HR Specialist Responsibilities:

• Partner with multiple stakeholders to improve and enhance our current onboarding process
• Coordinate with recruitment team on transitioning the new hire from a candidate to a “new hire” and the onboarding steps associated with it
• Coordinate with hiring managers to plan and facilitate first weeks of onboarding and 30-60-90 day plans
• Handle first day logistics including conducting orientations in multiple time zones and required documentation
• Be the “first day” ambassador/point of contact, assisting the new hire from offer signature through critical 90 day new hire period
• Onboard new hires into HRIS systems and training applications
• Follow up with new hire and hiring manager to ensure smooth start and ramping, continuing to monitor for new hire’s first 90 days
• Develop and “own” onboarding artifacts, from “getting started” guides to in-depth documentation created in support of making a new hire most successful
• Assist new hire with enrollment of benefits, answering questions and ensuring enrollment completion
• Coordinate with any local office entities to assist with site specific benefits, protocols or operational matters
• Coordinate with internal immigration counsel

HR Specialist Ability, Knowledge and Qualifications:

• Bachelor’s degree and 5+ years of human resource generalist experience in a fast-paced environment
• Excellent verbal and written communication skills
• Demonstrates the necessary attitudes, knowledge, and skills to deliver culturally competent services and work effectively in cross-cultural situations
• Strong organisational skills and attention to detail with effective prioritisation and ability to work independently
• Process-driven, but always looking for ways to optimize
• Ability to build, nurture relationships and interact with all levels of management and internal customers
• Knowledge of onboarding best practices
• Tech-savvy nature with a natural interest for up-and-coming HR systems and innovation
• Customer-focused attitude
• Self-starter

HR Specialist Roles:

• Assists the HR department with carrying out various human resources programs, projects and procedures.
• Supports in the administration of HR policies, practices, procedures, and programs in accordance with applicable laws and regulations
• Responds to general inquiries from managers and employees related to all aspects of the HR function and updating HR Director and HR Managers as needed.
• Processes and maintains documents pertaining to hiring, termination, employee status changes, compensation, and benefits.
• Assist with new hire orientation as needed and the completion of new hire paperwork.
• Responsible for processing and monitoring FMLA, STD, LTD leaves of absence.
• Responsible for the filing of workers compensation claims and coordinating with EHS team
• Assist Corporate Benefits Manager with entering benefit elections into system (as needed)
• Establishes, maintains and updates employee personnel files.
• Ensures I-9 records are up-to-date and incompliant.
• Runs various standard or ad hoc reports as requested.
• Processes employment verifications as needed.
• Ensures that HR materials (forms/posting/communications) are available and up-to-date for supervisors
• Recommends process improvements for improving data quality and process efficiencies.
• Attendance, promptness, professionalism, the ability to pay attention to detail, cooperativeness with co-workers and supervisors, and politeness to customers, vendors, and patients.

HR Specialist Experience and Qualifications:

• Bachelor's Degree in HR or related fields is preferred.
  
• Previous experience with HRIS platforms, comfortable with using HRIS systems.  
• Experience with Ceridian/Dayforce is a plus
• Proficient in Microsoft Office skills, such as Word, Excel and PowerPoint.
• HR experience in a manufacturing environment is preferred
• Strong familiarity with standard HR processes and procedures preferred.
• University degree or combination of equivalent human resources work experience and education considered.
• Experience providing positive internal customer experience with effective oral and written communication skills; including but not limited to strong interpersonal skills with the ability to handle multiple tasks simultaneously and having a keen ability to make quick and accurate decisions.
• Research, analytical, and critical thinking skills
• Highly adaptable and flexible with shifting priorities/ processes.
• May require some travel (10-25% at times)

Human Resources Specialist Functions:

