ACCOUNTING CLERK COVER LETTER TEMPLATE

Updated: Jul 2, 2025 - The Accounting Clerk conducts daily collection efforts and analyzes aged receivables while maintaining accurate records in Excel and preparing electronic bank deposits. This role involves supporting internal teams with customer payment histories, managing customer account data, assisting with invoice and credit memo creation, and handling cash applications for ACH and lockbox payments. The clerk also ensures compliance with policies, participates in month-end and year-end closings, and accurately posts transactions to the general ledger while upholding Standard Operating Procedures (SOPs).

An Introduction to Professional Skills and Functions for Accounting Clerk with a Cover Letter

1. Expertise Areas for Accounting Clerk Cover Letter

  • Match purchase order/receiving documents to vendor invoices
  • Assign general ledger coding to vendor invoices
  • Assist with weekly check run and perform other steps of the process to send payments to vendors
  • Assist with reviewing AP Freight invoices for proper G/L classifications between Freight In, Freight Out, Intercompany Transfer, and any other Freight Costs
  • Handle incoming mail, assist in payment deposits, and process vendor invoices
  • Apply domestic and international cash applications
  • Post credit card, ACH, and wire payments
  • Assist with international bank account reconciliations
  • Assist with wire vendor payment requests
  • Perform accounts analysis

Skills: Accounts Payable Management, General Ledger Coding, Payment Processing, Freight Invoice Review, Cash Handling, Payment Posting, Bank Reconciliation, Vendor Relationship Management

2. Key Strengths for Accounting Clerk Cover Letter

  • Provide payroll-related reporting, including payroll registers, hours analysis, new hire report, termination report, and PTO plan report
  • Process accounts payable invoices, including matching of packing slips, vouchers, and invoices
  • Cash disbursements processing and matching of checks and invoices, and mailing
  • Assist with month-end closing, including vendor statement reviews
  • Process semi-monthly payroll
  • Process termination checks
  • Process monthly open enrollment benefits
  • Investigate and resolve payroll discrepancies
  • Maintain and update payroll records
  • Complete medical/garnishment notices for the Department of Labor
  • Complete verification of employment


Skills: Payroll Reporting, Accounts Payable, Cash Disbursements Handling, Month-End Closing Assistance, Payroll Processing, Discrepancy Investigation, Payroll Record, Compliance

3. Primary Focus for Accounting Clerk Cover Letter

  • Complete entries such as payroll wages to project codes, as well as entries for advertising, and freight.
  • Calculate and post fees and warranty credits.
  • Enter information for the tool allowance and accrual.
  • Support the month-end accounting process with reporting for the accounting team.
  • Support with account reconciliations
  • Process account reconciliations (scheduled and ad hoc), and aged analysis
  • Run and edit query reports.
  • Prepare and review pre-StatsCan reports.
  • Act as a point of contact for various internal client groups and Accounting team members for related requests.
  • Prepare and submit payments for approval
  • Create, print, and sort reports.
  • Facilitate binder preparation and distribution.


Skills: Data Entry Accuracy, Attention to Detail, Deadline Management, Account Reconciliation, Financial Reporting, Query Report Management, Communication Skills, Administrative Support

4. Success Indicators for Accounting Clerk Cover Letter

  • Maintain part files in the ERP system
  • Control and maintain the internal part numbering system
  • Maintain standard costs for all purchased products
  • Identify perpetual inventory issues and work with the plants to resolve them
  • Maintain program summary files (History Sheets)
  • Data entry and analytics for sales forecasting, customs declarations, program development recovery, and returnable container inventories
  • Weekly reconciliation and closing of production jobs in the ERP system
  • Coordinate and conduct month-end closing routines
  • Complete month-end analyses and journal entries
  • Conduct on-site internal audit functions for quarterly physical inventory counts
  • Perform annual reviews of purchase price standards and obsolete inventory


Skills: ERP System Management, Inventory Management, Cost Management, Data Entry and Analysis, Financial Analysis, Documentation Management, Process Coordination, Audit and Compliance

5. Operational Duties for Accounting Clerk Cover Letter

  • Research and analyze aged receivables and perform daily collection calls and emails
  • Prepare and maintain various Excel reporting spreadsheets
  • Provide internal support regarding customer payment history and other receivable inquiries
  • Create, maintain, audit, and follow Standard Operating Procedures (SOP)
  • Comply with federal, state, and company policies, procedures, and regulations
  • Assist with cash application of Accounts Receivable lockbox and ACH payments
  • Prepare weekly electronic bank deposits
  • Accounting month-end and year-end close processes for Accounts Receivable and GL review
  • Adding new customers and maintaining existing customer information
  • Assist with the creation of customer invoices, credit memos, and statements
  • Post transactions to the general ledger


