WHAT DOES A HR SPECIALIST DO?

Published: Jul 21, 2025 - The Human Resources (HR) Specialist executes job evaluations and grading, assesses roles based on value contribution, and maintains up-to-date grading data. This role involves designing and managing compensation structures, including payroll, bonuses, and long-term incentives, as well as developing competitive benefits, welfare, and retirement programs. The specialist also coordinates tax filings, oversees time accounting and leave management, and ensures strategic alignment of reward and recognition systems.

A Review of Professional Skills and Functions for HR Specialist

1. HR Specialist Roles and Responsibilities

  • Legal Process Oversight: Ensure legal processes such as new hires, leavers, and promotions.
  • Payroll Management: Ensure the payroll process is accurate and on time.
  • Employee Relations Counseling: Counsel managers on how to handle employee relations problems and advise on legal procedures.
  • HR Systems Management: Manage databases as a Super User, such as ADP, Workday, Kronos, and Taleo.
  • Process Control: Fully in control of internal processes.
  • Labor Relations Support: Support on labor relations matters and advise location line management on how to handle specific labor relations problems.
  • Union Negotiation: Participate in local-level negotiations with unions.
  • Union Communication: Maintain effective communications with the local works council and/or union leadership continuously.
  • Contract Compliance: Ensure compliance with contractual agreements.
  • Administrative Support: Work closely with other functions to support any administrative task that requires in-person support (e.g., legal requirement for wet signature on documentation, etc.).
  • HR Service Collaboration: Work seamlessly with other roles/functions teams to deliver HR services and support to the business.

2. HR Specialist Duties and Roles

  • Payroll Administration: Full administration of payroll using Dayforce software
  • FMLA Administration: Take responsibility for FMLA administration
  • Union Dues Management: Responsible for calculating and submitting union dues, initiation, and pension monthly payments
  • HR Reporting: Responsible for end-of-month reporting, including metrics and accounting reporting
  • Union Coordination: Track employee union increases, and liaise with union benefits and accounting representatives
  • Employee Services Coordination: Partner with Employee Shared Services on various activities, including Hires, Transfers, Promotions, Separations, Retirements, Disability, FMLA, etc.
  • New Hire Registration: Register all new hires in Dayforce Ceridian
  • Regulatory Compliance: Maintain compliance with federal and state regulations concerning employment
  • HR Records Management: Maintain accurate records within the Human Resources system and compile reports from the database
  • HR Administration: Ensure that all HR administrative functions are handled in an accurate and timely manner
  • HRIS Audit Management: Manage bi-monthly HRIS audits
  • Employee Support: Complete EDD requests and respond to employee questions
  • FMLA Meetings: Engage in an interactive process meeting with employees on the FMLA

3. HR Specialist Responsibilities and Key Tasks

  • Benefits Support: HR Benefits Specialist assisting with 401(k) project
  • Project Assistance: Aid project teams by providing administrative, technical, and clerical support
  • Partner Communication: Ensure key partners receive project information
  • Data Reporting: Handle the analysis of data, development of reports, proofreading and editing of documents, and preparation of presentations
  • Info Gathering: Seek additional information to complete documents
  • Project Coordination: Organize team meetings and communication per project specifications to keep project deliverable schedules on track and support Project Managers
  • Online Research: Use online resources to research information
  • Travel Booking: Handle any needed travel and accommodation arrangements for training seminars, conferences, and other project-related events
  • Meeting Records: Create written records of meetings and maintain task and progress records

4. HR Specialist Roles and Details

  • Travel Claims: Check and record in the applications the employees' delegation statements and travel expenses claims
  • Policy Compliance: Monitor compliance with travel policy
  • System Transfer: Responsible for the correct transfer of information between SAP and True HR
  • Report Management: Archive reports and make various reports for management
  • Audit Support: Support in case of audits and controls by the authorities
  • Error Resolution: Explain mistakes to employees and help them correct
  • Account Reconciliation: Account reconciliations for employees
  • HR Request Handling: Process HR requests and update External Staff records in HR tools
  • External Staff Support: Support HR processes such as onboarding, contract changes, and exit for the External Staff population

