• Keep track of office inventory every month and report to HR for purchases.
• Ensure the daily cleaning service is completed following the cleaning checklist and COVID-19 guidelines
• Manage phone calls and correspondence (e-mail, packages)
• Coordinate and manage appointments/meetings (schedule reminders, prevent double bookings, etc.)
• Assist the CEO with personal affairs and business errands
• Ensure all accounts are accurate and reconciled monthly.
• Develop a system to account for financial transactions by establishing a chart of accounts.
• Define bookkeeping policies and procedures.
• Maintain subsidiary accounts by verifying, allocating and posting transactions.
• Locate and minimize discrepancies between bank statements and accounting software (QB).
• Maintain historical records by designing a filing and retrieval system, keeping past and current records.

Skills: Inventory Tracking, Cleaning Supervision, Communication Handling, Appointment Scheduling, Executive Support, Account Reconciliation, Bookkeeping Setup, Records Management

• Review and respond accordingly to all incoming emails, letters and notices.
• Keep digital and hard copy files of employee documents and update them
• Assist the company with verifications, audits, reports and requests.
• Research, negotiate and properly onboard new vendors.
• Monitor vendor services and cancel any that are no longer needed.
• Resolve all accounting and billing discrepancies.
• Generate reports per vendor and management request.
• Take responsibility for automating payments
• Maintain an updated record of cc and bank recurring transactions.
• Review timesheets and process payroll on time and with zero error.
• Collect tax info from vendors and ensure accuracy

Skills: Email Management, Document Filing, Audit Assistance, Vendor Onboarding, Vendor Management, Billing Resolution, Payroll Processing, Payment Automation

• Process accounts payable/receivable and maintain accurate records
• Prepare bank deposits and follow up on discrepancies/errors concerning bank transactions
• Process the month and year-end closing, preparing and distributing 1099s, audit and other financial guidelines compliance requests
• Maintain accurate bank account records, balance all accounts by reconciling entries regularly, and maintain historical files
• Oversee company credit card reporting and general maintenance (lost cards, charge discrepancies, etc.)
• Oversee petty cash
• Cross-train in basic payroll functions to provide backup support to the Executive Director and the Office Manager
• Collaborates on regular financial reporting to the Executive Director, the Board of Directors, the City of Phoenix and other stakeholders

Skills: Accounts Processing, Bank Reconciliation, Financial Closing, Record Maintenance, Credit Card Management, Petty Cash Oversight, Payroll Support, Financial Reporting

• Bookkeeping services to a diverse range of clients
• Managing accounts up to the monthly Trial Balance
• Completing VAT returns
• Maintaining Accounts Receivable and Accounts Payable ledgers
• Completing Bank Reconciliation
• Ensuring regular liaison with multiple clients

Skills: Bookkeeping Services, Account Management, VAT Preparation, Accounts Receivable, Accounts Payable, Bank Reconciliation, Client Communication, Ledger Maintenance

• Perform a variety of day-to-day financial operations
• Prepare financial information up to the Trial Balance level for review internally and by external accountants.
• Assist with operational tasks
• Proactively develop and improve current processes, identify efficiencies and formalise processes in conjunction with the CEO and CFO Consultant
• Develop many new processes in conjunction with the CEO and the CFO Consultant
• Assist in general office management duties
• Prepare invoices for customers, process purchases and expenditure invoices
• Credit control, cash management and bank reconciliations
• Set up payment runs and make payments
• Manage the Insurance Trust account
• Take responsibility for VAT returns
• Keep all financial data and staff personal data confidential in line with the data protection regulations
• Assist in the preparation of monthly management accounts
• Managing monthly accruals, prepayments, and fixed assets
• Provide administrative support to the team, as well as general office management duties

Skills: Financial Operations, Trial Balance Prep, Process Improvement, Office Management, Invoicing, Credit Control, VAT Returns, Data Confidentiality

• Prepare accounts up to and including the month-end trial balance using Sage.
• Maintain the purchase ledger and coding/inputting invoices.
• Bank reconciliations, month-end reporting on debits and credits.
• Process the monthly payroll for all full-time and part-time employees.
• Take responsibility for PAYE returns and payments.
• Responsibility for credit control, ensuring suppliers are paid following agreed terms.
• Process month-end Management Accounts, prepayment, and accrual journals.

