Human Resources Assistant Functions:

• Actively promote a positive culture and a collaborative environment through consistent employee engagement and open communication
• Assists in all aspects of the recruitment and interview process from applicant to new hire, including pre-employment screening, required reference checks, and applicant tracking.
• Works with plant management and external agencies to ensure proper staffing levels at all facilities.
• Plans new hire orientations including schedule creation and assembling orientation materials for new hires and instructors
• Provides administrative support to the HR team at all Thetford facilities
• Administers all aspects of the payroll / time system for contract employees
• Administers the performance management for contract employees including preparation of review forms and notification to management
• Assists with the planning of all employee events including, but not limited to: associate appreciation, holiday parties, United Way, etc.
• Complies with all aspects of confidentiality

Human Resources Assistant Educations and Requirements:

• Associates degree in Human Resources or related degree and/or relevant experience required
• Strong interest in producing high quality work product with a focus on continual improvement
• Excellent oral and written communication skills required
• Outstanding interpersonal skills and the ability to establish trust and respond with participants and service providers in a thoughtful, sensitive, confidential, and timely manner required
• Ability to generate reports and metrics used to examine and improve processes and systems
• Demonstrated ability to successfully perform in an atmosphere of multiple projects, competing priorities, and deadlines
• Comfortable working in a demanding, fast-paced office work environment
• Exhibits a selfless and servant-oriented leadership style
• Exhibits highly developed interpersonal skills
• Adjusts easily and quickly to change

Employee Services (Human Resources) Assistant Responsibilities:

• Handles daily office activities including but not limited to correspondence, typing, reporting, filing, phone calls, visitors, shipments, deliveries, mail, copies, faxes, etc.
• Prepares and completes required projects, reports, schedules, rosters and other documentation in a timely manner, provides management with required information and advises of any problematic situations. 
• Examples of reports may include but are not limited to driver eligibility, evaluations due and medical tests due, termination forms, position control roster, shift assignments, pending background clearances, etc.
• Assists with the handling of the new hire process. 
• Compiles personnel file information, performs employment verifications, advises employees of missing items required for employment, follows up on missing items and pending medical tests, and sets up employee personnel and medical files.
• File custodian for all personnel files located in the Employee Services office. 
• Maintains all employee personnel and medical/insurance files and audits the files on a regular basis to ensure files are complete, updated and compliant with licensing agencies audit standards. 
• Depending on the site, may also be responsible for the employee training files and/or payroll files. 
• Advises the Employee Services Manager of any missing documentation.
• Handles all employee database information from new hire employees inputting to termination of employment.
• Assists with the Employee of the Week or Quarter Program and any awards or certificates implemented by the site, if applicable.
• Handles notifications to agencies on separated employees, if applicable.
• Provides assistance to employees and outside agencies with employment verifications, loan documents, personal requests and employee concerns.
• May be required to assist in preparing file information for Quality Assurance and outside agency audits.
• Reproduces Employee Services information necessary to conduct business. (Handbooks, applications, new hire packets, etc.).
• Assists the training department as needed. If required, inputs data for all training records (forms 13.44) as received by the on-site trainer and works closely with the trainer to ensure training record accuracy.
• Responsible for the administration of the company benefits programs, including enrollment and deletions. Advises employees of available benefits and assists them in properly completing the required forms. Depending on site, responsible for monthly reconciliation of group health plan invoices, ensuring accuracy of information, and forwards to the Accounts Payable Department.
• Orders office supplies and other program necessities approved by management.
• Completes required reports and documentation in a timely manner, provides management with required reports and advises of any problematic situations.
• Complies with and implements the Rite of Passage Policies and Procedures as detailed in the appropriate manuals/handbooks.
• Ensures the highest standards are maintained to prevent illegal, unethical, or improper conduct and to ensure the program remains in compliance with agency licensing and Rite of Passage policies and procedures.
• Assists with the correction of deficiencies and quality improvement efforts.
• Attends and participates in staff development meetings, office meetings, HR weekly conference calls and other site meetings as required.
• Commits to attending all training and staff development classes in order to ensure sufficient hours of training on an annual basis. Notifies supervisor if annual training hours are deficient.
• Ensures the safety, health and welfare of staff and students at all times.
• Treats others with respect, confronts negative behavior and supports confrontations.

