ADMINISTRATIVE CLERK JOB DESCRIPTION

Lamwork Inc. provides administrative and operational support services across healthcare, logistics, finance, and business operations environments. The company supports high-volume administrative workflows that require accurate documentation, responsive communication, and consistent coordination between internal departments, vendors, customers, and service teams. This position operates within a structured office environment focused on operational reliability, record accuracy, and timely administrative execution.

The Administrative Clerk provides clerical and administrative support across office operations, records management, customer communication, and routine financial or documentation processes. This role functions within the administrative support area and handles recurring operational workflows that support accurate recordkeeping, timely document processing, and organized day-to-day office coordination. The position contributes to departmental efficiency by maintaining administrative accuracy, supporting internal communication flow, and following established procedures for data handling, reporting, and office support activities.

• Reports to the Office Manager, Department Supervisor, or Administrative Services Lead.
• Works closely with operations, customer service, finance, and departmental support teams.
• Communicates with internal staff, vendors, customers, and external contacts as part of daily administrative workflows.
• Supports shared office functions in coordination with other clerical and administrative personnel.

• Process administrative documents, forms, correspondence, and internal records according to established procedures.
• Enter, update, and verify data in internal systems, spreadsheets, and office databases.
• Answer incoming phone calls, route inquiries, and provide general administrative support to staff and visitors.
• Maintain digital and physical filing systems while ensuring records are organized and accessible.
• Prepare routine reports, letters, invoices, or departmental documentation as assigned.
• Sort, distribute, scan, and manage incoming and outgoing mail, packages, and office correspondence.
• Assist with scheduling meetings, maintaining calendars, and coordinating routine office activities.
• Support invoice tracking, billing documentation, purchase orders, or other recurring administrative accounting tasks.

• High school diploma or GED required; additional administrative coursework or business training preferred.
• 1–3 years of clerical, administrative support, office coordination, or data entry experience.
• Experience working with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Ability to manage routine administrative tasks with accuracy and consistent attention to detail.
• Strong written and verbal communication skills in a professional office environment.
• Experience handling confidential information and following established office procedures.

• Administrative record management
• Data accuracy and document verification
• Time management and task prioritization
• Written and verbal business communication
• Multi-tasking across recurring workflows
• Organizational follow-through and attention to detail

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Shared drives and digital filing systems
• Data entry and records management systems
• Multi-line phone systems and office equipment
• PDF scanning and document management tools

• Primarily office-based role operating in a structured administrative environment.
• Handles recurring clerical workflows with daily deadlines and moderate task volume.
• Requires frequent communication with internal departments, vendors, customers, or visitors.
• Standard business hours with occasional overtime based on departmental workload.

• Administrative records, reports, and data entries are completed accurately and on schedule.
• Internal and external inquiries are handled professionally and routed appropriately.
• Filing systems, documentation, and office workflows remain organized and up to date.
• Within the first 90 days, demonstrates consistency in managing routine administrative tasks with minimal supervision.

$42,000 – $54,000 USD annually

Actual compensation may vary based on experience, qualifications, geographic location, and internal equity considerations.

Benefits may include:

• Medical, dental, and vision insurance
• 401(k) with company contribution
• Paid time off and company holidays
• Life and disability insurance
• Employee assistance program
• Professional development and training support

This role requires regular in-office attendance during standard business operating hours.

Lamwork Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Administrative Clerk Functions

• Create and support customer documents, production documents and analyses
• Work with configuration and data management to assure signoffs and releases are complete
• Support staff with department purchases, maintaining dept billing (pcards) and TERs
• Order department supplies maintains them and department boards
• Schedules large department meetings and functions
• Coordinating and preparing for onboarding for new employees with ISAR/ESARs and purchase of IT equipment for new employees
• Helps new employees with their first few month’s orientations
• Helps support M68 department calibration weekly by finding and processing tools in system
• Supports maintenance of weekly and monthly department metrics
• While direct reporting to a single principle manager, the candidate will be accountable for supporting all managers and section heads in addition to their staff and other local Plant 20A area employees

Administrative Clerk Skills & Qualifications

• Two years of relevant and progressively skilled full-time work experience
• A directly relevant Associate Degree
• Skills in basic office services and interpersonal relations
• Use of a wide range of automated office and information technology-based equipment are needed. (As office equipment technology and software evolves, the incumbent is expected to remain proficient with advances up to the level of service described for this position.)
• Fluent in all Microsoft office tools - word, excel (pivot tables), Visio (diagrams and charts)
• Fluent in how to query and use databases and extract data for analyses or presentations
• Software skills using Doors, Jira and MBS a plus.
• Solid written and verbal communication skills
• Able to analyze and process information
• Able to be resourceful and proactive in dealing with issues that may arise
• Able to organize, multi-task, prioritize and work under pressure
• Must be able to prioritize work and create action plans independently
• Effectively communicate with other administrative assistants, engineers and managers on constraints, priorities or challenges faced with executing work and meeting multiple deadlines
• Depending on skill level, more challenging work and special process work will be assigned
• Not uncommon to experience some overtime on a weekly basis to support engineering demands and peak periods

