Job Summary: 

• Manages EdPlus executives’ calendars and high-priority activities to maximize efficiency, coordination, and follow-through.
• Coordinates the executives’ involvement in university events to ensure effective interaction with University staff, senior executives, leadership teams, and constituents both internal and external to Arizona State University.
• Provides administrative support to executives, coordinates and arranges travel (domestic and international) including transportation, accommodations, and travel reimbursements, compiles, prepares, and maintains background material related to meetings, events, and travel, coordinates and tracks follow-up, maintains files.
• Provides administrative support to various units within EdPlus including purchasing, expense tracking, credit card reconciliation, and assistance with travel and meetings.
• Independently composes correspondence on a variety of subjects requiring judgment, originality and knowledge of issues involved.
• Provides back-up support to administrative support staff within the Dean’s Office and front desk reception.
• Represents EdPlus within the university and with external communities, promoting positive working relationships.
• Ensure resources are available to underpin the learning and administrative functions for CAI and ANS.
• Enter data on the NIDA LMS, including tracking trainee attendances and absences, inputting manual results, enrolments and dashboard printing.
• Processing and storage of CAI and ANS documentation in Objective.
• Enter results of mathematics aptitude test for all technical sailors to Objective.
• Process Pre-Course Development Centre (PDC) test results in accordance with TTF Standard Operating Procedures.

Skills on Resume: 

• Calendar Management (Hard Skills)
• Event Coordination (Soft Skills)
• Travel Arrangements (Hard Skills)
• Expense Tracking (Hard Skills)
• Correspondence Composition (Soft Skills)
• Administrative Support (Hard Skills)
• Relationship Management (Soft Skills)
• Data Entry (Hard Skills)

Job Summary: 

• Supports Associate Director in all aspects of the center's management and in providing services to clients.
• Manages the center's administrative activities in consultation with Associate Director and on occasion with the director.
• Works in close proximity with DMI's coordinator in all administrative aspects related to the initiative.
• Researches, compiles and analyzes data for administrative action by the center's Associate Director.
• Attends necessary training sessions to keep updated on the new PeopleSoft policies, procedures, etc. relating to the center, department, college and university.
• Keeps center staff abreast of policy changes and important information pertaining to the university and to positions.
• Creates and maintains training manuals to assist in the absence of employee.
• Acts as a UF resource person for the center and DMI. Acts as contact between the center and other units on campus such as the College of Business Dean's Office, UF Human Resources Office, etc.
• Takes responsibility for completing and submitting college and university reports as needed in a timely manner.
• Manages grant applications and processes in UFirst and/or 
• Completes the space allocation certification.
• Researches and makes recommendations to purchase office equipment, computers, etc.
• Processes domestic and international travel for center employees and associates.
• Performs general office duties such as answering the phone, arranging parking tokens for visitors, receiving packages, coordinates arrangements for visiting scholars

Skills on Resume: 

• Center Management Support (Soft Skills)
• Administrative Coordination (Hard Skills)
• Data Analysis (Hard Skills)
• Policy Communication (Soft Skills)
• Training Documentation (Hard Skills)
• Campus Liaison (Soft Skills)
• Grant Management (Hard Skills)
• Travel Coordination (Hard Skills)

Job Summary: 

• Initiates and processes all types of personnel hires and appointments domestic and international in accordance with UF's regulations. 
• Assembling and maintaining personnel documents, entering appointments into PeopleSoft, and working directly with the employees to complete necessary forms.
• Processes payroll distributions, letters of appointment, hiring, evaluations and dismissals.
• Maintains employees' files, approves time and leave for payroll processing.
• Manages faculty searches and staff vacancies.
• Manages Faculty Activity Reports and Conflicts of Interest. 
• Manages Effort Reporting for center personnel.
• Maintains an organized filing system of employee personnel files and documents, ensuring employee confidentiality at all times.
• Serves as a liaison between employees and University of Florida Human Resources.
• Approves payroll in consultation with Associate Director and monitors approval of time and leave and resolves problems.
• Keeps abreast of UF human resources and hiring policies, and ensures the correct hiring procedures are being followed.
• Processes pay increases, payroll retributions, FTE changes, etc.