Employee Services (Human Resources) Assistant Skills, Ability and Qualifications:

• Possess a high school diploma or equivalent.
• At least one year of experience working in an office environment.
• Good interpersonal skills including the ability to interview potential employees if required.
• If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible ROP driver. 
• Must possess a current State Driver’s License and have an acceptable driving record for the past three (3) years.
• Ability to pass a criminal background clearance check, drug screen, physical and TB test.
• Ability to utilize resources available to complete assigned projects.
• Ability to prepare written reports and correspondence.
• Ability to understand and follow verbal and written instructions.
• Ability to effectively communicate, verbally and in writing.
• Able to work at least 28 hours per week with the possibility of a varied schedule.
• Must be able to maintain a high level of confidentiality.
• Must have excellent organization and time management skills.
• Ability to build and maintain positive internal and external relationships.
• Ability to provide exemplary customer service to all employees and outside constituents.
• Ability to function independently and as a member of a team in a multi-task environment.
• Must be flexible and able to handle multiple priorities, with the ability to adjust to high pressure and rapidly changing business conditions.
• Proficient in the use of computers and associated software.

Human Resources Assistant Functions and Responsibilities:

• Serves as the back up to the Front Desk receptionist.
• Responsible for monthly wellness speaker presentations as well as providing wellness information from various partners and vendors for inclusion in the company’s wellness newsletter.
• Timely responds to unemployment claims and ensures that all necessary documents are ready for senior staff to participate in hearings.
• Participates in unemployment hearings by taking notes for potential appeals.
• Participates in labor/ management meetings as the formal note taker.
• Timely transcribes and produces minutes from those meetings for review by the Sr. Manager of Labor Relations. 
• Ensures packets of materials are prepared for each meeting and all attendees.
• Responsible for the maintenance of complete job files for all hired positions by ensuring that advertisements, resumes, and all interview guides are collected and scored for inclusion in the job file.
• Creates employee DOT files and maintains them.
• At the end of each month uses the monthly new hires and terms report to update the MVR informational lists for both bargaining unit and
• Administrative employees who drive company vehicles.
• Works with the HR Generalist to send our TPA the upload spreadsheet to run annual MVR checks on all applicable employees.
• Prepares new hire orientation packets and periodically, working with the Hiring Manager, reviews the on-boarding slide presentation for accuracy and makes necessary updates.
• Working with the Benefits Manager, creates new hire orientation benefit packets.
• Responsible for the creation of new hire personnel and other files by tracking new hire documents for inclusion in the personnel files, ensuring all documents are properly completed and accounted for.
• For onsite random drug and alcohol testing, works with the Sr. Manager of HR to ensure that the applicable department’s key point of contact is notified of testing dates and follows proper protocol so that employees subject to random testing immediately are checked in with the third-party tester and remain ready to test once the employee is brought onsite.
• On an ongoing basis, maintains accurate and complete personnel files by timely filing of all documents.
• Manages document control to include logging discipline for EEO purposes and then properly files those documents.
• Provides support for special projects as required, including clean-up of incorrect data in the HRM system
• Handles document retention and file storage for the HR team.
• Assists with annual benefits of open enrollment.
• Assists with mailing out benefits paperwork as needed to retirees and others.
• Assists with meeting preparation such as booking meeting rooms and preparing meeting materials.
• Keeps the HR information table supplied and up to date. Ensures that other departments receive general HR-related materials as needed or requested.
• Maintains HR department supplies and creates requisitions for purchase orders.
• Creates new hire and replacement ID badges and replacement proxy cards as a backup.
• Liaises with Building and Grounds and IT for support needs.
• Liaises with the Pension team as well as Finance/ Payroll and all other departments as needed in a courteous and professional manner.
• Must have a proven ability to handle all internal and external customers or stakeholders with courtesy, diplomacy, and tact, especially as it relates to controversial or confrontational situations. Displays a service-oriented attitude.
• Processes department check requests. Copies and distributes various HR documents and reports.