Administrative Clerk Core Functions

• Process group and Individual coverage including new enrollments, renewals, and changes.
• Process cancellations and terminations for group products through data entry.
• Issue certificate of coverage/Prior Coverage/1094-95/Student certification letters upon request.
• Assist the Underwriting department with the following: administrating special handling instructions by alerts and documents, calculating prior coverage dates, administrating interoffice new business and renewal notices, and reviewing applications for missing information.
• Communicate with the Sales department regarding enrollments, renewals, and plan information.
• Assembling fulfillment kits that contain designated insurance documents that are prepared and mailed/shipped to Insureds and Producers.
• Release files daily from third-party vendors.
• Maintain confidentiality and adhere to HIPAA regulations

Administrative Clerk Qualifications & Experience

• 6+ months of healthcare/medical experience
• Ability to work in office 5 days a week
• Quarterly performance bonus (*must meet department standards and qualifications)
• Flexible work schedule
• Comprehensive benefits package including Medical/RX/Dental/Vision insurance

Administrative Clerk Security Primary Duties

• Answer multi-line phone system and direct calls to the appropriate staff/department; schedule conference calls and meetings for staff
• Open and sort incoming mail and distribute as appropriate; may drive company vehicle to various locations to deliver mail and packages
• Compile, copy, sort, file, and scan department documents
• Operate office equipment, such as printers and fax
• Perform a variety of administrative tasks
• May prepare purchase orders for all goods and services purchased by the department
• Performs other job-related duties as requested

Administrative Clerk Security Professional Qualifications

• Able to effectively communicate in English, in both written and verbal forms
• Basic knowledge of computer software to include Outlook, MS Word, Excel, and PowerPoint as well as office equipment, i.e. telephone, copier, fax machine
• Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts
• Work varied shifts, to include weekends and holidays
• Hospitality and casino resort experience

Administrative Clerk Accountabilities

• Assemble, review and verify invoices and check requests.
• Flag and clarify any unusual or questionable invoice items or prices.
• Set invoices up for payment.
• Reconcile accounts payable transactions.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Maintain up-to-date billing system, customer files, and records
• Follow up on, collect and allocate payments, following established procedures
• Carry out billing, collection and reporting activities according to specific deadlines
• Perform account reconciliations
• Monitor customer account details for non-payments, delayed payments, and other irregularities
• Research and resolve payment discrepancies
• Collect and analyze data and prepare monthly metrics
• Assemble, review, and verify invoices and check requests
• Flag and clarify any unusual or questionable invoice items or prices
• Enter and upload invoices while tracking vendor/ project files in QuickBooks
• Research and resolve invoice discrepancies and issues
• Provide support documentation for audits, assisting with month-end closing
• Maintain accurate historical record
• Input Purchase Orders and Invoices into QuickBooks
• Code source documents such as invoices and receipts to the appropriate accounts.
• Reconciling invoices and identify discrepancies to purchase orders
• Maintain digital databases and records
• Prepare and issue invoices for customers
• Match packing slips and work orders to invoice and file accordingly
• Ensure accuracy and data entry of vendor invoices
• Reconcile monthly credit card statements and current transactions
• Basic reception duties (telephone inquiries, incoming/outgoing mail, email)

Administrative Clerk Requirements & Qualifications

• Diploma/Certificate in Accounting/Administration/Business diploma, or equivalent experience
• 3-5 years related clerical and administration experience
• Knowledge of accounting/bookkeeping principles and practices
• Working knowledge of bookkeeping software programs - QuickBooks
• Highly proficient in Microsoft Office - Excel, Microsoft Word and Outlook
• Solid Communication skills with proficiency in speaking and writing in English
• Self-motivated, able to multi-task, ability to meet deadlines & prioritize tasks
• Excellent problem-solving skills, with strong attention to detail
• Thrives in a fast-paced environment

Administrative Clerk Duties

• Perform results and reporting.
• May be required to arrange and update files.
• Verifies and checks receivers of correct information.
• May be required to perform other administrative functions as assigned.

Administrative Clerk Minimum Qualifications

• Thorough understanding of invoicing and procedures
• Excellent organizational skills and attention to detail.
• Ability to follow verbal and written instructions
• Proficient in Microsoft Office Suite or similar software.
• High School Diploma required
• Associates degree in Business or Accounting preferred

Administrative Clerk Functions

• Perform varied clerical duties in support of general and special office activities to relieve supervisor of clerical and routine responsibilities and to maintain an efficient and effective operation.
• Answer telephone; greet callers and assist them with general problems or complaints; answer questions concerning department policies and procedures; act as office receptionist.
• Schedule or arrange activities effectively; make and confirm travel arrangements as necessary; make appointments within prescribed schedule.
• File and retrieve records in accordance with established procedures and filing systems; research lost or missing records in accordance with established procedures; verify information against existing records; post information to records or ledgers.
• Match records against source documents to verify accuracy of records and compliance with rules and procedures of appropriate system; resolve discrepancies in records by contacting appropriate office to obtain information on source of discrepancy and following through on changing any errors in documentation.
• Review, verify and evaluate various records and reports in accordance with procedures; identify and resolve discrepancies, contacting appropriate source of information; maintain various accounting and budgetary records; review and reconcile transactions and initiate accounting documents in accordance with standard procedure.
• Order and issue supplies as appropriate.
• Screen, sort and distribute incoming and outgoing mail and documents; respond to or process mail or documents in accordance with departmental procedures.
• Perform routine clerical and typing tasks involved in processing varied office materials such as form letters, requisitions, memoranda, and reports or summaries.
• Prepare and/or compose routine and general correspondence in accordance with established procedures.