Skills on Resume: 

• Personnel Processing (Hard Skills)
• Document Assembly (Hard Skills)
• Payroll Management (Hard Skills)
• Recruitment Coordination (Soft Skills)
• Effort Reporting (Hard Skills)
• File Organization (Hard Skills)
• HR Liaison (Soft Skills)
• Policy Compliance (Soft Skills)

Job Summary: 

• Greet guests in a courteous manner and alert appropriate party of guest arrival
• Project a professional and positive image to the public and co-workers
• Carry out assigned projects to completion, communicate effectively both verbally and written
• Perform general office/administrative tasks such as (Vendor Relations/Management) via monitoring/ordering standard office supplies including breakfast items (all office locations)
• Assists PM with collecting Client & Project standard documents and protocols
• Facilitates the selection and format editing of specifications with the Project Engineer
• Assists Engineers when needed with PDF documents
• Assists in printing and scanning of documentation for project
• Perform basic to moderate staff support functions, such as personnel administration, accounting/finance and marketing coordination
• Books and coordinates large and small conference rooms and conference room calendar
• Manages and disseminates all receivables/deliveries
• Perform data entry and report general functions
• Maintain office filing system
• Prepare and modify documents including correspondence, reports, drafts, memos and emails

Skills on Resume: 

• Guest Reception (Soft Skills)
• Professional Image (Soft Skills)
• Project Completion (Soft Skills)
• Vendor Management (Hard Skills)
• Document Collection (Hard Skills)
• Specification Editing (Hard Skills)
• Admin Support (Hard Skills)
• File Management (Hard Skills)

Job Summary: 

• Plan, conduct, and prepare reports of Command Evaluation (CE) Reviews (formerly known as internal audits or internal reviews) of operations, functions.
• Research the pertinent statutes and regulations, and determine a scope and methodology for the CE review.
• Evaluate, test, and determine the effectiveness and efficiency of internal controls and the program/functions risk analysis and risk management.
• Provides sound advice to the IG on CE Review matters.
• Conduct IG Investigations, and/or serve as the Audit Liaison POC, Inspection Coordinator, MICP Coordinator, or Alternate, for those functions.
• Preparing and metering mail
• Schedule and organize office meetings, including making catering arrangements, set up and clean ups
• Generate status reports as requested so the team is informed of progress reports
• Connect with customer base and raise brand visibility by coordinating community events
• Create and implement data entry protocols to streamline processes and increase productivity
• Schedule appointments, including travel arrangements or other company engagements

Skills on Resume: 

• Audit Planning (Hard Skills)
• Regulatory Research (Hard Skills)
• Risk Analysis (Hard Skills)
• Advisory Skills (Soft Skills)
• Investigation Coordination (Hard Skills)
• Meeting and Event Organization (Soft Skills)
• Status Reporting (Hard Skills)
• Data Entry Management (Hard Skills)

Job Summary: 

• Answer and route phone calls, respond to emails, maintain employee, financial, and client records, and data entry and reporting
• Answer questions and find information for employees, vendors, clients, and other third-parties
• Responsible for general invoicing, payroll, and AR/AP processes and tasks 
• Monitor procurement content to ensure compliance to RFQ/Bid requirements, evaluation criteria, and technical requirements.
• Monitor for relevant competitive procurement opportunities, assist in managing and circulating opportunities to the appropriate stakeholders.
• Supervises day-to-day tasks of accounts receivable, accounts payable, and general accounting
• Assists with management of accounting, auditing and budgeting within the organization
• Analyzes and reports cost variances
• Manages all aspects of the general ledger and researches comparative expense variances
• Reconciles accounting inaccuracies or imbalances
• Prepares financial statements to summarize and forecast the company's financial status
• Assists with establishing and maintaining internal controls
• Completes all international transactions
• Tracks fixed asset additions and dispositions
• Researches accounting issues for compliance with GAAP
• Maintains efficient monthly close processes and procedures

Skills on Resume: 

• Communication Management (Soft Skills)
• Record Maintenance (Hard Skills)
• Invoicing and Payroll Processing (Hard Skills)
• Procurement Compliance (Hard Skills)
• Accounts Management (Hard Skills)
• Financial Analysis (Hard Skills)
• General Ledger Management (Hard Skills)
• GAAP Compliance Research (Hard Skills)

Job Summary: 

• Provide direct support to the CEO, COO and Management personnel
• Provide general support to visitors and maintain the visitor management system
• Answer and direct phone calls
• Coordinate, organize and schedule meetings, teleconferences, and virtual meetings
• Order supplies, track work orders, submit maintenance requests, manage deliveries/shipments
• Receive and distribute mail daily
• Submit and reconcile expense reports
• Develop and maintain a filing system
• Organize and maintain the supply area, production room, storage closet, front lobby and kitchen
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs
• Assist with management of assets and update the system
• Purchase Order Management and administrative office tasks
• Process customer invoices/credits.
• Receiving inventory into the ERP system.
• Managing and tracking customer inventory
• New prospect credit checks