Human Resources Assistant Ability, Experience and Educations:

• Minimum two years’ experience in Human Resources is required.
• Must possess proven general knowledge of HR principles and core HR competencies.
• Should understand HR files, including personnel files and filing best practices.
• Should be able to understand, interpret and implement applicable portions of a labor agreement.
• Should have basic competency with data sets and how to create statistical reports and graphs.
• Ability to communicate effectively, both orally and in writing, is critical. 
• Should be comfortable working with all levels of management and should possess strong interpersonal skills.
• Must be a self-starter, be self-motivated with a can-do attitude and able to work independently as required as well as be a team player.
• Must demonstrate willingness and ability to provide world class customer service to both internal and external customers with a service-oriented attitude.
• Must always be able to maintain confidentiality without exception.
• Must be proficient with Microsoft Excel and SharePoint. Experience creating and maintaining charts and graphs is preferred.
• Requires ability to handle numerous activities at one time and move between tasks. 
• Able to organize tasks in accordance with company and department priorities and complete them efficiently and on time.
• Experience or knowledge of the transportation industry and familiarity with FTA/ DOT rules and regulations is a plus but is not required.

Responsibilities of HR Assistant:

• Take an active lead with the management of the employee absence process; advising managers and team leaders on the best course of action, managing long term absence, occupational health referrals and capability.
  
• Conduct employee hearings in line with the company policy and relevant HR processes including investigation and disciplinary.
• Manage the admin associated with the recruitment of new employees or existing employees’ succession, including but not limited to offer letters and contracts.
• Maintain all HR associated records in line with legal guidance ensuring they are accurate and up to date.
• Be a key HR support for the Belfast site, regularly visiting the site and building strong relationships within it.
• Produce and revise company policies and processes.
• Support the day to day running of company vehicles, including the ordering process associated with hiring or leasing company vehicles including all aspects of insurance and safety.
• Ensure employees records and HRIS systems are continuously updated.
• Support in the recruitment of new employees; including but not limited to job descriptions, job adverts, telephone screening and interviewing.
• Have the ability to give sound HR advice to a range of key stakeholders and people managers within the business.
• Have a clear understanding of HR processes, employment law, and be able to adapt knowledge based on up to date legislation.
• Build strong relationships with employees, management and senior business leaders alike.

Skills, knowledge and qualification of HR Assistant:

• A person who has excellent interpersonal skills and can build strong relationships quickly.
• A strong character who can handle a variety of situations and circumstances.
• A person who already holds the foundations of HR management and is keen to expand knowledge.
• A good level of English, both spoken and written.
• Attention to detail
• A willingness to travel to Belfast and other locations on a monthly basis
• A minimum of 2 years’ experience using HR processes, including leading and supporting in the investigation and disciplinary process and has an understanding of the legal risks and implications associated with them.
• A minimum of 2 years’ experiences directly using or advising on people management.
• Completion or progression through CIPD level 3
• Degree educated (2:1 or above)
• Completion or progress through the CIPD level 5 or 7
• Previously has experience using HRIS system, ADP
• A basic understanding of payroll

HR Assistant Duties and Responsibilities:

• Listening to feedback from staff, reading between the lines to fully understand, and applying to the bigger picture of improvements
• Understanding and implementing the company’s culture, values, and policies throughout
• Coordinating events aimed at focusing on employee recognition and driving company culture
• Providing your insight and support on internal systems and policies, suggesting efficiencies and improvements
• Working with Head of People Ops to understand venue opening and recruitment timeline
• Taking approved role outlines and inputting into recruitment software
• Preparing candidate downloads for consideration for each role
• Arranging interview schedules, sending invites, following up with candidates, requesting internal team availability for conducting interviews
• Welcoming new hires and preparing contracts and overseeing delivery of role outlines
• Creating employee accounts on communication tools
• Requesting relevant paperwork, uploading into payroll portals and storage areas
• Ensuring each new venue and new team member is compliant in training and paperwork
• Preparing induction schedules and arranging meetings for training
• Tracking training schedules, ensuring every team member receives the agreed level of training required to be successful in their roles, flagging concerns with schedule progress to Head of People Ops
• Tracking all areas of the on-boarding lifecycle until new hire has progressed into fully trained team member
• Sitting in on 1-1 progress meetings when needed, note taking when needed
• Preparing payroll from on-site teams, chasing paperwork
• Preparing or updating policies for new or existing venue locations
• Contributing to training guides, editing department operating procedures to be HR sensitive and compliant
• Proactively working to resolve HR issues in a meaningful and effective manner
• Setting up and attending HR meetings when required
• Working with direct report to adjust or update policies
• Completing reports and storing in the approved manner