Skills: Trial Balance Prep, Purchase Ledger, Bank Reconciliation, Payroll Processing, PAYE Management, Credit Control, Management Accounts, Journal Entries

• Accounts Payable and Receivable duties
• Take responsibility for bank reconciliations
• Process monthly payroll in Xero
• Process Superannuation/pension, GST/Payroll/Sales tax and supplier payments and manage direct debits
• Reconciliation and reimbursement of staff expenses, including credit card expenditure
• Asset management and tracking
• Maintain and update employee records in the company's HRIS system
• Settle intercompany balances at month-end
• Liaison with Customer Success regarding monthly services billing, including reviewing WIP, Expenses and billing systems 
• Office management, e.g., liaison with building manager, ordering office supplies
• HR administration support, e.g., onboarding, offboarding, organisation of events

Skills: Accounts Payable/Receivable, Bank Reconciliation, Payroll Processing, Tax Management, Expense Reconciliation, Asset Management, HRIS Maintenance, Office Administration

• Record daily financial transactions
• Manage accruals and prepaid expenses monthly
• Prepare and manage the vendor payment cycle 
• Invoice issuance and account receivables reconciliation
• Track bank account balances and bank reconciliation
• Travel and expense reports reimbursement
• Process journal entries and manage documentation of corporate credit cards
• Payroll monthly sheet preparation and reconciliation of the payroll cycle
• Fixed assets, depreciation journal entries, and reports

Skills: Financial Transaction Recording, Accruals Management, Vendor Payments, Accounts Receivable, Bank Reconciliation, Expense Reimbursement, Journal Entries, Payroll Reconciliation

• Full ownership of the daily operations of the accounting department (GL, journal entries, billing, collection, payments)
• Manage the monthly financial closing process, including ensuring all costs incurred are properly recorded, account balance and credit card reconciliations, and report preparation
• Prepare and/or review all B/S, P&L, monthly support schedule, prepaids, accruals, deferred revenue calculation, and fixed asset support schedule.
• Preparation of weekly/monthly reporting - cash flow and expenses
• Preparation of all required year-end audit schedules/ all schedules for tax preparation, liaison with external auditors
• Assisting with preparing payroll
• Reporting to statutory authorities - Income Tax, National Insurance and VAT
• In charge of intercompany reconciliation with an overseas subsidiary

Skills: Accounting Operations, Financial Closing, Account Reconciliation, Financial Reporting, Audit Preparation, Payroll Assistance, Tax Reporting, Intercompany Reconciliation

• Perform bookkeeping duties and maintain financial records consistent with professional standards
• Perform all activities related to the accounts payable function, including reviewing, processing and data entry of payments.
• Compile supporting documentation for monthly invoices
• Process Corporation bank deposits at a local bank, and maintain copies of deposit records.
• Reconcile bank statements with QuickBooks records
• Process PayPal records for each function - business services, memberships and donations
• Oversee and maintain the Corporation Debit Card use and records
• Perform accounts receivable functions, including invoicing, collections and revenue recognition.
• Perform data entry of revenue and expenses in QuickBooks
• Perform data entry and management of Private Events scheduling in Acuity, with income and deposits
• Perform data entry of all donations, membership records and income in Little Green Light
• Prepare sales packets for any sales at Garden Events. 
• Process revenue/expenses for Garden Events working with Event Committees/Chair, enter revenue/expenses into QuickBooks, and prepare reports of event income

Skills: Bookkeeping, Accounts Payable, Invoice Documentation, Bank Deposits, Bank Reconciliation, PayPal Processing, Debit Card Management, Accounts Receivable

• Processing supplier invoices - Logging/coding/checking against POs/input onto accounting system.
• Import transaction journals from operational software into accounting software.
• Check and verify store stock counts - calculating the value of stock at each store.
• Supplier statement reconciliations
• Raise purchase orders and manual sales invoices for larger business customers
• Monthly bank and petty cash reconciliations
• Prepare supplier payment runs for importation into the banking system
• Input monthly management accounts journals into the accounting system
• Maintain accounts backing schedules (prepayments and accruals, etc).
• Prepare monthly management accounts (P&L and Balance sheet) for review by the Head of Finance
• Prepare quarterly VAT analysis for review by the Head of Finance
• Prepare supporting documentation packs for Annual Audits