5. HR Payroll Specialist Key Accountabilities

  • Payroll Prep: Prepare payroll and benefits calculations based on timesheets, benefit plans, and workers' compensation
  • Wage Calculation: Calculate accurate wages, including bonuses, salary increases, or overtime
  • Statutory Pay: Calculate statutory payments, such as maternity and sick leave
  • Payment Processing: Calculate and process accurate payments to employees by cash or electronic transfer, ensuring deadlines are met
  • Tax Deduction: Calculate tax, social security contributions, insurance, and pension deductions
  • Timesheet Review: Check hours on employee timesheets
  • Leave Processing: Process leave requests from employees
  • Payroll Queries: Handle and respond to discrepancies and queries relating to payroll
  • Job Descriptions: Be responsible for employee job descriptions and staffing regulatory activities
  • Record Keeping: Maintain meticulous records on each employee for checks and tax deductions
  • Contract Admin: Prepare and administer employment documentation, such as contracts and addendums for expatriates
  • Demobilization Support: Administer the demobilization process for expatriate employees
  • Recruitment Support: Support resourcing/recruitment activities
  • Insurance Admin: Medical Insurance administration for expatriate personnel

6. HR Specialist General Responsibilities

  • HR Support: Support internal clients in HR matters via phone, email, and ticketing tool
  • Process Ownership: Take full ownership of the HR processes conducted by the team
  • HR Contact: Be the first HR point of contact for internal UBS employees and third parties
  • Lifecycle Admin: Cover payroll activities, onboarding/workforce administration, employee lifecycle, and exit administration
  • Client Communication: Maximize employee and line manager satisfaction by communicating effectively and adjusting to needs
  • Issue Resolution: Focus on meeting clients' needs and building relationships by identifying issues and recommending solutions
  • Process Improvement: Support continuous process and procedure improvement initiatives, enhancing quality and efficiency
  • Payroll Prep: Take part in preparing the payroll operations for all locations

7. HR Specialist Role Purpose

  • Case Resolution: Responsible for the timely resolution of customer care cases and other HR systems transactions
  • Problem Analysis: Utilizes various data sources to analyze issues and provide detailed explanations
  • Data Validation: Conducts research and ensures data accuracy and reasonableness
  • Case Review: Validates that all appropriate data sources are used in case resolution
  • Escalation Support: Acts as a contact for escalated cases from Payroll and Tax Operations
  • Issue Identification: Identifies issues causing high case volume
  • Prevention Planning: Determines preventative measures for core issues
  • Root Cause Analysis: Identifies common cause reasons and determines long-term solutions
  • Process Recommendation: Makes recommendations to reduce future case volume

8. HR Specialist Essential Functions

  • Job Evaluation: Execute job evaluations/grading and assess value contribution
  • Grading Management: Maintain grading data and conduct regular evaluations
  • Compensation Design: Design payroll, bonus calculations, and long-term incentive systems
  • Benchmarking: Benchmark remuneration, design local incentives, benefits, pensions, and insurance
  • Benefits Strategy: Plan and manage employee rewards and retention
  • Program Administration: Manage welfare and retirement programs for employees and retirees
  • Team Guidance: Provide direction on benefits programs, admin, and customer service
  • R&R Strategy: Establish evaluation criteria, guidelines, and direct strategic partners
  • R&R Records: Maintain R&R data
  • Tax Coordination: Coordinate tax returns, time claims, time accounts, and time recording

9. HR Specialist Additional Details

  • Benefits Admin: Conduct benefits administrator duties, open enrollment, and eligibility
  • Benefits Processing: Coordinate enrollments, terminations, claims, and reporting
  • Leave and COBRA: Handle COBRA, Leave of Absence, CalSTRS, and CalPERS administration
  • Vendor Management: Evaluate and negotiate with service providers
  • Contract Coordination: Liaise with vendors and manage plan contracts
  • Program Evaluation: Evaluate benefit programs and recommend improvements
  • Reimbursement Handling: Handle reimbursement procedures
  • Record Maintenance: Create and maintain employee records and reports per regulations
  • Payroll Coordination: Collaborate with payroll for accurate deductions and contributions
  • Employee Support: Advise employees on benefits and resolve related issues
  • Recruitment Support: Take part in recruitment efforts at Calbright College
  • HR Projects: Work on HR projects with the HR team

10. HR Specialist Roles

  • Program Admin: Administers HR programs like the Attendance Tool and the Starting Block
  • HR Inquiries: Responds to associate questions on HR/payroll programs
  • Issue Escalation: Researches and escalates complex issues
  • HR Systems Use: Utilizes and maintains systems like PeopleSoft
  • Data Tracking: Compiles and summarizes HR program data
  • Data Entry: Conducts data entry for HR and payroll systems
  • Project Monitoring: Tracks project timelines and deliverables
  • Vendor Coordination: Works with vendors on HR processes
  • Process Improvement: Creates and improves admin processes under guidance
  • Admin Support: Provides support to team members and maintains records
  • Material Prep: Prepares handouts and presentations in Excel, Word, PowerPoint
  • Project Work: Works on special projects