HR Assistant Requirements and Qualifications:

• Bachelor's Degree or Equivalent Required
• A demonstrable understanding of CA and Federal HR Compliance
• Applied experience in similar HR roles preferred
• Proficient in Google Suite (Docs, Sheets, etc.)
• Ability to work in a cross-functional manner
• A good eye for the bigger picture
• Ability to think critically and execute tasks accurately
• Strong organizational and planning capabilities
• Exceptional follow-through and initiative
• Fundamentally caring, ethical, and reasonable in your approach to work
• A truly collaborative and supportive mindset
• A good sense of humor

HR Assistant Roles:

• Greet visitors
• Calm and positive demeanor a must
• Conference room preparation and setup
• Receptionist duties on a multi line system
• Reception coverage 8:30AM – 9:30AM and 12 PM – 1:00 PM
• Entering guests into the buildings security management system
• General administrative assistance
• Assist with other duties and special projects as needed
• Learn and utilize litigation software

HR Assistant Ability, Skills and Experience:

• Bachelor's Degree required
• Must be proficient in software tools, including but not limited to Word, Excel, Outlook, and the Internet
• Must provide excellent customer service to internal and external customers
• Ability to work independently
• Critical reasoning and personal judgment required
• Must be extremely organized and be able to multi-task
• Excellent written and verbal communication skills
• Conscientious with respect to work completion, deadlines, time management and attendance
• Demonstrates commitment to Firm’s vision, mission, and core values

HR Assistant functions and duties:

• Building effective working relationships with staff at all levels
  
• Supporting with recruitment and onboarding of new staff
• Coordinate HR projects such as meetings, training, and surveys
• Support individuals with their personal development needs
• Monitoring key recruitment metrics, such as turnover and researching headcount targets
• Ordering IT equipment for new starters
• Providing clerical and administrative support to the Human Resources team

HR Assistant skills, experience and educations:

• Experience supporting an HR function with a strong employment law understanding
• Strong organisational skills and the ability to prioritise
• Great communication skills with the ability to nurture culture
• Educated to Degree level (or equivalent)
• MS Office and English proficiency

HR Assistant Duties and Roles:

• Greet and register visitors or others having business transactions with the company
• Issue visitor pass, contact company personnel as requested by visitor and arrange for appointment with person called upon, conforming to established policy
• Maintain a daily visitor register and arrange for escort from the front lobby to destination.
• Maintain office lobby in orderly manner
• Accept and sign for packages, dispatching and/or announce the package availability in the lobby to the addressed within the company
• Receive and interpret heavy load of incoming calls on switchboard, relay calls to appropriate personnel in company; (switchboard operates from 7:30 am - 4:00 pm)
• Maintain smooth operation and communications between departments, vendors, etc. through picking up and delivering mail
• Timely mail service to outside vendors and applying proper postage
• Utilize computer proficiency to coordinate delivery and pickup from external providers
• Back-up for data entry purposes
• Coordinate record retention for the HR team
• Create and process employee badges for individuals throughout Pierce Manufacturing
• Assist with additional HR or company related projects as needed

HR Assistant Ability, Educations and Qualifications:

• High school diploma or equivalent
• 2 years of customer service, receptionist or administrative assistant experience; or in a related field.
• Excellent verbal and written communication skills.
• Ability to handle multiple projects and deadlines in a timely manner.
• Exceptional problem solving skills.
• Associate’s Degree in Business Management, or in a related field.
• Proficiency in Microsoft Office Suite

