Job Summary: 

• Research and inspection, price negotiations, development of a break-even report, menu selection and count
• Room set-up, including all audio-visual needs and submission of sleeping room blocks
• Handling of all special events and billing arrangements once pandemic restrictions are lifted
• Confirms speakers/trainers, obtains speaker/trainer information sheets
• Generates programs and bios
• Sends invitations, confirmations and thank-you letters
• Obtains handout materials for copying
• Makes all necessary signs and name tents
• Provides evaluations of workshops from the evaluation forms for all association events
• Arranges for copies of presentations to be copied to flash drives if received before events, and if flash drives are sponsored by an external vendor
• Provides administrative support in developing the initial program
• Works with other staff to format the design and layout of the brochure and other marketing materials
• Saves all created brochures on the network, and sends out e-mails and postal mailings
• Sends out vendor invitations and registrations
• Makes cold calls for sales of sponsorships
• Sends out confirmation letters and obtains door prizes
• Develops exhibitor guides and sends out thank-you letters with the participation listings
• Establishes each function in Cvent Flex as well as Eventbrite

Skills on Resume: 

• Event Research (Hard Skills)
• Price Negotiation (Hard Skills)
• Menu Planning (Hard Skills)
• Speaker Coordination (Soft Skills)
• Material Preparation (Hard Skills)
• Marketing Design (Hard Skills)
• Cold Calling (Soft Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Inputs registrations daily and generates reports
• Matches with accounting and registration logs, and issues CEUs (social work and certified counselors)
• Utilizes the membership directory and assists with updates and changes
• Copies handout materials and tracks invoices that are unpaid
• Sends out confirmation letters with directions
• Orders all necessary items
• Makes telephone calls and sends e-mails to generate interest
• Develops registration packets and badges
• Answers all questions about the conference
• Fills all requests and sends out attendance letters
• Develops and mails CEU certificates
• Provides a detailed budget of projected expenses and revenue for each event and presents to the president and chief executive officer, the vice president of information technology, human resources and administrative services and the chief financial officer 
• Makes certain each event runs smoothly by setting up and overseeing the registration process, directing all the vendors, and meeting with hotel personnel
• Checks room set-ups
• Inspects AV equipment and coordinates special events
• Answers questions and handles any problems that may arise
• Works with the vice president of information technology, human resources and administrative services
• Develop more membership and council revenue and to conduct extensive outreach for sponsors, vendors, and advertisers for program books and other publications

Skills on Resume:

• Registration Management (Hard Skills)
• Invoice Tracking (Hard Skills)
• Customer Service (Soft Skills)
• Event Setup (Hard Skills)
• Budget Planning (Hard Skills)
• Sponsor Outreach (Soft Skills)
• Room Inspection (Hard Skills)
• AV Coordination (Hard Skills)

Job Summary: 

• Providing outstanding customer service and organising memorable events that exceed client expectations
• Establish and maintain excellent client relationships through regular contact, ensuring that there is a comprehensive understanding of client requirements
• Take overall responsibility for the event and ensure that client requirements are communicated to the wider operations team
• Deal with all aspects of the coordination, planning and successful running of events at the venue and online
• Proactively handle any arising issues and troubleshoot any emerging problems at the event
• Compile detailed pre- and post-event schedules and documentation as well as build events on their online events platform
• Implement the events business plan, systems and procedures
• Coordinate, analyse and evaluate all activities/resources and budgets supplied by clients for their events

Skills on Resume: 

• Customer Service (Soft Skills)
• Client Relations (Soft Skills)
• Event Oversight (Hard Skills)
• Event Coordination (Hard Skills)
• Problem Solving (Soft Skills)
• Schedule Management (Hard Skills)
• System Implementation (Hard Skills)
• Budget Evaluation (Hard Skills)

Job Summary: 

