Bookkeeper Duties and Details:

• Install QuickBooks Accounting Software and implement new bookkeeping processes.
• Maintain and balance the general ledger for multiple entities in an accurate, complete, and up-to-date manner.
• Perform all activities related to the accounts payable function and accounts receivable function for multiple entities.
• Manage A/R aging reports and communicate status with Customers.
• Perform payroll functions in an accurate and timely manner for multiple entities.
• Conduct reconciliations of all accounts for multiple entities.
• Clerical activities include answering phones, communicating messages, email, fax, copy, file and etc.
• Prepare and issue financial reports through the collection, analysis, and summarization of data.

Bookkeeper Experience and Skills:

• Associate's or bachelor's degree in Accounting, Finance, or related field.
  
• Experience working in accounting and bookkeeping.
• Must be proficient with QuickBooks.
• Extensive experience with MS Office.
• Significant experience with A/P, A/R, payroll and general ledger.
• A high degree of accuracy and attention to detail.
• Ability to work under deadlines in a fast-paced environment.
• Skilled in adapting to changing priorities with a focus on accomplishing objectives.
• Strong time management and organizational skills.
• Ability to work independently, be proactive, and take initiative.

Bookkeeper Tasks:

• Work within Quickbooks (Experience is required)
• Enter all sales orders into our accounting system
• Review and approve supply requisitions before issuing purchases orders
• Daily Cash Deposits and Allocation on to Accounting Systems
• Maintain system databases in relation to customers (Excel experience required)
• Update and prepare Payroll submissions (Paychecks experience a plus)
• Prepare and production of monthly payments
• Ensure company payment terms are maintained (Accounts Receivable)
• Maintain and reconcile Petty cash and Credit Card Transactions
• Daily Weekly & Monthly production of key business information and reports
• Maintain Company records, manual & electronic rotating archives on an annual basis
• Post all Accruals, Prepayments and Provisions
• Provide Sales personnel are kept updated with stat’s and information when needed
• Ensure customer satisfaction
• Prepare the monthly financial statements.

Bookkeeper Education and Experience:

• 2 years professional bookkeeping experience
• Excellent communication, attention to detail, strong analytical skills
• Proficient with accounting software, and ability to learn new systems quickly
• Excellent customer service and interpersonal skills
• Proactive problem solving and ability to self-manage projects
• Associate’s degree required, Bachelor’s degree preferred.
Excellent computer, multi-tasking and organizational skills

• Capability to keep strict confidentiality

Bookkeeper Accountabilities:

• Assist the bookkeeper in all finance-related functions within QuickBooks
• Record, verify and reconcile entries to accurately maintain the general ledger
• Prepare reports by collecting, analyzing, and summarizing account information and trends for review by the Bookkeeper and Finance Manager
• Order supplies for all departments, research and find the best options and pricing
• Verify and approve invoices for processing by the bookkeeper
• Work to maintain accounts by verifying, allocating, and posting transactions
• Follow up with suppliers for invoices
• Provide support for customer inquiries, respond or escalate as needed
• Data entry into company inventory database
• Open, sort, and deliver mail to the appropriate department
• Manage the CFO’s calendar
• Special projects as assigned; including the research and assembly of client holiday gifts

Bookkeeper Experience and Requirements:

• Minimum 1-2 years in a Bookkeeper or Accounts Payable role
• Minimum 2-4 years experience in an administrative support role
• Experience with QuickBooks and Microsoft Office Suite required
• Superb time management and organizational skills
• Tech-savvy and interested in learning
• Excellent written and verbal communication skills

Bookkeeper Roles and Responsibilities:

• Sort, code, and match vendor invoices to company purchase orders.
• Enter invoices into the company database.
• Process vendor returns, bill credits and any open variances.
• Verify bills to statements and process bills for payment.
• Reconcile Accounts Payable transactions to variance reports.
• Research and resolve bill discrepancies.
• Build and maintain vendor relationships.
• Correspond with vendors and respond to inquiries.
• Produce Accounts Payable aging reports.
• Provide supporting documentation for audits.
• Pay vendor bills using the preferred method of payment and designated payment schedules. 

Bookkeeper Qualifications and Requirements:

• Organization and prioritization
• Attention to detail and accuracy
• Confidentiality
• Decisive with quality judgment
• Communication skills
• Information management skills
• Problem-solving skills
• Teamwork
• Ability to meet deadlines

Bookkeeper Duties and Responsibilities: 

• Support the sales organization with the documentation, signatures, and notarization of home closings.
• Support the Accounting team with bookkeeping activities
• Support the accounting team with payables activities
• Adhere to internal financial calendar deadlines  
• Manage all QuickBooks entries 
• Prepare client design time and product invoices  
  
• Visa reconciliations and payments 
• Document management and tracking  
• Prepare and analyze various QuickBooks reports as needed  
  

Bookkeeper Skills, Abilities and Experience: 