HR Assistant Roles and Responsibilities:

• Assist the Vice President of Human Resources, Director of Human Resources and the HR Generalists.
• Type and distribute correspondence for the VP of Human Resources and the HR Department. Maintain filing of correspondence and records.
• Respond to and coordinate requests for information from current and previous employees, directors, providers, and business.
• Coordinate and process employment status changes and benefit eligibility with the benefits specialist and payroll department
• Coordinates reference check process with HR Screeners and calculates initial job offer amounts; assists Vice President of Human Resources and Director of Human Resources with other wage and salary adjustments.
• Coordinates new employee HR onboarding with candidates, hiring managers, Employee Health Nurse, Clinical Educators, and other BCN departments (start dates, new employee paperwork, pre-employment physical/drug screen/TB testing, pre-employment background checks, etc.)
• Coordinates Introductory Performance Assessment process and assists Director of Human Resources with Annual Performance Assessment process.
• Assist with New Employee Onboarding.
• Maintain and keep up to date employee certifications, competencies, licenses and registrations, and CPR credentials.
• Responsible for entering non-benefit employment changes in HRIS such as transfer, hires, pay increases, terminations, etc.
• Coordinate Employee Service Awards.
• Responsible for HR data management and compiling reports as needed.
• Serves in rotation as back up to Bereavement Admin. Assistant for lunch, breaks, and days off, as needed.
• Maintains and ensures confidentiality of all employee information, files, and other confidential information related to patients, employees, or The Organization.

HR Assistant Abilities, Experience and Qualifications:

• Associate’s degree (AA) or equivalent from two-year college or technical school and three to four years of related experience and/or training; or equivalent combination of education and experience.
• Ability to read, analyze, and interpret reports, and documents.
• Ability to respond to common inquirers, regulatory agencies, or members of the health care community.
• Demonstrated knowledge of appropriate skills for communicating with all employees and management staff. 
• Ability to effectively present information to a group, and communicate with medical professionals.
• Ability to generate documents using Microsoft Office, conforming to assigned requests.
• Ability to work with mathematical concepts such as statistical analysis, fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to work a variety of computer programs, including but not limited to, Human Resources software and Microsoft Office.
• Experience with Paycor and Sharepoint and SkillSurvey or other Reference Check software preferred.

HR Assistant / Recruiter Duties and Responsibilities:

• Manage the full-cycle recruiting process ensuring a smooth and positive candidate experience.
• Collaborate with hiring managers to understand their hiring needs and goals and determine effectiveness of the recruiting plan.
• Coordinate schedules and arrange interviews throughout each step in the recruiting process.
• Screen resumes, interview qualified candidates, evaluate skill level, drive offer process, and make salary recommendations.
• Develop and update job descriptions and manage job boards.
• Act as a point of contact and build influential candidate relationships during the recruiting process.
• Support the onboarding process to ensure new hires are provided with adequate support from their hiring managers and the company systems and processes.
• Organize and attend job fairs and careers events as necessary.
• Maintain a complete record of interviews in the Applicant Tracking System.
• Assist in HR related duties as needed, including but not limited to preparing documents, maintaining records, learning and development, performance reviews, and employee communication.
• Support team engagement and cultural initiatives.
• Creating reports and maintaining data in HR and recruiting systems and providing feedback to HR management.
• Provide recommendations to improve the HR and recruiting processes, including information regarding market trends, best practices, compensation data, and other relevant factors.
• Help implement new technologies to streamline HR and recruiting efforts.
• Assist with administrative duties as necessary.

HR Assistant / Recruiter Qualifications:

• BS/BA degree or equivalent required.
• 2-3+ years of full-cycle recruiting and / or HR related experience in a fast-paced environment; tech industry preferred.
• Demonstrated experience in partnering effectively with various departments and all organizational levels.
• Strong sourcing, interviewing, negotiating and closing skills.
• Administrative experience in Human Resources, Recruitment or related field
• Well-organized, detail-oriented, with the ability to multitask in a fast paced work environment.
• Proven ability to self-motivate, work independently and work as part of a team.
• Flexible to take on a variety of tasks, adaptable and can anticipate opportunities for additional contributions.
• Strong interpersonal and communications skills necessary to work effectively with a diverse group of individuals.
• Positive, professional business presence.
• High level of integrity and confidentiality.