• Communicates all attributes of events through careful, concise and consistent planning
• Ensures that the scheduling of WPI events is done efficiently and effectively
• Educates the WPI community to the practices and policies set forth by the Events Office
• Utilizes 25live (currently, or any other event management software at the university) efficiently and effectively with minimal supervision
• Acts as project manager for all events that require resources and diagrams for proper execution
• Communicates cost estimates for all clients – internal and external – clearly and concisely according to pre-determined cost structures
• Provides on-site support to select events to ensure event planning and execution meet client expectations
• Works cohesively with other scheduling offices including the Academic Scheduler/Registrar’s Office, Athletics Schedulers and other Academic spaces (i.e. Gateway Park, Higgins Labs, etc)
• Liaisons with all primary service providers including Chartwells Catering, Campus Police, ATC, Facilities and all event space managers
• Communicates directly with them all to ensure smooth planning and execution of events
• Facilitates process for room/space resource needs including multimedia equipment, room/space layout and setup for secondary service providers such as Campus Card Access, Parking Passes, Wireless Passes, Signboards, and IT support
• Coordinates and supervises the activities of event staff, subcontractors and vendors to successfully execute all aspects of the event
• Processes event correspondence, contracts, invoices, reservation forms and telephone calls
• Expected to develop and recommend new efficiency standards to enhance the Events Office's productivity
• Manages events web pages using approved university software and processes
• Provides an outlet for customer feedback through online surveys
• Provides post-event analysis, budget recaps and participant feedback and incorporates learning into plans
• Assumes other duties as assigned by the Director of Events
• Provides clear, concise and consistent diagrams for all identified events for proper execution
• Instrumental in monitoring, updating and identifying changes to department policy and procedures, ensuring 100% customer satisfaction
• Leads the Administrative Assistant in day-to-day workflow activity and event-coordination support
• Performs training initiatives including software use, policy enforcement, and resource use
• Responsible for organizing, communicating and distributing the content for weekly service meetings
• Organizes and leads all weekly internal office pre-service meetings
• Organizes and leads all weekly combined service provider meetings
• Performs duties in the 25live administration software
• Runs reports from all databases to manage Events Office projects and weekly responsibilities

Skills on Resume: 

• Event Planning (Hard Skills)
• Software Proficiency (Hard Skills)
• Cost Communication (Soft Skills)
• Vendor Coordination (Hard Skills)
• Team Supervision (Soft Skills)
• Policy Training (Soft Skills)
• Report Management (Hard Skills)
• Customer Feedback (Soft Skills)

Job Summary: 

• Work with Employee Experience, Management and Vendor partner(s) to provide reporting and tracking of Service Award communication and redemption
• Follow up with Managers and/or employees to validate redemption and answer questions
• Serve as the event lead for designated Employee Appreciation events, including but not limited to Manufacturing Month, Driver’s Appreciation, Professional Support Staff Day, etc.
• Meet with designated business partners to determine budget, item selection, and distribution method
• Collaborate with the Internal Communications team to announce the Employee Appreciation program
• Provide reporting to the Special Events and Travel Manager for budget reconciliation purposes
• Create and distribute employee surveys to gather feedback for events
• Summarize results and provide suggestions for future events
• Assist with the distribution of all Bucks and Brewers corporate season tickets
• Optimizing ticket use for customers to the extent possible
• Tracking of how the tickets are used
• Prepare year-end report for the Tax Department
• Provide significant support to the Special Events/Travel Manager for major corporate events, including the Christmas Party, Company Picnic and Service Awards Dinner
• Facilitating the invitation design and distribution and managing the response list
• Vetting vendors for entertainment, food and beverage, ground transportation and site selection

Skills on Resume: 

• Event Leadership (Soft Skills)
• Budget Coordination (Hard Skills)
• Internal Communication (Soft Skills)
• Survey Analysis (Hard Skills)
• Ticket Management (Hard Skills)
• Vendor Vetting (Hard Skills)
• Customer Follow-Up (Soft Skills)
• Report Preparation (Hard Skills)

Job Summary: 

• Working closely with Project Managers
• Coordinating internal events
• Coordinating Brand alignment meetings (attendees, meeting location, time)
• Manage budgeting throughout the planning process
• Selecting an appropriate venue suitable for the type of event
• Selecting the best price for products and services
• Organizing audiovisual equipment in advance
• Coordinating hotels, transportation and food
• Attending and monitoring activities to ensure NRE/Brands' satisfaction
• Managing and coordinating communication with speakers and attendees
• Managing the planning team to ensure the event is on pace for the given timeline
• Coordinate with the internal team to ensure the event adheres to goals and objectives
• Assist with coordinating resources and update the team on the progress of ticket sales
• Assist with set up, tear down, and resetting of the event space each event day
• Take note of and communicate follow-up action items to the team post-event
• Compile data to report on the performance of the event