Administrative Clerk Knowledge, Skills & Abilities

• Performs other related duties as required.
• Work requires knowledge of basic grammar and mathematical principles normally equivalent to a high school education.
• Work generally requires three months of clerical or general office support experience to become familiar with activities involved with providing routine clerical support.
• Customer Service Calculator Reception Filing Telephone Protocol Office Procedures Typing speed of 20-30 corrected words per minute may be required. Microsoft Windows and Office suite
• Distinguishing Characteristics of this Level

Administrative Clerk Operational Focus

• Scan checks in a timely manner
• Maintain the cashbook by utilizing data entry skills
• Work heavily in Excel and Movewear
• Assist with reoccurring corporate client billing
• Handle administrative tasks such as incoming phone calls and emails
• Ad-hoc administrative projects may come up on occasion

Administrative Clerk Experience & Qualifications

• Has previous experience inputting data using Excel (Movewear is a plus but Excel is required)
• Interested or has knowledge of working in finance
• Must have an understanding this role is straight forward and repetitive
• Can start immediately
• Open to working part time on Monday's and Friday's as well as an additional day of choice
• Potential for longevity based off of performance
• Competitive pay

Administrative Clerk Key Responsibilities

• Performs varied and moderately complex typing, clerical functions and related general office duties that require independent judgment in the use of work methods and procedures.
• Produce finished documents efficiently using word processing and spreadsheet programs.
• Independently edit documents making necessary corrections to include spelling and grammar.
• Maintain confidentiality and security of records in accordance with corporate and facility procedures.
• Oversee incoming and outgoing mail in accordance with applicable rules and regulations.
• Communicate effectively with staff, inmates and visitors; respond to verbal/written inquiries and requests.

Administrative Clerk Education & Experience

• High School diploma, GED certification or equivalent is required.
• Two years of experience in full-time clerical, or administrative office work is required. Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for the required experience on a year-for-year basis up to one year.
• Experience in Microsoft Office or other similar software applications is preferred.
• A valid driver's license is required.
• Minimum age requirement: Must be at least 18 years of age.

Administrative Clerk Activities

• Greet guests and provide excellent customer service
• Provide administrative assistance to the recruiter and manage applicant portfolios
• Prepare, organize, and distribute packages and coordinate interview packages
• Maintain spreadsheet and data
• Collect, process and monitor documentation
• Monitor and respond to general inquiries via email/in-person

Administrative Clerk Candidate Requirements

• 1-2 years of Administrative Assistant experience
• Proficient in Excel
• Must have excellent communications skills (verbal and written)
• Strong organizational skills with ability to multi-task and prioritize
• Self-starter, able to work independently for long periods
• Friendly, team player

Administrative Clerk Day-to-Day Activities

• Respond to calls and emails from customers and representatives;
• Ensure compliance with pre-established service levels
• Liaise between clients, representatives, integration agents and do follow-ups;
• Collect the payroll information necessary for the integration of the company;
• Validate agreement information and enter data
• Answer customer calls or route calls and inquiries to sales representatives.
• Sort and reroute certain calls, emails and faxes;
• Participate and coordinate the different stages of a client communication (writing, approval, translation, shipping, etc.);
• Produce certain reports and monitoring tables;
• Classification and various administrative tasks.

Administrative Clerk Required Qualifications

• 2 years experience in customer service;
• Good knowledge of Microsoft Office suite software;
• Be flexible in working methods;
• Demonstrate rigor and attention to detail;
• Be able to work under pressure and with short deadlines;
• Excellent time management and organizational skills;
• Demonstrate autonomy;
• Bilingualism essential

Administrative Clerk Strategic Initiatives

• Provide direct support to program administrators by providing administrative services to type, edit, and distribute a wide variety of correspondence under established guidelines and procedures
• Prepare personal awards based on an awards template as well as engraving names and command logo on plaques in accordance with standard operating procedures
• Answer and direct incoming telephone calls and visitors
• Schedule and plan meetings/appointments as required, including conference calls
• Liaise with staff members, applicants and the general public on a daily basis
• Develop and maintain filing systems for applicant files, general correspondence, forms, reports, minutes, and other materials per direction and procedures
• Assist with distribution, photocopying, faxing, mailing, and preparation of routine correspondence and outgoing materials as needed
• Coordinate, compile, and maintain data for submission in monthly/quarterly/annual reports
• Assist with screening, reviewing and verifying the accuracy of applicant enlistment paperwork and update applicant enlistment documents using secure automated personnel data systems as needed
• Organize, collect, analyze, and present statistical information related to the tracking of applicants, goal attainment, and marketing analysis for both officer and enlisted programs
• Prepare reports for Program Managers and higher level personnel, describing problems that are recurring or causing significant delays or costs, the corrective actions taken, and the need for additional time or resources needed to meet recruiting objectives
• Obtain workload data and track progress in meeting objectives and use of resources via web-based Navy applications and other commercially available web-based programs
• The hourly pay rate for this position is $16.99 plus an additional $4.23/hr for Health and Welfare (H&W).