Skills on Resume: 

• Executive Support (Soft Skills)
• Visitor Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Inventory and Supply Management (Hard Skills)
• Expense Reporting (Hard Skills)
• Filing and Document Organization (Hard Skills)
• Equipment Maintenance (Hard Skills)
• ERP System Management (Hard Skills)

Job Summary: 

• Work closely with the Managing Director of Prevention and DV Department.
• Responsible for administrative support tasks related to the P&A program.
• Maintain and update logs and reports with program and client information.
• Complete necessary documents to support the month-end report to funder.
• Collaborate with subcontractors to collect monthly reports and survey data.
• Provide administrative support for DCFS Directed projects and activities.
• Provide administration support for P&A special events and structured family activities.
• Maintain expense reports, scan receipts, and keep originals on file.
• Ensure that all documentation is completed in a timely and accurate manner.
• Provide high quality Customer Service with staff, subcontractors, and DCFS.
• Remain in compliance with all environmental, safety and health requirements.
• Maintain confidentiality in compliance with agency, HIPAA and DCFS standards.
• Comply with all agency’s policies, procedures, and codes of ethics.
• Attend internal and outside meetings
• Work collaboratively with all level staff across all Prototypes/Healthright 360 programs.

Skills on Resume:

• Executive Support (Soft Skills)
• Administrative Assistance (Hard Skills)
• Data Management (Hard Skills)
• Report Preparation (Hard Skills)
• Collaboration (Soft Skills)
• Expense Tracking (Hard Skills)
• Customer Service (Soft Skills)
• Compliance and Confidentiality (Soft Skills)

Job Summary: 

• Use multiple business-to-business portals required to enable sales transactions and service activity with Siemens’ customers.
• Receive customer requests for standard information during the customer onboarding process.
• Gather and upload routine information and standard business documentation into portals
• Identify shareholders related to the customer account and distribute onboarding information.
• Monitor the activity of other shareholders required to meet onboarding requirements and milestones
• Monitor portal accounts and user activity to assure continuity of business processes.
• Create and maintain various reports for review and use by different stakeholders.
• Engage with 3rd party portal suppliers for training and advanced issue resolution.
• Manages and maintains training information and documentation for use by others.
• Provides coaching to individual users and assists with issue resolution

Skills on Resume:

• B2B Portal Management (Hard Skills)
• Customer Onboarding (Soft Skills)
• Documentation Management (Hard Skills)
• Stakeholder Identification (Soft Skills)
• Process Monitoring (Hard Skills)
• Reporting and Analysis (Hard Skills)
• Vendor Engagement (Soft Skills)
• User Training and Coaching (Soft Skills)

Job Summary: 

• Provide professional support to the Section Supervisor in implementing and maintaining timeframes of Open Records Request pursuant to KRS Chap. 61 regarding Open Record Act.
• Interpret departmental policy to the public and departmental employees in relation to the Open Records Act and eligibility of receiving documentation.
• Perform research transactions in iTWIST and data processes transmittal for future location on archived materials.
• Organize work that engages other co-workers in performing administrative functions.
• Recommend policy regarding research initiated in connection with compiling volumes of records for court and law enforcement officials.
• Appear in court in reference to being served a subpoena.
• Work with new hires and existing staff to help them obtain access to required CMS systems/data and shared systems, including tracking progress on access requests following up as needed, and maintain related records and documentation
• Prepare meeting minutes and track action items, including state Medicaid meetings
• Monitor and take necessary action on email correspondence sent to the Medicare Operations mailbox
• Research and respond to OIG Self-Referral Disclosure Protocol (SRDP) requests for information
• Assist with/back-up for lead entry, RFI entry, and MAC inquiries
• Upload information and queries into the RAC Data Warehouse (RAC DW)

Skills on Resume: 

• Open Records Compliance (Hard Skills)
• Policy Interpretation (Soft Skills)
• Research and Data Processing (Hard Skills)
• Administrative Coordination (Soft Skills)
• Policy Recommendation (Soft Skills)
• Court Representation (Hard Skills)
• Staff Onboarding Support (Soft Skills)
• Meeting Documentation (Hard Skills)