11. HR Specialist Tasks

  • Talent Strategy: Researches and implements recruiting strategies
  • Recruitment Methods: Identifies effective recruiting methods per role and industry
  • Job Posting: Assists with job postings and advertisements
  • Candidate Screening: Screens applications and selects qualified candidates
  • Offer Support: Collaborates on offers, salary, incentives, and start dates
  • Record Updates: Prepares or updates hiring and employment records
  • Onboarding Docs: Ensures completion and processing of new hire paperwork
  • Exit Interviews: Conducts exit interviews

12. HR Specialist Details and Accountabilities

  • Lifecycle Support: Perform onboarding, hiring, and training administration
  • Payroll Calc: Calculate bonuses and reconcile time and attendance data
  • Reward Process: Execute merit reviews and support salary plans
  • HR Data: Maintain data quality and prepare Workday reports
  • Workday Expert: Act as a key user and handle mass uploads
  • HR Presentations: Deliver HR presentations and join HR projects
  • Procedure Updates: Update HR manuals and guidelines
  • HR Purchasing: Support purchasing for HR services
  • Office Hiring: Support recruitment for Subotica office roles
  • Process Improvement: Recommend process and procedure simplification

13. HR Specialist Overview

  • HR Process Admin: Handle onboarding, offboarding, leave, reporting, and admin
  • Service Delivery: Provide support in employment, changes, records, and benefits
  • Offboarding Support: Assist employees with a smooth offboarding
  • Policy Implementation: Assist in HR policy and procedure implementation
  • Employee Counseling: Counsel employees on HR policies
  • HR Paperwork: Process necessary HR documentation
  • HR Liaison: Support management and mediate between staff and managers
  • HRIS Management: Enter and maintain data in Workday and SAP

14. HR Specialist Job Description

  • Client Service: Provide high-quality, timely, and professional client service
  • HR Guidance: Advise on HR policies, procedures, and best practices
  • Onboarding Strategy: Support onboarding/offboarding and integration planning
  • Employee Relations: Partner on lifecycle matters, including sensitive cases
  • Year-End Support: Assist with compensation, talent, performance, and reporting
  • Org Reporting: Maintain org charts, headcount, and augmentation reports
  • Workforce Data: Manage daily workforce data and headcount tracking
  • Talent Support: Provide resources for development, learning, and hiring
  • Policy Documentation: Maintain HR policies, practices, and protocols
  • Policy Updates: Stay current and communicate HR policy/process changes
  • HR Partnerships: Build cross-functional relationships with HR partners
  • Reporting and Insights: Create and present reports or findings to stakeholders

15. HR Specialist Functions

  • Payroll Support: Deliver payroll service support to HR, managers, and employees
  • Payroll Delivery: Ensure accurate and compliant end-to-end payroll processing
  • Payroll Input: Manage data uploads, interfaces, and manual entries
  • Data Checks: Perform 4-eye checks and payroll data controls
  • Payroll Reporting: Provide regular and ad-hoc payroll reports
  • Statutory Filing: Handle internal, external, and authority reporting (ZUS, PEFRON, tax)
  • Compliance Reporting: Take responsibility for payroll compliance reporting
  • Payroll Queries: Answer payroll-related enquiries and resolve tasks
  • Process Improvement: Support the team leader in payroll process improvements

16. HR Specialist Accountabilities

  • Case Handling: Take employee calls, cases, and chats from ERC Associates
  • HR Expertise: Gain HR Generalist and subject matter expertise in functional areas
  • Case Ownership: Take ownership of complex and escalated cases
  • Solution Research: Conduct research and apply expertise to resolve issues
  • Customer Advocacy: Advocate for customers and escalate for quick resolution
  • Policy Input: Recommend updates to policies, SOPs, FAQs, and training
  • Team Support: Share best practices and support Front-line learning
  • Case Documentation: Document contact reasons, root causes, and resolutions
  • Self-Service Promotion: Promote and guide the use of self-service options
  • Self-Service Solutions: Propose improvements to self-service capabilities
  • Issue Escalation: Escalate high-impact or mass issues to management

17. HR Specialist Job Summary

  • Recruiting Strategy: Develop tailored recruiting solutions with benchmarking and metrics
  • Recruitment Planning: Create strategic recruitment plans based on customer needs
  • Talent Forecasting: Use research and trends to forecast talent needs
  • Recruitment Marketing: Promote roles through events, media, and partnerships
  • Cross-Functional Hiring: Build relationships and guide hiring managers
  • Vendor Management: Manage search firm contracts and strategic use
  • Talent Pipeline: Partner with organizations to build future talent pipelines
  • Recruitment Projects: Contribute to recruiting transformation initiatives

