DATA ENTRY SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Jun 19, 2025 - The Data Entry Professional has experience in accurately inputting, updating, and managing large volumes of data across diverse digital platforms in fast-paced environments. This role requires strong proficiency in data management software such as Microsoft Excel, Google Sheets, and CRM systems, with a proven track record of maintaining 99%+ accuracy. This position also brings excellent organizational skills, high typing speed, and attention to detail to support data integrity and operational efficiency.

Essential Hard and Soft Skills for a Standout Data Entry Resume
  • Data Entry
  • Excel Management
  • ERP Systems
  • Report Generation
  • Data Verification
  • Spreadsheet Updating
  • Record Management
  • Image Sourcing
  • Database Maintenance
  • Data Analysis
  • Attention Detail
  • Time Management
  • Communication Skills
  • Cross Collaboration
  • Sales Support
  • Stakeholder Communication
  • Issue Resolution
  • Client Communication
  • Operations Improvement
  • Team Support

Summary of Data Entry Knowledge and Qualifications on Resume

1. BA in Office Administration with 2 years of Experience

  • Strong computer skills (web-based database, word processing, Excel, etc.)
  • Experience working with databases
  • Must be bilingual (English/Spanish)
  • Knowledge of google docs, sheets, forms, and calendar
  • Working knowledge of Salesforce
  • Ability to work in a fast-paced, high-energy environment and under pressure during deadlines
  • Enthusiasm for working with data and numbers, with excellent typing skills
  • Careful attention to detail and strong organizational skills
  • Creative problem-solving skills
  • Must be flexible work schedule, some evenings or weekends

2. BA in Business Administration with 5 years of Experience

  • Successful experience working in fund development for a non-profit organization, and specific direct experience with gift processing
  • Demonstrated related experience in philanthropy support roles, fundraising, and project management.
  • Proven ability to independently manage multiple projects and tasks concurrently and effectively prioritize in a fast-paced work environment to meet tight deadlines.
  • Expertise in the MS Office Suite, especially Teams, Word, and Excel.
  • Knowledge of AirTable and other technology platforms
  • Experience working directly with Raiser’s Edge.
  • Experience managing, segmenting, and verifying large amounts of data.
  • Extremely organized, proactive, and detail-oriented with excellent follow-through and communication skills.
  • Able to work effectively with people with diverse backgrounds.
  • Flexibility to work nights and weekends on rare occasions.
  • Must maintain confidentiality and abide by the Association of Fundraising Professionals (AFP) Code of Ethical Principles and Standards.

3. BS in Information Technology with 3 years of Experience

  • Proficient working knowledge of Microsoft Excel (automatic computations, linkages, etc.)
  • Working knowledge of QuickBooks
  • Knowledge of general record-keeping and filing systems
  • Ability to compare data from a variety of sources for accuracy and completeness
  • Ability to determine work priorities
  • Ability to meet the schedules and deadlines of the work area
  • Ability to communicate effectively
  • Ability to compose routine correspondence and reports
  • Ability to follow, apply, interpret, and explain instructions and/or guidelines
  • Ability to prepare and submit quotes/estimates
  • Ability to detect errors
  • Ability to work in a team environment
  • Excellent customer relationship skills

4. BA in Data Entry with 4 years of Experience

  • Prior administrative working experience in a diverse environment
  • Prior work experience working with sensitive information
  • Ability to work independently while also being a team player
  • Must be detail-oriented
  • Proficient reading comprehension and writing skills
  • Proficient computer skills, including Microsoft Office
  • Effective oral and written communication skills with active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately

5. BA in Library Science with 1 year of Experience

  • Experience in data entry, as well as strong organizational abilities.
  • Solid outgoing personality with exceptional interaction abilities as well as great work principles.
  • Effective listening and logical abilities, as well as the ability to summarize information and offer services.
  • Experience with PC as well as having at least an ordinary typing ability.
  • Must be professional and also positive, with a high level of self-motivation, and be able to function independently in the task.
  • Outstanding time management as well as administrative skills with a keen focus on detail.

