Job Summary: 

• Serves as thought partner to the Dean of Faculty, providing guidance regarding to Dean and other administrators in rotating positions regarding precedent, processes and policies.
• Provides administrative support for the Dean of Faculty, including calendar management, day-to-day management of documents with review and signatory requirements, composing and proofreading correspondences, reports, publications, messages, memoranda, notices and updates on behalf of the Dean of Faculty Office, and handling telephone and email inquiries.
• Oversees the Dean of Faculty budget, including tracking, payments, reimbursements, and analysis of expenditures.
• Authorizes all payments from the Dean of Faculty Office and assists the Dean in forecasting and budget justifications.
• Reviews professional development funding and matches requests for funding with specific gifts based upon restrictions by donors.
• Provides information to the Donor Relations Office regarding professional development activity.
• Works with Dean of Faculty, Finance office and payroll department to generate all full time and part-time faculty offer letters, annual salary letters and corresponding action forms.
• Oversees and/or performs the data management and record keeping for faculty information to ensure accuracy of data and reports.
• Partners with Assistant Dean of Faculty to maintain data for faculty workload, generating letters in May for workload preferences and in August for confirming workload assignments
• Works with Assistant Dean of Faculty to determine whether Administrative Manager or Assistant Dean of Faculty should own this work.

Skills on Resume: 

• Policy Advisory (Soft Skills)
• Administrative Support (Hard Skills)
• Budget Management (Hard Skills)
• Financial Forecasting (Hard Skills)
• Donor Relations Coordination (Soft Skills)
• Data Management (Hard Skills)
• Communication Skills (Soft Skills)
• Collaborative Decision-Making (Soft Skills)

Job Summary: 

• Submit promotional plans approved by Sales Manager to accounts, inclusive of downstream accounts
• Update item tracking grids on Portal and maintain Distribution List
• Item Maintenance at other accounts
• Assist in preparing PowerPoint presentations and sales decks
• Order item samples for sales calls 
• Answer phones, route calls/emails, take messages
• Track PO’s as requested by accounts, as well as following up on the cut list 
• Assist in Tradeshow planning (submissions, order maintenance) 
• Cover for other Admins when they are out of the office
• Complete new item paperwork, vendor setup, display, spec change and promotional contracts for review
• Manage retailer promotional system
• Handle markdown and discontinuation program paperwork
• Help to manage customer-specific needs and requests
• Research deductions on a needed basis at client request
• Pull data/reports from Customer websites/tools

Skills on Resume: 

• Promotional Planning (Hard Skills)
• Data Management (Hard Skills)
• Presentation Preparation (Hard Skills)
• Communication Skills (Soft Skills)
• Event Coordination (Hard Skills)
• Administrative Support (Hard Skills)
• Customer Relationship Management (Soft Skills)
• Research and Analysis (Hard Skills)

Job Summary: 

• Choose vendors for projects based on quality of product/service, quotation and other vital factors.
• Discuss projects to be executed with vendors, and properly manage all documents involved in the vendor engagement.
• Inspect projects upon completion to track vendor’s compliance with initial agreement.
• Ensure offices are stocked with necessary supplies, and that all equipment is functioning properly.
• Oversee the periodic maintenance, repair and servicing of all equipment.
• Ensure that the overall conditions of the building and equipment are in compliance with health, environmental and security standards.
• Send out memos to disseminate general information to staff members.
• Convene town hall meetings for staff members of the organization upon instruction.
• Plan and schedule general events and meetings, make arrangements for the venue, and send reminder memos to staff members.
• Prepare regular reports for departmental expenses, so as to show funds are being used efficiently and according to budget.
• Organize a filing system for important company documents like receipts, invoices, etc.
• Ensure the organization of the company regarding the arrangement, maintenance and cleaning of the interior and exterior areas.
• Organization and follow-up of all rental processes

Skills on Resume: 

• Vendor Selection (Hard Skills)
• Project Management (Hard Skills)
• Quality Inspection (Hard Skills)
• Inventory Management (Hard Skills)
• Equipment Maintenance Oversight (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Event Planning (Hard Skills)
• Communication Skills (Soft Skills)

Job Summary: 

• Establish relevant, attainable, measurable goals for team members
• Effectively respond to issues and concerns of the team and the individual they support
• Identify admin support contact for new hires within the department needing admin support
• Identify, evaluate and implement appropriate tools/procedures to build efficiencies for the team
• Handle calendars and schedules for the Office of the CIO, including maintaining appointments and establishing appointment priorities.
• Assisted with travel arrangements and completed travel itineraries and expense reports.
• Facilitate, develop and coordinate communications and presentations.
• Prepare correspondence, memos, presentations, and other written communication. 
• Prepare and coordinate materials for Investment Oversight Committee (IOC) and Board of Directors meetings on a quarterly basis.
• Actively support and/or facilitate special projects as necessary, including conducting research and creating presentation materials for industry related and community activities, as well as cross-channel and inter-departmental projects. Initiate vital projects and handle them to completion.
• Perform various administrative duties including filing, ordering supplies, maintaining records, prioritizing email, taking immediate action on important items, and providing telephone and email backup support.
• Provide back-up assistance to members of the administration team.
• Lead and develop a robust team of administrative professionals.
• Interact confidently, demonstrating poise and presence with individuals at all levels of the organization.

