projects and backup for Lead EA for organization

Skills on Resume:

• Partnership Management (Soft Skills)
• Market Research (Hard Skills)
• Project Awareness (Soft Skills)
• Team Communication (Soft Skills)
• Industry Knowledge (Hard Skills)
• Training and Mentoring (Soft Skills)
• Documentation Management (Hard Skills)
• Task Coordination (Hard Skills)

Job Summary: 

• Supporting the day to day running of the office and coordinate the effective day to day tasks
• Providing assistance for Office Manager and Managing Director
• Managing a recalibration service, Webshop platform and CRM database
• Processing sales orders, from initial enquiry through to dispatch
• Monitor stationery and other office facility requirements
• Assist with front-of-house reception duties, and provide reception cover on a rota basis
• Setting up and maintaining client records on the case management system
• Checking and re-stocking meeting rooms for cleanliness, stationery and refreshments
• Checking and re-stocking departmental stationery cupboards and kitchens
• Providing exceptional customer service at all times to clients and solicitors

Skills on Resume: 

• Office Coordination (Hard Skills)
• Managerial Support (Hard Skills)
• Service Management (Hard Skills)
• Sales Order Processing (Hard Skills)
• Inventory Management (Hard Skills)
• Receptionist Duties (Hard Skills)
• Records Management (Hard Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Deliver exceptional customer service and applicant and client care in line with company procedures
• Checking web details and keeping Reapit up to date
• Preparing, processing, and assisting with all PR, marketing and advertising
• Ensuring necessary compliance checks are done and related paperwork is received
• General office administration duties including speaking with new buyers and sellers
• Updating and/or formatting schedules, spreadsheets, presentations, marketing materials and CVs
• Handling and monitoring vendor referrals and preparing reports
• Assisting with and attending events and updating and maintaining Dynamics contacts
• Preparing and processing expense claims and raising invoices and fee shares
• Taking and distributing meeting minutes and billings sheet update and maintenance

Skills on Resume:

• Customer Care (Soft Skills)
• Database Maintenance (Hard Skills)
• Marketing Assistance (Hard Skills)
• Compliance Checks (Hard Skills)
• Administrative Support (Hard Skills)
• Document Formatting (Hard Skills)
• Vendor Monitoring (Hard Skills)
• Event Coordination (Hard Skills)

Job Summary: 

• Analysing provider and product information and updating database
• Preparing suitability letters for a full range of products
• Chase providers for the information requested via an authority letter
• Process New Business applications and input policy details
• Process pension payroll uploads for clients and uploading of confidential personal data
• Checking/amending data spreadsheets to ensure accuracy
• Checking/amending individual files to reflect change in circumstances
• Process group scheme renewals including private medical, life insurance and dental cover
• Action queries from Para-Planners and create new client packs
• Collaborate with teams inside the organization as well as across business partners in Finance, Marketing, and the rest of C&AI

Skills on Resume:

• Database Management (Hard Skills)
• Suitability Letter Preparation (Hard Skills)
• Provider Communication (Hard Skills)
• New Business Processing (Hard Skills)
• Payroll Administration (Hard Skills)
• Data Spreadsheet Management (Hard Skills)
• File Management (Hard Skills)
• Scheme Renewal Processing (Hard Skills)

Job Summary: 

• Ensuring that existing and prospective customers are provided with excellent customer service
• Assist new and existing clients with all non-direct sales related enquiries, including assisting with paperwork completion
• Processing orders for clients, working with large accounts as well as SME clients
• Checking sales orders for accuracy and compliance, entering onto the internal CRM system
• Liaise with clients and colleagues in other departments to resolve discrepancies via telephone, email and in person
• Communicate with existing/new client base and processing orders
• Liaise with other internal departments to ensure a streamline order process
• Answering the phones, responding to e-mails in a timely manner and scanning
• Ensure daily targets and departmental objectives are met and that daily tasks are processed effectively
• Resolve issues or problems appropriately in accordance with business policy

Skills on Resume:

