• Support management to plan, conducts and coordinates the development, implementation and administration of policies and programs within the organization.
• Provide daily Analytical and Administrative Support.
• Perform support tasks related to business and/or data management.
• Stay abreast of directions and instructional material pertaining to administrative practices and clerical procedures and implement new, revised, or amended procedures for such matters as correspondence, filing, mail procedures, preparation of travel orders/vouchers, and security.
• Provide organizational support to Engineering and Technical personnel to include coordinating travel, coordinating employee training
• Coordinating employee attendance and time tracking.
• Support organizational training and compliance.
• Provide advice and counsel regarding visit requests, mission travel requirements and travel arrangements.
• Navigate on a computer and perform accurate data entry.
• Report errors to management and help determine the resolution.
• Exhibit the daily commitment to quality and productivity.
• Meet or exceed company standards on attendance, punctuality, conduct, safety and security.

Skills: Policy Administration, Analytical Support, Business Data Management, Clerical Procedures, Travel Coordination, Training Coordination, Data Entry, Quality Assurance

• Conduct a variety of administrative, productivity, and efficiency analyses of operational systems and procedures.
• Conduct research and analysis on a variety of issues and topics requested by Boulder and pertinent collaborative divisions in Denver, participate in special projects, research issues, and document findings.
• Conduct analyses and policy reviews as requested by assigned departments or by supervisors, identify opportunities for improvement, and make recommendations.
• Process referrals and new participants, review referral documents for accuracy and eligibility, maintain weekly intake information on a spreadsheet, forward accurate referrals to appropriate staff
• Enter clients into Carelogic and other systems, set up sessions, meetings, new funding, step codes, activity types, and terminations
• Maintain client data integrity in all systems.
• Monitor and enter participant information into multiple databases.
• Participant demographics, activity tracking, billing, and funding needs
• Schedule, maintain, and set JFS Boulder calendars, and meetings, and act as an information clearinghouse and coordinator for the department

Skills: Operational Analysis, Research and Documentation, Policy Review, Data Entry, Client Management, Database Management, Scheduling and Coordination, Information Tracking

• Ensure that all required documents and approvals are complete prior to Contract and PO funds certifications and ensure that fund encumbrances are processed consistent with the contract scope of work and proposed funding source
• Provide support to SFPUC contract system (SOLIS) users and assist with the research and resolution of issues
• Assist with establishing and maintaining internal controls documentation for certification processing
• Review, validate, and reconcile contract and payment data from the City Financial System and internal front-end systems to balance contract and expenditure accounts, identify data discrepancies, and document these results
• Handle administrative requests and queries from senior managers
• Maintain user accounts on all technical systems - G-Suite, Dropbox, 1Password, Asana, Shopify, etc.
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Order computers and office supplies and research new deals and suppliers.
• Book travel arrangements
• Organize team-building events and help boost morale
• Manage job postings & recruit the best candidates
• Maintain HR database of applicants, selecting the best to arrange interviews
• Manage daily operations of the office with maximum efficiency
• Ensure the successful initiation, planning, execution, monitoring as well as completion of assigned projects, on time and within scope. 

Skills: Document Verification, Contract Management, Internal Controls, Data Reconciliation, Administrative Support, System Administration, Scheduling and Coordination, Project Management

• Provide administrative support to the Defense Health Agency Analytics & Evaluation Division (AED) and to other Altarum staff who also work within the client office
• Support administrative and operational tasks for the AED including correspondence prep and review, schedule and meeting management, travel, training, time and attendance reporting and tracking, file maintenance, office automation support, records management support, supply maintenance, meeting support, mail, and other duties 
• Support staff in Task Management Tool (TMT, formerly CATMS), including assistance in the preparation and submittal of proposals, reports, and other major documents, suspense and document tracking.
• Managing staff travel and conference arrangements, timekeeping and aid with space planning/management, manpower and project tracking, as well as some Records Management and compliance taskings.
• Assist in the preparation of presentations, proposals and reports
• Create, review, and brief various administrative and operational reports on a weekly, monthly, or quarterly basis
• Project tracking and reporting for day-to-day activities
• Maintain, organize, and prioritize staff calendars and schedules
• Coordinate arrangements for meetings, conferences and other group activities
• Process travel orders in accordance with Federal travel regulations
• Identify, assess, and track potential risks to the company’s people, property, and processes using open-source intelligence (OSINT).
• Provide short notice, face-to-face briefings during high-stress, rapidly developing crisis situations. 
• Build and maintain strong internal relationships with key stakeholders across all business units and functions.
• Support and monitor innovative programs and technology solutions to support the department’s objectives