Skills: Invoice Processing, Journal Imports, Stock Valuation, Supplier Reconciliation, Purchase Orders, Bank Reconciliation, Management Accounts, VAT Analysis

• Manage the direct communication of the department's requests (dedicated e-mail box)
• Manage the validation process of incoming invoices in the ERP and WinBooks
• Manage the sales invoices in the ERP, the follow-up of work in progress and transport documents.
• Manage incoming and outgoing invoices in the WinBooks accounting program
• Prepare the encoding of supplier payments, the follow-up of balances or reminders
• Manage the complete encoding of banks, investments and credit cards (via CODA)
• Prepare reminders for customers, you manage documentary remittances and letters of credit
• Follow up on late payments to customers and analyze the operational reasons for the delays
• Perform monthly status entries, salary OD and reconciliations, and assist in the annual closing of accounts with the help of management
• Assist the management in the realization of the consolidated reporting
• Manage subsidy or aid files
• Fill in the statistical surveys of the NBB, ProdCom, Intrastat, and Walloon Region
• Manage the intra-group invoicing and check the concordance of the invoicing in the subsidiaries

Skills: Email Management, Invoice Validation, Sales Invoicing, Payment Processing, Bank Encoding, Customer Reminders, Late Payment Analysis, Financial Reporting

• Monthly Invoicing of residents’ fees
• Verifying and booking fee income (Private residents paying directly and Trust funded) and following up on inconsistencies
• Quarterly invoicing of ad hoc residents’ services
• Booking supplier invoices and making monthly Supplier payments
• Monthly Bank Reconciliations
• Production of management accounts
• Monthly Payroll including Pensions
• Answering financial queries from families
• Ad hoc finance-related requirements

Skills: Monthly Invoicing, Fee Verification, Service Invoicing, Supplier Payments, Bank Reconciliation, Management Accounts, Payroll Processing, Financial Queries

• Perform bank reconciliations, verify bank account cash activities, and prepare wire transfers
• Monitor and process accounts payable and receivable
• Track expenses, budget, cash flow, receipts and other financial dealings
• Provide regular financial reports (weekly, monthly, yearly)
• Work directly with and provide a high level of personal financial and bookkeeping services to high-net-worth individuals and families with the utmost confidentiality.
• Perform general administrative tasks

Skills: Bank Reconciliation, Accounts Payable, Accounts Receivable, Expense Tracking, Budget Management, Financial Reporting, Bookkeeping Services, Administrative Support

• Reconcile customer accounts and issue invoices to customers.
• Ensure that receivables are collected promptly and entered into Lightspeed Evo Systems.
• Record cash receipts and make bank deposits daily.
• Conduct periodic reconciliation of accounts to ensure accuracy, request balance adjustments and credit refunds
• Complete daily and monthly reports.
• Maintain and reconcile the petty cash fund.
• Prepare information for corporate accounting and auditors
• Maintain an organized accounting filing system alongside corporate accountants.
• Calculate budget variances and report significant issues to management, prepare and issue financial statements.
• Provide general office support, including filing and supply management.
• Use respectful communication to assist guests with their questions, problems, and concerns, and relay information to the Operations Manager 
• Communicate professionally at all times with guests, clients, and teammates.
• Submit employee hours, payroll, and commissions.

Skills: Account Reconciliation, Invoicing, Cash Receipts, Reporting, Petty Cash Management, Audit Preparation, Budget Analysis, Office Support

• Maintain financial records, including purchases, sales, receipts, and payments
• Process accounts payable and receivable, and manage invoices and tax payments
• Accurate data entry of information into accounting programs
• Post journal entries and ensure the accuracy of the general ledger
• High volume journal entries

Skills: Financial Recordkeeping, Accounts Payable, Accounts Receivable, Invoice Management, Tax Processing, Data Entry, Journal Entries, Ledger Maintenance

• Accounts Receivable and Accounts Payable transactions for Insurance and Real Estate businesses
• Perform monthly and annual financial closings, including but not limited to general ledger journal entries and account reconciliations
• Produce timely and accurate financial statements and other reports, in addition to monitoring cash flow
• Assist with tax preparation
• Take responsibility for the biweekly payroll
• Assist with HR compliance
• Oversee Accounting Assistant

Skills: Accounts Receivable, Accounts Payable, Financial Closings, Account Reconciliation, Financial Reporting, Tax Preparation, Payroll Processing, HR Compliance

• Responsible for the General Ledger, including Accounts Payable, Accounts Receivable, and Commission Payable.
• Prepare monthly management and producer commission payable reports.
• Prepare reconciliation of carrier commission statements. Resolve accounting discrepancies with insurance carriers and/or producers.
• Prepare monthly and annual financial statements.
• Prepare reports in the agency management system.