• Customer Service Excellence (Soft Skills)
• Client Support (Soft Skills)
• Order Processing (Hard Skills)
• Data Entry (Hard Skills)
• Communication Coordination (Soft Skills)
• Interdepartmental Collaboration (Soft Skills)
• Administrative Support (Hard Skills)
• Problem Resolution (Soft Skills)

Job Summary: 

• Answer questions from worldwide Instem colleagues on Genetox products
• Updating internal records and performing other administrative tasks
• Prepare, package and ship systems and operating the telephone switchboard  
• Flexible approach, able to become involved in wider areas of the business 
• Work towards achieving measured KPIs and participate actively in team meetings
• Work closely with Sales to manage client expectations
• Support the business by ensuring excellent customer service internally and externally
• Work with peers and line management to ensure an efficient full end to end boarding process at all times for all clients
• Liaise with external and internal departments (Sales, Customer Support, Professional Services etc) to resolve queries and ensure client orders are processed within SLA
• Liaise with customers by phone and/or email answering enquiries in regards to sales orders and ETAs

Skills on Resume:

• Product Support (Hard Skills)
• Record Management (Hard Skills)
• Administrative Duties (Hard Skills)
• Flexibility (Soft Skills)
• Performance Achievement (Hard Skills)
• Sales Collaboration (Soft Skills)
• Customer Service Excellence (Soft Skills)
• Process Management (Hard Skills)

Job Summary:  

• Work with key partners for meeting logistics, and cross organizational boundaries for planning and executive meeting needs (including workback plans) through ROB ownership
• Work closely with Business Manager to align ROB processes and operations on the Partner’s calendar to ensure tight coordination of commitments
• Coordinate leader’s staff meetings, events and off-sites, including agenda management, meeting logistics, and material preparation
• Manage team space assignments and partner with admin team
• Contribute to return to workspace management planning and broader org space planning
• Manage leader’s domestic and international business travel logistics and bookings
• Process and approve expense reports in timely manner while adhering to all Microsoft policies
• Manage team vendor requests - creation, extension, removal
• Preserve the integrity of supplier data updates for Outsourced ID/Managed Service Contracts, cost center, manager, and company code changes required for evolving business models
• Maintain and ensure team aliases are up to date and provide team support for hiring and onboarding

Skills on Resume:

• Meeting Logistics Coordination (Hard Skills)
• Business Operations Alignment (Hard Skills)
• Staff Meeting Coordination (Hard Skills)
• Space Management (Hard Skills)
• Workspace Planning (Hard Skills)
• Travel Logistics Management (Hard Skills)
• Expense Report Processing (Hard Skills)
• Vendor Management (Hard Skills)

Job Summary: 

• Overseeing the smooth running of the administrative office
• Line managing the administrative team and diary management
• Meeting administration taking and distributing minutes
• Undertaking performance data and analysis and supporting the clinical team managers
• Typing/Formatting of documents and Board papers
• Co-ordinating diaries/arranging meetings for the Senior Management Team (SMT) and Board
• Providing a concierge service (meeting and greeting visitors/ setting up rooms for meetings/ providing refreshments etc.)
• Partner with team business manager and broader EE admin team on special projects, events and org initiatives
• Maintain consistent and timely follow through to requests for assistance
• Actively partner with EE admins on org-wide initiatives related to space, hardware, onboarding, and events

Skills on Resume:

• Office Administration Oversight (Hard Skills)
• Team Management (Soft Skills)
• Meeting Administration (Hard Skills)
• Data Analysis Support (Hard Skills)
• Document Preparation (Hard Skills)
• Diary Coordination (Hard Skills)
• Hospitality Services (Soft Skills)
• Project Collaboration (Soft Skills)

Job Summary: 

• Confirm customer order entry and review client and project data.
• Summarize cost data for customer billing and maintain customer contact to resolve issues.
• Consult with sales and tech team for project performance and maintain financial reports.
• Financial planning, analysis and reporting, human resources, workforce planning 
• Troubleshooting subcontract payment holds and seeking prompt resolution
• Analysis, acquisitions, facilities, environmental health and safety and asset management/logistics.
• Assist with the development and control of organizational budgets
• Panning and reporting responsibilities, forecasting, conducting monthly cost analyses and account reconciliation.
• Collaborate with customers to achieve business objectives and increase the efficiency of the organization, as well as serve as a liaison on a variety of business-related issues.
• Assist in developing, coordinating, and improving procedures within the organization to meet JPL’s administrative and business requirements.