18. HR Specialist Responsibilities

  • HR Communication: Support customers via phone, chat, HR case on procedures and policies
  • Workday Processing: Handle hires, job/contract changes, leaves, and events in Workday
  • Pay Changes: Process promotions and salary modifications in Workday
  • Employee Docs: Create and update employee documentation
  • Data Review: Conduct quality checks and correct processing errors
  • Record Maintenance: Maintain employee files to meet requirements
  • Team Support: Cooperate with the team and solve daily challenges
  • Process Improvement: Improve HR processes through CI cases and projects
  • Doc Updates: Create and update process docs in the supported language

19. HR Office Specialist Details

  • Office Support: Oversee office interactions and respond to requests
  • Space Planning: Manage office space, moves, and workstation changes
  • Facility Management: Maintain equipment, supplies, vendors, and food delivery
  • People Projects: Collaborate on L&D, reviews, D&I, and events
  • Culture Support: Support team-building, onboarding, and offboarding
  • HR Analytics: Maintain databases, build KPIs, and analyze HR data
  • ATS Management: Manage job postings and candidate pipelines in Lever
  • Candidate Screening: Conduct resume and phone screening
  • Hiring Consultation: Advise managers on strategy, interviews, and trends

20. HR Specialist Duties

  • Case Ownership: Take ownership of HR cases with one contact resolution
  • HR Admin: Manage HR admin tasks across the employee lifecycle with compliance
  • Case Management: Maintain and resolve assigned tasks timely and compliant manner
  • Customer Service: Consistently deliver excellent customer service
  • Regional Support: Support all business areas in Western Europe
  • Cross-Functional Work: Collaborate with HRSC, CoEs, HRBPs, and Payroll
  • Process Transition: Support HRSC transition and process harmonisation
  • Project Support: Contribute to special HR projects
  • Team Collaboration: Work with the team to deliver effective outcomes

21. HR Specialist Roles and Responsibilities

  • Lifecycle Admin: Administer hiring, transfers, promotions, and terminations
  • Onboarding Support: Handle onboarding and offboarding processes
  • Orientation Scheduling: Schedule and oversee new-hire orientation
  • Exit Process: Process termination paperwork and conduct exit interviews
  • Benefits Info: Provide general benefits information to employees
  • HR Admin Support: Assist with admin tasks and special HR projects
  • Payroll Support: Assist in monthly payroll processing
  • Time Audit: Audit timekeeping and payroll data
  • Attendance Tracking: Maintain records of attendance and leave
  • Issue Resolution: Facilitate the resolution of daily HR matters

22. HR Specialist Duties and Roles

  • Labor Compliance: Ensure compliance with labor regulations
  • Work Hours Collection: Gather information on hours worked
  • Payroll Calculation: Calculate wages with overtime, deductions, and bonuses
  • Payment Approval: Receive management approval for payments
  • Pay Execution: Prepare and execute pay orders electronically
  • Pay Statements: Administer payment statements to personnel
  • Payroll Records: Track hourly rates, benefits, and new hire info
  • Payroll Support: Address payroll questions from employees and managers
  • Payroll Reporting: Prepare reports for management and finance

23. HR Specialist Responsibilities and Key Tasks

  • Business Alignment: Understand changing people-related business needs
  • HR Policy Admin: Implement and maintain HR policies and procedures
  • Process Advising: Advise managers and employees on people processes
  • Lifecycle Support: Support full employee lifecycle processes
  • HR Systems: Ensure effective use of HR IT systems and applications
  • SAP Updates: Maintain SAP modules and update HR reports
  • HR Projects: Support reporting, analysis, budget, and audit tasks
  • Recruitment Support: Assist with recruitment needs and final interviews
  • Onboarding: Manage the onboarding of new and reassigned employees
  • Training Coordination: Consolidate development needs and ensure training plans

24. HR Specialist Roles and Details

  • Talent Support: Support projects to sustain bench strength
  • Cycle Execution: Ensure execution of #MYBEST yearly elements
  • Performance Support: Assist managers with low performance or discipline issues
  • ENPS Planning: Process ENPS and facilitate action planning
  • Employee Relations: Build strong employee relationship management
  • Work Culture: Contribute to an inspiring and high-performance culture
  • Policy Updates: Update internal rules per local/global changes
  • Conduct Monitoring: Monitor staff adherence to the code of conduct
  • File Management: Monitor personnel files per guidelines
  • Leave Tracking: Book and track all employee leaves with reasons

