ADMINISTRATIVE SPECIALIST SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Nov 14, 2024 - An Administrative Specialist brings extensive experience in supporting management, particularly in the utility or construction sectors. Demonstrates high proficiency in Microsoft Office Suite, Office 365, Adobe, and advanced Excel, alongside strong analytical and judgment skills. Exhibits integrity, discretion, and proactive communication, fostering teamwork and effectively anticipating organizational needs.

Essential Hard and Soft Skills for a Standout Administrative Specialist Resume
  • Microsoft Office Proficiency
  • Document Management
  • Data Entry
  • Calendar Management
  • Report Generation
  • Travel Coordination
  • Expense Tracking
  • File Organization
  • CRM Software Knowledge
  • Spreadsheet Management
  • Attention to Detail
  • Communication
  • Time Management
  • Problem-Solving
  • Adaptability
  • Teamwork
  • Discretion
  • Multitasking
  • Customer Service Orientation
  • Proactive Initiative

Summary of Administrative Specialist Knowledge and Qualifications on Resume

1. BA in Business Administration with 3 Years of Experience

  • Be comfortable working in an animal research environment.
  • Experience in an IACUC office OR equivalent education/experience.
  • Experience and knowledge of federally mandated Animal Care and Use Program issues, including basic laws and regulations and federally required IACUC operating procedures.
  • Ability to uphold a highly responsive program presence in a fast-paced, multiple priority environment.
  • Ability to exercise independent judgment and decision-making across scope of responsibility.
  • Adept at managing multiple concurrent priorities and projects under deadline pressure and changing priorities.
  • Ability to effectively function independently, as part of a team, and in collaboration with diverse audiences.
  • Ability to maintain confidentiality related to program information.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills.
  • Demonstrated proficiency and work experience with Microsoft Office Suite.
  • Experience with HoverBoard or other electronic IACUC protocol systems

2. BA in Communications with 5 Years of Experience

  • Administrative or executive support experience
  • Experience supporting management leadership preferably with exposure to the utility or construction industry
  • Administrative certification or equivalent 
  • Ability and willingness to go to field construction operations
  • High level of proficiency Microsoft Office suite, Office 365 and Adobe experience 
  • Excellent spreadsheet management skills using Excel (including creation of spreadsheets), excellent proficiency in Outlook, Word and PowerPoinT
  • Strong analytical skills and excellent judgment
  • Impeccable integrity, discretion and confidentiality
  • Excellent communication (written and verbal) and interpersonal skills
  • Must be a team player with strong relationship building skills
  • Proactive work style with the ability to anticipate needs
  • Superb time management and organizational skills

3. BA in Human Resources Management with 3 Years of Experience

  • Demonstrate good problem solving by proactively asking clarifying questions, submitting meeting materials or documents well ahead of schedule for feedback or input, and demonstrating interest and engagement in management of the work.
  • Experience providing advanced administrative support
  • Knowledge of basic office practices, including telephone etiquette and standard formats for letters and business forms.
  • Skill in the operation of personnel computer and common software.
  • Skill in preparing itineraries and maintaining calendars.
  • Ability to proof own work for errors.
  • Must have working knowledge of SharePoint. 
  • Experience with Microsoft Teams and SharePoint desired.
  • Independent proA high level of professionalism, Service Excellence, and confidentiality.
  • Problem-solving, strong organizational skills, flexibility to cover for colleagues on vacation and leaves following cross-training 

4. BA in Office Administration with 6 Years of Experience

  • Working knowledge of Salesforce CRM 
  • Experience working at a fast-paced, ever-changing company
  • Demonstrated experience w/Microsoft Office Suite and ERP accounting systems 
  • Proven experience as a controller or other similar position
  • Excellent project management and process improvement skills
  • Solid knowledge of GAAP (Generally Accepted Accounting Principles) and regulations
  • Excellent knowledge of accounting and financial processes 
  • Understanding of data analysis and forecasting
  • Well-organized with the ability to prioritize and multi-task
  • Strong sense of urgency and commitment to achieving results
  • Very good communication and interpersonal skills, team player
  • Attention to detail and problem-solving ability
  • Ability to work under time pressure/deadlines
  • Bilingual Spanish

5. BA in Public Relations with 2 Years of Experience

  • Good oral and written communication skills
  • Excellent organizational skills and time management
  • Demonstrated ability to capture and prepare professional meeting minutes
  • Proficient computer skills with advanced Microsoft Word, Excel, Outlook and PowerPoint skills
  • Ability to handle multiple and conflicting priorities
  • Requires absolute confidentiality regarding all communication and access to sensitive information
  • Ability to work independently and practice good decision making skills with regard to the escalation of issues
  • Secretarial or administrative support experience
  • Knowledge of web-based technology
  • Experience in researching policies and procedures
  • Advanced Excel skills and/or knowledge of Access databases
  • Knowledge of web-based technology

6. BA in Organizational Leadership with 5 Years of Experience

  • Experience in customer service and/or an office support role
  • Ability to build and maintain relationships with potential residents and families, provide excellent customer service and follow-up to assist with meeting residents and families’ expectations
  • Ability to work a full shift, come to work on time and work overtime
  • Ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation
  • Previous experience as an Administrative Assistant, Front Desk Receptionist or Office Coordinator role
  • Exemplify and be an influential team player
  • Exude confidence and self-awareness
  • Engage personal style with strong interpersonal insight
  • Exhibit listening and communication skills
  • Possess good time management and organizational skills

7. BA in Marketing with 3 Years of Experience

  • Experience in an administrative 
  • Proactive and desire to learn and help
  • Attention to detail
  • Ability to adapt to dynamic and changing responsibilities and to learn quickly
  • Ability to work independently
  • Excellent interpersonal skills - always positive to be around
  • Excellent organizational skills
  • Demonstrated trustworthiness to handle highly sensitive and confidential information
  • Proficiency with Microsoft Office Products (Word, Excel, PowerPoint, SharePoint)
  • Strong interpersonal skills and multi-tasking skills.
  • Ability to prioritize competing deadlines.
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