• Perform Administrative Associate duties for staff and clientele that meet the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, region, or veteran status.
• Serve as the initial contact person for clientele, supporting and coordinating activities and events connected to the following departments: Entomology &Plant Pathology, Biosystems Engineering and Soil Science and Western RegionExtension.
• Proficient use of computer programs\: MicrosoftOffice (Word, Excel, Outlook, Publisher, and PowerPoint), SharePoint, WordPress, Quicken, IRIS, Concur, Zoom, QuestionPro, Qualtrics, SUPER, DocuSign, Microsoft Teams, Mural, and Best of Showare.
• Create and produce brochures, newsletters, flyers, posters, yearbooks and correspondence.
• Prepare and manage budgets, income and expense records, registration, and training for Extension programs.
• Order, manage & inventory office supplies, awards, and supporting materials.
• Maintain office files, and financial records, created electronic receipts, reconcile procurement cards, and made bank deposits. 
• Receive and compile deposits for UT/4-H Foundation accounts as well as Quicken and R accounts.
• Prepare monthly mileage reports and process travel and expense reports for Entomology & Plant Pathology, Biosystems Engineering and Soil Science and Western Region Extension Staff.
• Obtain and manage group travel cards.
• Maintain Western region employee spreadsheet.
• Coordinate and maintain equipment schedules.
• Maintain proficiency with Extension policies and procedures supporting regional, department and county staff by keeping them aware of deadlines on reports, questionnaires, and requests at all levels.
• Perform strong customer service functions, such as answering telephone requests.
• Interact with clients, stakeholders, county personnel, other departmental staff, and UT/TSU administration.

Skills: Microsoft Office Proficiency, Financial Management, Inventory Management, Event Coordination, Document Production, Travel Coordination, Data Management, Customer Service

• Handle advisor and office managers' needs proactively
• Assist in updating the CRM system with client information
• Assist with client events and special projects
• Maintaining a clean office environment for staff
• Plan and schedule/confirm appointments and events daily (able to manage multiple calendars)
• Answer inbound calls and transfers
• Ability to draft and review correspondence and other formal documents
• Assist with onboarding new clients
• Handle and track all incoming and outgoing mailing needs
• Assist the advisors with various administrative aspects of marketing
• Establish, monitor, and track mailed correspondence and update the business mailing tracker
• Maintain existing client relationships through the processing of client requests and making sure key client information and documentation are up to date
• Perform administrative duties that support daily business practices including electronic file/uploading of client statements, correspondence, and agreements
• Schedule and maintain preventative maintenance calendars for customers
• Ensure customer follow-up after information & quotes have been sent
• Update customer folders daily and maintain customer files
• Responsible for monitoring monthly compliance reports and ensuring at least an 85% compliance rate per customer

Skills: CRM Management, Event Planning, Calendar Management, Client Onboarding, Correspondence Management, Administrative Support, Client Relationship Maintenance, Compliance Monitoring

• Coordinates efforts with Director of Operations
• Contract follow-up and management of commercial documents 
• Accounts Payable and Financial reporting functions 
• Business permits/licenses, sales & use tax, insurance requirements, etc.
• Various monthly reports to the parent company.
• Coordinates efforts with the Sales and Recruiting Director
• Help manage proposals, CRM activity, marketing tasks, and trade show coordination.
• Performs functions involving recruiting and hiring.
• Manage New Hire pre-employment screening activities and paperwork.
• Manage activities for new employee orientation.
• Coordinate efforts with the InLine Leadership Team
• Team meeting organization and coordination.
• Manage NDA’s and project document control.
• Administrative roles include but are not limited to collecting timesheets, auditing receipts, filing, and welcoming occasional visitors and very light switchboard.
• Maintain and organized minimal office inventory and ordering of office supplies.
• Manage higher-cost items and manage distribution appropriately. 
• Interacted with the leasing company on office needs, maintenance, and cleaning topics.

Skills: Contract Management, Financial Reporting, CRM Management, Event Coordination, Recruiting and Hiring, Document Control, Administrative Support, Vendor Liaison

• In charge of the reception and reception service (telephone...)
• Work with project staff to ensure flexible administrative processes.
• Organize all project transportation needs for workshops, meetings and site visits
• Maintain the project library, setting up new files if necessary and ensuring that documents are filed regularly
• Assist project staff in writing routine correspondence in Arabic or French 
• Maintain filing and other office systems
• Assistance in the preparation of programs for visitors, including reservations, transfers and meeting schedule
• Fills out procurement forms and purchase orders for office materials
• Manage and schedule office vendors to coordinate additions/repairs /changes including phone vendor, IT support, etc.
• Coordinate and organize office conference room, training room, open houses, breakfast events, luncheons & events/parties.
• Open and distribute incoming mail and organize/route outgoing mail and express packages.
• Assist with website and social media efforts.
• Exercise confidentiality, discretion and independent judgement with respect to matters of significance.
• Maintain and update spreadsheets, workbooks and files
• Ensure new vendors are setup 
• Responsible for maintaining office supplies, department specific supplies, training material etc.

