• Books extensive travel to include flights, hotel, and car service.
• Creates and submits expense reports.
• Coordinates meetings (in-person, audio and video) with multiple people in multiple locations and time zones, including rescheduling, calendar negotiations, etc.
• Provides additional backup administrative assistance to various departments
• Orients employees to resources available to them and to protocols
• Creates, edits various PowerPoint, work and excel documents for executives.
• Handles telephone calls, messages, correspondence, diplomatically, efficiently and effectively.
• Providing high quality administrative assistance, such as writing and editing emails, memos and other communications
• Maintaining comprehensive and accurate records
• Organizing meetings, including scheduling, logistics, and reminders 

Skills: Travel Booking, Expense Reporting, Meeting Coordination, Administrative Support, Employee Orientation, Document Preparation, Communication Handling, Record Maintenance

• Works with KPMG auditors with inquiries and confirm letters. 
• Sends out all audit confirmation letters to stakeholders such as vendors, attorneys, etc.
• Creates PowerPoint presentations and other reports for the CFO or Directors within the Accounting department.
• Provides accounting and analytical support for the financial planning and analysis (FP&A) area.
• Sends personal UPS invoices to employees (for personal use of the UPS services) and collects and processes employees’ payments.
• Collects payments related to Corporate Vehicle Administration (CVA) and Risk Management (deductibles).
• Completes monthly journal entries in Oracle for warranty recovery, service shop, and parts payments, as well as company credit card transactions.
• Updates warranty recovery worksheet on a monthly basis, adds monthly invoicing, and tracks all payments (including wires, credit memos, lockbox, and checks).
• Processes, on a monthly basis, company credit card transactions in office or virtually, including reconciling these transactions and providing a monthly report to Accounts Receivable along with a detailed report of all Regional Distribution Center (RDC) employee billing/accounting activity to Accounts Receivable Manager for RDC’s activity.
• Serves as the Accounting department’s desk move coordinator, which includes making sure that each employee has a name tag, coordinating requests for IT, overseeing that the move occurs with minimal disruption, sets up new employees with supplies, etc. 
• Alerts Corporate Facilities of any new employees with name and the new location of workstation.

Skills: Audit Coordination, Stakeholder Communication, Presentation Creation, Financial Analysis Support, Payment Processing, Journal Entry Management, Credit Card Reconciliation, Workspace Coordination

• Performs administrative functions and support for Chief Financial Officer (CFO) including:
• Completes executive-level phone and written correspondence.
• Maintains filing system for the Accounting department.
• Performs event planning activities for the Accounting department (such as birthday parties, team-building events, etc.).
• Makes travel arrangements for CFO.
• Orders and maintains office supply inventory for the Accounting department.
• Processes and distributes mail for the Accounting department.
• Processes Accounting department invoices via Insyprus system.
• Prepares confidential executive-level materials for various executive meetings.
• Tracks employees’ Certified Public Accountant (CPA) educational hours and submits them via SmartPros system.
• Sets up monthly financial meetings between CFO and Accounting management, as well as CFO and executive team, and creates monthly binder containing financial schedules from Accounting management in preparation for these meetings.

Skills: Executive Support, Correspondence Management, Filing System Maintenance, Event Planning, Travel Coordination, Inventory Management, Invoice Processing, Meeting Coordination

• Create correspondence and provide routing for review and signature.
• Manage calendars for the aerial device and marketing. 
• Coordinate travel arrangements for program staff.
• Review all payment documents for the program to ensure accuracy and correct accounting codes are used. 
• Review all procurement functions of the program to ensure that expenditures, bid documents and encumbrances for contract items are handled in an accurate and timely manner. 
• Purchasing and managing office equipment and supplies, scheduling repairs and replacement of equipment, developing and approving bid specifications, awarding bids to vendors and ensuring that all procurement documents meet state and departmental standards.
• Help compile budget information and manage more than $1 million in budgets for the program’s Personnel Service, Operations, Printing and Marketing budgets.
• Tracking expenditures and revenues, developing reports for budget planning purposes and reconciling expenditures in the program’s fiscal tracking system with SAM II reports.     
• Assist at the State Parks Warehouse at Osage Beach, MO pulling, packaging and shipping orders. 
• Coordinate and manage brochure, sign and division-wide large-scale mailings and distribution. 
• Oversee and manage the postal mail and interagency mail distribution.
• Assist with contracts, procurement and tracking of state park signs and MoDot Highway signs
• Oversee and manage the data entry of the monthly fleet reports, process payments and assists with the record keeping for FCC licences for the Division.
• Assist with pick up, delivery and package shipments for the graphics section.

