Published: Jun 19, 2025 - The Data Entry Professional accurately inputs, updates, and manages data across various digital systems while ensuring compliance with data integrity standards. This role involves verifying and cross-referencing information to maintain consistency and minimize errors in databases or records. This position also collaborates with team members or departments to support efficient data flow and timely reporting processes.

Tips for Data Entry Skills and Responsibilities on a Resume
1. Junior Data Entry Analyst, Pacific Blue Trading LLC, Garden Grove, CA
Job Summary:
- Develop new solutions to enhance existing processes for the accuracy and consistency of data
- Edit/Optimize product content to maximize online sales.
- Ensure the optimal product details are presented to the customers
- Categorize products for maximum visibility
- Source, upload, and organize product images
- Edit product names and descriptions
- Manage keywords to optimize searchability
- Test updates to validate content quality
- Create and manage Excel spreadsheets
Skills on Resume:
- Data Analysis (Hard Skills)
- Content Editing (Hard Skills)
- Product Categorization (Hard Skills)
- Image Sourcing (Hard Skills)
- Keyword Management (Hard Skills)
- Quality Testing (Hard Skills)
- Excel Management (Hard Skills)
- Attention Detail (Soft Skills)
2. Data Entry Analyst, Urban Edge Supplies Inc., Plano, TX
Job Summary:
- Organize and plan entry by brand for the team based on seasonal calendar, marketing, and drops
- Gather and sort through electronic documents and identify sources to reference for planning and entry
- Collaborate daily with buying and marketing departments to plan entry efficiently for company initiatives and improve time to market
- Enter item data into the ERP system following the guidelines and specific brand requirements
- Analyze stock levels and brand performance to ensure the product is correctly allocated to retail locations
- Consolidate, extract, and transform vendor data in Excel from multiple data sources to meet business requirements and align with the standard Webster format
- Perform regular system audits to ensure complete and accurate reporting of data/metrics
- Allocate items across retail locations
- Help with consignment sales and any reporting needed for vendors
- Assist with inquiries and requests from the retail teams
Skills on Resume:
- Seasonal Planning (Hard Skills)
- Document Management (Hard Skills)
- Cross Collaboration (Soft Skills)
- ERP Entry (Hard Skills)
- Stock Analysis (Hard Skills)
- Data Consolidation (Hard Skills)
- System Audits (Hard Skills)
- Vendor Support (Soft Skills)
3. Data Entry Clerk, Sunrise Logistics Group, Augusta, GA
Job Summary:
- Data entry and updating of records in the company ERP systems and other workbook logs
- Input sales orders and assist the Sales department in off-work hours
- Answer and redirect incoming phone calls, greeting customers and visitors
- Perform cashier functions and receive payments
- Verify data by comparing it to source documents
- Data processing support to include maintaining the database for all documentation
Skills on Resume:
- Data Entry (Hard Skills)
- ERP Systems (Hard Skills)
- Sales Support (Soft Skills)
- Phone Handling (Soft Skills)
- Cashier Functions (Hard Skills)
- Payment Processing (Hard Skills)
- Data Verification (Hard Skills)
- Database Maintenance (Hard Skills)
4. Data Entry Clerk, Silver Maple Technologies, Spokane, WA
Job Summary:
- Maintains database by entering new and updated information into corresponding fields within various software programs
- Identifies and corrects data entry errors
- Organizes records and files
- Provides general data entry support across the organization on an ad-hoc basis
- Retrieves data from the database or electronic files
- Performs regular backups to ensure data preservation
- Sorts and organizes paperwork after entering data to ensure it is not lost
Skills on Resume:
- Database Maintenance (Hard Skills)
- Error Correction (Hard Skills)
- Record Organization (Hard Skills)
- Data Support (Soft Skills)
- Data Retrieval (Hard Skills)
- Backup Management (Hard Skills)
- Paperwork Sorting (Hard Skills)
- Attention Detail (Soft Skills)
5. Data Entry Coordinator, Greenfield Warehousing Solutions, Allentown, PA
Job Summary:
- Receive daily emailed Technician forms from various warehouses
- Copy and paste each technician form to the Master Material Transfer Spreadsheet
- Save and rename e-mailed Technician forms
- Receive weekly Return Spreadsheets from Various Warehouses
- Copy and paste each Return Spreadsheet to the Master Return spreadsheet
- Receive both e-mailed and physical packing slips.
- Count how many technicians have reported to the warehouse for equipment, and update the Master Technician Counts
Skills on Resume:
- Email Management (Hard Skills)
- Data Copying (Hard Skills)
- File Renaming (Hard Skills)
- Spreadsheet Updating (Hard Skills)
- Document Receiving (Hard Skills)
- Inventory Counting (Hard Skills)
- Record Keeping (Hard Skills)
- Time Management (Soft Skills)
6. Data Entry Coordinator, Coastal Research Consultants, Des Moines, IA
Job Summary:
- Research mailing addresses, verify changes in contacts and company information, update records, and disseminate updated information to users.
- Perform data entry and verification, and data cleansing.
- Process Data Change Management tickets in a timely and efficient manner.
- Assist with the creation, updates, and maintenance of mailing lists, including lists used for newsletters, clients/target communications, practice/industry groups, alumni, and special events.
- Audit paperwork coming from various warehouses
- Enter each packing slip on the Master Packing Slip Spreadsheet.
- Match e-mailed packing slips with the physical packing slips.