Skills on Resume: 

• Goal Setting (Soft Skills)
• Conflict Resolution (Soft Skills)
• Efficiency Optimization (Hard Skills)
• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Communication Development (Soft Skills)
• Project Management (Hard Skills)
• Leadership Development (Soft Skills)

Job Summary: 

• Analyze, develop, control and report budgets for discretionary expenses.
• Oversee spending decisions and monitors the monthly reconciliation reports for all non-sponsored and sponsored accounts.
• Communicate with internal university offices such as ORA, the Business Office, Purchasing, Accounts Payable, Accounts Receivable and other Shared Services and relay information to the team for compliance
• Submit EFORM and salary distribution changes for faculty and staff.
• Ensure effectiveness of research administration operations within the Departments
• Develop and oversees strategic alliances with peer personnel in associated business entities
• Review expenses and increases productivity to improve budgetary performance
• Advise faculty and staff regarding changes in sponsored research policies
• Ensure sound financial practices are in place for account reconciliation and follow up
• Maintain an understanding of sponsored funding administration including guideline interpretation, budget development, and animal and human subjects approval 
• Monitor faculty, fellows and staff for the effort expended on research grants and contracts and maintains salary distribution on accounts.
• Provide data for new research projects based on established criteria.
• Provide an overview of the current research projects for PI’s, when needed (Monthly/Quarterly).
• Manage the budget development for select funding proposals.
• Oversee the management of all student and fellow recruitment and payroll issues
• Train and assist current students in the preparation of Fellowship Grants
• Assist each awardee with the preparation and submission of annual progress report for specific fellowship
• Review, monitor and reconcile all budgets for individual fellowships

Skills on Resume: 

• Budget Management (Hard Skills)
• Financial Reconciliation (Hard Skills)
• Compliance Communication (Soft Skills)
• Research Administration (Hard Skills)
• Strategic Planning (Soft Skills)
• Policy Advisory (Soft Skills)
• Grants Management (Hard Skills)
• Training and Development (Soft Skills)

Job Summary: 

• Supervises and directs the administrative work of the team along with managing performance reviews and internal goals and objectives
• Responsible for organizing, coordinating, and monitoring all non-clinical operations of ACT, including managing the creation, storage, and flow of Protected Health Information, maintaining accounting and budget records for individual and program expenditures, coordinating communication and the implementation of policies and procedures. 
• Maintains a written daily logs documenting client rosters and treatments or services given to clients, coordinates intake of new clients with the Program Manager
• Collaborate with internal team members and leadership to ensure the effective clinical and administrative operations of the team
• Ensures the team functions in accordance with State licensing standards for ACT
• Coordinates with the Program Manager to direct team members to complete daily service delivery to clients and ensures clients receive services based on current needs
• Plan and coordinate event/concert production activities, including facility and equipment rental, staging requirements, and other logistical arrangements, whether live or recorded
• Design and maintain spreadsheets for program budgets (income/expenses), membership, ticket purchases, and other purposes, process invoices and payments
• Monitor online communication and content and assist with social media channel content
• In cooperation with Board members and volunteers, assist with production of youth education programs
• Manage procurement of supplies, licenses, equipment and services for operational purposes and maintain inventories of property and supplies
• General administrative tasks including preparing correspondence, handling inquiries, phone messaging, mail processing

Skills on Resume: 

• Performance Management (Soft Skills)
• Health Information Management (Hard Skills)
• Budget Management (Hard Skills)
• Clinical Operations Coordination (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Event Logistics Planning (Hard Skills)
• Social Media Coordination (Hard Skills)
• Supply Chain Management (Hard Skills)

Job Summary: 

• Handling phone calls with potential companies applying for funding
• Organizing and coordinating internal and external meetings
• Channeling the internal processes of the fund
• Maintaining social media profiles and updating content weekly
• Maintaining fund management back-office duties
• Coordinating paperwork with institutions
• Organizing travel by booking accommodations and reservations needs 
• Coordinating events and communicate with lectors and mentors in the acceleration program
• Directly support SEA 21 Flag and SES leadership, in day to day leadership capacity.
• Prepare for and attends meetings with and on behalf of leadership.
• Capture action items and/or minutes from meetings.
• Track and update schedules
• Provide advice and assistance, based upon prior expertise to inform leadership’s strategic decision making.
• Exercises administrative supervision over activities and personnel of the Department
• Acts as the overall administrator of the company's physical asset resources
• Monitors the validity and compliance of the dealership on the following contracts though not limited to Janitorial Services, Security provider, sublease contract with affiliates, Lease contract Stockyard
• Prepares a complete checklist of requirements of government agency regulatory bodies/agencies for the acquisition of business permits and facility permit