Administrative Clerk Technical Qualifications

• The ability to obtain and maintain a DoD Secret clearance
• A high school diploma or GED
• 3 years of experience in office management or clerical support
• High proficiency in Microsoft Office suite to include: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Access, Microsoft PowerPoint, Microsoft Visio, and Microsoft SharePoint Workspace
• Experience editing and formatting documents in accordance with SECNAV awards instruction and Navy Correspondence Manual

Administrative Clerk Execution Responsibilities

• Manage printing, photocopying and scanning jobs, coordinating with the Business Center as required
• Label printing and labelling
• Profiling documents in iManage
• Basic data entry (SAP knowledge an asset)
• File management and organizational skills ensuring an orderly and tidy workspace
• Closing digital and physical files
• Work with the Records Management team to process archive retrieval requests
• Cerloxing document books
• Basic accounting duties (paying invoices, requesting cheques)
• Preparing expense reports
• Arranging and preparing packages for courier
• Respond to all assistance requests in a prompt and efficient manner
• Updating binders (e.g. pleadings)
• Bank runs (to deposit or certify cheques) and registry runs to file documents

Administrative Clerk Skills & Qualifications

• Enjoy working in a fast-paced and demanding environment
• Ability to coordinate and manage competing priorities
• Strong organizational skills
• Strong communication and interpersonal skills
• Ability to work independently and take initiative
• Possess a desire to provide exceptional customer service
• Strong knowledge of Microsoft Office programs (e.g. Word, Excel, PowerPoint

Administrative Clerk Areas of Responsibility

• Deliver detainee mail back and forth from Florence and Eloy to Phoenix.
• Deliver various detention documents to Phoenix Field Office daily.
• Pickup/Delivery of detainee travel documents from various consulates located in Tucson and Nogales, AZ
• Clerical duties to include working with consulates on a daily basis with issuance of travel documents, retrieval and distribution of conviction documents from city, county, state and federal courts.
• Facilitation of transportation of detainees for asylum interviews to include preparation and distribution of travel manifests.
• Retrieval, sorting and distribution of incoming official detainee correspondence (from attorneys, courts, requests to speak with officers, litigation, etc.)

Administrative Clerk Position Requirements

• Valid state driver’s license
• Must be a US Citizen and have ability to pass a thorough background, drug screening to obtain and maintain a government clearance
• Minimum 1 years’ experience in office environment
• Ability to communicate clearly both orally and in writing
• Computer skills including proficiency in various Microsoft Office Suite programs; Organizational skills commensurate with position

Entry Level Administrative Clerk Tasks

• Distriputes incoming and outgoing mail
• The Administrative Clerk will processes letters and reports
• Stocks and/or delivers supplies to appropriate location
• Filling and assist with Accounts Payable as requeste
• Maintains reports and records.
• Assists in collecting data as needed.
• Assists with preparation of materials as directed.
• Assists with reports and issues as requested.
• Prepares RCA accounts payable invoicing and wire transfer forms.
• Monitors and maintains the RCA accounts payable email inbox.
• Preps incoming mail and assist with all paper/scanning processes.
• Coordinates patient survey responses to the appropriate GMR operation.
• Monitors and orders all office supplies.
• Works with other departments coordinating Medical Records

Entry Level Administrative Clerk Basic Qualifications

• Ability to calculate numbers, correct entries, and post to records.
• Organized, detail oriented with excellent follow through abilities.
• Demonstrate flexibility with shifting daily priorities.
• Meet deadlines working within tight time constraints.
• Communicate effectively, both orally and written.
• General office equipment skills needed (fax, copy, multi-line phone, etc.).
• Demonstrate ability to work well with team members.
• One year experience in an office environment preffered
• Education: High school diploma or equivalent

Administrative Clerk Roles

• Responsible for administrative file management: management student database, follow-up incoming mails, etc.
• In charge for the first line helpdesk to offer support to our customers
• Responsible for ad hoc administrative tasks
• Basic operational accounting tasks:
• Process accounting documents
• Prepare supplier payments and you enter invoices and bank statements
• Manage credits & collections
• Prepare the reporting
• Direct contact with the customer

Administrative Clerk Expertise & Qualifications

• Bachelor’s degree or several years of experience in administration. A basic knowledge of accountancy is a plus.
• Fluent in Dutch and a good level of English.
• Familiar with MS Office; knowledge of Navision is an added value.
• Structured and accurate in your work and a multitasker.
• An excellent team player, but you also like to work autonomously.
• Able to work on your own and you have a good sense of responsibility.
• Dynamic, flexible and professional.

Administrative Clerk Core Functions

• Accurately and efficiently input information into computer systems
• Interface with plant personnel, warehouses, and additional internal staff
• Follows established procedures, examines, and verifies documents for correctness, appropriateness, and accuracy
• Other administrative duties as assigned.

Administrative Clerk Required Experience

• High School Diploma
• 1+ year of relevant experience
• Focus on efficiency, accuracy, attention to detail
• Strong organizational skills with the ability to adapt and successfully multi-task
• Current working knowledge of Excel and Outlook
• Excellent interpersonal and communication skills
• Genuine desire to service the customer
• Exhibits creativity and tenacity to drive through to effective solutions to data entry challenges
• Manage multiple projects and timelines with a sense of urgency
• Forms strong working relationships with the team
• Excellent verbal and written communication skills

Administrative Clerk Responsibilities

• This associate is responsible for managing product content and promotions
• Photoshop Experience a plus
• Shopify experience a plus, but other e-commerce platform experience is fine.
• Graphic design experience a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Assist with inter-office projects
• Provide back up support for COO.
• High level of written and verbal communication skills.
• Ability to organize and plan with acute attention to detail.
• Provide back up support for COO.
• E-Commerce experience
• Will be responsible for adding new products and images to website.

