• Ensure all environmental, health and safety rules and guidelines are being adhered to and maintain high safety standards and a safe working environment.
• Liaison and coordination with Local Authorities on company licenses and ensuring there are no overdue.
• Monitor & manage a diverse range of administrative and general office support services functions including monitoring of stationery and other office supplies.
• Preparation of yearly Admin budgets and reviewing costs on a regular basis to ensure within budgets.
• Management of expenses by Admin department to ensure the costs of providing services to the site are kept to an optimum level.
• Manage & evaluate 3rd party service providers with related KPI to ensure service efficiency.
• As a key person to liaise with Real Estate department of Head Quarter on Land & Office Facility matter.
• Manage Office Upgrade Project, including building an extension, office upgrade or renovation, etc.
• Manage the upkeep of office. 
• Responsible for the repair & maintenance of Office to ensure all office in good condition.
• Coordinate company events such as annual dinner, leadership meeting etc.
• Liaison with external visitors and global visitors.

Skills: Safety Compliance, Regulatory Liaison, Office Management, Budget Management, Cost Control, Vendor Management, Facility Coordination, Event Coordination

• Coordinates and assists with training, advises management regarding human resource activities including but not limited to onboarding, retirements, separations and relocations
• Performance evaluations, documentation, updating and posting job descriptions.
• Provide overall guidance to directors and managers relating to HR actions and issues and coordinate with HHSC HR, Client Rights, Classification and Northgate Arinso CAPPs authority and assist directly with those activities.
• Works extensively in MS Office programs to create various reports, spreadsheets, manuals, charts and PowerPoint presentations
• Plans direct and coordinates space and facility needs of staff in and around Texas
• Requesting available space, determining equipment needs, working with building managers and procuring necessary furniture, following appropriate area protocol and processes.
• Resolves escalated issues involving staff travel, reimbursements, purchasing, equipment needs and property management.
• Develops, coordinates perform various research assignments and special projects 
• Aids Director IV and Deputy in times of high demand and other matters as required to support executive directives.
• Prepares, reviews and audits documents and communications for forums and stakeholders, training and mandatory meetings.

Skills: HR Management, Documentation Management, Policy Guidance, MS Office Proficiency, Facility Coordination, Issue Resolution, Research Coordination, Stakeholder Communication

• Provides oversight and training to administrative staff, assists managers and directors in regard
• Communications, calendar and email management, departmental policy and procedures and, correspondence management
• Manage Senior Director and Assistant Director calendars 
• Develops and reviews high-level reports for the Deputy Executive Commissioner, Comptroller’s office and/or LBB regarding project progress.
• Advises senior and mid-level management on policies regarding travel, departmental purchasing, Procard restrictions, and reporting requirements.
• Responsible for the coordination of all leave for the department and providing emergency call down lists for senior managers.
• Performs Team Leads functions for all administrative support services for Maintenance and Construction, interpreting processes, providing technical assistance relating to SCOR, CAPPs 2.0, Legislative Tracking Systems, and Enterprise Portal and Oracle databases.
• Position delegates assignments tracks progress and reports on deliverables to senior management regarding procurements and legislative initiatives.
• Prepares and reviews operational and special reports to Comptroller and LBB.
• Manages responses for department's internal and external customer's requests to include information for open records, construction bonds and legislative inquiries.
• Analyzes internal workflow processes, makes recommendations for improvement and implements procedural and/or policy changes.