• Maintain updated employee data, HRIS records and compile reports from the database
• Administer HR / payroll and compensation / time off and attendance for all employees
• Coordinate with department heads in verifying employees’ worked hours, overtime, paid time off, etc.; 
• Ensure employees and department heads follow the approval process
• Gather information on hours worked for each employee
• Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system
• Prepare and execute pay orders through an electronic system or distribute paychecks
• Resolve HR data/reports/system issues via hands on problem resolution, work with payroll vendor support; continuously seek ways to improve existing processes and programs using technology
• Assist in managing data internally; track any changes in personnel and payroll data in compliance with the state tax credit requirement credits
• Support in HR, new hire on-board/orientation, exit interview processes as needed
• Utilize existing HR system and in-house technology and analytical tools to develop, analyze, and communicate people and other cross-functional metrics
• Analyze daily activities associated with various HR processes and programs and support in improvement of processes
• Support in implementation of HR payroll systems and processes; work with vendors for implementation, troubleshooting and evaluation of any HR solutions when necessary
• Support in research and evaluate HR systems, compare services as needed
• Maintain HR intranet, HR documentation library for department 

Human Resources Specialist Educations and Requirements:

• Associate’s or bachelor’s degree in a related field.
• Two to four year(s) progressive experience in HR/personnel position utilizing HRIS, handling payroll, reporting.
• Able to use payroll software with accuracy and efficiency.
• Proficient in Microsoft Applications (Word, Excel, PowerPoint, Outlook)
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail
• Excellent communication skills
• Must have considerable knowledge of principles and practices of personnel administration and understanding of state and federal requirements and regulations.

HR Process Specialist Details:

• Project-manage HR operations projects, including scoping, delivery and change management.
• Capture project scope and achieve agreement on deliverables and completion dates in partnership with various business stakeholders.
• Act as key strategic advisor to both business stakeholders and technical team regarding scope, timing, and quality decisions to deliver on project goals.
• Gather detailed project/change requirements with sound understanding of global business impact.
• Provide weekly status reports to project stakeholders and team members.
• Conduct regular project team meetings.
• Elicit requirements and functional design with business stakeholders, solution architects, designers and developers to ensure business needs are accurately captured, understood and delivered.
• Create and manage project plans, monitor progress and timelines, identify and manage risks to ensure success, escalating to management as appropriate.
• Drive implementation of new tools and solutions Firm-wide.
• Drive resolution of critical systems issues / escalations for expedited resolution with IT.
• Coordinate end-to-end global testing efforts (test script preparation, tester recruitment, vendor partnership, schedule and sign-off oversight).
• Interact closely with HR Operations, Global Operations Management and Technology/ Security groups.
• Manage potential vendors, including challenging the vendor as needed.
• Become internal subject matter expert on complex and/or unfamiliar initiatives and disseminate subject information in an easy to understand way to stakeholders.
• Understand impact of local/jurisdictional requirements that could affect overall project scope.

HR Process Specialist Skills, Knowledge and Experience:

• Bachelor degree or above, prefer HR related field
• Substantial knowledge of project management techniques and tools.
• Experience in HR and operations projects strongly preferred.
• Experience of working in a law firm is preferred.
• Experience working both independently and in a team-oriented, collaborative environment is essential.
• Critical thinking and problem solving skills.
• Ability to be flexible and handle multiple large projects.
• Project Management qualification (either CAPM, Prince2 or PMP) preferred.
• Self-starter, able to drive and manage global projects with limited direction.
• Strong organizational skills, attention to detail, and ability to work quickly and efficiently, prioritizing a varied workload with multiple stakeholders and shifting demands.
• Demonstrate strong problem solving skills, process-driven mindset, resourcefulness and ability to meet responsibilities with minimal direct supervision.
• Advanced ability to manage stakeholder expectations by understanding stakeholder needs, determining alternatives to meet requirements and communicating appropriately.
• Excellent verbal and written communication as well as receptive listening skills, with ability to present complex ideas in a clear, concise fashion to technical and non-technical audiences, at all.
• Accountable team player with a constructive attitude, problem-solving and customer success mindset able to work effectively in a fast-paced environment with a geographically dispersed team.
• Must be able to understand project dependencies across multiple locations with different office, jurisdictional, legal and/or technology setups.

