WHAT DOES A HR ASSISTANT DO?

Updated: July 11, 2025 - The Human Resources Assistant coordinates onboarding activities, manages employee data collection, and ensures the timely distribution of IT equipment and welcome materials. This role supports training scheduling for new hires, updates HR systems for terminations, and maintains accurate tracking of hiring progress. The assistant also assists in reporting by gathering employee information and verifying compliance with documentation requirements.

A Review of Professional Skills and Functions for Human Resources (HR) Assistant

1. Human Resources Assistant Duties

  • Trend Analysis: Analyzes trends and metrics in partnership with the HR leadership team, and assists in rolling out solutions, programs and policies
  • Legal Compliance: Maintains basic knowledge of local legal compliance related to the industry and city/state of operations
  • Record Maintenance: Maintains records related to coaching and performance management of employees
  • Policy Knowledge: Maintains knowledge of HR policy and interpretation
  • Onboarding Support: Supports the onboarding process for new hires and ensures a consistent and thorough onboarding experience for incoming employees
  • Orientation Participation: Participates in running weekly orientation for new hires
  • File Management: Maintains and keeps current all employee records and personnel files, processes promotions, transfers and separations of employment
  • Employee Relations: Supports the HR Business Partner by participating in employee relations cases and investigations, maintaining records, participating in conversations, and executing any administrative follow-up
  • Metrics Monitoring: Monitors key people metrics related to hiring, turnover, retention, engagement, performance, and supports the rollout of HR initiatives related to employee retention, engagement, and culture-building

2. HR Assistant Details

  • Onboarding Assistance: Assist with the onboarding process and maintain employee files
  • Schedule Management: Manage scheduling with the staffing agencies
  • Shift Updates: Update and maintain warehouse associates’ work schedules
  • Interview Scheduling: Assist with scheduling interviews on a basis
  • Timecard Review: Review timecards daily for both active and Temporary (staffing agency) personnel for any missing information that needs verification and approval
  • Overtime Monitoring: Missing lunches resulting in overtime
  • Form Collection: Obtain any exception forms and associates’ signatures on those necessary to approve timecards
  • Document Uploading: Scan and upload into ADP in the personnel file
  • Record Management: Upload any pending paperwork into ADP and place it in personnel files such as Warning Notices, Documents, Personnel Changes
  • Badge Creation: Create name badges for new hires on their start date and for personnel changes

3. HR Assistant Responsibilities

  • HR Knowledge: Develop a working knowledge of Human Resources functions and duties, rules and regulations, information databases, and searchable resources
  • Job Posting: Prepare job ads and post job openings on different recruitment platforms
  • Interview Coordination: Organize and coordinate interviews and follow up on their stages and feedback
  • Contract Processing: Prepare civil contracts and protocols, process and complete labor books
  • Onboarding Support: Support onboarding and deliver the newcomers' communication
  • Training Coordination: Coordinate enrollment in professional training courses
  • Form Management: Fill in and submit participation forms, complete business trip forms, distribute training vouchers, allocate training expenses in SAP, and prepare training materials for classroom internal training
  • Invoice Processing: Upload and process contracts and invoices in the cost management system
  • Branding Support: Participate in employer branding initiatives
  • HR Assistance: Provide general assistance to the day-to-day operations in the HR department

4. HR Assistant Job Summary

  • Offer Preparation: Create offer letters and work with hiring managers to schedule new hire orientation
  • Data Entry: Enter employment data into the HRIS system
  • Benefits Support: Support HR supervisors with benefits enrollments, terminations and changes
  • Clerical Duties: Assist with various clerical duties such as mailings and filing
  • Project Support: Flexible to work on projects as needed by HR supervisors
  • System Management: Work within various HRIS and software systems to enter accurate data
  • Document Creation: Produce letters and generate documents for candidates who need accommodations or time off requests
  • Database Updating: Update employee database records
  • Attendance Tracking: Review the voicemails on the attendance lines and update the software system with employee call-outs and time-off requests
  • Calendar Management: Manage the calendars of the Hiring Managers and schedule meetings for them both in-person and over the phone
  • HR Assistance: Assist with other human resources administrative tasks

5. Human Resources Assistant Accountabilities

  • Onboarding Coordination: Assist with onboarding and coordinate the collection and management of employee address details
  • IT Setup Support: Coordinate the sending of IT equipment and/or access information with the IT support team to all new hires
  • Ticket Management: Create starter and leaver tickets for new hires and terminations
  • Welcome Preparation: Coordinate onboarding and preparation of welcome materials for employees if they are site-based, in coordination with local HR
  • Training Scheduling: Coordinate technical role training scheduling for all new hires with Quality Complaints trainers to ensure all new hires attend appropriate training sessions
  • Termination Updates: Coordinate the updating of employee information for any terminations of employees
  • Tracker Maintenance: Update the HR tracker to reflect roles being filled promptly to ensure accurate reporting of project progress
  • Data Collection: Gather employee information for reporting
  • I-9 Collection: Collect I-9 information and ensure updated appropriately with support from local HR

6. HR Assistant Functions

  • Requisition Entry: Data entry of new requisitions
  • Resume Screening: Pre-screening of resumes to be sent to the hiring manager
  • Applicant Tracking: Inputs applicant data and tracks applicant flow
  • Interview Scheduling: Schedules interviews on behalf of the recruiter for hiring managers
  • Candidate Communication: Communicates with candidates on interview schedules, status updates and coordinating travel arrangements to provide a positive interview experience
  • Background Updates: Communicates with Recruiter and Hiring Manager when candidate has cleared background check and updates ATS timely manner
  • Document Scanning: Scans and inputs all retention documents into ATS
  • Payroll Processing: Process monthly payroll and assist with employee compensation and benefits
  • Record Maintenance: Compile and maintain paper/electronic employee records including holiday and sickness leave
  • Contract Issuing: Assist with the process of recruitment including arranging candidate interviews and issuing employment contracts
  • HR Inquiries: Support internal/external HR enquiries
  • Appraisal Support: Assist with the appraisal procedures

7. Human Resources (HR) Assistant Job Description

  • Task Management: Organizing and performing multiple tasks accurately and promptly
  • Data Entry: Handling extensive data entry into the HRIS system (cloud)
  • System Updating: Assisting with updating paperwork and inputting into the new system with accuracy
  • Filing Maintenance: Maintaining a filing system and paperwork
  • Admin Support: Various ad hoc administrative tasks
  • Orientation Conducting: Organize and conduct new employee orientation
  • Service Oversight: Oversee and maintain service requests (such as questions regarding onboarding, pre-employment screening, documentation, etc)
  • Error Resolution: Identify and resolve errors within service requests
  • Privacy Compliance: Maintain appropriate documentation and adhere to the privacy of the candidates and employees