Skills: Staff Training, Calendar Management, High-level Reporting, Policy Advisory, Emergency Coordination, Technical Assistance, Delegation and Tracking, Process Improvement

• Supports Collections department by coordinating and maintaining organizational processes, contract management, administrative tasks (invoicing, audit reviews, content creation etc.). 
• Coordinate with Risk, Marketing, Customer Care, and other groups to further collection goals and objectives. Position is responsible for making strategic and analytical decisions. 
• Supervise exempt and non-exempt personnel.
• Responsible for ensuring accuracy with invoicing and providing budget variance analysis
• Monitoring of contracts to ensure compliance and adherence for all agencies
• Primary resource for audit preparation and documentation
• Analyze department matters and determine opportunities to improve processes and controls with a focus on efficiency and effectiveness
• Answer and direct calls accordingly
• Schedule internal and external meetings
• Assis the Office Manager with back up executive support
• Planning and executing all company’s events, happy hours, holidays, gifts, etc.
• Building portfolios and relationships with various suppliers, including negotiation and ongoing communications
• Developing comparison tables and approving contracts and PO’s with Finance and legal
• Tracking financial information to ensure all operations are within budget
• Responsible for on/off boarding People Operations procedures
• Office management, including cleaning services, cafeteria supply, office maintenance, office equipment, working with the building management company, office renovation, new office construction, etc.

Skills: Process Coordination, Strategic Decision Making, Personnel Supervision, Contract Monitoring, Audit Preparation, Efficiency Improvement, Event Planning, Office Management

• Resolve the issues of departments regarding janitorial, security and factory maintenance services.
• Continuous updating of Administration/Security related SOPs.
• Oversee Company Cafeteria functioning, Administer/maintain Company Vehicles allocated to Management/Field Force staff.
• Monitoring Security Guards/Supervisors for strict implementation of security procedures/orders/instructions and security discipline.
• Monitoring the Production in & out (Gate pass).
• Effectively delegate any maintenance issues to be resolved on each shift and small projects to the right skills in the team, planning and managing effective works
• Adhere to daily and weekly checks to ensure smooth operation of site
• Manage the team to ensure machine availability, reactively managing dysfunctional machinery.
• Manage Drivers on site to ensure they meet company requirements.
• Manage other Miscellaneous Staff according to company requirement.
• Perform root cause analysis and resolve problems
• Liaising and negotiating with suppliers, manufacturers and retailers.
• Manage the process of the introduction of new machinery, plant and equipment from drawing up the specification, to managing suppliers through to full installation in collaboration with all relevant parties.
• Prepare monthly expense of contractors, Prepare monthly wages of janitors/ cleaning contractors.
• Manage the process of disposal of obsolete machinery, plant and equipment from gaining agreement to write off to physically removing it and its safe and lawful disposal.
• Ensure that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and visitors.

Skills: Facility Management, SOP Development, Security Oversight, Maintenance Coordination, Operational Efficiency, Problem Solving, Supplier Negotiation, Health and Safety Compliance

• Manage projects, delegate tasks, and supervise the work of part time administrative support, interns, contractors, and/or volunteers
• Organizing, filing, and recording mail, files, invoices, purchase orders and receipts
• Maintain and update an organizational calendar
• Schedule, coordinate, and support organizational meetings and events
• Answering phone calls and responding to voicemails and emails
• Checking and maintaining office supply inventory, ordering new supplies 
• Oversee information systems operations including hardware, software, desktop support, & telecommunications         
• Manage organizational registrations & compliance requirements           
• Manage or support vendor relationships, including events
• Support the FreeState accountant’s activities including the record maintenance of certain expenditures, reimbursements, donations, and other financial data
• Manage the Executive Director and staff directorate calendars and emails
• Preparing or drafting emails, communications, agendas, minutes, reports, and presentations
• Serve as the primary point of contact for the Executive Director on all internal and external matters, including confidential or critical issues, and determine appropriate course of action. 
• Schedule, coordinate, and support Board events, Board meetings and Board Committee meetings. 
• Support relationship management activities, including data entry and updates to relationship management systems
• Developing, implementing and maintaining protocols, processes, and operations, including documentation, oversight, and evaluation
• Oversee and coordinate staff, intern, board, contractor, & volunteer onboarding and orientation

Skills: Project Management, Organizational Skills, Event Coordination, Inventory Management, Information Systems Oversight, Compliance Management, Relationship Management, Protocol Development