Administrative Clerk Preferred Qualifications

• Photoshop Experience a plus
• Shopify experience a plus, but other e-commerce platform experience is fine.
• Graphic design experience a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• High level of written and verbal communication skills.
• Ability to organize and plan with acute attention to detail.
• E-Commerce experience

Administrative Clerk Operational Duties

• Ships and receives Company products in an accurate and timely manner
• Ensures all Company products are received by our customers in sellable condition
• Stock products in the warehouse
• Orders products and manages warehouse inventories to acceptable levels

Administrative Clerk Role Requirements

• At least 1 year of warehouse and forklift experience preferred
• Order picker experience a plus
• Exceptional organizational and warehouse logistics skills
• Ability to work in a fast-paced setting
• Must be able to lift a minimum of 50 lb.

Administrative Clerk Functions

• Performs project clerical and administrative details to ensure that all contractual and legal mandates are met.
• Maintains contract files and records. Prepares contract correspondence, manager reports, and schedules.
• Answers the phone and directs calls for the department or location.
• Schedules appointments and meetings for management. Prepares agendas. Prepares and sends faxes, e-mail and mail as required.
• Administers accounting data, payroll, and personnel records.
• Inputs and extracts data from fleet MIS system to provide data to management and the Client.
• Coordinate employee benefits at the contract level.

Administrative Clerk Qualifications & Experience

• High School Diploma or Equivalent
• Less than 2 years administrative experience.
• Office, data entry, or administrative experience a plus.
• Experience with MS Office products preferred.
• Excellent written and verbal communication skills.

Administrative Clerk Areas of Ownership

• Provides support to the Prosecution Team by preparing charts, forms and spreadsheets; compiles and collates materials.
• Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
• Organizes meetings, prepares agendas, takes minutes for Branch/Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
• Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution and forwarding coding.
• Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
• Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
• Logs daily statistics and prepares reports on service delivery
• Compiles statistical and other data to prepare reports and documents related to services provided.
• Responds to inquiries or requests for information from other employees, Departments and the public.
• Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

Administrative Clerk Professional Experience

• Successful completion of a Post-Secondary Certificate/Diploma in Business/Secretarial Studies (1year or more) or related program or approved equivalent combination of education and experience.
• Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment.
• Satisfactory Police Criminal Background Check.
• Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or Manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation.
• Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, electronic/manual records management file systems and security measures.
• Computer literacy utilizing MS Office software applications with proficiency in Word Processing, Scheduling and Presentation applications and basic ability in Spreadsheet and Data Base software applications.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.

Administrative Clerk Core Responsibilities

• Manage computerised booking systems for all accommodation, conference room, lecture room, room hire
• Provide administrative support to the Tocal College’s domestic services function within a timely manner
• Respond to enquiries, and escalate and redirect issues as required, to ensure the provision of accurate information
• Enter data and prepare reports via the Reservation Management System to ensure the catering and accommodation requirements are met
• Prepare source documents for accounts receivable officer and ensure all reservations have a payment method recorded

Administrative Clerk Experience Requirements

• We are seeking a highly motivated professional with exceptional written and verbal communication skills, allowing you to maintain the confidence and support of stakeholders.
• You thrive in a fast-paced and high-pressure environment and are confident in exercising autonomy to adjust own workload and priorities within established policy and procedures.
• Key knowledge and experience
• Current NSW Driver License
• Experience with computerised reservation and booking systems
• Excellent customer service skills and experience in hotel reservations and/or conference, event co-ordination
• Excellent attention to detail and written and oral communication skills
• Essential requirements

Administrative Clerk Duties

• Requesting additional information from appropriate officers and special agents within DHS
• Prepare and distribute documents relating to seizures, penalties, and claims for liquidated damages
• Reviewing and summarizing information in prescribed format
• Maintaining case files from initiation though completion
• Retrieving all incoming office correspondence and appropriately distributing to assigned personnel
• Provide customer service to internal and external stakeholders
• Personnel will use various software applications such as word processing and spreadsheets to retrieve data from various databases in conjunction with assignments
• Additional requirements include scanning, printing, copying, fax, mail, telephone and other services to support the paralegal and executive team

Administrative Clerk Technical Qualifications

• Proficiency in typing, data entry, operation of a computer, photocopier and other office equipment required. Proficiency in Microsoft Office, Outlook and Excel required
• High school diploma or equivalent certification required
• All candidates must pass a federal background investigation prior to starting work; US Citizenship is required ; background check can take 1-3+ months to process and MUST be done prior to starting work

Administrative Clerk Day-to-Day Activities

• Delivery of mail and printing projects throughout the customer’s site
• Coordinating and preparing projects for printing, including electronic file conversion, document scanning and enhancement from start to delivery
• Download jobs from email or print queue, sizing, reproducing, sorting and finishing
• Establishing and maintaining quality controls to ensure work accuracy
• Responding to first level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies and determine status of machines
• Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper and general cleanness of work space
• Data entry
• Running reports
• Bookmarking documents
• Creating USBs
• Preparing files for off-site storage
• Keeping logs of downtime, repairs and meter charges of all copiers/printers on site

Administrative Clerk Required Qualifications

• High School Diploma or equivalent experience
• Minimum 2 years of experience working in a mail room or copy centre
• Bilingual (French and English)
• Excellent interpersonal skills with the ability to quickly develop business relationships
• Strong self-motivation to drive results
• Excellent communication skills both verbal and written
• Effective use of Microsoft Office
• Ability to lift 30+lbs. as necessary
• Present a professional image at all times to customers and vendors