8. HR Assistant Overview

  • Candidate Communication: Communicate candidate assignment and relocation details with candidates, team members, and external recruitment agencies
  • Candidate Experience: Maintain exceptional candidate experience by providing a customer-focused attitude and reliably communicating details around assignment and compliance details
  • Document Collection: Ensure candidate documentation such as immigration status, RN Licensure, onboarding, pre-departure meetings, and benefits forms
  • Meeting Coordination: Coordinate candidate ZOOM meetings, both domestic and international
  • Travel Arrangement: Coordinate flight/hotel/staff housing itinerary for newly hired employees
  • Onboarding Support: Partner with HR team members to ensure smooth onboarding experiences for new hires by providing necessary documentation

9. Human Resources Assistant Details and Accountabilities

  • Data Entry: Assist EH&S professionals and site managers with administering the EH&S training program
  • System Input: Provide data entry into the EH&S Reporting System including Sustainability, Electrical Safety, Management of Change, Machine Guarding, Hazardous Energy (LOTO)
  • Data Compilation: Assist EH&S professionals with compiling data and information for auditing purposes
  • Admin Support: Provide administrative support to plan, organize, and execute meetings, audits, visits, etc.
  • Document Formatting: Reformat EH&S Work Instructions and facilitate approvals and publishing
  • Content Update: Ensure EH&S communications throughout the site are updated
  • Content Creation: Develop presentations, articles and publications
  • HR Support: Provide HR administrative support to assist with employee life cycle events
  • Recruitment Process: Support the national clerk and graduate recruitment processes
  • University Relations: Foster and maintain strong relationships with ACT universities
  • Event Attendance: Oversee and attend campus presentations and other events, including careers fairs and networking events, to promote the Clayton Utz brand and graduate programs
  • Onboarding Coordination: Coordinate orientations and onboarding for new starters
  • Strategy Support: Support P&D Consultant and P&D Manager with delivering the local and national people strategy
  • Query Response: Respond to employee queries in a timely and professional manner

10. HR Assistant Tasks

  • Record Keeping: Keep detailed records of tasks, files, and progress
  • Data Entry: File information into spreadsheets, databases and customer relationship management systems
  • Data Cleanup: Review and remove unneeded data as well as combine data from multiple sources
  • Data Review: Examine reports and sheets of data
  • Information Sourcing: Sift through websites for information
  • Data Completion: Obtain further information for documents that are deemed incomplete
  • Quality Check: Look over the finalized work, reviewing for errors or duplicate entries before turning in the final product
  • Recruitment Process: Overseeing the entire recruitment process including job adverts, replying to vacancy enquiries, pre-screening candidates, assisting with interviews, and completing all pre-employment compliance checks
  • HR Records: Maintaining an internal HR database of personnel files and all other records within the HR department
  • Admin Support: Helping with day-to-day administration associated with the employee lifecycle, providing support to the wider function
  • Employee Contact: Acting as the 1st point of contact for employee queries

11. Human Resources Assistant Roles

  • Admin Management: Manage all administrative requirements for the London HR team
  • File Maintenance: Keep personnel files up to date and organised, to take responsibility for all filing (both electronic and paper) and ensure such files are efficiently organised and readily available
  • File Auditing: Ensure files are archived and undertake periodic audits of personnel files
  • Project Assistance: Undertake ad-hoc HR projects including refreshing the induction, new starter and leaver processes and recommend any improvements to existing procedures
  • Permit Support: Assist in the administration of any work permit applications or renewals and answer any queries relating to this
  • Probation Tracking: Track probationary periods, drafting relevant documentation, forwarding necessary paperwork to the employment companies and escalating any performance issues that arise to the HR Manager
  • Report Analysis: Update the monthly headcount and turnover figures, analyzing trends and sending out necessary reports and liaising with client relations on any queries
  • Leave Tracking: Responsible for tracking and recording holiday requests for all employees
  • Absence Monitoring: Responsible for tracking all sickness and other absences, analysing data, sending the necessary monthly absence reports to senior management and monitoring any unauthorised or recurrent absences
  • Reference Response: Responsible for responding to reference requests
  • Calendar Management: Responsible for the HR calendar and HR mailbox, ensuring all e-mails and meeting requests are responded to efficiently and effectively

12. HR Assistant Additional Details

  • Access Control: Maintains the visitor sign-in, building access, and badging process
  • Call Handling: Answers the company phone and routes calls
  • Vendor Liaison: Primary contact for cafeteria maintenance and service vendors
  • Supply Management: Responsible for ensuring min/max stocks for the office supply room, lunchroom/small breakroom, and coffee supplies
  • Recognition Program: Oversees employee awards and recognition program including but not limited to maintaining the gift selection inventory, company kick-off awards, ordering trophies, employee gifts, etc.
  • Invoice Processing: Process invoices and checks
  • Travel Coordination: Responsible for coordinating meals for meetings, coordinating travel arrangements, and preparing employee visas
  • HR Reporting: Accurately produce the monthly headcount report, monthly employment metrics, ad hoc reports, and update organization charts
  • Record Maintenance: Maintain accurate and up-to-date employee records such as personnel files, training and safety records, education assistance program, etc.
  • AAP Support: Assist in preparing the annual Affirmative Action Plan
  • Program Improvement: Oversee and make improvements to employee recognition programs
  • Reimbursement Tracking: Maintain the education reimbursement program

13. HR Assistant Essential Functions

  • Event Oversight: Oversee employee events (e.g., blood drives, flu shots, gift cards, biometrics, etc.)
  • Admin Tasks: Filing, laminating, and data entry projects
  • Facility Upkeep: Ensure common areas of Zetec are presentable (conference rooms, reception area, lunch and break rooms, etc.)
  • Program Support: Support HR Business Partner and Director of HR with performance evaluation program and with merit and incentive programs
  • Employee Liaison: Serves as a liaison between HR and employees by providing answers to employee questions timely and accurate manner
  • Onboarding Support: Assists with new employee orientation and onboarding
  • Hire Coordination: Ensure new hire paperwork and communications are timely and coordinated after the offer letter is accepted (including assisting with onboarding, new employee announcements, file set up, ordering business cards, etc.)
  • Safety Oversight: Serves as the Safety Committee Chair and is responsible for safety-related items and OSHA requirements
  • Documentation Control: Responsible for maintaining safety-related documentation, creating work instructions, system changes, and communicating with leaders about changes or updates
  • System Management: Use IT-related systems (HRIS, IFS, SharePoint, Outlook, Excel, ISN) to ensure timely and accurate data, and troubleshoot questions
  • Program Participation: Oversee and participate as a team member for employee programs, company events, and initiatives (e.g., service awards, employee meetings, health and wellness initiatives, employee survey, affirmative action, SharePoint, org chart, employee newsletter, etc.)
  • Event Planning: Supports all company events including EAC events, Company Kick Off Events, Summer Picnic, etc
  • Travel Planning: Supports large company events with hotel, flight and meeting planning
  • Communication Prep: Prepare employee communications on employee events and marketing materials related to HR and company activities
  • Procedure Writing: Document workflow to create and maintain procedures