25. HR Specialist Key Accountabilities

  • Policy Communication: Communicate and interpret HR policies and procedures
  • Employee Coaching: Coach managers and employees on performance and issues
  • Program Coordination: Coordinate employee activities and programs
  • Legal Compliance: Ensure compliance with state and federal laws
  • Salary Review: Monitor and approve salary increases within guidelines
  • Job Analysis: Conduct job analysis and create job descriptions
  • Benefit Communication: Communicate benefit changes and policies
  • Benefit Education: Educate associates and manage open enrollment
  • Benefit Support: Resolve benefit-related issues and questions
  • Needs Analysis: Assist managers with conducting needs analysis

26. HR Specialist General Responsibilities

  • Position Tracking: Tracks open positions
  • Candidate Sourcing: Sources candidates internally and externally
  • Candidate Screening: Interviews and screens candidates for roles
  • Internal Transfers: Coordinates and expedites internal transfers
  • Report Compilation: Compiles departmental statistical reports
  • Software Skills: Uses various software packages proficiently
  • Project Participation: Supports team projects for HR initiatives
  • Safety Compliance: Adheres to safety and health regulations
  • Policy Compliance: Follows company security procedures

27. HR Specialist Role Purpose

  • Workforce Assessment: Support assessment of current and future federal workforce needs
  • Trend Analysis: Conduct modeling and analysis of workforce trends
  • HR Audits: Conduct human resource audits
  • Forecasting Methods: Apply expert input and trend projection techniques
  • Workforce Consulting: Advise on planning, retention, and succession strategies
  • Plan Development: Develop workforce plans to address critical gaps
  • Plan Components: Include analysis, maturity, D&I, IT, and action items
  • Plan Monitoring: Track and report on workforce plan activities and progress
  • Plan Updates: Revise and update the workforce plan on demand

28. HR Specialist Essential Functions

  • Planning Evaluation: Assess the effectiveness of workforce planning and gather feedback
  • Data Collection: Collect workforce data on demographics, staffing, and skills
  • Workforce Analysis: Analyze workforce size, composition, and future needs
  • Gap Analysis: Analyze staffing and skills gaps or surpluses
  • Stakeholder Engagement: Collaborate with stakeholders to address workforce gaps
  • Strategy Communication: Develop a strategy to promote transparency and share updates
  • Data Reporting: Analyze and report data using Tableau and Power BI
  • SOP Support: Assist in developing and maintaining functional SOPs
  • Report Development: Support report creation from current and future systems

29. HR Specialist Additional Details

  • Office Admin: Handle daily office tasks and communication
  • Report Prep: Prepare reports, schedules, and documentation
  • Management Support: Provide updates and flag issues to management
  • Hiring Support: Assist with application screening and interviews
  • New Hire Process: Support onboarding and documentation
  • File Compilation: Compile personnel files and verify employment
  • Document Follow-Up: Notify and follow up on missing employment items
  • File Setup: Set up personnel and medical files
  • File Management: Maintain personnel files as file custodian

30. HR Specialist Roles

  • File Maintenance: Maintain and audit personnel and medical/insurance files
  • File Oversight: Manage training and payroll files based on the site
  • Doc Monitoring: Notify the HR Manager of missing documentation
  • Database Management: Handle employee data from hire to termination
  • Employee Programs: Support employee recognition and award programs
  • Separation Notices: Notify agencies of separated employees
  • Employee Support: Assist with verifications, documents, and concerns
  • Audit Prep: Prepare files for QA and agency audits
  • HR Materials: Reproduce HR documents for business use
  • Training Support: Assist the training department

31. HR Specialist Tasks

  • Training Records: Input and verify training data with the on-site trainer
  • Benefits Admin: Manage benefits enrollment and deletions
  • Benefits Support: Advise employees and assist with benefit forms
  • Invoice Reconciliation: Reconcile group health invoices (site-based)
  • Supply Ordering: Order office and program supplies with approval
  • Report Management: Complete reports, advise management on issues
  • Policy Compliance: Follow Rite of Passage policies and procedures
  • Standards Enforcement: Maintain high standards and ensure compliance
  • Quality Support: Assist with deficiency correction and improvements
  • Meeting Participation: Attend staff, HR, and program meetings