Administrative Clerk Activities

• Execute the tasks of administrative clerk, according to the assigned position;
• Monitor and control the activities of the yard;
• Enter data on a computer to monitor and control the activities of the yard;
• Communicating electronic and verbal information to the parking lot and other gatehouse services;
• Ensure the correct positioning of the trailers in the yard and the accuracy of the vehicle inventory;
• Respond to requests from the distribution center during vehicle requisitions and releases;
• Ensure that the trailers for shipping comply with the client’s requests;
• Make sure that the trailers that are being loaded are those that have been planned for the intended loads;
• Enter the data to properly identify the planned loads;
• Prepare all the documentation necessary for the shipment of trailers and ensure the conformity of the information;
• Transmit information related to shipping to carriers or other stakeholders;
• Produce, print and transmit the required reports;
• Execute different functions related to projects, studies, surveys etc;
• Perform any other tasks and responsibilities assigned by management;

Administrative Clerk Requirements

• Probation period successfully completed at FedEx Supply Chain;
• Excellent performance and safety records in their current position (no disciplinary measures whatsoever and no absenteeism problems);
• 1 to 2 years of experience in similar work at FedEx Supply Chain or elsewhere;
• Office automation skills;
• Ability to solve problems, autonomy, versatility and flexibility;
• Sense of initiative, analysis and organization;
• Customer service oriented, good listening and communication skills;
• Good computer skills: Word and Excel knowledge; ability to learn different software;
• Ability to handle stress;
• Care for quality and accuracy in data entry, as well as compliance with procedures;
• Ability to work on rotating schedules.
• Ability to follow policies and procedures.
• Ability to read, write and interpret information.
• Ability to add, subtract, multiply and divide.
• Ability to use hands to finger, handle, or feel.
• Ability to sit/walk/stand for up to 10 hours per day.
• Ability to intermittently crawl, squat, climb, twist, bend, stoop, push or pull.
• Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust focus.
• Ability to lift/carry items less than 25 pounds.

Administrative Clerk Key Responsibilities

• Prepare and reconcile credit card transactions and check deposits.
• Answer and respond to telephone inquiries in a professional manner.
• Mail invoices, draft letters, and sort documents.
• Schedule new patient visits; collect membership fees; distribute welcome packets.
• Support Program Manager and front desk teams by performing other related duties as needed.

Administrative Clerk Knowledge and Experience

• Educational: work requires knowledge of basic grammar and mathematical principles normally equivalent to a high school education.
• Years of Experience: requires three months of some clerical or general office experience.
• Licensure/Certification NA
• Basic PC and data entry skills
• Some knowledge of medical terminology
• Flexibility to handle tasks and special projects in a growing medical practice

Administrative Clerk Core Functions

• Supports general business operations through administrative duties
• Carries out administrative tasks such as managing team calendars, scheduling meetings, phone and email correspondence and maintaining client files
• Communicates effectively with the team
• Maintains office supplies, mail, databases and clean receptionist area
• Enforces and upholds all ITS rules, regulations & policies

Administrative Clerk Skills & Qualifications

• Related administrative support experience
• Good Typing skills
• Candidate must be organized and detail oriented
• Must demonstrate strong communication skills; both oral and written
• Maintain accurate records of customers’ equipment inventory
• Exceptional organizational, multi-tasking and time management skills
• Proficiency in Microsoft Office / Web Based Data systems
• Strong Work Ethic
• Eagerness to learn in an upbeat atmosphere
• Must be able to work some weekends

Administrative Clerk Operational Focus

• Data entry of compliance files into electronic software system
• Scheduling and updating backhaul trucking
• Completing detentions
• Collecting paperwork and receipts from transportation drivers
• Entering payroll
• Answering Phones
• Special Projects within the department
• Hours - 8:00am - 5:00pm Sunday - Thursday

Administrative Clerk Job Requirements

• Proficiency with MS Office Suite
• Experience in the Transportation Industry a plus
• Strong communication skills
• Ability to prioritize work and projects
• Detail oriented
• Ability to work in fast paced environment
• Administrative Clerk — Position Summary

Administrative Clerk Responsibilities

• Scans daily customer correspondence.
• Sorts and/or deliver incoming and outgoing mail.
• Processes assigned tasks including but not limited to bill prints, faxes, address updates and/or mailing of forms or letters.
• Reviews, processes & files applicable documents as needed.
• Operates various office machinery such as a computer, copier, fax machine and calculator.
• Performs other related duties as required or assigned.