14. HR Assistant Role Purpose

  • HR Support: Support HR administrative services for large-scale Resident Site Staff business units in Hong Kong
  • Service Delivery: Providing support services, including but not limited to recruitment, contract preparation, handling employee issues, etc
  • Compliance Monitoring: Ensure the delivery of HR services in line with overall HR policies and statutory compliance
  • Staff Liaison: Act as the point of contact for staff on matters relating to HR
  • Report Updating: Maintain and update HR reports, and maintain personnel data integrity
  • Call Response: Answer inbound calls regarding the application process or general inquiries for the HR department
  • Mail Handling: Filing, scanning, and sorting mail within the department
  • Front Desk Support: Assist with walk-in students'/guests' inquiries
  • Email Management: Respond to emails for the department
  • Data Entry: Data entry and updating employee database information
  • Paperwork Processing: Assist with processing New Hire Paperwork, I-9, Employment Verifications, etc.

15. HR Assistant General Responsibilities

  • Handbook Preparation: Print and bind employee handbooks and HR Assessments
  • File Maintenance: Maintain employee and client files, documents and records
  • Verification Processing: Process employment verifications from authorized persons and organizations, such as credit bureaus and finance companies
  • Database Tracking: Track and maintain UE database and prepare monthly metrics report for client service teams
  • Protest Preparation: Prepare protest responses for consultant review
  • Benefits Administration: Oversee quarterly benefits statement administration
  • Audit Response: Prepare Unemployment Wage Verification Audit responses under the direction of the HR Consultant
  • Onboarding Oversight: Oversee incoming new hire paperwork flow (manual and electronic onboarding) and ensure the new hire checklist is completed
  • I-9 Compliance: Assist with I-9 documentation and ensure compliance
  • Screening Support: Conduct background checks and drug screenings, and forward results to the appropriate Consultant
  • FMLA Tracking: Assist with FMLA paperwork administration and tracking
  • Poster Compliance: Manage the employment poster compliance process for all PEO/ASO clients
  • Form Creation: Assist HR Consultant/s with customized HR Forms using MS Office Suite and Adobe Professional
  • Compensation Reports: Assist with annual total compensation reports
  • Report Handling: Report preparation, data entry, Word/Excel merge, printing, distribution and analysis
  • CRM Management: Maintain data within ClientSpace CRM
  • HR Research: Research various HR topics for HR Consultants

16. HR Assistant Key Accountabilities

  • Program Support: Assists the department in carrying out various human resources programs and procedures for all company employees
  • Compensation Admin: Assists in the administration of the compensation program
  • Appraisal Monitoring: Helps to monitor the performance appraisal process
  • Benefits Admin: Participates in benefits administration to include claims resolution, change reporting, and approving invoices for payment
  • Recruitment Support: Participates in recruitment efforts for exempt and nonexempt personnel (excluding managerial levels and above) and helps to coordinate the use of temporary employees
  • Orientation Delivery: Conducts new employee orientations, administers pre-employment tests, and conducts reference checks
  • EEO Filing: Files the EEO-1 report annually
  • Applicant Tracking: Maintains other records, reports, and logs about applicant flow procedures
  • Exit Interviewing: Assists in the exit interview process
  • Training Support: Assists in organizational training and development efforts
  • HRIS Records: Maintains Human Resource Information System records and compiles reports from the database
  • Meeting Attendance: Participates in administrative staff meetings and attends other meetings and seminars
  • Org Chart Maintenance: Helps to maintain the company's organization charts and employee directory

17. Human Resources Assistant Roles and Details

  • File Maintenance: Maintains employee personnel files and HRIS records
  • Data Entry: Responsible for all HR data entry in SuccessFactors
  • Personnel Updates: Including but not limited to new hires, personnel changes and terminations
  • Onboarding Administration: Successfully administer key components of PSG’s onboarding process, including background checks, drug screens, and I-9 verification
  • Orientation Delivery: Conducts new employee orientations
  • Paperwork Processing: Process new hire/termination paperwork according to Company policy
  • Employee Education: Creates and educates employees on the services available to them and encourages self-service tools such as SuccessFactors/ADP and other systems
  • Payroll Support: Collect, manage and review critical employee information that payroll relies on to accurately process payroll
  • Plan Assistance: Assist with the bi-annual Sales Incentive Plan process
  • Survey Completion: Responsible for ensuring the timely completion of Integrity Counts across all sites
  • Pay Data: Work with site HR in completing Mercer pay data requests and analysis
  • Swag Management: Partner with Marketing to manage the global supply of new starter swag for all sites and acquisitions
  • Wellness Activities: Serve as the point person for Dover Health and Wellness activities

18. Human Resources Assistant Responsibilities and Key Tasks

  • Record Processing: Carries out a wide range of duties critical to the maintenance and processing of personnel actions, records and reports
  • Data Entry: Performs HRIS data entry and employee file maintenance (electronic and manual)
  • Time Sensitivity: Many transactions are time-sensitive and directly impact employee engagement
  • Information Protection: Provides support while protecting the confidentiality of sensitive or privileged information
  • Issue Resolution: Resolves common difficulties for employees
  • Hiring Support: Assists with hiring and staffing activities such as scheduling interviews, testing, including drug and alcohol testing, and proctoring tests
  • Packet Preparation: Produces interview packets by coordinating and compiling documents, for example, prints application, resumes and test results, etc.
  • Sensitive Communication: Communicates with others regarding program activities involving sensitive or privileged information
  • Policy Interpretation: Assists employees and supervisors with basic interpretation of HR policies and procedures
  • Clerical Support: Provides clerical and operational support to other human resource staff
  • Form Creation: Creates Personnel Action Forms (PAFs), directs correspondence from internal and external sources to the correct HR team member, and assists with various projects
  • Program Support: Supports HRG with the Drug and Alcohol program
  • Confidentiality Handling: Maintain confidentiality of sensitive and privileged information
  • File Maintenance: Maintains departmental files for various documents and correspondence