Skills on Resume: 

• Project Coordination (Soft Skills)
• Event Budgeting (Hard Skills)
• Venue Selection (Hard Skills)
• Travel Logistics (Hard Skills)
• Communication Management (Soft Skills)
• Team Supervision (Soft Skills)
• Event Setup (Hard Skills)
• Performance Reporting (Hard Skills)

Job Summary: 

• Working with the marketing team to agree on a calendar of digital and in-person events
• Planning and coordinating the event as per the schedule
• Requesting artwork from the creative team and liaising with event organizers 
• Ensuring the e-marketing and social media teams are appropriately promoting the schedule
• Keeping track of staffing for each activity to ensure everyone involved knows what they need to do (and when)
• Researching new event opportunities and gathering all data points for review by the team
• Debrief and archive each event to include invitation lists, attendance lists, cost breakdowns, samples of printed materials and vendors
• Manage events software/programs (Social Tables, Cvent, Databas, Systems Services)

Skills on Resume: 

• Event Scheduling (Hard Skills)
• Creative Liaison (Soft Skills)
• Marketing Coordination (Soft Skills)
• Staff Tracking (Hard Skills)
• Opportunity Research (Hard Skills)
• Event Archiving (Hard Skills)
• Software Management (Hard Skills)
• Team Collaboration (Soft Skills)

Job Summary: 

• Responsible for planning and executing Events/Birthdays
• Participate in the training of the team to effectively perform all job responsibilities in Guest Services, Operations, Kids Supervision, First Aid and Emergency Procedures
• Prepare proposals for Guests and maintain well-organized event records
• Develop new creative event ideas by bringing up-to-date shows and entertainment
• Responsible for the management of critical paths, financial analysis and reporting of promotional and event performance
• Understand the key drivers of incremental sales by category and work on the strategic planning of area promotions and events
• Responsible for challenging traders to ensure the customer is at the heart of all activity and is the gatekeeper of promotional principles
• Be the individual communicating activity to store promptly to ensure correct implementation and liaising cross-functionally, where stakeholder engagement is key to delivering market-leading activity
• Responsible for the management of exit strategies

Skills on Resume: 

• Event Execution (Hard Skills)
• Team Training (Soft Skills)
• Proposal Preparation (Hard Skills)
• Creative Development (Soft Skills)
• Performance Reporting (Hard Skills)
• Sales Strategy (Hard Skills)
• Stakeholder Engagement (Soft Skills)
• Exit Planning (Hard Skills)

Job Summary: 

• Critical path development and execution
• Budget creation, maintenance and reporting
• Conduct technology platform demos, make selections, and prepare reports on recommendations
• Develop risk management and contingency plans for all events
• Source suppliers and negotiate for the best value
• Manage event registration and ongoing communication with event attendees
• Minute taking at meetings or during conference calls
• Attend or lead committee meetings, board meetings, and conference calls
• Prepare and deliver weekly/monthly reporting to clients and management
• Maintain up-to-date databases (sponsorship, attendee, membership, etc.)
• Coordinate marketing initiatives including but not limited to e-blasts and call campaigns
• Completion of other tasks essential to the successful delivery of events, according to scope and/or at Management’s request
• Manage or support various client projects including marketing and communication initiatives, event registration drives, and more
• Content management and content updates for website(s), website redevelopment initiatives
• Social media strategies, marketing and communications
• Content creation and deployment for various channels including industry publications, social media, blogs, and more

Skills on Resume: 

• Path Execution (Hard Skills)
• Budget Management (Hard Skills)
• Tech Evaluation (Hard Skills)
• Risk Planning (Hard Skills)
• Supplier Sourcing (Hard Skills)
• Attendee Communication (Soft Skills)
• Minute Taking (Hard Skills)
• Content Creation (Hard Skills)

Job Summary: 