Skills: Correspondence Management, Calendar Coordination, Travel Arrangements, Payment Document Review, Procurement Management, Budget Tracking, Mail Distribution, Data Entry and Record Keeping

• Maintains financial & fiscal records for assigned program.
• Authorizes expenditures & purchases
• Coordinates payment requests for approval corresponds with vendors
• Prepares & analyzes routine & non-routine fiscal reports 
• Provides administrative support to board members 
• Coordinates with Central Service Agency to process payments to vendors for invoices
• Compiles reports from payment processors for reconciliation & recordkeeping
• Processes refunds of payment from eLicense
• Performs routine & non-routine clericial tasks 
• Prepares confidential Correspondence &/or reports, handles sensitive telephone calls, performs additional duties as assigned by the Executive Director.

Skills: Financial Recordkeeping, Expenditure Authorization, Payment Coordination, Fiscal Reporting, Board Support, Vendor Communication, Payment Reconciliation, Confidential Correspondence

• Oversee the Indigent Burial and Cremation program database
• Review applications and supporting documents to determine approval or denial
• Process reimbursement payments to applicants
• Receive and respond to sensitive inquiries
• Maintain financial records for the Indigent Burial and Cremation program
• Performs non-routine administrative tasks 
• Coordinates the Indigent Burial and Cremation program 
• Reviews applications and supporting documents, determines approval or denial
• Processes reimbursement payments to applicants), oversees program email account
• Receives and responds to sensitive inquiries relating to the assigned program

Skills: Database Management, Application Review, Payment Processing, Inquiry Handling, Financial Recordkeeping, Administrative Support, Program Coordination, Email Management

• Previous experience supporting engineering or technical projects or programs helpful
• Must have excellent computer skills
• Proficient in Microsoft Office Suite, Word, Excel, PowerPoint.
• Experience with Microsoft Publisher, InDesign or other graphic design software applications
• Ability to multi-task in a high-energy environment, prioritize tasks, detail oriented with excellent time management skills.
• Excellent verbal and written communication skills, with the ability to make decisions without constant directions, under pressure of meeting critical deadlines.
• Proficient in basic computer software and can quickly learn to use new programs
• Customer service experience in industry
• History of being deadline-driven and extremely organized

Qualifications: BA in Management with 2 years of Experience

• Excellent written and verbal communication skills.
• Strong eye for detail.
• Proficient in Microsoft Office suite.
• Familiarity with Google Drive.
• Ability to support and prioritize several coinciding projects with minimal supervision.
• Ability to work a flexible and demanding schedule
• Experience working in a professional office environment.
• Strong technical writing skills.
• Experience working in a heavily regulated environment.
• Computer skills, typing and data entry skills

Qualifications: BA in Human Resources with 5 years of Experience

• Ability to work well with customers and a diverse staff
• Aptitude to work independently and complete special projects
• Excellent communication skills, both verbal and written
• Exceptional computer proficiency, with a thorough understanding of Microsoft Office Applications
• Well organized and high attention to detail
• Customer-focused attitude and work with a sense of urgency
• Learn and take on new tasks, while maintaining prior duties
• Ability to handle stress and multitask in a fast-paced environment.
• Strong customer service skills
• Ability to communicate clearly and positively with our candidates and clients as well as being a team player with internal team members

Qualifications: BA in Organizational Leadership with 5 years of Experience

• Advanced PC skills, including Excel, Word, Outlook, and PowerPoint. 
• Detail oriented and team driven focused.
• Ability to work independently, prioritize, problem solve, manage time, and handle multiple tasks.
• Strong interpersonal, oral and written communication skills.
• Ability to deal appropriately with confidential information.
• Previous experience working in an accounting or law firm 
• Positive, can-do attitude
• Experience as an Administrative Assistant in a corporate setting
• Administrative experience supporting upper management
• Experience working in the accounting or financial industry

Qualifications: BA in Communications with 4 years of Experience

• Experience with MS Office software (Excel, Word, PowerPoint, Outlook).
• Experience with CMMS (work order management software), HCM PeopleSoft 9.1, COGNOS, Marketplace, Concur, and other CU systems software platforms.
• Good office etiquette, strong communication (both written and oral) skills
• Proficient in the development and management of a SharePoint site
• Ability to create, manage, and adjust schedules
• Ability to assist in the design and production of visual media products
• Technology and social media savvy
• Recruiting experience 

Qualifications: BA in Office Management with 2 years of Experience

• Superior interpersonal skills with the ability to maintain positive business relationships with leadership, colleagues, division staff and division customers
• Effective problem-solving
• Strong written and verbal communication skills, with a focus on quick response times
• Demonstrate an ability to learn and use necessary technology quickly
• Passion and enthusiasm for discipline and/or area of profession
• Ability to interact, brief, and communicate 
• Certification in a relevant Military Operational Speciality (MOS) such as 42L or 71L or similar military certification.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Access, and SharePoint.
• Proficient in data entry, scheduling, preparing of reports and documents
• Knowledge of office automation software and tools.

Qualifications: BA in Business Administration with 3 years of Experience