19. HR Assistant Duties and Roles

  • Policy Guidance: Answers routine questions and inquiries regarding HR departmental procedures and policies
  • Issue Resolution: Provides customer service and troubleshoots issues to resolve employee questions or complaints related to COVID processes and procedures
  • Tracing Support: Assists in completing the contact tracing process and forms with employees
  • COVID Tracking: Data entry, communication and tracking of COVID cases, testing and results as well as reporting
  • Leave Coordination: Assists in leave and quarantine coordination
  • Audit Assistance: Assist in COVID-19 process and procedure verification audits and assist in implementing any action items identified
  • Process Training: Assist the Workplace COVID Coordinator in training on COVID processes and policies
  • Project Support: Completes special assignments and projects
  • Training Admin: Responsible for clerical and administrative duties related to the delivery of training and organizational development programs
  • Event Scheduling: Schedule training events, coordinate with instructors, obtain and distribute instructional materials, and communicate schedules and details
  • Course Enrollment: Process enrollments and answer routine questions regarding training courses and classes
  • Data Reporting: Enter training data and produce reports on training statistics in a database structure
  • File Maintenance: Maintain employee files electronically and in hard copy in personnel files
  • Event Planning: Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition events and celebrations
  • Clerical Support: Provide general clerical support to the HR department

20. HR Assistant Roles and Responsibilities

  • Employee Engagement: Encourage positive employee relations through survey management, roundtable facilitation, and employee recognition projects and systems
  • Report Evaluation: Produce and evaluate reports to assist with labor planning and management
  • HRIS Management: Utilize HRIS systems for data entry, modification, and reporting
  • Payroll Accuracy: Ensure payroll accuracy through audits, reporting, and proactive measures
  • Policy Compliance: Provide policy expertise to clients, manage the site drug testing program, and ensure pre- and post-hire requirements are completed
  • Hiring Coordination: Manage on-site transfers, promotions, and hourly hiring from posting, selection, recruiting systems management, and onboarding
  • Performance Support: Assist client groups with weekly and yearly performance management systems and tools, ensuring complete and timely delivery
  • Admin Function: Handle the clerical/administrative function within the HR department
  • Payroll Oversight: Oversee the payroll system, petty cash, and create payroll adjustments/increases as well as completion of calendar entries
  • File Updates: Update and maintain the HRIS to include personnel files, profiles, new hire paperwork, and personnel change status
  • Inquiry Response: Respond to associate inquiries regarding HR related issues
  • Confidentiality Management: Maintains a high degree of confidentiality and can prioritize

21. HR Assistant Duties

  • Job Descriptions: Partnering with hiring managers to craft job descriptions
  • Job Posting: Writing, uploading, and monitoring job postings
  • Interview Scheduling: Scheduling interviews for hiring managers
  • Resume Screening: Screening candidates’ resumes
  • Phone Screening: Conducting initial phone screens and/or interviews
  • Orientation Support: Assisting with new employee orientation
  • Onboarding Management: Managing the new employee onboarding process
  • Screening Coordination: Scheduling drug screens, tracking background checks and new employee paperwork
  • HRIS Entry: Data entry of employee files into the HRIS system
  • Project Participation: Participating in special projects/recruiting initiatives including assessment of best practices in recruiting and sourcing
  • Career Events: Attending career fairs and virtual recruiting and networking events
  • Employee Support: Answering employment questions from internal employees
  • Benefits Assistance: Assisting the HR team with additional projects, like open enrollment of benefits

22. HR Assistant Details

  • HR Framework: Responsible for the full spectrum of HR function/People Framework, which includes Talent Acquisition, Compensation and Benefits, Training and Performance Management, Employee and Industrial Relations and Company Culture
  • Recruitment Planning: Develop a recruitment plan based on the respective business requirement, to help align the workforce with the strategic goals of the company
  • Hiring Management: Manage full recruitment processes and salary package proposals
  • Compensation Benchmarking: Perform salary and benefits benchmarking, propose and implement new salary structure and enhancement of benefits to attract, reward and retain employees
  • Payroll Supervision: Supervision of payroll administration function to ensure compliance with statutory requirements
  • Policy Advising: Provide advice to stakeholders on HR programs, policies and resolve employee-relations issues
  • Issue Handling: Handling and dealing with employee-related issues such as disciplinary process, misconduct investigation and grievance process
  • Manager Coaching: Provide coaching and guidance to management on issue resolution, correction action, terminations and various employment topics, including performance management and general HR policies and procedures
  • Engagement Strategy: Drive employee engagement and retention plans for the businesses, including engagement activities, assessment, analysis and facilitation of plans to address surveys, turnover and workforce issues
  • Talent Development: Drive talent development efforts within business areas in the planning and implementation of leadership talent reviews, succession planning, and development plans
  • Succession Planning: Ensure that the businesses have the right plans in place to develop current employees and future bench strength
  • Training Needs: Identify and assess future and current training needs through job analysis, career paths, annual performance appraisals and consultation with managers
  • Training Design: Draw an overall or individualized training and development plan that addresses needs and expectations
  • Training Methods: Develop a wide variety of training methods
  • Program Customization: Resolve any specific problems and tailor training programs
  • Team Contribution: Contributes to the team effort by accomplishing related results

23. HR Assistant Responsibilities

  • Payroll Management: Manage payroll process for hourly employees
  • Attendance Tracking: Maintain attendance for all employees
  • Vacation Monitoring: Track vacation for all plant employees
  • PPE Distribution: Stock and distribute basic PPE for the plant
  • Wage Verification: Provide wage/hour information to lending agencies and welfare offices
  • File Maintenance: Create, maintain and update confidential employee payroll files
  • Employee Support: Assist employees with questions regarding payroll, benefits, PPE, etc.
  • Visitor Management: Greets and directs visitors to the company
  • Access Control: Maintain security by following procedures and controlling access to the plant (monitor log book and issue visitor badges)
  • Board Posting: Post E3 Bulletin Board information and company announcements and events
  • Event Coordination: Coordinate and track company events and attendance (company picnic, employee giveaway, etc)
  • HR Projects: Involved in or assisted in HR projects/duties

24. HR Assistant Job Summary

  • HR Enquiries: Managing all inbound HR enquiries within the organisation
  • Induction Coordination: Coordinating the induction programme for new employees
  • Material Distribution: Collating and distributing training materials, handouts and induction kits
  • Diary Management: Diary management and travel coordination
  • Compliance Processing: Managing the pre-employment compliance - police clearance, medical etc.
  • Interview Scheduling: Schedule candidate interviews
  • Assessment Admin: Administer pre-employment assessments
  • Candidate Records: Maintain accurate candidate files throughout the recruiting process
  • Onboarding Support: Assist with onboarding, including sending employment information to new hires and completing both pre-employment screening items and internal new hire documentation
  • Candidate Communication: Communicate candidate information to interview teams, including management and senior leadership
  • Recruiting Summary: Complete weekly recruiting summaries
  • Travel Arrangements: Make occasional candidate travel arrangements