Administrative Clerk Required Qualifications

• Microsoft Office, Outlook, Excel and Word
• Excellent written and verbal communications skills; communicate effectively
• Strong customer service skills
• Ability to work well under pressure
• Ability to multitask
• A team player able to work effectively in a team fostered multi-tasking environment
• Must possess a high school diploma or equivalent.
• Candidates must successfully complete related company pre-employment extensive background check
• This position is considered a covered function regulated by 49 CFR Parts 192 (the pipeline safety rules), and is subject to random drug and alcohol testing

Administrative Clerk Strategic Initiatives

• Lead and/or support Continuous Improvement projects at the distribution center with QDM;
• Ensure follow-ups and control over all operations standards (quality & productivity);
• Complete observations on the warehouse workers’ activities;
• Data entry on computer to set, follow-up and update standards.
• Analysis of any anomalies in the different software used towards problem solving.
• Meet the customers and users’ demands on all used software, including Labor Management (LM) and other custom programs.
• Communicate in English with our customer CTC and potential suppliers, written and verbal;
• Prepare all training documents for our custom and proprietary software;
• Create, publish and/or print required reports;
• Perform any other tasks and responsibilities assigned by management;

Administrative Clerk Technical Qualifications

• Probation period successfully completed at FedEx Supply Chain;
• Excellent performance and safety records in their current position (no disciplinary measures whatsoever and no absenteeism problems);
• 1 to 2 years of experience in similar work at FedEx Supply Chain or elsewhere;
• Knowledge of procedures of all sectors of production in the MDC;
• Bilingualism (functional verbal and written skills);
• Advanced Computer skills with ability to learn and understand different software : Advanced MS Office suite (Word, Excel, Outlook & Access); functional knowledge of database (Orable & SQL code);
• Customer service oriented with good listening and communication skills;
• Good observation skills, with ability to analyse and solve problems;
• Autonomy, sense of initiative, analysis and organization, with flexibility and ability to adapt to ever changing priorities;
• Care for quality and accuracy in data entry, as well as compliance with procedures;
• Ability and desire to perfect their knowledge with outside courses;
• Knowledge of MOST / Industrial Engineering is welcomed;

Administrative Clerk Primary Duties

• Prepare, compile, verify, record, process and file invoices, documents and forms to computer systems in accordance with policies and procedures.
• Prepare shipments and follow up on orders with suppliers and match purchase orders to invoices.
• Follow-up on deliveries with the various carriers.
• Receive, scan, date and follow up on mail
• Receive calls and greet visitors at the reception in a professional manner and provide relevant information.
• Print, photocopy and scan documents.
• Assist the manager in charge when visiting clients.

Administrative Clerk Professional Qualifications

• Diploma of College Studies (DEC) or Attestation of Collegial Studies (AEC) in secretarial studies, office automation or administration.
• Minimum of 2 years of relevant experience as an administrative assistant or similar position.
• Advanced computer and grammar skills, high proficiency in French and English (oral and written)
• Advanced knowledge and advanced working skills of Microsoft Office, specifically MS Excel, MS Office.
• Functional knowledge of ERP type computer systems, particularly for purchasing/procurement and accounts payable, is an asset.
• Advanced skills in dealing and communicating with internal and external customers.
• Excellent organizational skills for customer service (internal and external) and for interpersonal communications (oral and written).
• Ability to analyze and solve problems.
• Extreme thoroughness, attention to detail and analytical skills.
• Teamwork, versatility, and ability to work independently.

Administrative Clerk Accountabilities

• Maintain the AP inbox and distribute work to the AP Team
• Open mail, scan invoices and mail checks after each check run
• Review and maintain P-Card Statements
• Create new Suppliers in Workday
• Complete all W9 and file them
• Handle all vendor correspondence via phone or email in a timely manner
• Track Accounts Payable office supply stock and make orders
• Assist with pulling audit invoices in Workday
• Perform other duties as required to support Accounts Payable Manager
• Act as liaison between Accounts Payable and the locations

Administrative Clerk Experience & Qualifications

• Must have at least a High School Diploma and/or College Courses
• Must have at least 1 year of accounts payable administrative work experience
• Great verbal and written communication
• Must have experience working in a high volume and high paced environment
• Must have Word Document and intermediate excel skills
• Must have strong attention to detail, ensuring that the correct invoices are distributed to the correct Accounts Payable team member
• Must be a team player, flexible and open to change

Administrative Clerk Duties

• Type and distribute information; organize and maintain filing systems; prioritize and annotate mail.
• Serve as the liaison between the supervisors, managers and/or executive and other company personnel. Relay messages and instructions.
• Schedule appointments and maintain an activity calendar if required. Arrange business itineraries and coordinate travel requirements for all staff and visiting customers when/if required.
• Prepare materials and information for projects and/or meetings.
• Order and maintain office supplies.
• Perform other work-related tasks as assigned.
• Comply with all NOV Company and HSE policies and procedures.
• Facility/Group Specific Responsibilities
• Process accounts payable for service or repair departments as designated.
• Process accounts receivable (invoicing) for service and repairs.
• Code freight invoices for service or repairs as designated.
• Code customer costs as designated..
• Assist with updating budgets and invoicing as required for both repair and service departments.
• Maintain purchase orders in JD Edwards as designated.
• Receptionist duties.

Administrative Clerk Qualifications & Experience

• Must possess a high school diploma, GED, or equivalent combination of education and experience.
• Preferred 1 year previous experience in an office environment required.
• Overtime may be required.
• Excellent oral and written communication skills.
• Ability to multi-task with a strong attention to detail and accuracy.
• Technical Skills
• Knowledge and use of Microsoft Office Programs, including Outlook, Word, Excel, and Power Point.
• Intermediate to advanced Excel