• Bachelor's degree in Accounting or related field
• Understanding of QuickBooks Online or Enterprise.
• Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Bilingual (Spanish and English)
• Ability to manage payroll
• Ability to support certain treasury functions

Bookkeeper Roles and Functions:

• Handle full-cycle accounts payable functions including matching, batching and coding of invoices and entering invoices in the accounting system
• Prepare and perform check runs on a weekly basis
• Reconcile accounts payable transactions for any discrepancies
• Communicate with vendors to resolve any invoice discrepancies and issues, including maintenance of vendor files
• Monitor accounts to ensure payments are up to date and there are no past-due balances
• Perform billing on a daily basis
• Post and research customer credits when necessary and resolving any billing issues that arise
• Post transactions to journals, ledgers and other system as needed
• Prepare account analysis

Bookkeeper Skills, Knowledge and Experience:

• Prior Bookkeeper experience or Accounts Payable / Accounts Receivable experience
  
• Understanding of basic bookkeeping principles
• MS Office-- Word, Excel required
• Excellent communication skills
• Strong attention to detail

Bookkeeper Duties: 

• Create project accounts in Sage 100; owning job cost tracking, analysis, and reporting
• Maintain project-related records, including contracts and change orders
• Authorize access to project accounts and expenses of project-related accounts
• Review and approve supplier invoices and overhead charges related to projects
• Review account totals related to project assets and expenses
• Investigate project variances and submit variance reports to management
• Confer with receivables staff regarding unpaid contract billings
• Report on project profitability to management and funding available for projects
• Approve the write off of any project-related billings that cannot be billed to or collected from customers
• Closeout project accounts upon project completion
• Create and submit government reports and tax returns related to projects
• Create and submit G702/G703 AIA Documents to owner
• Responsible for the processing, reviewing, tracking, and general ledger posting of construction draws for multiple projects
• Manage project financial communication and construction accounting with internal and external partners
• Track subcontractor commitments and enter progress payments including payment to the subcontractor
• Guarantee compliance to contractual terms

Bookkeeper Experience & Capabilities:

• Experience with Sage Software
• Proficient in Microsoft Office Suite
• Overall high level understanding of technology use and programs ( ie cloud based software)
• Self-starter, can work with limited supervision
• Ability to work in high stress environments
• Strong sense of urgency, attention to detail, critical thinking, and customer service focus.
• Understanding of a small business organization and can multi-task
• Minimum degree needed: Associate's but an additional 3 years in lieu of degree

Bookkeeper Responsibilities:

• Accounts Receivable administration
• Manage aging debt and debtors information
• Accounts Payable administration
• Weekly reconciliation of bank accounts of main company and its sub-entities
• Assist in updating active spreadsheets and reconciling data with Xero and various other data locations. 
• Assist with the updating internal spreadsheets leading up to end of month financial reporting
• Assist with General Ledger Postings monthly and ensure the company's liability and asset accounts are reconciled each month.
• Assist with payroll processing, including expense claim reimbursements
• Perform some basic ad hoc analytical calculations where needed
• Assist with completing vendor forms
• Assist with completing statistics reports requested by Government Authorities
• Assist with any jobs outside of the daily activities to progress the finance department, eg. assist in end of year checking of accounts to finalise end of year review
• Assist in finalising of accounts to enable statutory lodgements and year end accounts reviews, eg. GST, Accounts Review, IR8A, IR21

Bookkeeper Knowledge, Skills and Experience:

• Knowledge of statutory requirements and corporate tax laws are a bonus.
• Intermediate to advanced Microsoft Excel skills or related software essential
• Ability to work independently and within agreed deadlines
• Strong interpersonal and organisational skills
• Accounting software experience, in particular Xero is highly desirable

Bookkeeper Roles and Responsibilities:

• Upon received bank statements, you will reconcile their bank account(s).
• Journal entries, manually and using excel
• Compile financial statements, review data and ensure accuracy
• Prepare bank deposits, general ledger postings, and statements
• Support both AR and AP processing
• Prepare documentation for External Auditors as needed
• Communicate with clients to answer questions
• Perform data entry and administrative duties

Bookkeeper Qualifications and Requirements:

• Previous experience in accounting, finance, or other related fields
  
• Minimum of 1 years experience
• Fundamental knowledge of GAAP
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented

Bookkeeper Duties and Responsibilities: 

• Use multiple web-based systems to record daily business activity (expenses, invoices, etc.) across multiple business locations
• Use our proprietary order management system to help manage accounts receivable, invoice customers, follow up on collections as needed
• Manage accounts payable and process incoming bills
• Reconcile bank & credit card accounts on a monthly basis
• Provide regular financial reports (weekly, monthly and yearly)
• Ensure timely processing of payroll

Bookkeeper Qualifications and Requirements:

• Bachelor's degree in accounting or related field
• Proficient in Xero or Quickbooks Online, Google Sheets
• Strong organizational skills and detail-oriented
• Experience in an accounting role
• Knowledge of the construction industry is a huge plus!
• Sage software experience preferred