25. HR Assistant Accountabilities

  • HR Contact: Act as a key HR contact in processing onboarding and transfer transactions
  • Lifecycle Management: Manage key employee life cycle processes such as new hire, transfer, and rehire, including offer creation for PH candidates
  • System Auditing: Maintain, manage and regularly audit all onboarding and transfer-related information in the global system
  • Team Alignment: Partner with peers in HR/AET and cross-functional teams to drive alignment of New Joiner Support programs
  • Process Knowledge: Understand processes and program regulations and the way they have been translated into the existing technical environment
  • Customer Focus: Take ownership of customer/employee contacts, ensuring that each contact is accepted and resolved with a high degree of customer focus
  • SLA Setup: Meet to set up SLA and KPI
  • Process Improvement: Participation in the continuous improvement of New Joiner Support processes
  • Query Resolution: Communicate effectively both verbally and in written form with employees to explain and resolve queries and concerns
  • Escalation Handling: Handle transaction and process-related escalations

26. HR Assistant Functions

  • HRIS Administration: Responsible for HRIS administration such as monthly and ad hoc reporting, development planning, training, data collection and analysis, and maintaining data integrity
  • Equity Management: Restricted stock/equity administration, including the granting and approvals process of equity awards, data integrity, vesting schedules, exercise of options, and employee communications
  • Audit Compliance: Respond to audit requests, ensure SOX compliance
  • Record Maintenance: Maintain accurate employee records on the HR system and other platforms
  • Onboarding Process: Manage new starter onboarding process including offer letters, reference checks, first day process, new employee files, maintenance of joiners’ reporting, and joiners notifications
  • Induction Program: Present regularly and maintain the new starter induction programme for all new joiners
  • Process Administration: Administer processes such as maternity, paternity, probationary periods and flexible working requests
  • Payroll Administration: Administer payroll, ensuring bi-monthly deadlines are met and all payroll updates are processed promptly
  • Visa Processing: Responsible for the administration and end-to-end processing of employee visa applications and immigration questions and queries
  • HR Admin Support: Assist the HRBP for client groups with HR administration tasks including drafting letters, contracts, policy amendments and general HR administration
  • Benefits System: Maintain and update the BUPA employee benefits system
  • Exit Interviews: Arrange and hold exit interviews before employees leave
  • ER Support: Assist the HR Business Partnering team and the Head of HR with employee relations cases in terms of drafting letters and taking minutes in meetings
  • Minute Taking: Take meeting minutes and transcribe in a time-sensitive manner
  • Policy Guidance: Answer basic questions and queries from the business and stakeholders and point them towards the necessary policies and guidance

27. HR Assistant Job Description

  • Calendar Management: Prioritizes, schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
  • Correspondence Handling: Composes and may initiate routine or non-routine correspondence and memoranda
  • Confidential Support: Handles details of a highly confidential and critical nature
  • Presentation Preparation: Prepares presentation materials, including those for board of directors meetings
  • High-Level Contact: Makes high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors and other dignitaries
  • Information Gathering: Collects and prepares information for use in discussions/meetings of executive staff and outside individuals
  • Report Compilation: Conducts research and compiles and types statistical reports
  • List Maintenance: Maintains key distribution and contact lists
  • Software Proficiency: Operates a personal computer and applies advanced skills in using appropriate software packages
  • Event Planning: Assists in the planning and execution of logistics for company meetings, special events, and other promotional events
  • Vendor Coordination: Assists in food and beverage selection as well as makes arrangements for audio-visual, transportation and other services
  • Expense Tracking: Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs
  • Customer Response: Responds to inquiries received through phone, mail and/or face-to-face contact with customers and prospects about the company’s products and services according to standard scripts and procedures
  • Admin Support: Provide administrative support to groups/departments reporting to the executive

28. HR Assistant Overview

  • HR Support: Provides general human resources support to include retention, orientation, career development, performance management, compensation, employee relations and communications
  • Record Updating: Updates records and ensures that the data is entered into the system
  • Report Creation: Creates reports (Attrition, Manila Dashboard, Headcount Pyramid, Working Hours Report)
  • Contract Monitoring: Monitors employment contract expiration
  • Applicant Screening: Handles the sourcing and screening of applicants for Support Group and Administration positions
  • Claims Processing: Process Company benefits claims (through Oracle i-Expenses)
  • Benefits Processing: Process government-mandated benefits
  • Payroll Input: Process payroll and final pay inputs to Finance
  • Record Maintenance: Maintain employee records and update personnel records in HR Oracle ER

29. HR Assistant Details and Accountabilities

  • Verification Handling: Handles requests for verifications of employment, compliance reporting, and other employment information as directed
  • File Maintenance: Assists with maintaining files, forms, and database information associated with personnel, benefits, and unemployment
  • Audit Preparation: Create, maintain, and routinely audit personnel files for accuracy and adherence to established guidelines and requirements
  • Hire Tracking: Track new hires through service request forms, collect HR paperwork, coordinate, and conduct New Hire Orientation
  • Separation Processing: Processes separation paperwork, including Cobra, unemployment insurance, and other employment information as directed
  • Confidentiality Compliance: Maintains confidentiality by all HIPAA and other State and Federal employment requirements
  • Inquiry Response: Answer routine inquiries from inside and outside the company on employment verifications, job openings and other general questions
  • Database Reporting: Database maintenance and reporting (HRIS and LMS Systems)
  • Invoice Processing: Process bills for benefits and other HR related invoices
  • Application Records: Maintain employment resumes, application forms, and applicant flow logs

30. HR Assistant Tasks

  • Date Validation: Review the Official Personnel Folder and other records to validate Service Computation Dates and perform calculations
  • Case File Management: Maintain hard and electronic copies of HR case files and research materials on precedents and case law
  • Material Coordination: Coordinate with HR staff regarding submission of case-related materials and Requests for Personnel Actions
  • Policy Research: Research basic HR policies and procedures
  • Data Management: Review and maintain records, input data into electronic files/databases, and extract data for reporting purposes
  • Transaction Support: Assist staff with processing transactions to update/change personnel actions
  • Problem Resolution: Assist with problem resolution activities in support of personnel and pay processing
  • Personnel Support: Performs a variety of personnel support services, provides advice and assistance in various areas
  • Security Paperwork: Coordinates the completion of Security Paperwork for the agency's civilian candidates
  • Fingerprint Coordination: Coordinates fingerprints with candidates
  • Package Submission: Submits Security Package to the agency's Security Office

31. HR Assistant Roles

  • HR Recording: Responsible for effectively recording, maintaining, and reporting human resource information in a confidential manner
  • Database Oversight: Oversee the human resource database
  • Record Accuracy: Ensure system records are accurately recorded and cross-checked
  • File Compliance: Ensure that human resource files and records are maintained by legal requirements and the Company's policies and procedures
  • Paperwork Compliance: Ensures that new hire paperwork is completed and up-to-date and in compliance with federal regulations
  • Form Processing: Process employment verification forms and unemployment claims
  • Report Preparation: Complete miscellaneous research, reports, and memos
  • Employee Support: Responds to associate questions and problems courteously and promptly
  • Professional Conduct: Maintains and projects the Company's professional reputation
  • Communication Support: Responsible for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management
  • Orientation Delivery: Conducts new hire orientation, including provisioning, assisting with supplies and support department personnel
  • Process Coordination: Coordinates and supports activities related to cyclical HR processes, including merit, talent management, performance reviews and annual enrollment
  • Activity Reporting: Keep management appropriately informed of area activities and any significant problems
  • Engagement Planning: Assists with planning and coordinating associate engagement activities
  • Legal Awareness: Stays well informed regarding state and federal law updates and related human resource developments