Human Resource Assistant Duties:

• On-board new employees for email, access to specific drives, etc.
• Conducts “New Hire Orientation” for new employees. Develops “new hire packages” which contain benefit, policy and other organizational information required for the timely enrollment and successful “on boarding” of newly hired employees.
• Send information and monitor progress of the required 90 Day Adult Training through PowerSchool.
• Manage and update the online learning system (My Haiku) for all staff.
• Set up new hires in the Payroll Processing System and Benefit Connects Portal.
• Maintains updated and complete records in employee files - both personnel and benefit files.
• Provides information to internal management, and to external vendors, including wage and employment verifications.
• Provides information on new hires, transfer/promotions, service anniversaries, benefit updates, etc.
• Create, manage and update employee files as needed, including creating certificates for all in house training.
• Maintain the Rapback system and input and remove employees as needed.
• Assist with compliance reports as needed, including EEOC, ACA, Retirement Plan and others.
• Keep all staff files compliant for local and federal agencies.
• Keep track of dates with required training, (CPR/FA, CPI, Delegated Nursing, and FBI/BCI).
• Ensures compliance with required government postings in all locations.
• Assist in processing of bi-weekly payroll administration.
• Keep and maintain important binders up to date to include Health History’s for each location, Background Checks and I-9’s.
• Complete surveys before specified dates.
• Update Websites “Year Round Job Openings” as needed.
• Update and print off the employee page for the Executive Director’s binder.
• Update and maintain a staff telephone list on the “Z” drive called Stepping Stones Telephone List.
• Recommends areas for improving policies and practices, and implements changes to positively impact the organization.
• Participates in improving organizational performance through recommending areas or approaches for improvement activities, performing new procedures, collecting data, and providing input to agency discussions.
• Ensures that work areas are organized and present a safe, accessible, effective and efficient environment for employees, participants and families.
• Participates in establishing job requirements and goals; perform duties at the desired level of competency.
• Understands, adheres to, and models UCP’s Core Values, Code of Ethics and Confidentiality Policy.

Human Resource Assistant Requirements:

• Associates Degree and at least one year of experience working in an office setting, Bachelor’s Degree preferred.
  
• Above average computer skills, especially with Microsoft Office products.
• Ability to create and deliver educational and entertaining orientation programs to a varied audience.
• Previous experience with individuals with developmental disabilities preferred but not required.
• Strong communication skills, both oral and written
• Exceptional organization and coordination skills
• Working knowledge of Microsoft products (e.g. Word, Excel, Power Point, Outlook, etc.)

Human Resources Assistant Responsibilities:

• Provide overall administrative support to the HR team.
• Data enters employee information for new hires, status changes and terminations, into the HRIS system daily.
• Assist with the separation process for all exiting employees, prepare termination packets, coordinate last day with payroll, and send appropriate notifications.
• Support the learning management system administration by launching courses and running reports.
• Assist employees with LMS system access.
• Send welcome packets to new hires.
• Schedule interviews.
• Process pre-employment background checks.
• Scan all employee documentation into paperless personnel files.
• Support the Anniversary awards program.
• File all I-9 forms and EEO documentation.
• Make new hire orientation packets.
• Regular and reliable attendance.

Human Resources Assistant Qualifications:

• Knowledgeable and experienced in routine HR administrative/clerical duties
• Proficiency with Microsoft office software and ability to learn company HRIS system
• Strong customer service orientation and personality
• Well organized with a strong sense of attention to detail; ability to multi-task
• Experience in a fast paced working environment
• A passion for the arts and/or education
• Strong written and verbal communication skills
• Excellent organisation and time management skills
• An enthusiastic and can-do attitude to work, with a professional and positive outlook.