Skills: General Ledger Management, Accounts Payable, Accounts Receivable, Commission Payable, Report Preparation, Account Reconciliation, Financial Statements, Discrepancy Resolution

• Track expenses, budget, taxes, cash flow, receipts and other financial dealings of the company
• Provide regular financial reports (weekly, monthly and yearly)
• Monitor accounts payable and receivable
• Ensure the timely processing of payroll
• Calculate and submit monthly union dues
• Assist with all Audits, i.e., Union, Insurance, Financial
• Maintain Job/Project Folders and Numbering System
• Receive incoming phone calls to the switchboard

Skills: Expense Tracking, Financial Reporting, Accounts Payable, Accounts Receivable, Payroll Processing, Union Dues Management, Audit Assistance, File Management

• Overseeing the expense approval process
• Preparing supplier purchase orders
• Managing supplier payments and Customer Billing
• Preparing customer estimations and customer Invoicing
• Managing receipt of customer payments, the customer overdue invoice process, and payroll
• Taking responsibility for monthly management accounts, bank reconciliation
• Recording financial transactions
• Preparing profit and loss statements and balance sheets
• Maintaining company ledgers and preparing monthly management accounts
• Keeping an annual company budget and overseeing spending within the department and the company budget
• Coordinating the preparation of regulatory reporting with accountants
• Preparing and filing VAT returns
• Supporting the month-end and year-end close process
• Working with accountants to prepare end-of-year tax returns
• Developing and documenting business processes and accounting policies to maintain and strengthen internal controls

Skills: Expense Approval, Purchase Orders, Supplier Payments, Customer Billing, Payroll Management, Management Accounts, Bank Reconciliation, VAT Returns

• Previous experience as a Bookkeeper
• Strong familiarity with QuickBooks
• General familiarity with Coding Invoices
• Experience with data entry
• Previous experience using accounting software
• Comprehensive knowledge of QuickBooks
• Strong verbal and written communication skills

Qualifications: BA in Auditing with 1 year of Experience

• Experience working with Microsoft Excel
• Previous QuickBooks working experience
• Experience working in bank reconciliations
• Working knowledge of Salesforce
• Experience working in Monthly Close Processes
• Previous experience as a Bookkeeper
• Previous experience using accounting software

Qualifications: BA in Statistics with 2 years of Experience

• Solid understanding of accounting principles
• Expert in QuickBooks 
• Ability to work independently with minimal supervision required
• Ability to build good working relationships with clients
• Proficient in professional written correspondence
• Ability to function in a fast-paced environment, meet deadlines, and delegate when necessary
• MS Office programs, write-up programs, QuickBooks, and Accounting CS
• Prior experience working in a public accounting firm supporting clients' portfolios, ever-changing
• Experience supporting clients through trial balance for month-end, quarter-end, and year-end closes
• Strong communication skills, both verbal and written

Qualifications: BA in Finance with 3 years of Experience

• Previous experience using accounting software
• Previous experience working as a Bookkeeper
• Experience working with Microsoft Excel
• Proven Accounts Payable (AP) experience
• Expertise in Accounts Receivable (AR)
• Strong familiarity with payroll
• Strongly familiar with QuickBooks

Qualifications: BA in Human Resource Management with 1 year of Experience

• Previous experience as a Bookkeeper
• Expertise in payroll
• Adeptness in Microsoft Excel
• Accounts Receivable (AR) experience
• Comprehensive knowledge of bookkeeping
• Strong familiarity with Accounts Payable (AP)
• Bank Account Reconciliation experience
• Experience using accounting software