• Drive the company's events strategy and manage all aspects of event coordination (e.g. strategy, objectives, materials creation, event messaging/marketing, signage, giveaways, contract negotiation, vendor relations, site selection, registration, agenda scheduling, staffing, etc.)
• Conduct post-event/campaign evaluations and ROI analysis, reporting and sharing results/recommendations with the sales and marketing teams
• Research industry events and evaluate sponsorship opportunities based on the company's objectives and target markets
• Partner with the PR and partnerships team to write and submit clear and concise proposals for speaking opportunities
• Maintain event and campaign documents (e.g. budgets, calendars, checklists, run-of-show, etc.)
• Complete budget reviews and ROI analysis, pivoting strategy to align with findings
• Achieve benchmarked ROI metrics by working with the sales and demand generation teams, managing and analyzing campaign data in Salesforce
• Collaborate with the Marketing team to create high-impact marketing materials

Skills on Resume: 

• Event Strategy (Hard Skills)
• ROI Analysis (Hard Skills)
• Market Research (Hard Skills)
• Proposal Writing (Soft Skills)
• Document Management (Hard Skills)
• Sales Alignment (Soft Skills)
• Campaign Reporting (Hard Skills)
• Material Creation (Hard Skills)

Job Summary: 

• Strategies for the overall event management planning from start to finish according to the client's requirements, budget, target audience and business objectives
• Liaise with partners, trainers, and customers during the event planning process to ensure everything is in order
• Conduct a proposal and ideas before the event and final inspections on the day of the event
• Provides proactive customer service as the primary contact for all event-related member needs
• Develop partnerships with Universities in Malaysia
• Prospecting, identifying and seeking opportunities with other potential new partners or affiliates to work together to provide key value to both parties
• Support, execute administrative, reporting duties and help accelerate onboarding partners or affiliates internally
• Support the negotiation and contracting process with partners and affiliates

Skills on Resume: 

• Event Strategy (Hard Skills)
• Partner Liaison (Soft Skills)
• Proposal Development (Hard Skills)
• Customer Service (Soft Skills)
• University Outreach (Soft Skills)
• Opportunity Seeking (Soft Skills)
• Administrative Support (Hard Skills)
• Contract Negotiation (Hard Skills)

Job Summary: 

• Develop and execute on events that attract, educate, and engage customers, partners and prospects
• Create fun and unique experiences that differentiate from other people in the industry
• Up-level design and the ways to engage during and after events to create momentum
• Determine partnership opportunities
• Oversee the logistics, technology, and seamless execution of virtual and hybrid events
• Bring virtual components together to produce a cohesive and valuable virtual event experience for participants
• Conceptualize, plan, and execute engaging conferences and events, often occurring simultaneously, ensuring that each project plan is on track, on budget, and deadlines are met
• Research and identify virtual entertainment and team-building event opportunities/vendors
• Prepare meeting and event budgets, negotiate contracts with vendors and reconcile expenses
• Attend conferences and events to oversee meeting prep and manage onsite activities to ensure plans are executed and outstanding service is provided

Skills on Resume: 

• Customer Engagement (Soft Skills)
• Experience Design (Hard Skills)
• Partnership Development (Soft Skills)
• Event Logistics (Hard Skills)
• Virtual Execution (Hard Skills)
• Vendor Research (Hard Skills)
• Budget Negotiation (Hard Skills)
• Onsite Management (Hard Skills)

Job Summary: 

• Collaborate with the Event Coordinator and Logistics Coordinator to ensure best practices are being followed
• Assist and/or Secure vendors for events
• Assist and/or Secure Staff for events
• Assist and/or Secure Box Office Personnel and manage internal systems (Eventbrite) and admissions reporting
• Assist with general schedules and performance orders
• Manage and book travel for event personnel (staff, etc.)
• Work closely with external suppliers and vendors (hotels, security, etc.)
• Coordinate event staff and travel and communicate all necessary event information to staff
• Share pertinent post-event details and financial information with the Event Coordinator and/or Finance Manager
• Serves in a mid-level management and/or support role at events
• Create and submit a check request for external and internal event staff pay, per diem, travel stipend, etc.