• Provide full spectrum of office service for Israel
• Build and lead a team of service and operation staff, including Operation officer, Receptionists, and Office Assistants
• Deliver quality services and provide proactive support to internal clients locally
• Purchase and manage office supplies and snacks, expense tracking and vendor management.
• Support event management, including but not limited to corporate meetings, team off-site and team building, etc.
• Conduct and organise company events with other department
• Develop, review and streamline service policies, guidelines and regulations following the policies of headquarter
• Complete special projects (such as office move)by organizing and coordinating information and requirements, planning, arranging, and meeting schedules).
• Assist with employee on-boarding and exit
• Collect feedbacks from business team members regularly and take actions accordingly
• Providing administrative and organizational support to National Manager (NM).
• Preparation of presentations, reports and analytical information for the NM
• Full office management coordination
• Preparation and publication of the Company’s news and events on the internal resources
• Arrangement of team-buildings and corporate event for the employees.
• Support in internal company’s projects deliver.

Skills: Team Leadership, Client Support, Procurement Management, Event Coordination, Policy Development, Project Management, Administrative Support, Internal Communication

• Oversee all planning has been completed and is up to date for all programmes ahead of delivering.
• Ensure all company documents are present and accounted for, up to date and available where it is required to be.
• Liaise with customers including schools, parents & children via phone, email and in person by engaging & networking with them.
• Organize staff development including booking courses, preparing CPD’s and keep records of individual development.
• Sensitive control over finance including sending invoices, receiving payments and dealing with expenses including mileage.
• Take bookings over the phone, email and social media, creating timetables and updating company and staff diaries.
• Record and keep track of all information from programmes and sessions including injuries, safeguarding, registers and behaviour issues. 
• Collecting client information and clients required to be added to distribution lists.
• Build the company brand with communication, networking, appearance and service, with responsibility for website development, social media platform updates and publicity and company advertising.
• Undertake any other duties as required by the line manager, where appropriate to the nature and grade of the post.
• Ensure that contractual obligations are met in terms of financing and administrative requirements
• Assist in financial management around FFS DJ Academy
• Update internal budgeting and budget follow-up

Skills: Program Planning, Document Management, Customer Engagement, Staff Development Coordination, Financial Management, Booking and Scheduling, Information Tracking, Brand Development

• Developing, reviewing, and improving administrative systems and procedures.
• Management of all Administrative, Security and Transport functions.
• Fostering professionalism in Admin staff by continuously motivating them towards achievement of their objectives.
• Monitoring the performance of Admin staff & factory maintenance staff.
• Administering Company Support Services, i.e. Housekeeping etc.
• Managing the day-to-day administrative requirements of the business.
• Take responsibility for bookkeeping, processing payroll.
• Planning, scheduling, and promoting office socials.
• Collaborate on improving processes in the business.
• Greeting clients and answering the phone.
• General assistance to the Executive Director including inbox management.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Manage monthly payslips ATP, pension, holiday pay and salary and fee payments
• Bookkeeping current and closing accounts
• Ensure the quality of financial project set-up and budgets as well as support for reporting to donors

Skills: Systems Development, Staff Management, Motivational Leadership, Administrative Management, Financial Administration, Event Planning, Process Improvement, Financial Reporting

• Chair weekly Mass Hire calls and maintain the 30 day grid of the ATW and BTW recruitment data.
• Chair weekly Labour Airports Recruitment calls and update union requirements and awards.
• Liaise with Labour Relations for control and implementation of staffing actions in line with manpower strategies.
• Engage and build working relationships with all the functional groups and local Union leadership
• Collaborate and support Corporate Resource System Airports initiatives and projects.
• Facilitate training for managers on different systems and processes.
• Assist with creating bulletins for front line work groups.
• Work in cooperation with the Workforce Planning Training Manager to determine training requirements.
• Escalate enrolment deficiencies according to staffing projections. 
• Track new hire numbers and record all statistics and variances.
• Plan the logistics of all new hire training sessions with Resource and Training managers.
• Support the business in general admin and IT matters

Skills: Recruitment Management, Data Management, Labour Relations, Relationship Building, Project Collaboration, Training Facilitation, Communication, Logistics Planning