32. HR Specialist Details and Accountabilities

  • HR Program Support: Execute admin and project work for HR cycles and surveys
  • Training Facilitation: Facilitate onboarding and training for employees
  • Project Management: Lead projects like reorgs, talent reviews, and M&A
  • Survey Analysis: Assist in creating and analyzing surveys and reports
  • Cross-Team Collaboration: Partner with local and global HR functions
  • Issue Escalation: Redirect concerns to appropriate contacts when needed
  • Employee Experience: Collaborate on creating a strong employee experience
  • HR Strategy: Support the HR strategy aligned with company goals
  • Project Participation: Contribute to ongoing HR projects
  • Process Compliance: Maintain compliance and employee well-being processes

33. HR Specialist Overview

  • HRIS Support: Assist with Global HRIS (ADP Workforce) implementation
  • HRIS Management: Maintain system data, structure, reports, and analytics
  • Data Integrity: Lead audits and improve data quality processes
  • HR Docs Admin: Prepare and update HR process documentation
  • Standards Alignment: Ensure compliance with company policies and records
  • Employee Onboarding: Add new hires to the Global HRIS
  • Recruitment Process: Manage full-cycle recruitment and onboarding
  • Culture Promotion: Share company culture, standards, and opportunities
  • Employee Relations: Act as liaison between employees and management
  • Policy Compliance: Ensure HR policies align with labor code and laws
  • Event Planning: Organize events and programs to boost engagement

34. HR Specialist Job Description

  • Onboarding Coordination: Partner with HR teams to manage onboarding tasks
  • Task Monitoring: Track new hire task completion in UltiPro
  • File Creation: Create and maintain electronic employee files
  • Info Distribution: Send onboarding packets to new hires
  • I-9 Management: Collect and validate I-9 documentation
  • I-9 Research: Research Form I-9 and E-Verify policies
  • File Maintenance: Maintain electronic and physical employee records
  • Document Retention: Manage HR document retention programs
  • Confidentiality: Protect HR data and maintain confidentiality
  • Separation Support: Gather termination info and respond to questions
  • Separation Docs: Distribute separation paperwork electronically
  • Unemployment Support: Provide data for claims and hearings to vendors and HRBPs

35. HR Specialist Functions

  • Employment Verifications: Complete verifications for the Department of Labor
  • Vendor Coordination: Order branded products for fairs and welcome bags
  • Swag Inventory: Maintain inventory for new hire and job fair swag
  • Bag Shipment: Coordinate with Facilities to ship welcome bags
  • HR Compliance: Assist with audits and compliance tasks
  • Info Requests: Respond to documentation and information requests
  • E-Communication Compliance: Ensure safe harbor rule compliance
  • Legal Support: Provide employee docs to the Associate General Counsel
  • Law Enforcement Support: Assist law enforcement with file reviews
  • Front Desk Coverage: Cover receptionist duties

36. Senior HR Specialist Accountabilities

  • HR Materials Support: Provide materials for performance, succession, engagement, and org planning
  • Tool Management: Manage online tools, reports, and internal content
  • Project Support: Support projects in Talent, Compensation, and HR Ops
  • Policy Administration: Administer HR policies in the assigned business unit
  • Data Transactions: Process HR data changes and transactions
  • Talent Process: Assist with performance management and training materials
  • Compliance Review: Review employment practices for policy and legal compliance
  • Employee Intake: Conduct interviews and coordinate with stakeholders
  • Service Delivery: Follow protocols for customer service and resolution
  • Data Security: Follow information security protocols and manage sensitive data

37. HR Specialist Job Summary

  • Customer Service: Provide timely support and resolve HR inquiries
  • Issue Escalation: Act as a resource for escalated HR issues
  • HR Program Support: Interpret and manage tasks in FMLA, ER, comp, benefits, compliance, and TA
  • Transaction Processing: Accurately process and document HR transactions
  • Data Analysis: Provide complex HR data analysis and reporting
  • Confidentiality: Maintain strict confidentiality and work independently
  • Correspondence Prep: Prepare and distribute HR communications on time
  • Policy Education: Educate employees on HR policies and procedures
  • Regulatory Compliance: Apply HR practices with compliance awareness
  • HR Data Interpretation: Use analysis and critical thinking on HR data
  • Project Leadership: Assist with and lead special HR projects

38. HR Specialist Responsibilities

  • Leave Management: Serve as main contact for LOA, ADA, and Workers’ Comp inquiries
  • Claims Processing: Handle paperwork, track payments, and manage all leave types
  • Eligibility Review: Review medical certs and approve/deny leave or ADA requests
  • Case Advising: Advise HRBPs and Management on leave and compensation cases
  • Accommodation Review: Assess and determine the feasibility of accommodations
  • Leave Communication: Share leave updates, decisions, and return-to-work plans
  • Vendor Coordination: Partner with vendors for Workers’ Comp claim oversight
  • Claims Resolution: Collaborate with vendors, attorneys, and adjustors
  • Settlement Support: Coordinate approvals and prepare data for hearings
  • Safety Program: Manage Store Safety programs and training compliance
  • Training Oversight: Manage annual safety training with vendors and budget tracking