Qualifications: BA in Supply Chain Management with 2 years of Experience

• Ability to prepare Financial Statements from bookkeeping/accounting programs
• Knowledge of A/R, A/P, GL, and taxes
• Must have strong analytical skills
• Must have day-to-day client exposure
• Must have the ability to prioritize and handle the pressure of working within tight deadlines
• Strong knowledge and experience with Excel, QuickBooks, MAS 200, Peachtree, Great Plains or other accounting software programs
• Proven bookkeeping experience
• Must be able to communicate positively and be a strong team player
• The ability to work overtime

Qualifications: BA in Banking and Finance with 4 years of Experience

• Previous experience as a Bookkeeper
• Accounts Payable (AP) experience
• Expertise in Accounts Receivable (AR)
• General familiarity with Typing Data Entry with a well-founded grasp of Perform Data Entry
• Proven knowledge of numeric data entry
• Previous experience working with Invoice Payment
• Quality experience with Credit Card Receipts
• QuickBooks working experience
• Earlier work involving Credit Card Reconciliation
• Wide-ranging experience with Credit Card Payments
• Good understanding of Aging Accounts
• Practical knowledge of Credit Card Charges
• Earlier experience working with various types of accounting software

Qualifications: BA in Accounting with 6 years of Experience

• Xero and MYOB Account Right experience
• Experience working in payroll
• Sound accounting skills (Dr’s and Cr’s, P&L and Balance Sheet differences)
• Have basic GST knowledge
• Ability to identify and communicate process improvements
• Strong organisational skills
• Excellent customer service skills
• Self-motivated (the ability to work independently).

Qualifications: BA in Economics with 2 years of Experience

• Experience in bookkeeping and/or accounting.
• Knowledge of nonprofit accounting and public sector finance.
• Experience in bookkeeping for a multi-site organization
• Working knowledge of financial accounting and reporting
• Strong computer skills (MS Excel, Word, Outlook), as well as accounting software programs (MIP Abila Fund Accounting).
• Experience working with Medicaid Billing
• Ability to multitask and adapt to changes quickly with attention to detail and appropriate follow-through
• Strong organizational skills and problem-solving abilities
• Ability to create and maintain systems that enhance organizational efficiency
• Exhibit qualities of loyalty, trustworthiness, and a strong work ethic
• Ability to work well in a team environment, thrive in a fast-paced, entrepreneurial environment, flexible, able to work autonomously as well as take direction 

Qualifications: BA in Business Administration with 6 years of Experience

• Experience auditing high-tech companies
• Prior experience in an accounting position within a high-growth global company
• Strong technical accounting skills and knowledge of US GAAP
• High level of English proficiency, both written and spoken
• Expertise in Microsoft Excel
• Experience working with ERP (preferably NetSuite)
• An accurate and detail-oriented approach to work
• A hands-on approach
• Ability to communicate clearly and effectively with people in financial and non-financial roles, including Executives

Qualifications: BA in Financial Planning with 3 years of Experience

• Previous Bookkeeping experience
• Self-starter and strong ethical standards
• Experience working with Full Charge Bookkeeping
• Practical knowledge of Income Tax Preparation
• Well-founded grasp of QuickBooks
• Proven knowledge of Accounting Entries
• General familiarity with Sage Software
• Deep understanding of Bookkeeping Functions
• Quality experience with Microsoft Excel
• Strong time management and organizational skills
• Top-notch analytical, organizational, and vendor management skills with great attention to detail
• Strong communication and interpersonal skills
• Ability to work well in a matrix organization and deal with ambiguity

Qualifications: BA in Finance with 5 years of Experience

• Experience working in bookkeeping
• Invoice working experience
• Expertise in QuickBooks Online
• Foundational knowledge in Credit Card Reconciliation
• Proficiency in bank reconciliations
• General familiarity with payroll
• Adeptness in Accounts Receivable (AR)
• Practical knowledge of ADP Online
• A strong background working with billing
• Accounts Payable (AP) working experience
• Earlier work involving auditing
• Demonstrated knowledge of data entry

Qualifications: BA in Economics with 3 years of Experience

• Remarkable accounting experience, including as a Bookkeeper
• Prior experience using accounting software
• Strong communication skills, both verbal and in writing
• Demonstrated ability to implement solutions, strong analytical and communication skills
• Highly organized and self-motivated
• Sharp, analytical thinking abilities, always seeking to draw connections and identify the "why"
• High attention to detail and possesses excellent organizational and writing skills
• Ability to work in a dynamic and changing environment
• Takes action on items beyond formal job responsibilities
• Deep understanding of Accounts Receivable (AR)
• Experience with the general ledger
• Foundational knowledge in journal entries
• Command of Accounts Payable (AP)

