ADMINISTRATIVE CLERK JOB DESCRIPTION
We are seeking an Administrative Clerk to oversee the procurement of office essentials and services within budget, including security, telecommunications, and stationery supplies. This role also involves managing uniform and personal protective equipment logistics and collaborating with the EHS team to enhance office safety. Additionally, the Administrative Clerk will monitor and manage the performance of company drivers, focusing on adherence to safety standards and schedules.
An Overview of Administrative Clerk Job Description Responsibilities and Qualifications
1. As an Administrative Clerk in the Engineering Department, you will engage with exceptional resources and a supportive team. Your role demands advanced contributions, and you will work collaboratively across all organizational levels to drive process improvements and strategic initiatives, fostering growth and innovation. This position is ideal for individuals who are motivated and passionate about making a significant impact in their professional field. If you possess these qualities, this offers a fulfilling career opportunity that aligns with your ambitions.
Administrative Assistant Functions:
- Create and support customer documents, production documents and analyses
- Work with configuration and data management to assure signoffs and releases are complete
- Support staff with department purchases, maintaining dept billing (pcards) and TERs
- Order department supplies maintains them and department boards
- Schedules large department meetings and functions
- Coordinating and preparing for onboarding for new employees with ISAR/ESARs and purchase of IT equipment for new employees
- Helps new employees with their first few month’s orientations
- Helps support M68 department calibration weekly by finding and processing tools in system
- Supports maintenance of weekly and monthly department metrics
- While direct reporting to a single principle manager, the candidate will be accountable for supporting all managers and section heads in addition to their staff and other local Plant 20A area employees
Administrative Clerk Skills and Experience:
- Two years of relevant and progressively skilled full-time work experience
- A directly relevant Associate Degree
- Skills in basic office services and interpersonal relations
- Use of a wide range of automated office and information technology-based equipment are needed. (As office equipment technology and software evolves, the incumbent is expected to remain proficient with advances up to the level of service described for this position.)
- Fluent in all Microsoft office tools - word, excel (pivot tables), Visio (diagrams and charts)
- Fluent in how to query and use databases and extract data for analyses or presentations
- Software skills using Doors, Jira and MBS a plus.
- Solid written and verbal communication skills
- Able to analyze and process information
- Able to be resourceful and proactive in dealing with issues that may arise
- Able to organize, multi-task, prioritize and work under pressure
- Must be able to prioritize work and create action plans independently
- Effectively communicate with other administrative assistants, engineers and managers on constraints, priorities or challenges faced with executing work and meeting multiple deadlines
- Depending on skill level, more challenging work and special process work will be assigned
- Not uncommon to experience some overtime on a weekly basis to support engineering demands and peak periods
Job Description FAQs
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A job description is a document that defines the purpose of a position within an organization. It explains the responsibilities of the role, the expectations for employees, and how the position contributes to business operations or team objectives.
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A job description typically includes the job title, department, role summary, key responsibilities, required qualifications, relevant experience, and essential skills. It may also outline reporting relationships, work environment details, and sometimes compensation or benefits information.
Why are job descriptions important?
Job descriptions clarify role expectations, support recruitment decisions, and help candidates determine whether their skills, experience, and career goals align with the position.
How do job descriptions help with hiring?
Job descriptions provide a framework for recruitment by defining the qualifications, skills, and experience needed for a role. Recruiters use them to structure job postings, screen applicants, and design interview questions.
When should a job description be updated?
A job description should be updated when responsibilities change, new tools or technologies are introduced, or organizational structures evolve. Many organizations review job descriptions periodically to keep them accurate and relevant.
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