WHAT IS A HR ASSISTANT ?
The Human Resources Assistant will play a key part in supporting all generalist HR administrative tasks, with further involvement in ad hoc projects to support the HR Manager. This role involves close collaboration with all levels of staff and stakeholders across the business to deliver high-quality standards of service. The ideal candidate will possess excellent administration skills, thrive in a fast-paced environment, and understand the importance of confidentiality and discretion.
Need-to-Know Overview of a Human Resources Assistant
1. Human Resources Assistant Functions and Responsibilities
- Provide first line HR support by responding to telephone and email queries in a timely manner whilst ensuring an exceptional level of customer service
- Administer all aspects of the employee lifecycle e.g. on-boarding, induction, leavers, employee relations etc.
- Assists with screening applications, new hires and applicant interviewing process.
- Update and maintain paper based and electronic employee data on HRIS system in accordance with GDPR
- Support our in-house Recruitment Coordinator on recruitment related tasks.
- Support the Payroll department with inter-linking HR & payroll processes; including administration of general pay changes and other statutory payments (e.g. maternity pay, sickness etc.)
- Coordinating vital DBS and Right to Work checks for new and existing employees
- Provides encouragement, guidance and resources to staff and students.
- Models and ensures all program norms are upheld without compromise.
- Acts as a positive role model and mentor for both staff and students.
- Support the HR manager with ad hoc projects
2. Human Resources Assistant Skills, Experience and Educations
- BS/BA degree or equivalent required.
- Proven and well-developed administration skills
- Excellent organisation and time management skills – the ability to prioritise and meet set deadlines in a fast-paced environment
- Meticulous with excellent written and verbal communication skills
- Ability to act discretely and handle sensitive information in confidence
- Strong team player
- Ability to build positive working relationships with management and key stakeholders
- Computer literate – competent in Microsoft packages; including basic use of Outlook, Word and Excel
- Highly motivated with the ability to work flexibly with a can-do attitude
- Previous experience of working in a similar role
- Working towards CIPD qualification (or equivalent)
- Basic knowledge of key employment legislation
- Full driving license