6. BA in Economics with 3 years of Experience

  • Knowledge of jewelry terms and a willingness to quickly learn new ones
  • Working knowledge of eCommerce and online stores
  • Proficiency in the Microsoft Office suite, especially Excel
  • Ability to handle multiple projects simultaneously
  • Previous eCommerce working experience
  • Strong organizational skills 
  • Excellent communication skills, both verbal and written
  • Excellent proofreading skills with meticulous attention to detail 
  • Ability to work weekends and overtime
  • Ability to work in a team and a corporate environment

7. BA in Information Management with 4 years of Experience

  • Previous experience serving homeless populations or in a human services setting 
  • Proficiency in database systems, including data entry, maintenance, quality assurance, and report production
  • Effective communication skills and the ability to interact at all levels
  • A high level of communication with other team members, managers, or customers
  • Meticulous attention to detail, accuracy, and data quality
  • Strong analytical, math, and reasoning skills
  • Ability to meet deadlines through scheduling, planning, goal setting, specifically organizational and time management skills, including the ability to self-motivate and manage
  • Proficient in Microsoft Office applications

8. BA in Administrative Studies with 1 year of Experience

  • Relevant administrative experience in an office or clerical environment.
  • Basic computer skills, including the ability to pass a computer skills test with a score of proficient or highly proficient.
  • Ability to pass a typing test at 40 wpm, no errors.
  • Good interpersonal and communication skills.
  • Good attention to detail while working in a fast-paced environment.
  • Good command of the English language.
  • Ability to obtain and maintain a government clearance.

9. BA in Finance with 5 years of Experience

  • In-depth knowledge of various charge entry policies and procedures
  • Ability to work independently with minimal supervision and drive execution
  • Excellent written and oral communication skills
  • Strong attention to detail
  • Ability to maintain confidentiality
  • An ability to represent the office/Organization positively, support and encourage strong morale and spirit in the team.
  • Can marshal resources to complete tasks and orchestrate multiple activities at once to accomplish goals
  • Ability to solve difficult problems on time with efficient resolutions
  • Can negotiate skillfully in tough situations, and win consensus without damaging relationships
  • Able to work well with others, work with and communicate with individuals of varying disciplines.

10. BA in Social Sciences with 2 years of Experience

  • Experience in health information or in providing laboratory assistance.
  • Proficient computer and keyboarding skills with the ability to learn new computer software systems such as Epic, Extract LabDE, OnBase, Microsoft 365, and legacy archives.
  • High attention to detail and accuracy with frequent interruptions.
  • Ability to prioritize workload and work under pressure in a fast-paced environment with time constraints.
  • Ability to work independently (onsite and/or remotely) and make decisions with minimal supervision while maintaining quality and productivity standards.
  • Able to work collaboratively in a diverse team environment with openness and respect to learn, create, and problem solve.
  • Ability to learn when receiving constructive feedback from leadership or peers and taking personal ownership for success.
  • Ability to operate all equipment necessary to do the job, such as fax, multi-phone line, scanner, copy machine, etc.

11. BA in Public Administration with 3 years of Experience

  • Call center working experience
  • Equivalent combination of education and experience.
  • Proficiency with Microsoft Office (Word, Outlook).
  • Data entry experience in a high-volume, batch-oriented environment
  • Prior drug testing knowledge
  • Federal DOT drug testing regulations knowledge
  • Ability to understand and explain general collection, laboratory, and medical review procedures

