• Support and coordinate with the Development Manager and Executive Director in aligning financial records with development records 
• Manage the office lease and storage space.
• Oversee contracted computer/technical service support.
• Manage equipment so that staff has a functional, safe, and effective work environment.
• Track computer software
• Support the Development Manager in procuring supplies, so that day to day organizational needs is met.
• Maintain inventory of all fixed assets, including assets purchased with government funds (computers, etc.), assuring accordance with federal regulations.
• Coordinate with insurance brokerage.
• Secure and manage continuous health insurance, retirement benefits, Directors and Officers insurance, and other organizational coverage, so that TSF employees and Board of Directors are covered/protected.
• Work with an HR Consultant as needed to ensure compliance with state and federal law(s).
• Maintain accurate and up-to-date employee files and records so that TSF is continuously in compliance with state and federal law(s).
• Support the Executive Director and staff to ensure employee reviews and personnel matters are addressed.

Skills: Financial Record Management, Facility Management, Technical Support Oversight, Equipment Management, Supply Procurement, Asset Inventory Control, Insurance Coordination, HR Compliance

• Manage organizational bank accounts, issue checks, and lead coordination with financial institutions and account signers.
• Prepare and update timesheet guides, benefits, and payroll allocations and manage the bookkeeper to ensure staff are paid on time, benefits are well managed, information is accurate, and organizational activities align with restricted fund commitments.
• Lead coordination with an external auditor as determined (currently every other year) providing materials in a timely way.
• Review funding proposals and prepare budgets to ensure funding requests are aligned with organizational financial needs and program goals.
• Manage contracts, timelines, and contract budgets in coordination with staff to ensure contracts are comprehensive and align with financial systems.
• Track and pay contractors on time. 
• Select and manage contractors hired for administrative or financial projects.
• Submit invoices to foundation, state, and federal funding portals according to contract guidelines, and interface with program officers for budget changes under the direction of the Program Director.
• Participate in organizational planning, budgeting, and strategy.
• Manage administrative, HR, financial, and grant data and filing and record keeping supporting financial and administrative systems.
• Manage a donor advised fund, providing quarterly financial reports and updates, and administering small grant awards.
• Manage best practices to ensure checks and balances split among staff for financial internal control systems.

Skills: Financial Management, Payroll Coordination, Audit Coordination, Budget Preparation, Contract Management, Vendor Management, Grant Administration, Financial System Oversight

• Communicates budget and variance information to the Director.
• Responsible for day to day operations in the Elk Grove Village physician practice
• Develops and recommends objectives contributory to the fulfillment of the annual strategic plan.
• Develops annual patient satisfaction goals by site.
• Develops by site referral development plan and tactics for physician practice
• In collaboration with the Compliance Officer, ensure compliance standards are executed and maintained.
• Works with host hospital credentialing and physician activities across system of care.
• Collaborates with Executive Directors at each site on general operational management of physician practice clinics.
• Recommends and executes new physician practice sites and programs across the system of care.
• Resolves patient complaints and concerns through working with other departments
• Provides assistance to offsite locations regarding practice related issues
• In collaboration with Advantage, participates in discovery projects related to physician practice management
• Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab, including serving as a participant in corporate committees and task forces, and assisting Director in special projects.

Skills: Financial Reporting, Operational Management, Strategic Planning, Patient Satisfaction Enhancement, Referral Development, Compliance Management, Credentialing Coordination, Program Development

• Manages across system of care Administrative Coordinator and support staff in conjunction with physicians, which includes recruiting and hiring, orientation, managing workload, assigning job duties, and managing performance by providing feedback and development.
• Establishes and monitors productivity of providers
• Develops and implements standard Physician Practice scorecard across the system of care
• Coordinates workflow across the system of care, departments, Information Services, Operations, etc., taking initiative to design and implement new processes
• Compiles and analyzes data, and reports on operations and functions as appropriate. 
• Assists Director in monitoring productivity, budgeting, patient charges and variance reporting.
• Collaborates with the Vice President/Executive Director to prepare budget, monitor monthly variances, and takes action to correct and/or make recommendations for budget adjustments based on analyzed data and change in practice or trends.
• In collaboration with SRALab Executive Director MD Practice, monitors practice performance against external benchmarks from AAPMR, AGMA, and other sources and prepares individual physician comparison information as requested.
• Works with Patient Financial Services and other departments to resolve denials and other billing issues across the system of care.
• Tracks and monitors billing data to anticipate changes in the reimbursement environment.
• Provides financial analysis with a goal to improve financial performance where possible.
• Review variances, identify and implement action plans 

Skills: Staff Management, Productivity Monitoring, Data Analysis, Process Coordination, Financial Oversight, Budget Management, Performance Benchmarking, Billing Resolution