- Receive paperwork weekly from various warehouses
Skills on Resume:
- Data Research (Hard Skills)
- Contact Verification (Hard Skills)
- Data Cleansing (Hard Skills)
- Change Management (Hard Skills)
- Mailing List (Hard Skills)
- Document Auditing (Hard Skills)
- Spreadsheet Entry (Hard Skills)
- Communication Skills (Soft Skills)
7. Data Entry Operator, Bright Future Health Services, Overland Park, KS
Job Summary:
- Coordinate the survey review process, including assignments
- Assist the referral manager in oversight of team resources and benchmarks
- Support team with and review data entry for referrals
- Perform reviews of surveys and referrals for data quality
- Make survey follow-up phone calls to participants
- Enter data from the paper survey into an electronic database
- Conduct and attend training and project meetings
- Keep information confidential
Skills on Resume:
- Survey Coordination (Hard Skills)
- Team Support (Soft Skills)
- Data Entry (Hard Skills)
- Quality Review (Hard Skills)
- Phone Communication (Soft Skills)
- Database Entry (Hard Skills)
- Meeting Participation (Soft Skills)
- Confidentiality Compliance (Soft Skills)
8. Data Entry Specialist, Northwind Nonprofit Network, Rochester, NY
Job Summary:
- Accurately process a high volume of constituent outcome data from set up to analysis into the Constituent Relationship Management (CRM) database and Volunteer Management System (VMS) for multiple Chapters
- Maintain program setup and registration information for constituents (or participants), MOVES Management, and program promotion.
- Continuously improve operations by analyzing results, monitoring accuracy, identifying trends, and recommending actions to management.
- Extract data and prepare routine grant reports utilizing data from the CRM and other databases.
- Responsible for the accuracy and integrity of the extracted data for reporting.
- Prepare reports using tools and techniques to visualize data in easy-to-understand formats, such as diagrams and graphs.
- Identify and recommend new ways to streamline business processes.
- Monitor data quality and remove corrupt data.
- Communicate with stakeholders to understand data content and business requirements.
- Assist with special events and projects
Skills on Resume:
- Data Processing (Hard Skills)
- Program Management (Hard Skills)
- Operations Improvement (Soft Skills)
- Report Preparation (Hard Skills)
- Data Integrity (Hard Skills)
- Data Visualization (Hard Skills)
- Process Streamlining (Soft Skills)
- Stakeholder Communication (Soft Skills)
9. Data Entry Specialist, Midwest Facility Management, Dayton, OH
Job Summary:
- Organize completed Outage forms and submit to the Division Maintenance Clerk
- Maintain the Outage calendar in Microsoft Outlook
- Collect and organize completed work shift assignments, forms, and submit to the Division Maintenance Clerk
- Enter overtime hours into Microsoft Excel to assist managers when verifying payroll
- Organize by date, order completed overtime sheets, and send to the Division Maintenance Clerk
- Organize completed preventative maintenance procedures by UMI numbers and submit to the PM Coordinator
- Collect monthly mileage logs and submit to the Assistant Managers for verification
- Upon completion, send logs to the PM Coordinator
- Generate various reports
- Type, copy, distribute, and file various documents
Skills on Resume:
- Form Organization (Hard Skills)
- Calendar Management (Hard Skills)
- Shift Coordination (Hard Skills)
- Excel Entry (Hard Skills)
- Payroll Verification (Hard Skills)
- Mileage Tracking (Hard Skills)
- Report Generation (Hard Skills)
- Document Filing (Hard Skills)
10. Data Entry Supervisor, Peakview Distribution Services, Billings, MT
Job Summary:
- Supervise the data entry team to ensure accurate and timely logging of customer and product information.
- Accurately manage records, both electronic and paper, to ensure proper data for reporting.
- Inspect the condition of the returned core for damage and distribute
- Lead by example in preparing products for inventory control and staging products for shipping.
- Ensure a consistent high level of logging accuracy for the data entry team.
- Professionally communicate with clients.
- Enforce company rules and regulations.
- Exemplify safety awareness, behavior, and safe workplace practices.
Skills on Resume:
- Team Supervision (Soft Skills)
- Record Management (Hard Skills)
- Quality Inspection (Hard Skills)
- Inventory Control (Hard Skills)
- Accuracy Enforcement (Hard Skills)
- Client Communication (Soft Skills)
- Policy Enforcement (Soft Skills)
- Safety Awareness (Soft Skills)
11. Data Entry Technician, Harborline Engineering Consultants, Mobile, AL
Job Summary:
- Perform data entry using word processing, spreadsheet, and database systems
- Regularly review and update data records to ensure accuracy
- Remove unnecessary data and archive records
- Review discrepancies in data, including advising the supervisor of issues related to data, and perform data verification routines following company procedures
- Run reports and create visual reviews of data using spreadsheet and presentation software
- Create data directories for file and report generation and retrieval purposes
- Perform routine maintenance tasks related to hardware/software or files, and technical assistance requests
Skills on Resume:
- Data Entry (Hard Skills)
- Record Updating (Hard Skills)
- Data Archiving (Hard Skills)
- Discrepancy Review (Hard Skills)
- Report Generation (Hard Skills)
- File Management (Hard Skills)
- Routine Maintenance (Hard Skills)
- Technical Assistance (Soft Skills)
12. Data Entry Technician, Summit Energy Solutions, Grand Junction, CO
Job Summary:
- Coordinate with other departments to ensure convenient access to data/records
- Implement standardized data entry/organization practices across the company
- Interpret data, analyze results regarding natural gas facilities
- Ensure the accuracy of information for a utility company’s database
- Assist various Engineering design teams and other staff Engineers
- Troubleshoot and resolve issues
Skills on Resume:
- Cross Coordination (Soft Skills)
- Data Standardization (Hard Skills)
- Data Interpretation (Hard Skills)
- Database Accuracy (Hard Skills)
- Engineering Support (Hard Skills)
- Troubleshooting Skills (Hard Skills)
- Issue Resolution (Soft Skills)
- Analytical Thinking (Soft Skills)