12. BA in Communications with 4 years of Experience

  • Industry knowledge of transportation, factoring, and finance
  • Highly skilled in computer, electronic communication, and technology proficiencies with the ability to quickly learn new software, applications, systems, and operate office equipment.
  • Strong knowledge of Excel (spreadsheets), Microsoft Outlook, Word, and PowerPoint.
  • Ability to move in and out and around the office, including furniture, and ability to access file cabinets, office machinery, etc.
  • Capable of constantly operating a computer, keyboard, and mouse, viewing monitors, and working other office equipment, such as a calculator, copy machine, computer printer, fax machine, and overhead projectors.
  • Ability to type efficiently and effectively without excessive errors.
  • Capacity to learn quickly and accurately apply and communicate the knowledge.
  • Excellent customer service and people skills, meaning polite, responsive, knowledgeable, and follows through with tasks.
  • Outstanding communication skills (both written and verbal) regardless of organizational level.
  • High-level problem solver and multi-tasker with the ability to independently prioritize and complete tasks.
  • High level of attention to detail.
  • Dependable with exceptional attendance and time management skills.
  • Flexible and highly self-motivated team player.

13. BA in Marketing with 3 years of Experience

  • Experience in business administration or a data entry role, such as bookkeeping
  • Direct sales working experience
  • An ability to maintain a strict level of professionalism and confidentiality
  • Must have a passion for customer service
  • Strong verbal and written communication skills
  • Strong ability to multitask and prioritize with sound organization skills
  • Creative problem-solving skills as well as the flexibility to manage shifting priorities.
  • Ability to interact across all levels of the organization with strong interpersonal skills
  • Working knowledge of QuickBooks Online, Microsoft Office Programs (Word, Excel, PowerPoint), CRM, and all relevant systems to support a client

14. BA in Library Science with 1 year of Experience

  • Previous experience in data entry
  • A coachable, self-starter, and quick learner
  • Exceptional attention to detail
  • Outstanding time and task management skills
  • Excellent communication and presentation skills
  • Ability to multitask and prioritize responsibilities effectively
  • A problem solver who can thrive in ambiguity
  • Technology savvy and comfortable with various software/web applications

15. BA in Office Administration with 5 years of Experience

  • Prior experience entering technical/custom orders within a manufacturing setting/environment.
  • Experience in customer service/customer-facing (i.e., customer calls), professional and pleasant phone manner to service incoming calls.
  • Ability to prioritize and multitask for maximum efficiency without sacrificing accuracy.
  • Excellent written and verbal communication skills, with refined listening skills.
  • Positive attitude and customer focus.
  • Strong organizational and time management skills.
  • Detail-oriented work ethic.
  • Ability to work collaboratively with peers and team members.
  • Ability to consistently balance a sense of urgency with diplomacy/empathy.
  • Ability to accept constructive criticism from stakeholders.
  • Strong Microsoft Office skills, including Outlook, Word, and Excel.
  • Experience with accounting systems/software - SAP, CRM, and Salesforce

16. BA in Business Administration with 3 years of Experience

  • Experience in a distribution environment
  • Previous leadership or supervisory experience
  • Excellent communication skills
  • Ability to interact well with team members at all levels
  • Experienced with shipping and receiving processes
  • Experienced with data analytics
  • Strong analytical problem-solving and strategic thinking skills
  • Effective multitasking ability
  • Excellent interpersonal and communication skills

17. BA in Data Entry with 4 years of Experience

  • Thorough knowledge of the principles of writing and grammar, including proper report and correspondence format, correct spelling and proper word usage, punctuation, and sentence structure.
  • Understanding of the procedures and regulations governing the area of assignment, and the terminology and documents used, and applies that knowledge to the operations of the office.
  • Able to review discrepancies in data received, request clarification, or advise supervisor on issues related to data, and perform data verification routines following procedures.
  • Strong attention to detail and accuracy.
  • An ability to evaluate and select the most appropriate option based on the criteria for the assignment.
  • Proficiency in Microsoft Office Windows, including Microsoft Word, Excel, and Outlook.
  • Able to develop and maintain an effective time management system to manage multiple projects with multiple timeframes.
  • Able to plan and prioritize assignments and meet various deadlines.
  • Must interact professionally and courteously, and establish and maintain cooperative working relationships with the public and others.
  • Must work well under pressure with some interruptions.
  • An ability to communicate efficiently and effectively with supervisors, co-workers, and external customers.
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