Skills: Administrative Coordination, Document Management, Multilingual Correspondence, Event Planning, Vendor Management, Social Media Handling, Data Maintenance, Confidentiality Management

• Provide general office administrative services
• Assist with general office administrative tasks
• Perform administrative and office support
• Accomplishing clerical or administrative duties
• Maintain files in the administrative office
• Assist with general administrative duties
• Performing routine general administrative duties
• Performing administrative duties and office support activities
• Providing administrative support to the corporate office
• Provide office support to other administrative staff
• Perform other administrative/secretarial duties
• Assist with other administrative duties
• Provide administrative support to other administrative assistants and departments
• Perform all administrative duties for the office
• Maintaining administrative and clerical files
• Perform general office support and administrative assistance
• Perform administrative tasks such as mail
• Performing general clerical and administrative duties

Skills: Administrative Support, Office Management, Clerical Work, File Management, Task Coordination, Data Entry, Document Handling, Multitasking

• Administrative work experience
• Strong organizational and time management skills 
• Excellent verbal, written, and presentation skills 
• Strong attention to detail
• Ability to maintain confidential information
• Ability to handle evolving priorities and ambiguity 
• Ability to work independently and as a team member while handling multiple projects with minimal supervision 
• Ability to be proactive, follow up, and prioritize 
• Ability to actively listen while having a good balance of self-assurance 
• Ability to exercise discretion and independent judgment
• Proficiency in MS Office Package especially Outlook (email/calendar), Microsoft Word, Microsoft Excel (tracking changes/legal black line), PowerPoint, Teams, and SharePoint 
• Strong interpersonal skills and the ability to work collaboratively with colleagues from different countries and cultures
• Experience supporting remote staff 

Qualifications: BA in Information Systems with 2 years of Experience

• Experience in a reception/customer service role
• Effective analytical, multi-tasking, organization & problem-solving skills
• Strong skills using Microsoft Office (Word, Excel, Outlook)
• Strong oral and written communication skills.
• Excellent organizational skills and ability to prioritize and manage multiple projects.
• High level of accuracy in work products and attention to details.
• Good interpersonal skills and ability to work effectively in a team environment.
• Ability to effectively communicate, collaborate, prioritize, and problem solve.
• Ability to be customer focused, organized, approachable, and patient.
• Strong phone skills including good communication skills, both verbal and written.
• Professional, pleasant demeanor for working with advisor and vendor phone calls
• Quick learner with ability to work well in fast-paced environment

Qualifications: BA in Human Resources with 4 years of Experience

• Proficient in MS Office, intermediate to advanced Excel skills
• Experience in a manufacturing environment
• Ability to count, match, and compare sequences of numbers
• Ability to read, write, and speak English fluently, convey and receive information effectively
• General, verbal, and numerical intelligence
• Detail-oriented and maintain a high level of accuracy, keen sense of urgency
• Must be able to critically analyze problems and develop effective solutions.
• Must detail-oriented and accurate.
• Must have excellent time management, organizing, and prioritizing skills
• Must be able to comply with all safety-related standards and requirements, including the correct utilization of personal protective equipment.
• Ability to work safely in a fast pace manufacturing environment

Qualifications: BA in Office Management with 1 year of Experience

• Knowledge of internal procedures and processes and all applicable office machinery.
• Proficiency in Microsoft Office 365 applications.
• Analytical, reading, writing, and math skills.
• Strong communication skills and organizational skills.
• Procurement experience 
• SAP experience preferred. Knowledge of principles and theories of procurement and supply chain.
• Proficient in Microsoft Windows and Office (Excel, Word, and PowerPoint).
• Strong written and oral communication.
• Strong organizational skills, ability to multitask, and problem-solve.
• A focus on customer service
• Great attention to detail.
• Ability to multitask effectively and expeditiously complete tasks
• Excellent interpersonal skills.

Qualifications: BA in Communications with 3 years of Experience

• Demonstrated ability to coordinate and execute IT transactional purchase requisitions
• Strong computer knowledge and organizational skills, and must be proficient with Microsoft Office (Outlook, Excel, Word, SharePoint, and PowerPoint).
• Experience using Costpoint, OnBase, IFS
• Proven ability to work in a team environment and able to work independently
• Detail-oriented, hardworking, positive and enthusiastic.
• Comfortable with, and able to provide structure to, ambiguous and fluid situations.
• Self-starter who takes initiative and is also able to work well in teams.
• Analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Experience in an administrative assistant role
• Ability to work well independently and within a team
• Demonstrates compassionate service to ease the way of customers

Qualifications: BA in Business Administration with 2 years of Experience