• Wide-ranging knowledge of the management of an academic unit: its political structure, budget processes, and policies, procedures, and guidelines. 
• Ability to work successfully as a team leader and member. 
• Ability to analyze complex problems and provide solutions, establish and promote effective working relationships with faculty members, students, community members, staff and UA/UAA administrators. 
• Exceptional written, oral, electronic and interpersonal communication skills, sound judgment, effective mediation, negotiation, and conflict resolution skills. 
• Supervisory experience, thorough knowledge and understanding of the leadership and management styles required to handle conflicting priorities, planning, training, scheduling, problem resolution, direction and review.
• Ability to communicate fluently in English. 
• Experience in business/educational management and administration, employee supervision, and team leadership experience, along with significant 
• Excellent problem-solving, critical thinking and analytical skills.
• Demonstrated knowledge of post-secondary administration and grants 
• Demonstrated ability to work with minimum supervision 
• Experience successfully working with people of diverse cultural and ethnic backgrounds

Qualifications: BA in Management Information Systems with 3 Years of Experience

• Experience in administration
• Demonstrated skills in budgetary and finance management
• Demonstrated working knowledge of Microsoft Excel, Word and similar applications such as Hyperion, Cognos and PeopleSoft
• Excellent analytical skills, including a demonstrated understanding of the concepts of internal control systems
• Knowledge of generally accepted accounting policies and procedures
• Proven leadership ability and significant supervisory experience in managing a sizeable group of researchers, technical staff, administrative personnel, etc.
• Thorough knowledge of common organization-specific and other computer application programs
• Excellent project management skills, including the capability of managing capital projects. Demonstrated ability to participate in and carry out planning and coordination of complex projects with tasks, timelines, exhibiting analytical and decision-making skills
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
• Excellent skills to work collaboratively and act persuasively in sensitive situations, skills in conflict management techniques
• Excellent judgment and superb interpersonal skills (both verbal and written) to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
• Excellent ability to establish metrics for department and employee goals

Qualifications: BA in Human Resources Management with 7 Years of Experience

• Experience with folder and cutting equipment
• Ability to effectively work individually or lead and work in a team environment. 
• Ability to plan, assign, and supervise the work of assigned staff and maintain efficient workflow by holding direct reports accountable for quality and efficiency of work.
• Ability to establish and maintain effective working relationships with various staff, managers and supervisors, and subordinate employees.
• Considerable knowledge of the principles, methods, processes, and equipment used in printing duplicating and binding.
• Considerable knowledge of paper stocks, inks, and other office business supplies and materials.
• Critical thinking paired with strong skills in teamwork and use of judgment in determining priorities
• Ability to use tact and diplomacy in planning, problem solving and decision making
• Ability to communicate effectively with a wide variety of personalities and constituent groups
• Graduate degree in business or public administration, finance, organizational development, educational administration, or related field
• Knowledge of UC policies, procedures and education systems

Qualifications: BA in Public Administration with 6 Years of Experience

• Experience in delivering tasks with a high level of flexibility and confidence to make decisions
• Experience in planning and executing work within a larger programme
• Able to arrange meetings, ensure smooth management of documents, draft agendas and take minutes.
• Experience in using and updating databases and spreadsheets adhering to high ethical and legal standards .
• Experience in student affairs at an accredited institution
• Has proven track record as diplomat and problem solver
• Thorough knowledge of higher education processes
• Outstanding communications skills and a demonstrated ability to work with multiple and varied constituencies
• Strong customer service and organizational skills
• Must be able to work simultaneously on several high-priority tasks in a multi-tasking environment
• Enthusiastic self-starter
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, Zoom
• Knowledge of HubSpot, Constant Contact, Canvas, Yuja, Tableau, Doodle, HandShake

