DATA ENTRY OPERATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Jun 18, 2025 - The Data Entry Operator possesses strong knowledge of office procedures, GUI systems, and medical terminology to accurately handle data input, record management, and communication. This role requires proficiency in using Laboratory Information Systems, Microsoft Office Suite, and web-based platforms to support clerical and data integrity tasks in medical and administrative environments. The operator also demonstrates excellent problem-solving and analytical skills in resolving data discrepancies while adhering to privacy regulations and collaborating effectively with internal and external stakeholders.

Essential Hard and Soft Skills for a Standout Data Entry Operator Resume
  • Data Entry
  • Error Correction
  • Data Verification
  • Document Control
  • File Management
  • Data Conversion
  • Database Updating
  • Report Generation
  • Software Use
  • Office Equipment
  • Customer Service
  • Teamwork Principles
  • Cultural Sensitivity
  • Issue Escalation
  • Policy Adherence
  • Patient Safety
  • Staff Guidance
  • Time Management
  • Accuracy Focus
  • Confidentiality Handling

Summary of Data Entry Operator Knowledge and Qualifications on Resume

1. BA in Business Administration with 1 year of Experience

  • Ability to perform repetitive tasks reliably and accurately
  • Aptitude for scanning to recognize visual patterns
  • Ability to acquire and retain information from detailed rule sets
  • Ability to follow written standard operating procedures
  • Ability to meet production deadlines
  • Good verbal, written, and organizational skills
  • Proficiency in Microsoft Office or similar document editing software
  • Knowledge of data management and the ability to work with different data sources across different platforms
  • Able to learn quickly, working with new databases and creating forms for data entry

2. BS in Data Processing with 3 years of Experience

  • Experience working with clinical hospital systems or medical billing
  • Ability to meet position performance goals
  • Strong written and verbal communication skills
  • Knowledge of Adobe Pro and Microsoft Excel spreadsheets
  • Ability to input large volumes of data into the system via data keying, meticulous attention
  • Ability to work and communicate confidently within a multi-cultural environment
  • Knowledge of claims operations, services, and the various operations of the organization, products, and services. 
  • Experience using PC, database system, and related software (word processing, spreadsheets, etc.)
  • Good typing and keyboard skills. 
  • Good at adapting to and incorporating procedure changes to existing systems
  • Ability to keep to deadlines and stay focused on repetitive work

3. BA in Office Administration with 2 years of Experience

  • Basic computer skills, including the ability to pass a computer skills test with a score of proficient or highly proficient.
  • Good interpersonal and communication skills.
  • Good attention to detail while working in a fast-paced environment.
  • Good command of the English language.
  • Ability to obtain and maintain a government clearance.
  • Ability to key information such as vehicle license plate, state plate, etc., at the highest productivity and accuracy.
  • Excellent knowledge of correct spelling, grammar, and punctuation
  • Experience using office equipment, like a fax machine and a scanner
  • Familiarity with administrative duties
  • Experience in formatting and editing correspondence and official documents
  • Proficient in the use of basic office equipment (computers, scanners, copiers, printers)

4. BS in Management Information Systems with 5 years of Experience

  • Knowledge of general office procedures, instructions, and relevant reference materials, e.g., telephone directories or lists, staff lists and locations, mailing lists
  • Knowledge of the office organization and functions
  • Knowledge of Graphical User Interface (GUI) systems (i.e., Windows environment), data entry procedures, terminology, and keyboarding skills
  • Understanding of medical terminology to accurately input data (e.g., types of specimens, symptoms, types of tests carried out in the PHL).
  • Skilled in the use of Laboratory Information Systems, Microsoft Suite, and web-based information systems.
  • Oral communication and interpersonal skills
  • Excellent record management skills.
  • Excellent analytical and problem-solving abilities to assist with any discrepancies.
  • Excellent problem solving, missing data enquiries with external and internal clients.
  • Able to work collaboratively to seek advice and direction in solving problems.
  • Experience in proper handling of Personally Identifiable Information (PII) following Department of the Navy (DON) policies and procedures.
  • Experience in Office Management and Clerical Support

5. BA in Library Science with 2 years of Experience

  • Ability to work in a fast-paced and deadline-driven office environment
  • Excellent verbal and written communication skills and phone etiquette
  • Ability to multitask, prioritize, and manage time effectively
  • Exceptional customer service skills and follow-up
  • Proficient in Microsoft Office (Word, Excel, and Outlook) and strong internet skills
  • Able to proficiently use a standard keyboard, mouse, and PC
  • Good multitasking and problem-solving skills
  • Ability to work independently and manage one's time.
  • Ability to accurately document and record customer/client information.
  • Basic research skills (such as internet search)

6. BS in Information Management with 3 years of Experience

  • Experience with MS Office applications (Word, Outlook, PowerPoint, and Excel)
  • Experience with standard office equipment (computer, fax, scanner)
  • Ability to use office equipment with a high degree of accuracy and efficiency
  • Ability to use honesty and discretion when handling business information
  • Dependable and adaptable to fast-paced work environment conditions
  • Time management skills, including punctuality for on-time attendance
  • Written and verbal communication skills
  • Ability to operate independently and collaboratively within a team
  • Ability to work autonomously and as part of a team, within a global company
  • Experience or interest in the media business or market research
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