DATA ENTRY SPECIALIST RESUME EXAMPLE

Published: October 7, 2024 - The Data Entry Specialist adeptly transfers information from outdated databases to new systems, creating and updating client and patient records accurately. Responsibilities include preparing documents for digital storage, providing essential administrative support, and maintaining meticulous files and records. Ensures accuracy in data submissions, reconciles billing reports, and effectively communicates with team members to streamline information flow and access.

Tips for Data Entry Specialist Skills and Responsibilities on a Resume

1. Data Entry Specialist, Precision Data Solutions, Orlando, FL

Job Summary: 

  • Verify data and correct data 
  • Obtain further information for incomplete data sources
  • Update data and delete unnecessary files
  • Combine and rearrange data from source documents where required
  • Enter data from source documents into prescribed computer database, files and forms, including Excel
  • Check completed work for accuracy
  • Store completed documents in designated locations
  • Respond to requests for information and access relevant files
  • Comply with data integrity and required HIPAA requirements
  • Answering customer/driver inquiries and creating ACE's/ACI's
  • Forward paperwork for customs clearance


Skills on Resume:

  • Data Verification (Hard Skills)  
  • Data Entry Proficiency (Hard Skills)  
  • Microsoft Excel Proficiency (Hard Skills)  
  • HIPAA Compliance Knowledge (Hard Skills)  
  • Document Management (Hard Skills)  
  • Attention to Detail (Soft Skills)  
  • Communication Skills (Soft Skills)  
  • Problem Solving (Soft Skills)  

2. Data Entry Specialist, ClearPath Technologies, Austin, TX

Job Summary: 

  • Prepare and sort information in documents or spreadsheets according to established SOP
  • Process shipment visibility information such as milestones and invoices into systems based on entry priorities for each data type or report.
  • Review, verify, and ensure accurate data are entered into the systems
  • Follow program rules and procedures to maintain data entry requirements.
  • Response or communicate with respective service partners on data quality gaps.
  • Assist in developing and maintaining improved records within the database system
  • Support new initiatives as required by the management
  • Audit intake data per law firm/ campaign daily to ensure accuracy and thoroughness of leads
  • Provide creative insight on programming for client’s easy reference (improve intake view for clients)
  • Maintain intake reporting per law firm/ campaign for the Executive Team
  • Communicate with w/internal divisions to optimize campaigns intake data (Training Team, Programmers, Operations)


Skills on Resume: 

  • Data Entry Proficiency (Hard Skills)  
  • Database Management (Hard Skills)  
  • Data Verification (Hard Skills)  
  • Program Auditing (Hard Skills)  
  • Process Adherence (Soft Skills)  
  • Interdepartmental Communication (Soft Skills)  
  • Creative Problem Solving (Soft Skills)  
  • Stakeholder Engagement (Soft Skills)  

3. Data Entry Specialist, Nexa Records Management, Denver, CO

Job Summary: 

  • Accurately reviewing and processing information
  • Performing data input into MS Excel, Word, PowerPoint and Kronos / SAP.
  • Advising supervisors of any issues related to data
  • Maintaining data / electronic and paper files
  • Organizing, scanning, indexing, and archiving documents
  • Process and manage incoming purchase orders
  • Utilize NetSuite and Office Suite to create purchase orders
  • Draft and send out internal and external correspondence
  • Handle data entry into the system, run weekly and monthly reports and forward them to appropriate departments
  • Responsible, together with Product Managers, for mapping product categories to meet local customers’ expectations in the best possible way


Skills on Resume: 

  • Data Processing Accuracy (Hard Skills)  
  • Microsoft Office Proficiency (Hard Skills)  
  • Kronos and SAP Skills (Hard Skills)  
  • NetSuite Operation (Hard Skills)  
  • Problem Identification (Soft Skills)  
  • Document Management (Soft Skills)  
  • Interdepartmental Communication (Soft Skills)  
  • Strategic Planning (Soft Skills)  

4. Data Entry Specialist, Horizon Billing Services, Raleigh, NC

Job Summary: 

  • Pull data from the old database and create new client records in the new database
  • Prepare and sort documents for electronic filing/storage
  • Provide backup administrative support to sales & production teams
  • Enters patient and account data from the source document into billing software
  • Review data for errors and missing patient information
  • Ensures all information is accurate for data submission
  • Scans, prints, and files documents
  • Communicate effectively with coworkers to ensure the information
  • Reconciles source documents to final billing reports
  • Updates existing patient accounts in billing software
  • Manages and organizes records and files
  • Responds to queries for information and access to relevant files


Skills on Resume: 

  • Database Management (Hard Skills)  
  • Electronic Filing Systems (Hard Skills)  
  • Data Entry Accuracy (Hard Skills)  
  • Billing Software Proficiency (Hard Skills)  
  • Administrative Support (Soft Skills)  
  • Attention to Detail (Soft Skills)  
  • Effective Communication (Soft Skills)  
  • Information Reconciliation (Soft Skills)  

5. Data Entry Specialist, Summit Administrative Solutions, Boise, ID

Job Summary: 

  • Answer inbound calls related to phone prompts designated for placing orders and place orders live based on customer’s requests.
  • Process e-mailed/faxed customer orders.
  • Process Wholesaler/Distributor orders.
  • Process Cassette orders and part orders.
  • Review and update customer account information during the data entry process of live orders.
  • Review, update, and add customer notes in regard to shipping requirements and special order instructions.
  • Escalate calls to Customer Service Representative based on territories as necessary to ensure complete resolution of customer issues.
  • Check inventory during the data entry process to make sure the requested product is available.
  • Provide order confirmation, reminder of standard lead time, and estimated date of delivery to customers.
  • Files copies of all orders received based on the company’s guidelines.
  • Develop a comprehensive knowledge of consumable product lines to assist customers with orders.


Skills on Resume: 

  • Order Processing (Hard Skills)  
  • Data Entry Proficiency (Hard Skills)  
  • Inventory Management (Hard Skills)  
  • Product Knowledge (Hard Skills)  
  • Customer Service (Soft Skills)  
  • Problem Escalation (Soft Skills)  
  • Communication (Soft Skills)  
  • Organizational Skills (Soft Skills)  

6. Data Entry Specialist, Apex Filing Systems, Louisville, KY

Job Summary: 

  • Running reports using company software, running queries, working with bids
  • Using AS400 to process returns with data entry
  • Prepare and sort documents for data entry
  • Create and maintain logs for tracking purposes
  • Review and enter data updates in the systems
  • Report analysis and findings to the management team
  • Support manager and the company’s administrative staff in a variety of general office and clerical tasks.
  • Manage and keep updated online catalogue, improving its quality whenever necessary (descriptions, prices, images, categories, etc)
  • Frequently use Excel and CSV files to import and work on dataset
  • Report any bugs related to catalogue and internal tools for catalog maintenance.


Skills on Resume: 

  • SQL Query Execution (Hard Skills)  
  • AS400 System Proficiency (Hard Skills)  
  • Data Entry and Management (Hard Skills)  
  • Document Management (Hard Skills)  
  • Analytical Reporting (Hard Skills)  
  • Communication (Soft Skills)  
  • Team Support (Soft Skills)  
  • Problem-Solving (Soft Skills)