Qualifications: BA in Accounting with 5 years of Experience

• Prior accounting experience, including as a Bookkeeper
• Self-starter and strong ethical standards
• Demonstrated ability in strong analytical, quantitative, and social skills
• Experience working with Job Cost
• Adeptness in Microsoft Excel
• Accounts Receivable (AR) and Accounts Payable (AP) experience
• Construction Accounting experience
• Proficiency in bank reconciliations
• Be detailed, flexible, and organized
• Excellent communication skills (written and verbal)
• Ability to handle multiple projects within strict deadlines

Qualifications: BA in Business Administration with 4 years of Experience

• Experience with Bank Reconciliations in a work setting
• Experience using accounting software (QuickBooks)
• Organized and a good communicator
• Remarkable accounting experience, including as a Bookkeeper
• Sound written and verbal communication skills
• Comprehensive knowledge of QuickBooks
• Ability to prioritize deals and adapt to quick changes while remaining diligent, and to thrive in a dynamic, high-pressure environment
• Highly organized and self-motivated
• High attention to detail and possesses excellent organizational and writing skills

Qualifications: BA in Business Management with 1 year of Experience

• Completion of an Accounting certificate
• Previous accounting-related experience
• Working knowledge of trial balances, general ledger (GL) databases, financial statement close processes and accounting matters
• Experience in preparing T4s and T5s and knowledge of personal and corporate tax
• Understanding of payroll, bookkeeping, and record-keeping practices on manual and computerized systems
• Experience working with, or exposure to, accounting and tax software such as Caseware, Profile, QuickBooks and Simply Accounting
• Strong computer literacy, including effective working skills of Microsoft Word, Excel and PowerPoint

Qualifications: BA in Statistics with 2 years of Experience

• Experience in business administration/processes, reception and bookkeeping
• Demonstrates proficiency in MS Office, experience with Profile, QB, QB Online, and Sage 50
• Strong organizational skills, proficient in performing tasks, demonstrates cost effectiveness and problem-solving skills
• Demonstrates excellent interpersonal skills
• Demonstrates pleasant, efficient telephone and reception skills
• Excellent customer service skills
• Ability to prioritize work and balance multiple projects and deadlines
• Highly organized and self-motivated with high attention to detail
• Strong communication skills and able to receive criticism well
• Comfortable working in a changing and dynamic environment
• Takes action on items beyond formal job responsibilities

Qualifications: BA in Financial Planning with 4 years of Experience

• Dynamic accounting experience, including as a Bookkeeper
• Solid understanding of bookkeeping
• Proven analytical skills with the ability to implement solutions
• Vendor management experience with good organizational skills
• Extraordinary analytical, quantitative, and social skills
• Accounts Receivable (AR) and Accounts Payable (AP)experience
• QuickBooks Online experience
• Earlier experience working with various types of accounting software

Qualifications: BA in Management with 2 years of Experience

• Relevant accounting experience, including as a Bookkeeper
• Experience working with payroll
• Spreadsheet and ERP system experience
• Deep understanding of accounts receivable, accounts payable, and account/bank reconciliation
• Comprehensive knowledge of QuickBooks
• Excellent organizational and multitasking skills
• Self-starter and strong ethical standards
• Sound written and verbal communication skills
• Ability to work in a dynamic and changing environment
• Strong organizational skills and a proven ability to meet deadlines
• Attentive, ability to work independently, and prioritize tasks
• Demonstrated analytical abilities, tendency to quickly connect dots and surmise logical outcomes

Qualifications: BA in Economics with 5 years of Experience

• Full-cycle bookkeeping experience
• Experience working with cloud accounting software such as QBO and/or Xero
• QBO Basic, QBO Advance, Xero, and other application certifications
• Working knowledge of basic accounting principles and processes
• Understanding of sales taxes (GST, PST, HST), payroll taxes, and corporate tax
• Experience working with desktop bookkeeping software
• Ability to prioritize and multitask
• Strong organizational skills with a focus on detail and deadlines

Qualifications: BA in Auditing with 1 year of Experience