Qualifications: BA in Business Administration with 5 Years of Experience

• Experience in a business/administrative function
• Proficient with Microsoft software (Excel)
• Hands-on experience with Navision
• Problem-solving and analytical skills to interpret performance and market trend information
• Ability to establish and maintain strong relationships with suppliers and staff
• Proven ability to motivate, coach and manage fuel team
• Ability to take the lead on administrative tasks
• Strong communication skills to support reporting of financial information
• Ability to work and thrive in a fast paced environment
• Independent and self motivated
• Positive, can-do attitude
• Excellent planning and organizational skills
• Attention to detail and accuracy
• Multi-tasking, and prioritization ability

Qualifications: BA in Organizational Leadership with 6 Years of Experience

• Leadership and management experience with a proven track record.
• Must demonstrate expertise in providing prompt, professional, and courteous services for all assistant requests.
• Previous administrative experience
• Handle highly confidential material/matters relating to the department and organization with the utmost discretion.
• Ability to drive any size scale projects with little supervision.
• Strong interpersonal and communication skills, analytical skills, and project management skills.
• Demonstrated ability to thrive in a fast-paced environment while juggling competing priorities simultaneously.
• Experience of administrative experience ideally in a financial services environment
• Experience using Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Have strong attention to detail and an ability to prioritize tasks
• Experience wearing multiple hats in a small company environment
• Prior experience with an international parent company
• Previous experience in Sage and/or SAP

Qualifications: BA in Management Information Systems with 5 Years of Experience

• Must be able to work independently and with a team to identify and address performance improvements to deliver on business goals and objectives
• Demonstrate insight capabilities in data analytics and process improvement
• Interact professionally with management
• Possess exceptional communication skills and the ability to develop strong interpersonal relationships in order to advance business initiatives
• High-level verbal and written communication skills in English
• Advanced Excel using knowledge
• Highly developed negotiation and supplier relationship management skills
• Having active driving experience and a driving license
• Experience in Oracle or an equivalent ERP system 
• Provide completed military services for male candidates
• Strong organizational ability and developed problem-solving skills
• Experience in team management

Qualifications: BA in Human Resources Management with 10 Years of Experience

• Knowledge of state agencies and state purchasing protocols.
• Knowledge of Hotel Engine, eTravel and reimbursement procedures.
• Knowledge of accepted business practices and procedures.
• Skill in administrative management and organization.
• Knowledge of HHSC Human Resource Management policies, practices and procedures.
• Skill in customer relations and the ability to work professionally within a multi-cultural environment.
• Skill in effective verbal and written communication.
• Skill in proofreading and organization.
• Ability to interpret, explain and edit complex written material.
• Ability to maintain confidential materials and matters.
• Ability to manage executive calendars and coordinate meetings, arrange travel.
• Ability to manage multiple tasks and meet deadlines ensure accuracy and timeliness of deliverables.
• Ability to establish and maintain effective working relationships.
• Ability to supervise the work of others, train, mentor and provide policy advise to staff.

Qualifications: BA in Public Administration with 5 Years of Experience

• Experienced in building venture-backed technology startups
• Incredible execution energy
• Extreme attention to detail
• Loves creating magical experiences for customers
• Loves creating magical experiences for candidates and employees
• Highly accountable, responsive, and flexible
• Experienced in legal, HR, finance, marketing, sales administration
• Loves optimizing, organizing, and automating business processes
• Demonstrated capacity for leadership
• Proven record of related accomplishments and an ability to work collaboratively and by consensus
• Have keen interpersonal skills
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail

Qualifications: BA in Business Administration with 3 Years of Experience

• Knowledge of office services and facilities management
• Experience with the same position in MNC
• Good communication/interpersonal and presentation skills
• Good analytical thinking, negotiation and problem-solving skills
• Managerial skills
• Ability to deal with suppliers/landlord, ability to face with technical problems.
• Demonstrated planning and organizational abilities.
• Excellent interpersonal and customer service skills.
• Strong verbal and written communications skills consistent with a highly professional office environment.
• Proficient skill level in Microsoft Office software.
• Solid mathematical skills.
• Self-motivated, ambitious, results-oriented.

Qualifications: BA in Organizational Leadership with 5 Years of Experience