ADMINISTRATIVE PROFESSIONAL RESUME EXAMPLE

Published: Nov 13, 2024 - The Administrative Professional provides essential accounting support, manages automotive transactions, and ensures financial data confidentiality. Prepares and submits insurance applications, licenses, and tax returns while onboarding new real estate agents and tracking transaction activities. Oversees QuickBooks updates, annual rental rate preparation, and coordinates with software partners to address technical needs, maintaining office supply inventory efficiently.

Tips for Administrative Professional Skills and Responsibilities on a Resume

1. Administrative Professional, Silver Lake Management, Richmond, VA

Job Summary: 

  • Manage and communicate daily job openings
  • Schedule and conduct face to face interviews
  • Assist with dispatching of company orders
  • Manage incoming phone calls, incoming mail, and ensuring that business levels run smoothly
  • Provide high level administrative support to the Office Manager, Tax Accountants, and Partners of the firm.
  • Handle workflow tracking for projects and submission of tax returns and extensions electronically.
  • Keep client addresses, records, and mailing lists current
  • Maintain software tracking of internal projects and checklists.
  • Provide administrative support to all other staff 


Skills on Resume: 

  • Job Opening Management (Hard Skills)
  • Interview Scheduling (Hard Skills)
  • Order Dispatching (Hard Skills)
  • Phone and Mail Handling (Soft Skills)
  • Administrative Support (Soft Skills)
  • Workflow Tracking (Hard Skills)
  • Client Record Maintenance (Hard Skills)
  • Project Tracking (Hard Skills)

2. Administrative Professional, Coastal Business Solutions, Miami, FL

Job Summary: 

  • Secretarial administrative support for licensing Chief, legal counsel, program administrators and field examiners.
  • Serves as liaison between FINRA and external customers.
  • Communicates with internal and external customers regarding scheduling, policies and procedures.
  • Compiles and enters data relating to examiners' compliance reports into spreadsheets and STAR database 
  • Provides responses to routine public records requests by phone, or written response.
  • Prepares routine forms and files form U6 in CRD/IARD system
  • Utilize computer, scanner and organize records.
  • Accepts and reviews for processing adoption/guardianship subsidy contracts.
  • Acts as a liaison between Children’s Division (CD) and contract management units.
  • Works with and provides guidance to local CD and Foster Care Case Management (FCCM) offices on adoption/guardianship subsidy contract completion.


Skills on Resume: 

  • Administrative Support (Soft Skills)
  • Liaison Coordination (Soft Skills)
  • Customer Communication (Soft Skills)
  • Data Entry (Hard Skills)
  • Public Records Processing (Hard Skills)
  • Form Preparation (Hard Skills)
  • Record Organization (Hard Skills)
  • Contract Management (Hard Skills)

3. Administrative Professional, Greenfield Real Estate Services, Portland, OR

Job Summary: 

  • Coordinates with internal and external sources to obtain bids for outside printing, office equipment and/or supplies.
  • Manages administrative processes.
  • Represents supervisor in discussions with others.
  • Investigates and resolves problems.
  • Manages individual calendars.
  • Prepares, reviews and sends correspondence, materials and reports.
  • Coordinates all necessary logistics for group, internal, team and external meetings with minimal supervision.
  • Identifies needs for contractual agreements in relationship to the event, processes, contracts and purchase orders.
  • Record keeping/information processing/reporting.
  • Creates and edits documents, databases, websites, SharePoint sites or other business software 


Skills on Resume: 

  • Bid Coordination (Hard Skills)
  • Process Management (Hard Skills)
  • Representation Skills (Soft Skills)
  • Problem Solving (Soft Skills)
  • Calendar Management (Hard Skills)
  • Correspondence Preparation (Hard Skills)
  • Event Logistics Coordination (Soft Skills)
  • Document Editing (Hard Skills)

4. Administrative Professional, Keystone Logistics Group, Pittsburgh, PA

Job Summary: 

  • Provide accounting support and instruction for other team members
  • Handle automotive purchases and sales notify insurance company, record loans (including amortization) and disposals
  • Financial data confidentiality and data backups daily
  • Prepare and submit insurance applications and audits and quote out as needed to reduce premiums
  • Prepare and submit annual corporate registrations, business licenses, personal property tax returns, real estate license renewals, transfers, etc.
  • Onboard new Real Estate Agents and maintain real estate sales transaction activity
  • Perform QuickBooks software updates
  • Annual preparation of rental rates
  • Communication with software business partners to implement changes or solve technical issues
  • Purchase and track office supplies


Skills on Resume: 

  • Accounting Support (Soft Skills)
  • Automotive Transactions (Hard Skills)
  • Data Confidentiality (Hard Skills)
  • Insurance Processing (Hard Skills)
  • Licensing and Registration (Hard Skills)
  • Agent Onboarding (Soft Skills)
  • QuickBooks Management (Hard Skills)
  • Communication with Partners (Soft Skills)

5. Administrative Professional, Summit Accounting Partners, Denver, CO

Job Summary: 

  • Accounts Receivable data entry, processing, deposits, applying payments
  • Support the corporate credit card process, verify, analyze and allocating expense codes, reports and entries
  • Answer/transfer incoming phone calls
  • Prepare and proof correspondence, presentations and documents in Microsoft Excel, Word, and PowerPoint
  • Coordinate and schedule travel
  • Liaise and interact with other departments and Branches 
  • Maintain and order office/kitchen supplies
  • Open, sort and distribute mail
  • Support Owner and General Manager by typing letters, sending communications, special projects, etc.
  • Appropriately label samples for lab delivery
  • Assists in special reports as requested by the Business Unit staff and Project Team.


Skills on Resume: 

  • Phone Handling (Soft Skills)
  • Office Administration (Hard Skills)
  • Electronic Filing (Hard Skills)
  • Vendor Communication (Soft Skills)
  • Invoice Reconciliation (Hard Skills)
  • Scheduling Management (Hard Skills)
  • Client Service (Soft Skills)
  • Leadership (Soft Skills)
Relevant Information
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