39. HR Specialist Details

  • WC Review: Review Workers’ Comp cases for safety compliance and guidance
  • Safety Support: Collaborate with HRBPs to promote workplace safety
  • Benefits Communication: Manage the benefits inbox and HR phone line
  • Benefits Audits: Conduct audits on premiums, status, and enrollments
  • Invoice Management: Review, reconcile, and submit benefit invoices
  • Reporting: Create standardized and ad-hoc HR/benefits reports
  • Policy Oversight: Oversee vacation and sick policies for ordinance compliance
  • HR Email Backup: Support HR inbox and route inquiries appropriately
  • Payroll Support: Provide secondary support for payroll processing
  • Project Assistance: Assist with Payroll and HR tech projects
  • Claims Backup: Act as backup for unemployment and employment verifications

40. HR Specialist Duties

  • Service Response: Respond to HR inquiries across multiple channels
  • HR Support: Provide first-line support for routine HR system and admin queries
  • Process Insights: Summarize HR process usage, pain points, and gaps
  • Policy Maintenance: Update HR policies and consulting knowledge base
  • Work Order Management: Maintain HR consulting work orders and analyze trends
  • Admin Assistance: Support HR-related administrative tasks
  • Talent Sourcing: Assist with insourcing global talent
  • Review Scheduling: Guide managers on performance review timelines
  • Employee Movement: Monitor promotions, transfers, and goal plan follow-ups

41. HR Specialist Roles and Responsibilities

  • Leadership Coaching: Coach and guide frontline leaders on people policies
  • Performance Support: Support leaders in building strong team performance
  • Issue Resolution: Manage employee relations and disciplinary cases
  • Talent Processes: Implement development and deployment strategies
  • Stakeholder Relations: Build strong internal relationships for a better people experience
  • Lean Support: Contribute to the People Pillar in lean manufacturing
  • Internal Advice: Make internal people-related recommendations
  • Candidate Sourcing: Collect and sort candidates from various platforms

42. HR Specialist Duties and Roles

  • Recruitment Coordination: Manage hiring process for staff, faculty, and students
  • Search Support: Guide hiring supervisors and committees through recruitment
  • Hiring Documentation: Prepare and process hiring and change-related correspondence
  • System Management: Use Kenexa/BrassRing and Interfolio for recruitment processing
  • Job Ad Development: Update job ads and process guides with the team
  • Payroll Input: Enter accurate payroll, position, and funding data in PeopleSoft
  • Time Admin: Serve as DTA to manage timekeeping for assigned units
  • Payroll Reconciliation: Perform routine payroll reviews and resolve issues
  • Audit Support: Prepare audit documents and address discrepancies
  • APA Coordination: Support APAs, including sabbaticals, reviews, and tenure cases
  • Provost Reporting: Provide APA materials and reports to the Office of the Provost

43. HR Specialist Responsibilities and Key Tasks

  • Records Maintenance: Maintain electronic personnel records per regulations
  • Training Tracking: Assign and track ASU and CISA-mandated training
  • Visa Coordination: Manage faculty and staff visa applications and renewals
  • Leave Coordination: Coordinate LOA and FMLA with the central leaves team
  • Audit Support: Assist directors with internal/external audit responses
  • Inquiry Response: Answer questions from faculty, staff, and students
  • Document Management: Create and maintain HR-related forms and reports
  • Confidentiality: Maintain confidentiality in all HR matters
  • HR Representation: Participate in meetings to represent HR interests
  • Project Management: Handle multiple recruitments and projects with deadlines
  • Operational Support: Perform additional duties to support unit efficiency

44. HR Specialist Roles and Details

  • Process Delivery: Implement and manage HR processes with team guidance
  • Process Improvement: Identify and suggest process enhancements
  • SME Support: Provide country-specific HR expertise and solutions
  • Analytical Support: Analyze data for priority projects and moderate complexity initiatives
  • Case Resolution: Resolve moderate to high complexity HR support cases
  • Reporting Analysis: Support complex reporting and analyze various data sets
  • Improvement Insights: Identify improvement opportunities from feedback
  • Policy Communication: Clearly explain policies and standards to internal customers
  • Data Management: Maintain accurate systems and databases, ensure data quality, and provide reports on demand