Skills on Resume:

• Order Entry Verification (Hard Skills)
• Client Communication (Soft Skills)
• Financial Analysis (Hard Skills)
• Human Resources Support (Hard Skills)
• Payment Issue Resolution (Hard Skills)
• Asset Management (Hard Skills)
• Budget Development (Hard Skills)
• Procedure Improvement (Hard Skills)

Job Summary: 

• Manage the financial commitments associated with faculty recruiting 
• Track faculty recruiting and startup commitments from various funding sources.
• Coordinate new incidental and course fee requests and changes to current fees. 
• Manage the semester course fee review process, mid-year course fee adjustment process, and fee balance justification reporting process. 
• Maintain physical fee back-up documentation and electronic fee lists.
• Serve as a point of contact and initiator for various financial documents for colleges including business expense forms and budget transfers
• Coordination, resources planning and financial reporting for colleges.
• Collecting, reviewing, and summarizing information from academic reporting of Colleges. 
• Maintains detailed reports and records including tracking and related correspondence
• Assists superiors in ensuring university compliance with policies and procedures related to financial processes. 

Skills on Resume:

• Financial Commitment Management (Hard Skills)
• Recruiting Tracking (Hard Skills)
• Fee Coordination (Hard Skills)
• Course Fee Management (Hard Skills)
• Documentation Management (Hard Skills)
• Financial Document Processing (Hard Skills)
• Resource Planning (Hard Skills)
• Compliance Monitoring (Hard Skills)

Job Summary: 

• Collection and processing of information in the process of monitoring corporate reporting indicators 
• Collection and processing of data for the internal report’s preparation.
• Collection and processing of data within the framework of the annual planning and budgeting process 
• Preparation of investment planning, certain types of overhead costs for cost centers
• Coordination of planning overhead costs for individual cost centers
• Maintaining reports on overhead costs of the department by place of origin  
• Coordination of the process of monitoring the status of receivables / payables.
• Coordination of the process of accounting and control of fixed assets.
• Maintaining special topics in accordance with the requirements of IFRS.
• Participation in the development of current and long-term plans for the development of the department's activities.

Skills on Resume:

• Data Collection (Hard Skills)
• Internal Reporting (Hard Skills)
• Budgeting Data Management (Hard Skills)
• Investment Planning (Hard Skills)
• Overhead Cost Coordination (Hard Skills)
• Reporting Maintenance (Hard Skills)
• Receivables/Payables Monitoring (Hard Skills)
• Fixed Asset Management (Hard Skills)

Job Summary: 

• Manage the CRM 365 implementation for IPG and liaise with IPG Photonics teams 
• Provide CRM training for staff and ensure adequate CRM procedures and training materials are in place.
• Manage incoming customer purchase orders by CRM 365 and MS Navision, filter enquiries
• Assign leads and raise inter-company purchase orders  
• Generate Quotations through CRM using pre-loaded pricing data and other tools.
• Manage the Contract Review process in accordance with ISO9001:2015
• Ensure sales order acknowledgements are sent in a timely manner and T&Cs are agreed upon.
• Act as a hub for customer communications and ensures sales delivery dates are met.
• Oversee opportunities as separate campaign, communicate with Sales Managers and Resellers
• Ensure opportunities for other Systems/Sources sales are exploited through leads.

Skills on Resume: 

• CRM Implementation (Hard Skills)
• Staff Training (Soft Skills)
• Purchase Order Handling (Hard Skills)
• Lead Assignment (Hard Skills)
• Quotation Generation (Hard Skills)
• Contract Review (Hard Skills)
• Sales Order Processing (Hard Skills)
• Opportunity Management (Hard Skills)