32. HR Assistant Additional Details

  • Certificate Preparation: Prepare salary certificates, letter of employment confirmation, NOCs, etc
  • Account Setup: Create an account on Fusion for the new joiners, order a mobile phone, laptop, desktop, SIM, etc.
  • Fusion Update: Update the fusion in case of a resignation or termination
  • Account Closure: Closing accounts, collecting hardware, access cards, and credit cards
  • Access Management: Creation/ removal of workplace account
  • Card Request: Requesting company credit cards
  • Gift Register: Managing and updating the gift register for the Corporate Functions
  • Mobility Coordination: Work with the global mobility team on the relocation, visa application, documents attestation, look and see visits, bank account opening, and Health insurance
  • Joining Formalities: Conduct joining formalities for new employees
  • Payroll Submission: Ensure all the documents and information are collected and forwarded to payroll within the given timeframe
  • File Maintenance: Maintaining personnel files (hard copies and virtual)
  • Payroll Queries: Respond to the queries related to payroll and keep the payroll specialist/manager informed of any changes to the employee's information
  • Policy Support: Respond to employee queries on policies, working with the relevant HR Business Partners
  • Fusion Management: Update Fusion regularly for all the employees in the corporate functions and work with regional teams for the employees based locally
  • Job Posting: Manage and update greenhouse, upload new job openings, create candidate profiles, organize interview schedules and follow up
  • Interview Records: Ensure that the interview comments are provided in writing by each interviewer
  • Leave Tracking: Keep a track of the annual/ sick leave for the employees in the Corporate functions

33. HR Assistant Essential Functions

  • Test Coordination: Coordinates the Bilingual Testing Process
  • Verification Processing: Process all Verification of Employment within 24 hours
  • Coverage Support: Provides support for coverage of breaks, lunches and personal time off
  • Meeting Scheduling: Schedules meetings and interviews as requested by the Director of Human Resources
  • Document Upload: Files/Uploads employee papers and documents into the appropriate location in the HRIS system
  • Process Knowledge: Understanding of HR processes and procedures, focus mainly on HRBP processes
  • BU Interaction: Understanding of the BU structure to perform HRBP functions and interact with managers, employees
  • Service Implementation: Implement processes to facilitate HRBP services with high quality for employees
  • Permit Handling: Work permit process for expats
  • Workflow Creation: Create process documentation/workflows/guidance
  • Effectiveness Measurement: Measure the effectiveness of HRBP processes and services that apply, and ensure that certain working processes meet the standard
  • Concern Resolution: Ensure employee concerns and requests related to HRBP processes applied are addressed suitably and correctly
  • Info Sharing: Make sure essential concerns and information are updated/shared with HRBP right away
  • Process Improvement: Continuous improvement of current processes

34. HR Assistant Role Purpose

  • Self-Service Support: Encourage and support associate and manager self-service
  • HR Data Entry: Accurate and timely entry of HR data (hires, data changes, terminations)
  • Timecard Management: Payroll-Timecard Management
  • Discrepancy Prevention: Work with managers to avoid timecard discrepancies such as time-off balances and leaves of absence
  • Policy Alignment: Ensure alignment with timekeeping policies
  • Attendance Tracking: Maintain and keep track of Time and Attendance for both Union and all other hourly non-exempt employees to ensure compliance with all work rules
  • File Management: Maintains personnel filing system and record retention program per company policy
  • Data Compliance: Work with the Training Coordinator to ensure employee data integrity and compliance
  • Notice Posting: Post internal notices on communication boards and monitors
  • Audit Entry: Support the Quality department with data entry for layer process audits
  • Safety Support: Support the Safety department with ordering supplies, support internal audits and help with filing
  • Form Development: Develops and maintains office forms and procedures, and assists with administrative tasks
  • Call Handling: Answers the central telephone system and directs calls accordingly
  • Public Reception: Receives the public and answers questions, in person and by telephone
  • Inquiry Response: Responds to inquiries from employees, citizens and others and refers to the appropriate person, official or department
  • Mail Processing: Prepares outgoing mail, sorts and distributes incoming mail

35. HR Assistant General Responsibilities

  • Public Assistance: Assists the public with the use of department facilities
  • Activity Scheduling: Schedules and organizes activities such as meetings, travel, communication meetings, conferences and department activities for all members of the department
  • Information Management: Organizes and prioritizes large volumes of information and calls
  • Mail Distribution: Sorts and distributes company mail
  • Response Drafting: Drafts written responses or replies by phone or e-mail
  • Info Requests: Responds to regularly occurring requests for information
  • Department Liaison: Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and board members
  • Policy Explanation: Handles confidential and non-routine information and explains policies
  • Project Support: Works independently and within a team on special nonrecurring and ongoing projects
  • Project Management: Acts as project manager for special projects, at the request of the manager, including planning and coordinating multiple presentations, disseminating information, and coordinating direct mailings
  • Document Design: Types and designs include general correspondences, memos, charts, tables, graphs, business plans, etc.
  • Proofreading Copy: Proofreads copy for spelling, grammar and layout, making appropriate changes
  • Copy Accuracy: Responsible for the accuracy and clarity of the final copy

36. HR Assistant Key Accountabilities

  • Audit Management: Manage the WMS, Service Now and badge termination audit process for the site
  • Content Communication: Manage the electronic communication of the site’s CTV and bulletin boards
  • Announcement Posting: Post monthly announcements and update content
  • HR Reporting: Prepare and distribute weekly and monthly HR reports
  • Occurrence Updates: Partner with Payroll on managing/updating occurrence updates in Kronos with documentation from supervisors
  • Review Tracking: Responsible for tracking the performance review process with supervisors by sending reminder notifications and updating the system when completed
  • File Maintenance: Assist in the maintenance of term file, locker assignment files, open temporary positions files, etc.
  • Job Posting: Prepare and post job advertisements, screen applications, arrange interviews, conduct phone screenings, and administer pre-employment tests
  • Tracking Sheet: Maintain the applicant tracking sheet
  • Onboarding Facilitation: Facilitate the onboarding process for new hires
  • Offer Preparation: Prepare offer letters, review new hire paperwork, provide a badge, and create new hire personnel files

