WHAT IS A HR SPECIALIST ?
The Human Resources Specialist's role entails facilitating the administration of diverse employee benefits and leading the bi-weekly payroll processes. This individual is committed to building robust working relationships, upholding high ethical standards, and providing proactive customer service. Key responsibilities include coordinating the benefits enrollment process for new hires, life events, and annual open enrollment periods. This involves collecting necessary documentation and updating payroll systems and vendor websites to reflect changes. The Human Resources Specialist also plays a pivotal role in various project-based work, ensuring seamless integration and execution of HR functions.
Need-to-Know Overview of a HR Specialist
1. HR Specialist Duties and Responsibilities
- Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions.
- Serve as a resource for employees who initiate inquiries concerning employee benefits, payroll or HR policies and assist employees in making changes as necessary.
- Escalates issues to HR Manager or HR Director as appropriate; provides specific information and detail in order to get direction and guidance.
- Processes bi-weekly payroll, including incentives, commissions, levies, garnishments, and benefits.
- Researches and analyzes paycheck discrepancies and processes appropriate corrections.
- Interprets payroll policies and procedures to company employees on all levels.
- Terminates benefit coverage as necessary and administers continuation benefits through COBRA.
- Maintains employee data within HRIS, ensuring accuracy and compliance with documentation retention policies.
- Facilitates the tuition assistance application and reimbursement process.
- Analyzes plan for usage, employee retention, and overall cost vs. benefit.
- Files worker’s compensation claims with insurance carrier and notifies HR Manager of escalated issues or disputes.
2. HR Specialist Ability, Skills and Qualifications
- Bachelor’s degree in HR, Business Administration, or related field; equivalent work experience considered.
- A minimum of two years of experience in payroll and benefits administration.
- Proficiency with HRIS systems, preferably ADP Workforce Now.
- Strong analytical and problem-solving skills, with meticulous attention to detail.
- Proven ability to manage multiple tasks and meet strict deadlines.
- Advanced skills in Microsoft Office, particularly Excel and PowerPoint.
- Knowledge of local, state, and federal employment laws and regulations.
- Excellent interpersonal skills, capable of managing sensitive and confidential situations with tact and diplomacy.