Skills: Administrative Support, Schedule Management, Records Management, Document Preparation, Travel Coordination, Risk Assessment, Project Tracking, Stakeholder Engagement

• Managing client user data utilizing provided tools 
• Maintaining technical proficiency with client tools
• Managing and organizing workload based on priorities
• Suggesting process improvements to improve quality and consistency
• Creating and deleting analyst accounts
• Verifying of request sheet submission
• Filing paperwork as needed for auditing purposes.
• Contacting clients where necessary to clarify processes

Skills: Data Management, Technical Proficiency, Workload Prioritization, Process Improvement, Account Management, Request Verification, Documentation and Filing, Client Communication

• Strong computer and Internet research skills. 
• Must be advanced in MS Word, Excel, Power Point and Adobe Acrobat.
• Flexibility is a must, along with excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendor
• Advanced computer skills and the ability to train others in system usage 
• Ability to multi task and work in a fast-paced environment
• Ability and knowledge to operate a variety of standard office equipment
• Ability to work without supervision
• A high level of interpersonal skills with the ability to handle sensitive and confidential situations
• Must be able to read, write and speak English at a level which will permit the employee to accurately understand and communicate information to safely and efficiently perform the job duties
• Ability to analyze, gather and summarize data for reports and find solutions to various administrative problems
• Must be able to establish priorities, have attention to details and the ability to meet deadlines
• Excellent verbal and written communication skills

Qualifications: BA in Economics with 2 years of Experience

• A client-service mentality, good interpersonal and communication skills, and a strong collaborator.
• Skill in preparing analytical reports and identify information needed for data gathering.
• Skill in preparing and edit routine business correspondence with correct grammar, spelling and punctuation.
• Skill to establish and maintain comprehensive file systems with easy user access.
• Demonstrated ability to provide executive-level administrative support, initiating and coordinating a variety of activities and following up on related details.
• Ability to make sound decisions and employ effective problem-solving techniques.
• Ability to work in a fast-paced environment and to handle multiple projects simultaneously.
• Ability to work independently and within a team setting to support projects and assignments.
• Demonstrated computer skills including word processing, spreadsheet, presentation, electronic mail and web browser software.
• Skills to interact and work well with individuals from different backgrounds.
• Understanding of general business processes

Qualifications: BA in Management Information Systems with 5 years of Experience

• Ability to maintain confidentiality in all operations and transactions.
• Ability to project a professional image for the office through speech, appearance, and demeanor.
• Experience with Company on-line systems including Company Financial System, Pal-Card, UCPath, etc.
• Experience in managing a Corporate Card or similar.
• Knowledge of the Company accounting system.
• Knowledge of Company personnel policies and procedures.
• Knowledge of Company purchasing and reimbursement forms and procedures.
• Knowledge of the University’s research mission and familiarity with research terms.
• Excellent written and verbal communications skills.
• Strong communication skills and the ability to report findings both orally and in writing to the client.
• Commitment to work toward skillset improvements including certifications and future advanced education.

Qualifications: BA in Public Administration with 4 years of Experience

• Experience in Data Entry, Customer Service, or related fields.
• Medical or healthcare experience
• Excellent verbal and written communication skills.
• Extremely proficient in Microsoft Office Suite or related software programs.
• Extremely organized with great attention to detail.
• Takes direction well and multi-task
• Ability to work under tight deadlines
• Ability to self-manage once given a project.
• Ability to adapt to change.
• Ability to learn quickly and  creatively solve new problems.
• Ability to act as a team player.
• Excellent communication skills

Qualifications: BA in Business Administration with 3 years of Experience

• Experience in office administration, operations support, accounting, or finance.
• Excellent problem solving skills.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent communication skills, both written and oral. 
• Ability to translate business/financial issues. 
• Strong interpersonal skills with an emphasis on initiative and knowledge sharing.
• Ability to handle confidential or sensitive information according to Company policies.
• Good problem solving skills.
• Goal-oriented.
• Ability to work effectively in a dynamic, multi-functional and multi-cultural environment.
• Ability to prioritize tasks to meet departmental objectives.

Qualifications: BA in Organizational Leadership with 5 years of Experience