Skills on Resume: 

• Vendor Coordination (Hard Skills)
• Staff Scheduling (Soft Skills)
• System Management (Hard Skills)
• Travel Booking (Hard Skills)
• Supplier Liaison (Soft Skills)
• Staff Communication (Soft Skills)
• Event Reporting (Hard Skills)
• Payment Processing (Hard Skills)

Job Summary: 

• Works under the general guidance of the manager
• Organizes and coordinates logistics for Medical Affairs Advisory Programs and other events for attendees.
• Works directly with internal stakeholders, staff, and external vendors to ensure logistical aspects of meetings meet expectations
• Communicates with event attendees, including executive management, to ensure they are outfitted with necessary travel and event details
• Builds and manages registration for programs
• Communicates directly with external advisors to ensure travel is completed and satisfactory
• Attends events to ensure catering, travel, audio-visual, meeting space, and off-site dinners operate as planned
• Prepares and distributes communication to employees as it relates to meetings or events
• Provides post-event analysis, including event metrics
• Makes recommendations on venues, transportation, catering and similar services
• Negotiates contracts and terms of service with vendors
• Budget responsibilities includes initiating purchase orders, check requests, and honorariums, tracking event budget, reconciling budget post-event and reporting expenses per Legal requirements
• Assists in the development of processes related to department activities
• Provide training to other groups/departments on functional policies/processes

Skills on Resume: 

• Logistics Coordination (Hard Skills)
• Stakeholder Communication (Soft Skills)
• Registration Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Onsite Supervision (Hard Skills)
• Internal Communication (Soft Skills)
• Budget Reconciliation (Hard Skills)
• Process Training (Soft Skills)

Job Summary: 

• Conduct fun and informative venue tours with clients to assist in securing timely contracts
• Work closely with clients
• Listen carefully to realize their vision, make suggestions to enhance their vision, and upsell with AV, entertainment, menu, and alcohol packages
• Perform tastings, take diligent, detailed notes, and record in ReServe
• Know all sales and operations policies, food packages, restaurant menus, spaces, and space limitations
• Partner with Sales and Marketing Departments to ensure exceptional execution of events and promotions
• Ensure smooth operation and excellent Hilton SALT scores
• Manage the client’s BEO requests with each department
• Support the General Operations Manager and Sales Team
• Responsible for running the day of Events and restaurant operations and interacting with teammates in a friendly, professional manner
• Advise and train staff on the best way to resolve issues with clients to deliver excellent customer service
• Ensure Tudor Arms’ Corporate food and beverage, security, training, service, and health standards are met
• Perform sales reporting, cash handling, and tip reporting for Restaurant Operations
• Ensure all MRN, Ltd. and Hilton standards and policies are consistently upheld

Skills on Resume: 

• Client Tours (Soft Skills)
• Client Relations (Soft Skills)
• Upselling Strategy (Soft Skills)
• Policy Knowledge (Hard Skills)
• Event Execution (Hard Skills)
• Team Support (Soft Skills)
• Operations Management (Hard Skills)
• Standards Compliance (Hard Skills)

Job Summary: 

• Update and maintain the event calendar
• Execute team events, happy hours, office parties, special lunches, quarterly parties, and holiday parties for all offices
• Create, track and follow up on Paperless Post
• Track database of venues and vendors, bills and invoices
• Help source and research venues and vendor options
• Record keeping and filing every quarter
• Helping to put systems in place for events and conference tracking
• Execute event contracts and facilitate the approval process
• Follow up after events with returns of rentals and reconciliation
• Maintain the event office if the Director or Manager needs to travel or be out of the office
• Create and oversee name tags for events
• Running and tracking Doodles for teams
• Shipping and handling of pop-ups for events including napkins and event collateral
• Making reservations for teams and getting authorization forms filled out for approval
• Organizing team lists from Dept Managers
• Follow up with the team manager on all receipts for events not planned by the event team
• Executing set up and breakdown on event days
• Coordinating the day of the event helps, like registration
• Follow up with guests, team leads, vendors, and venue on feedback and reviews

Skills on Resume: 

• Calendar Management (Hard Skills)
• Vendor Research (Hard Skills)
• Contract Execution (Hard Skills)
• Database Tracking (Hard Skills)
• Event Setup (Hard Skills)
• Name Tag Creation (Hard Skills)
• Reservation Handling (Hard Skills)
• Feedback Coordination (Soft Skills)