• Works with the treasurer to plan and execute the operating budget as approved by the board of directors
• Manage accounts payable and receivable, payroll and purchasing within budgetary parameters
• Manage maintenance and use of the facility as well as the technology components for both the classrooms and school overall
• Ensure the health, safety and security of all children at all times by developing and enforcing school policies and procedures
• Demonstrate a positive attitude toward and willingness to cooperate with parents through regular and constructive communication, response to concerns and requests, individual communication when possible, addressing parents at school events and activities and participation in parent conferences 
• Assist the Educational Director in various areas, including but not limited to assisting with faculty observations, planning professional development opportunities and setting goals for professional growth
• Follow the recommendations of health, social service, education, and dental consultants as well as special educators and therapists who may advise on school policy and the care, education, or development of children
• Maintain current and accurate records of enrollment, health, individual plans of care and other documentation on children, families, and staff
• Review and make recommendations to the board of directors for policy changes 
• Develop professional networks in the community that are beneficial to the image, promotion, and development of the school
• Update and maintain the school website to make sure that information is current.
• Send out emails to the parent body, staff and others when needed, in conjunction with the Educational Director
• Works with the Educational Director to oversee and complete all necessary steps for the NAEYC Accreditation process ensuring the School's successful acquisition of this credential as well as its renewal process

Skills: Budget Management, Accounts Handling, Facility Management, Policy Enforcement, Parental Engagement, Professional Development Planning, Regulatory Compliance, Community Networking

• Previous management experience in a complex, multi-faceted healthcare environment
• Experience working with a physician/provider group practice managing through influence and collaboration
• Strong clinic / center management experience, with progressive expertise in practice management, scheduling, customer-service methods, incident reporting, regulatory compliance, accreditation requirements, information technology, and the policies, principles, best practices, and standards involved with effective clinic / center administration.
• Proven ability to organize, manage multiple priorities, and delegate work functions efficiently. Strong problem-solving skills.
• Excellent and advanced communications skills to convey complex information clearly and concisely to all levels of staff, management, and outside agencies, with the ability to motivate, influence, and persuade others. 
• Able to proactively communicate and articulate potential issues or problems, must be diplomatic, flexible, and understand and practice proper telephone etiquette.
• Strong knowledge of relevant healthcare and clinic operations information technology, including billing systems and patient care workflows and processes.
• Strong knowledge of relevant regulatory requirements, as well as related legislative, accreditation, licensing, and compliance environments.
• Experience in areas of strategic planning, business development, financial management, program development, quality improvement and project management. 

Qualifications: BA in Human Resource Management with 6 years of Experience

• Significant knowledge of applicable federal and state laws and regulations pertaining to the healthcare industry.
• Experience working with documentation in an Electronic Medical Record and billing systems.
• Excellent skills in successfully managing clinic / center administration functions. 
• Skills to develop strategic plans, create benchmarks, integrate systems and fiscal management.
• Knowledge and ability essential to the successful performance of the duties assigned to this position including: Broad knowledge of issues and trends that will affect the future of Prenatal Diagnostic Centers, Prenatal Genetics and Genomics, and ambulatory care services.
• Experience in Diagnostic Ultrasound and/or OB/GYN
• Bilingual or multilingual capability (Spanish, Cantonese, Mandarin, Russian).
• Knowledge and understanding of medical office support operations.
• Superior project, planning, organization, and time management skills
• Excellent communication skills
• Management or progressive leadership experience, preferably at an NCI-designated comprehensive cancer center.

Qualifications: BA in Organizational Leadership with 8 years of Experience

• Experience in music performance and/or arts management and administration, equivalent experience considered as a substitute
• Experience as an administrator in classical music presenting and/or educational institutions
• Knowledge of the classical music industry with experience handling all transactional and contractual aspects of professional engagement, both domestic and international
• Ability to manage multiple projects simultaneously in busy environment
• Ability to work collaboratively as part of and in a team setting
• Ability to work well independently to meet multiple deadlines
• Strong interpersonal skills to interact with staff, faculty, and students, as well as external partners, demonstrated sensitivity to the many needs of a fast-paced educational and performing arts community
• Outstanding attention to detail with strong written, verbal, and organizational skills
• Must exercise excellent judgement, discretion, and integrity
• Fluency in commonly used computer software for document and schedule management

Qualifications: BA in Healthcare Management with 5 years of Experience

• Demonstrate effective verbal, written, and interpersonal skills
• Strong attention to detail and highly organized
• High level of integrity and confidentiality with sensitive information
• Proven knowledge and understanding of administrative and office policies and procedures
• Must possess good proofreading and editing skills for technical documents
• Demonstrate a high level of proficiency with MS Office Suite, Outlook, Word, PowerPoint and Excel
• Work under minimal supervision, proactive and anticipate future department needs and prepare accordingly
• Senior administrative experience supporting executive(s)
• Experience with ABA Therapy and a compassionate understanding of the needs of children with autism and families
• Management experience, including supervisory responsibility
• Demonstrated ability to build, sustain, and grow productive relationships with organizational management, staff, clients, and community stakeholders

Qualifications: BA in Business Administration with 4 years of Experience

• Ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• High level of professionalism and confidentiality.
• Strong decision making ability.
• Excellent customer service skills.
• Excellent interpersonal and communication skills.
• Time management, is the ability to organize and manage multiple priorities.
• Problem analysis and problem solving skills.
• Initiative and adaptability and detail-oriented.
• Intermediate to advanced MS Office skills (Word, Excel, PowerPoint, Access and Outlook)
• Superior organizational skills

Qualifications: BA in Public Administration with 7 years of Experience