Administrative Clerk Functions

• Perform research, record keeping, processing and maintenance functions in regards to clerical assignments
• Perform word processing and type drafts and finished documents based on a variety of material from written and oral instructions, including correspondence, reports, charts and other materials
• Compose routine correspondence from notes or oral instructions
• Maintain logs, files, specialized information system data files and other record keeping systems used in connection with Center activities
• Perform various clerical office activities, such as opening, sorting and distributing mail, receiving and directing calls and visitors and arranging for appointments and meetings
• Provide administrative support in cash management, including routine banking procedures associated with the Company, receiving invoices and cash from drivers, handling NSF check information, preparing periodic lists, making decisions concerning Company Line of Credit and Letters of Credit.
• Provide information and prepare reports obtained from specific sources under appropriate conditions and presents facts without interpretation
• Assist with payroll processes and functions as directed

Administrative Clerk Knowledge, Skills & Abilities

• Knowledge of alphabetic and numeric filing, of basic arithmetic, of office work procedures and practices, including the operation of commonly used office machines and word processing applications
• Possess excellent time management and organizational skills
• Possess excellent vocabulary, spelling and grammar skills
• Ability to carry out oral and written instructions
• Ability to communicate effectively orally and in writing
• Prior administrative duties, typing, PC skills, math aptitude a must
• Such alternatives to the above qualifications as the company, in its discretion, may find appropriate and acceptable.

Administrative Clerk Execution Responsibilities

• Accurately and Quickly prepare technical reports for clients
• Answer phones when necessary
• File and record reports accurately
• Provide clerical support to the operations department
• Type accurately (50+wpm), prepare and maintain documents and records
• Provide assistance and support to company personnel
• Research, track and restore documentation problems and discrepancies
• Inform management and compile reports/summaries on activity areas
• Function in accordance with established standards, procedures and applicable laws
• Processing and prepare customer invoices

Administrative Clerk Minimum Qualifications

• High School diploma or GED.
• Data entry experience required.
• Basic computer skills and Microsoft Office experience required.
• Strong communication skills, both written and verbal.
• Strong interpersonal skills with the ability to work independently and within a team environment.
• Must have Excel Experience
• Must be able to type 50+ wpm - will be tested
• Must be willing to work with a dog in the office from time to time.

Administrative Clerk Areas of Ownership

• Processes and distributes incoming/outgoing mail. Collects court mail and interoffice mail, and distributes as needed.
• Performs Receptionist duties as needed, including answering the phones, directing calls to the appropriate individual, greeting and screening visitors, controlling access to the office by ensuring that only cleared visitors enter the space, log all visitors into the visitor log per policy, process incoming packages and notify staff of deliveries to the office.
• Inventory general office supplies ensuring that supply and copy rooms are stocked with commonly used items. Notify purchase cardholders of common supplies and special orders that need to be placed. Keep supply and copy rooms orderly.
• Electronically and manually receive supply deliveries and inspect incoming shipments to verify contents and quality. Notify purchase cardholder of supplies received, and assist with distribution of supplies to the appropriate location.
• Assist with invoice preparation and processing to be forwarded to budget staff.
• Serves as UFMS Contract Specialist Non-Submitter and will assist with preparing requisitions in USA Forms.
• Assist the Contracting Officer with contract administration.
• Assist with reconciling government credit cards.
• Assists with copy machine/printer issues, including toner cartridges and repairs needed. Escort technicians during visits to the office.
• Escort movers/installers/other technicians when they come to the office.
• Must be able to lift at least 50 pounds occasionally to help receive large shipments.
• Assist with physical inventory of office equipment (counting, locating, bar-coding). Assists with the process of excessing furniture and equipment.
• Assist Administrative and legal support staff on an as-needed basis for special copy and scanning projects and other projects as may be identified from time to time.
• Assist with making travel arrangements for invitational travelers and/or expert witnesses.

Administrative Clerk Professional Qualifications

• The Administrative Clerk must possess a high school diploma. In addition, the following minimum/general experience and years of experience are required:
• At least 1-3 years' experience in an administrative or legal environment.
• Excellent written and oral communication skills and thorough knowledge of legal research tools. Communication skills are extremely important. Works and interacts professionally, cooperatively, and effectively with all levels of staff.
• Ability to meet established deadlines and work as a team player in a professional office. Skill in meeting and dealing with people in a courteous and tactful manner.
• Demonstrated ability to review a wide variety of documents, both legal and non-legal documents, including motions and briefs, and a variety of legal correspondence.
• Hands-on familiarity with a variety of computer applications, including word processing, database, spreadsheet, and telecommunications.
• Ability to consistently deliver highest quality work under extreme pressure.

Office Clerk Day-to-Day Activities

• Performs routine clerical functions under general supervision to support administrative teams.
• Performs receiving and distributing mail, record and information management, facility maintenance, custodial and other support services.
• Sorts, distributes and collects incoming/outgoing mail; handles packing, posting and shipping of parcels.
• Answers phones, performs routine data entry, filing, copying and other associated clerical tasks.
• Operates a variety of standard office equipment in performance of duties.
• Orders mail room and office materials as necessary; checking inventories, placing and expediting orders, receiving and stocking items.
• Other responsibilities as assigned.
• Regular, consistent and punctual attendance is required. May need to work nights and weekends, variable schedule(s) and additional hours as necessary.

Office Clerk Requirements & Qualifications

• Demonstrated ability to handle clerical tasks in an office environment.
• Good interpersonal, written and oral communication skills to drive tasks to completion.
• Strong attention to detail, good organizational skills and the ability to prioritize with changing situations.
• Ability to recognize and solve typical problems and select solutions from established options.
• Good interpersonal, written and oral communication skills to drive tasks to completion.
• Proficient in Microsoft Office Suite.