37. HR Assistant Roles and Details

  • Payroll Coordination: Work with all department managers to ensure timely submission of job-related documentation and time and attendance reporting for payroll
  • New Hire Process: Manage the new hire process by distributing, collecting and maintaining all paperwork, creating personnel files and system setup
  • Record Compliance: Maintain personnel records in compliance with federal and state regulations, company policy and OSHA recordkeeping
  • Benefits Support: Assist HR Director/Generalist with benefits administration by monitoring eligibility, sending out benefit packages, and collecting enrollments and/or waivers
  • Screening Coordination: Assist the HR Director/Generalist with coordinating and scheduling drug/alcohol screenings and associated record-keeping
  • Data Collection: Liaise with stakeholders and other subcontractors on the collation of employees' data for the various projects
  • Data Accuracy: Ensure data accuracy before submission to government authorities
  • Vendor Liaison: Liaise with the various vendors to ensure smooth operational processes throughout the projects
  • Agreement Preparation: Prepare service agreements and billing documentation for subcontractors
  • Status Updates: Provide timely updates to the stakeholders and subcontractors on the status throughout the project
  • Regulation Guidance: Provide advice and guidance to the subcontractors on the updated regulations by the government authorities

38. HR Assistant Responsibilities and Key Tasks

  • Confidential Handling: Maintain a high degree of confidentiality with all job tasks entrusted to them
  • New Hire Processing: Process all new hire documentation and input information into HRIS and other HR software systems
  • Document Coordination: Coordinate off-site Document storage
  • Security Support: Act as HR contact point for the Key Fob system and assist the Maintenance Manager with the Camera and Security system
  • Orientation Delivery: Conduct orientation for new hires
  • Record Organization: Maintain and organize all personnel records and files
  • Safety Participation: Actively participate in the Safety Committee, record meeting minutes and assist in maintaining the SDS database
  • Claims Processing: Prepare and process all documents related to claims for unemployment benefits
  • System Updating: Maintain and update data on the HRIS, key fob system and software systems including employee and benefit information
  • Metrics Reporting: Prepare and produce reports and track metrics
  • Survey Assistance: Assist in the compilation and preparation of surveys and other projects
  • Event Planning: Assist in the planning of employee meetings and/or events including Holiday Party, Summer Picnic, Service Award luncheon, etc.
  • Leave Administration: Assist in FMLA leave administration, preparing leave paperwork and ongoing leave tracking
  • Vacation Tracking: Assist managers with Vacation tracking
  • Evaluation Support: Provide Supervisors/Managers with monthly evaluations to ensure the timely completion of evaluations

39. HR Assistant Duties and Roles

  • Data Management: Entering, maintaining and managing payroll-relevant personnel data in the SAP system, maintaining personnel files and informing about relevant personnel data/changes
  • Absence Monitoring: Keeping track of employees' frequent periods of incapacity to work and managing absence data in the SAP system
  • Document Preparation: Preparing documents relevant to employees’ absence (e.g., vacation, parental leave), remuneration (e.g., bonus, allowance), and changes to Employment Contracts
  • Social Security Check: Checking the social security obligation (e.g., in the case of hiring, contract extensions, parental leave, working students, interns, diploma students, scholarship holders without remuneration, etc.)
  • Time Management: Monitoring, presetting, and changing time data in the time determination system
  • Time Correction: Checking and correcting incorrectly booked times using machine-generated error lists
  • Certificate Issuance: Issuing certificates and notifications of various kinds
  • Audit Support: Running audits, granting permissions to tools and fixing errors that are preventing the candidate from getting hired
  • HR Collaboration: Collaborate with recruiters and local HR teams to ensure hiring team success by identifying opportunities for improving candidate experience and scheduling efficiency

40. HR Assistant Roles and Responsibilities

  • HR Operations: Providing an efficient, effective and customer-focused operational HR and OD service supporting managers and staff across the Organisation
  • Systems Support: Providing systems support, data entry, as well as administrative duties to ensure that an effective set of workforce systems is in place
  • Independent Work: Work on own initiative and unsupervised, within defined policies and procedures to set timescales
  • Report Generation: Inputting into, monitoring and printing reports from computerised systems
  • Delegated Duties: Carrying out other appropriate delegated duties
  • User Guidance: Supporting and guiding users in the use of workforce systems
  • Process Assistance: Assisting with all aspects of key internal processes such as Establishment Control, Work Structures, Self-Service, Workflow, Expenses, Business Intelligence and Reporting
  • HR Efficiency: Assisting with the day-to-day efficient operation of the human resources
  • HR Administration: Involved in administration duties and documentation
  • Statutory Compliance: Responsible for generating and preparing timely submissions of statutory contributions of EPF, Socso and Income Tax
  • Claim Handling: Handling employees' Socso claims
  • Claim Documentation: Preparing related documents for the Socso claim and report form to the labour department
  • Recruitment Process: Involved in the full recruitment process from start to end
  • Career Events: Participate in a career fair
  • Foreign Worker Support: Assist in handling foreign worker issues including work permit application, renewal, and termination
  • Document Filing: Maintain a filing system to facilitate the traceability of documents at all times

41. HR Assistant Duties

  • Policy Review: Review and update human resource policies and procedures
  • Market Research: Conduct research and benchmarking to ensure that policies are relevant
  • Talent Acquisition: Oversee the recruitment and selection based on the approved manpower plan and conduct onboarding activities
  • Role Evaluation: Review and update role descriptions regularly and undertake necessary job/role evaluation
  • Benefits Administration: Administer employee compensation and benefits
  • Legal Compliance: Comply with statutory requirements applicable to compensation and benefits
  • Benefits Strategy: Keep abreast with developments in compensation and benefits and give appropriate recommendations to management for actions and decisions
  • Performance Oversight: Oversee the performance management process (from contracting to evaluation of performance)
  • Team Engagement: Identify and organize staff activities that will foster teamwork and strong employee engagement
  • Internal Communication: Establish frequent and effective communication and a feedback system between and among staff and management
  • Progress Reporting: Report performance/accomplishments to management
  • Insight Analysis: Draw out lessons and insights
  • Process Improvement: Apply learnings to improve HR’s systems, processes and strategies
  • Records Management: Act as the records custodian for HR, ensuring confidentiality of information (from filing, retrieval and disposal)
  • Risk Mitigation: Implement necessary risk management measures like redundancy, proper storage and compliance with the Data Privacy Act