HR Specialist Functions and Responsibilities:

• Partners with the business managers to develop and drive a people agenda that optimizes talent, structure, processes and culture in support of delivering the business plan
• Works with people managers across levels to support overall organizational health, promote employee engagement and drive high performing teams
• Delivers high quality HR processes through partnership with HR colleagues in Compensation, Talent Management and Acquisition, Benefits and HR Services
• Counsels managers and employees on a variety of HR activities such as workforce planning, performance management, development, investigations/discipline etc.
• Ensures company is compliant with all local, state and federal laws, either on or offshore
• Leads and participates in projects, HR and/or business teams as needed
• Prepare/generate periodic data reports in accurate and timely manner
• Participate in development of HR policies, coordination, and implementation processes
• Assist in special HR projects as assigned

HR Specialist Skills, Ability and Qualifications:

• Minimum of 5 years of relevant HR experience, ideally in oil related / energy industry
• Minimum Bachelor’s degree, in any discipline
• PHR or SPHR certification preferred
• Self-motivated, keen and able to learn, capable of adapting to new technologies
• Strong analytical skills, attention to detail and results driven
• Ability to deal with ambiguity, multiple and diverse client groups, and drive issues to closure
• Ability to work in a fast-paced environment, manage quick turnaround without losing quality, and influence positive outcomes, share insights and opinions on business/HR related matters
• Strong written and verbal communication skills; Must be able to effectively communicate with management, technical and operations staff at all levels
• Ability to influence and drive continuous process improvement
• Change Management - ability to plan, coach, lead or facilitate the implementation of behavioral, cultural, organizational, process, or technical changes
• Ability to work effectively with minimal supervision in a diverse, multidiscipline team environment.
• Microsoft Word (intermediate), Excel (advanced), PowerPoint (advanced), Microsoft Project
• SAP - SuccessFactors preferred

Human Resources Specialist Details:

• Under supervision, coordinates and oversees a variety of human resource and safety functions
• Assists with recruiting and hiring to evaluate qualifications or eligibility of applicants.
• Conducts new hire orientation and oversight of the onboarding process including the communication of employee benefits.
• Provides employees and managers with information on company policies, practices, and programs
• Supports a culture of safety through training and education, implementing safety programs, and auditing practices for compliance
• Works closely with management and employees to improve work relationships, build morale, increase productivity and retention.
• Works independently and exercises sound judgment in all activities.
• Regular attendance and punctuality are an essential job function due to dealing with people, time sensitive processes, and programs.

HR Specialist Experience and Education:

• Requires a minimum of 3 years of prior HR experience in a fast-paced environment.
• High School Diploma required. Bachelor’s Degree preferred.
• Must be familiar with standard HR concepts, practices, and procedures.
• Microsoft Office, HRIS and payroll systems experience is required.
• Bilingual in English/Spanish is preferred
• Excellent written/verbal/interpersonal communication skills.
• Experience in high growth, small or mid-size manufacturing companies is preferred.
• Regular attendance and punctuality are an essential job function due to dealing with people, time sensitive processes, and programs.

Human Resources Service Specialist Roles and Duties:

• Provides administrative, transactional and technical support services in the various Human Resources functional areas.
• Assists in the daily operations and coordination of efforts to improve internal productivity.
• Documents and manages the flow of information and reports about employees, information sharing, and basic transactions in HRIS and other software.
• Prepares, processes and reconciles timekeeping and special pay.
• Collaborates on the pre-boarding and on-boarding programs for new employees.
• Assists in the preparation and evaluation of reports, decisions, and results of department in relation to established goals; recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services delivery.
• Maintains and prepares accurate records, files, user instructions, documentation, correspondence, reports and a variety of written materials.
• Contributes to the overall quality of the department's service provision.

Human Resources Service Specialist Experience and Educations:

• One year of Human Resources experience required. 
• Two to three years of Human Resources experience preferred.
• Excellent written and oral communication skills and demonstrated computer experience required.
• One to two years of college is preferred.
• SHRM, SHRM CP, SHRM SCP preferred
• Good read & written English skills
• Excellent computer skills, especially MS Office applications
• Good organized ability, able to handle with multi-task