45. Human Resources Specialist Key Accountabilities

  • New Hire Prep: Prepare hire folders, benefits packets, and track paperwork
  • Form Distribution: Send drug screen/physical forms to new hires
  • Start Date Coordination: Schedule start dates with staff and leadership
  • Personnel Actions: Prepare action forms for new and current employees
  • Screening Compliance: Complete background checks, references, drug screens, E-Verify, and I-9s
  • Welcome Communication: Distribute new hire welcome messages to staff
  • Hiring Support: Manage postings, applicant screening, interviews, and hiring
  • Onboarding Training: Oversee the training process for new hires
  • HRIS Updates: Maintain and update employee records in HRIS
  • Training System: Enter employee data and assign training plans

46. Human Resources Specialist General Responsibilities

  • Training Tracking: Assist in monitoring employee training status
  • HSA Management: Coordinate HSA documentation with Marie's County Bank
  • File Management: Organize paper and electronic confidential employee files
  • Record Keeping: Maintain logs and records for assigned HR functions
  • Employment Verification: Process verification requests from third parties
  • Payroll Support: Assist in preparing and processing bi-weekly payroll
  • Policy Explanation: Explain policies, benefits, and procedures to employees/applicants
  • Evaluation Coordination: Coordinate annual evaluations with department managers
  • Employee Recognition: Support recognition programs (birthdays, anniversaries, etc.)
  • System Assistance: Help staff with HRIS and training system issues
  • Confidentiality Compliance: Follow the rules on data and record confidentiality

47. HR Specialist Role Purpose

  • Process Development: Create procedures and tracking for admin and cost management
  • Vendor Management: Oversee 3rd party vendor service levels and quality
  • Comp and Benefits: Improve local compensation and benefits tools
  • HR Coaching: Provide daily coaching to junior HRSP
  • Global Liaison: Act as a bridge to the Global CoE for related matters
  • Medical Coverage: Ensure appropriate medical insurance for staff
  • Policy Supervision: Supervise the Global Insurance Policy implementation
  • Project Execution: Report and follow up on global/area project rollouts
  • KPI Tracking: Measure and monitor progress on KPIs

48. HR Specialist Essential Functions

  • Benefits Oversight: Manage benefits and open enrollment programs
  • Hiring Management: Oversee resume screening, background checks, and job postings
  • Onboarding Coordination: Manage orientation and onboarding for new hires
  • Candidate Interviewing: Conduct and manage candidate interviews
  • Policy Updates: Update internal policies with HR leadership guidance
  • Record Maintenance: Prepare and update records for hires, terminations, promotions, and transfers
  • HR Service Delivery: Provide HR support per Service Level Agreements
  • Request Processing: Handle HR requests across multiple service lines
  • Customer Support: Ensure accurate and timely support with quality control

49. HR Specialist Additional Details

  • Onboarding Management: Manage new hire orientation and onboarding
  • Policy Updates: Assist in updating internal policies with HR leadership
  • Hiring Oversight: Screen resumes, conduct background checks, and manage postings
  • Candidate Interviews: Interview and manage candidates throughout the hiring process
  • Benefits Administration: Administer benefits and open enrollment programs
  • Record Management: Prepare and update employment records for lifecycle events
  • Issue Resolution: Resolve employee concerns across lifecycle stages
  • Process Improvement: Support the IT team and process enhancement activities
  • Stakeholder Collaboration: Build strong relationships with area stakeholders
  • Team Coordination: Work closely with the HR team for seamless operations

50. HR Payroll Specialist Roles

  • Payroll Processing: Manage weekly, bi-monthly, commission, and special compensation checks
  • Payroll Procedures: Develop and maintain payroll procedures and workflows
  • Benefits Deductions: Implement changes based on laws and company policies
  • HRIS Management: Maintain employee data on salary, benefits, hours, taxes, and more
  • Document Filing: File new hire forms, reviews, plans, and change documents
  • File Confidentiality: Ensure security and completeness of personnel and medical files
  • Payroll Inquiries: Address questions on pay, benefits, leave, and deductions
  • Payroll Reporting: Process reports on pay, taxes, injuries, and compliance
  • WC Reporting: Maintain accurate workers’ compensation reports
  • Classification Compliance: Verify work classifications and submit injury reports
  • OSHA Reporting: Complete and post OSHA logs
  • Orientation Support: Assist with benefit enrollment during new hire orientation
  • COBRA Processing: Initiate and submit COBRA, Life, and Disability forms timely manner
Relevant Information
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