42. HR Assistant Details

  • HR Queries: Being the first point of contact for all HR queries
  • Offer Preparation: Preparing offers of employment and contracts for new starters and variations (i.e., changes in employment details) for existing employees
  • Preemployment Checks: Undertaking pre-employment checks as part of the new starter process and preparations for the new starter induction
  • Leaver Process: Full administration of the leaver process, to include inputting on the system, liaising with the leaver and the team and advising the firm accordingly
  • Payroll Updates: Advising payroll of monthly changes, new starters and leavers and any deductions from salary
  • Data Entry: Accurate inputting of data on the HR system, such as new starters, leavers, variations, holidays, absence and appraisal information
  • Sickness Monitoring: Working with colleagues to identify patterns of sickness and report to the HR Advisors/Managers regarding matters of concern
  • Leave Support: Completing all maternity/paternity administration and acting as a point of contact for employees on maternity/paternity/adoption/shared parental leave
  • Exit Surveys: Sending exit surveys and reporting the results to managers
  • Recruitment Activity: Involvement in recruitment activity such as placing adverts, setting up interviews and carrying out interviews with the recruiting manager
  • Induction Assistance: Assisting with the induction process
  • System Improvement: Assisting in the implementation and improvement of HR systems and procedures
  • Report Production: Producing regular and ad hoc reports from the HR system
  • Invoice Payment: Arranging payment of invoices
  • Admin Coverage: Covering the administration work of colleagues in their absence

43. HR Assistant Responsibilities

  • HR Administration: Undertake all HR administration and coordination activities to support the HR team and to ensure all HR processes are maintained efficiently and accurately
  • Data Management: Act as data custodian, ensuring all data is accurate and kept up to date within the HR system (PeopleHR)
  • Information Reporting: Provide accurate management information
  • Data Analysis: Running reports and analysing data
  • File Compliance: Manage all HR files in line with GDPR and other legislative standards
  • Query Handling: Acting as the first point of contact for all HR operations-related queries
  • Project Support: Involved in ad hoc project activities and change initiatives
  • Process Management: Manage the new starter and leaver processes
  • Employment Checks: Conducting right-to-work checks, background checks and other pre-employment activities
  • Document Preparation: Preparing standard letters and documentation to support all aspects of HR
  • HR Communication: Assist and deliver HR communications across the business
  • Visa Coordination: Arranging Visas, secondment documentation, international travel and accommodation
  • Event Planning: Coordinating events including catering arrangements for both internal and external events

44. HR Assistant Job Summary

  • Administrative Support: Performing various administrative duties
  • Service Standards: Maintaining quality service by following the organization's standards
  • HR Assistance: Providing administrative support to the HR Manager and employees
  • Dual Role: Splitting time between the HR Department and the Front Desk
  • Database Maintenance: Maintaining employee database records
  • Customer Research: Reviewing the internet to locate potential customers
  • Orientation Planning: Taking part in the new employee onboarding orientation planning
  • HR Issues: Assisting with all HR-related matters and issues
  • Onboarding Process: Handling onboarding documentation and assisting with the process
  • HR Updates: Keeping the HR database up to date
  • Payroll Assistance: Assisting the Finance team with payroll
  • Compliance Tracking: Assuring that all compliance for the payroll deadlines has been set
  • Attendance Records: Handling absences, sick leave and attendance records and processing on the internal system
  • Employee Liaison: Liaising with different teams to monitor employee queries

45. HR Assistant Accountabilities

  • Associate Coaching: Supporting the Coaching and development of associates for quality, productivity and additional Operations support
  • Project Support: Reporting to the HRBP and supporting with any ad-hoc projects/tasks
  • Employee Assistance: Assist internal customers with benefits, orientation, and other inquiries
  • Orientation Administration: Conduct the administration portion of the new-hire orientation
  • Access Coordination: Liaison with department managers and security for the administration of the badging process for building access and timekeeping
  • Metric Calculation: Calculate turnover metrics for salaried and hourly associates
  • Verification Support: Complete employment and payroll verification
  • Record Organization: Organise all HR department records, employment files and maintain the operation of office equipment
  • Spreadsheet Maintenance: Maintain several HR spreadsheets related to various HR metrics (e.g. attendance)

46. HR Assistant Functions

  • Administrative Support: General administrative support of the HR function including interview scheduling, general recruitment assistance, benefits administration and document management
  • HRIS Management: Manage Human Resources Information System (HRIS) data entry
  • Report Handling: Manage monthly and quarterly reporting requirements for global and regional HR requirements
  • Cross-Department Collaboration: Collaborate with multiple internal departments on HR related needs
  • Social Media: Assist with social media content for Medpace recruitment activities
  • Onboarding Support: Assist with on / offboarding matters
  • Data Confidentiality: Handle sensitive and/or confidential employee information
  • Phone Response: Answer all incoming phone calls regarding Human Resources-related questions or concerns
  • Online Research: Explore the internet to track down potential customers
  • Database Management: Manage employee database archives
  • Orientation Planning: Participate in the new employee onboarding orientation planning
  • Office Management: Oversee office and administrative tasks

47. HR Assistant Job Description

  • Payroll Processing: Processing payroll and assisting with documentation
  • Data Compliance: Maintaining GDPR compliance, entering employment data, and running relevant reports
  • Employee Support: Answering any employee queries related to the HR department
  • Recruitment Assistance: Assisting with the process of recruitment, including vetting, right to work checks, assisting with interviews and issuing contracts
  • Hire Logistics: Coordinating logistics for new hires
  • Meeting Coordination: Organising meetings and handling minutes
  • Event Oversight: Overseeing HR events and coordinating management-employee communications
  • Record Updating: Updating employee holiday and sickness records

48. HR Assistant Overview

  • Communication Design: Assists with the design of various HR related communication templates and the development of HR employee communications
  • Engagement Support: Assists with employee engagement, employee relations and diversity and inclusion initiatives
  • Inbox Management: Monitors HR email inboxes and responds to employee requests and questions promptly
  • Trend Analysis: Analyze trends and metrics in partnership with HR team members to develop solutions, programs and policies
  • Initiative Collaboration: Participates and collaborates with departmental staff in the development and implementation of Human Resources initiatives
  • Onboarding Assistance: Assists with onboarding processes
  • Status Processing: Receives, reviews, and processes new hire, termination and other status changes
  • Follow-Up Coordination: Follows up with the respective leader for additional or incomplete information
  • Exit Interviews: Conducts exit interviews and makes recommendations to leadership for corrective action and continuous improvement
  • Drive Organization: Organising and maintaining shared drive, updating forms and policies
  • Information Confidentiality: Maintains confidentiality of sensitive and confidential information
  • Legal Compliance: Recognises and complies with legal and procedural requirements related to the area of responsibility
  • Performance Monitoring: Monitor the performance management process to ensure managers are completing appraisals and probation reviews
  • Absence Tracking: Monitor sickness absence patterns to identify trends and any actions
  • Meeting Documentation: Attendance at grievance/capability/disciplinary meetings as a note taker
  • Metric Reporting: Support the provision of HR dashboards, monitoring of HR metrics and analysis of trends
  • Root Cause Analysis: Identify root causes and take proactive remedial action
  • Project Contribution: Contribute to projects as directed by the HR Manager
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