Skills on Resume: 

• Communication Skills (Soft Skills)
• Meeting Coordination (Hard Skills)
• Social Media Management (Hard Skills)
• Travel Arrangements (Hard Skills)
• Event Planning (Hard Skills)
• Record Keeping (Hard Skills)
• Strategic Advisory (Soft Skills)
• Regulatory Compliance (Hard Skills)

Job Summary: 

• Responsible for the management of the organizational, operational and administrative activities of the Division of Respiratory Medicine.
• Requires a broad and extensive knowledge of university policies and the operations of the academic respiratory programs at VCH and its affiliated hospitals as well as St Paul's Hospital.
• Reports to the Head of the UBC Division of Respiratory Medicine and has a primary working relationship with the UBC Department of Medicine Administration Office on all academic administrative, educational, human resources and financial issues.
• Provides guidance, direction and support to administrative, professional and medical staff within the Division regarding organizational, divisional and administrative issues.
• Liaises with staff in related hospital and University departments such as Finance, Information Systems, Medical Affairs and Postgraduate Training Programs, to address administrative/operational issues.
• Liaises with personnel in other institutions including the BC College of Physicians and Surgeons, Employment and Immigration and Human Resources and Development, other BC hospitals and national and international organizations to coordinate the activities and operations of the Division.
• Responsible for invoices as needed and accruals on a monthly basis
• Manage the budget process with data entry and reports
• Exhibit and ensure professionalism when communicating with clients
• Track equipment inventory and and report accordingly
• Work alongside security for contractor and vendor accesses
• Assist with RFI and RFP preparations
• Schedule and conduct evacuation trainings and drills
• Maintain and update websites
• Encourage and coordinate tenant involvement with various programs

Skills on Resume: 

• University Policy Knowledge (Hard Skills)
• Academic Administration (Hard Skills)
• Financial Management (Hard Skills)
• Human Resources Coordination (Hard Skills)
• Professional Communication (Soft Skills)
• Inventory Management (Hard Skills)
• Emergency Preparedness Training (Hard Skills)
• Stakeholder Engagement (Soft Skills)

Job Summary: 

• Coordinate hiring tasks and schedule interviews
• Handle purchase orders & track orders and deliveries
• Manage the office expansion including office searches, landlord interactions, bills, insurance, etc.
• Coordinate employee matters with People Ops Manager
• Assist in planning and arranging events
• Communicate with relevant agencies to produce travel itineraries for engineers and managers
• Arrange meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manage the workplace health and safety requirements
• Manages correspondence by answering emails and sorting mail
• Maintain office stock lists and orders office supplies 
• Help build an amazing culture
• Help build an amazing brand
• Build an extremely efficient admin operation
• Help build an amazing company for employees
• Help build an amazing company for customers

Skills on Resume: 

• Interview Scheduling (Hard Skills)
• Purchase Order Management (Hard Skills)
• Real Estate Coordination (Hard Skills)
• Event Planning (Soft Skills)
• Travel Coordination (Hard Skills)
• Meeting Organization (Hard Skills)
• Communication (Soft Skills)
• Culture Development (Soft Skills)

Job Summary: 

• Supervise administrative staff, including managing schedules, maintaining personnel records, assisting with annual performance reviews, etc.
• Train staff on new procedures/processes, orient and train new staff for the IBDC.
• Manage and oversee daily schedules for all departmental appointments.
• Ensure all patients are properly scheduled in the electronic health records.
• Coordinate with Finance staff to ensure all tests are properly scheduled, financially cleared, and checked in.
• Coordinate relationships with offices of referring physicians to ensure all necessary requirements are fulfilled, including authorizations, referrals, or clinical documents.
• Liaise with Revenue Cycle and coding teams to ensure proper capture of charges for appointments.
• Liaise with professional and hospital billing counterparts to coordinate timely and accurate billing processes.
• Assist with departmental reporting, data tracking, or analytical projects
• Assist with development and maintenance of the Operating Manual for all administrative processes.
• Participate in scheduled meetings relevant to the scope of responsibilities.
• Ensure the waiting area is kept in a family and patient-friendly state.
• Followed and coordinated the company's transportation and logistics vehicle management.
• Organizing and following up services such as cleaning, security, lighting, heating and cooling
• Supplying stationery, cleaning materials, small fixtures and other materials and following stocks.
• Preparing cost reports on administrative affairs and producing cost reducing solutions
• Following up the preventive maintenance, repair and renewal activities of the technical devices.
• Recording all services purchased within the scope of administrative affairs

Skills on Resume: 

• Personnel Management (Soft Skills)
• Training & Development (Soft Skills)
• Schedule Coordination (Hard Skills)
• Electronic Health Records Management (Hard Skills)
• Financial Coordination (Hard Skills)
• Relationship Coordination (Soft Skills)
• Billing Process Coordination (Hard Skills)
• Data Analysis & Reporting (Hard Skills)