Skills: Aged Receivables Analysis, Collection Calls and Emails, Excel Reporting, Customer Support, Standard Operating Procedures (SOP), Regulatory Compliance, Cash Application, Month-end and Year-end Close

6. Core Competence for Accounting Clerk Cover Letter

  • Responsible for entry-level bookkeeping and accounting-related clerical work and fiscal record keeping.
  • Under close supervision, ensure assigned accounts are paid and invoices are posted to provide accurate management reports.
  • Ensure that end-of-month reports are maintained and balanced on time.
  • Process and post invoices.
  • Perform inventory checks.
  • Perform reconciliation activities.
  • Prepare various accounting reports.
  • File, store files, and retrieve files from storage.
  • Treat internal and external customers like gold


Skills: Bookkeeping and Accounting, Attention to Detail, Organization and Time Management, Inventory Management, Analytical Skills, Adaptability, Customer Service, Communication Skills

7. Operational Overview for Accounting Clerk Cover Letter

  • Process customer payments by matching payments to invoices
  • Collect and follow up on past due accounts
  • Dedication/Chargebacks research and resolution
  • Research and collect disputed items
  • Provide accounting and clerical support to the accounting department with G/L account reconciliation, reports, and other ad hoc projects
  • Oversee bookkeeping and accounting procedures, with a clear understanding of debits and credits in the Balance Sheet and P&L reports
  • Handle accounts receivable and accounts payable 


Skills: A/P and A/R Management, Payment Processing, Collections Management, Dedication/Chargeback Resolution, Dispute Resolution, Accounting Support, Bookkeeping and Accounting Procedures, Data Entry

8. Essential Functions for Accounting Clerk Cover Letter

  • Generate and submit 100 invoices weekly
  • Monitor accounts for collections weekly and follow up on past due accounts
  • Book transactions and produce a cash flow report to upper management each week for payment.
  • File, scan, and organize paperwork across physical and digital systems
  • Sort department mail, including invoices, payments, and tax statements
  • Communicate accurately and effectively with employees, customers, and vendors
  • Comply with financial terms across customer and vendor contracts
  • Submit local, state, and business tax returns
  • Check for accuracy in the general ledger and accounting reports
  • Take responsibility for reconciling accounts
  • Process expense reports for employee reimbursement
  • Assist with putting data into MS Excel spreadsheets and QuickBooks.


Skills: Invoice Generation, Accounts Receivable Management, Financial Reporting, Records Management, Mail Sorting and Handling, Effective Communication, Contract Compliance, Financial Analysis

9. Distinguishing Features for Accounting Clerk Cover Letter

  • Assist AP/AR Specialist with receiving, processing, verifying, and reconciling all necessary documents 
  • Ensure accurate input and output of data
  • Assist with correcting and modifying inaccurate files and records.
  • Assist in account analysis and account coding.
  • Assist with keeping financial records up-to-date.
  • Responsible for ordering office supplies
  • Responsible for the office mail and shipping
  • Assist with processing invoices for vendors and overhead
  • Assist with the issuing of expense reports and the collection of receipts from employees for coding


Skills: Data Management, Attention to Detail, Record Maintenance, Accounting Support, Financial Record Keeping, Office Management, Invoice Processing, Expense Management

What Are the Qualifications and Requirements for Accounting Clerk in a Cover Letter?

1. Experience and Qualifications for Accounting Clerk Cover Letter

  • Spreadsheet and ERP system experience
  • Accounts Payable (AP) experience
  • 10 key skills experience
  • Experience working with account analysis
  • Proficiency in data entry
  • Command of Accounts Receivable (AR)
  • Ability to handle multiple tasks to prioritize needs and expedite tasks upon request
  • SAP experience or another large ERP (i.e., Oracle).
  • Strong organisational, written, and verbal communication skills.
  • Detail oriented, ability to multi-task, work independently, and prioritise tasks.


Qualifications: BS in Accounting with 2 years of Experience

2. Technical Expertise for Accounting Clerk Cover Letter

  • Proactive self-starter who can work independently and is prepared to be a ‘hands-on’ member of the team
  • Knowledge of accounting principles, practices, and procedures
  • Detail-oriented with good organizational skills
  • Experience and knowledge of related spreadsheet applications (Excel and Word)
  • Proficient with computerized general ledger/finance systems
  • Strong communication skills and the ability to deliver complex messages in easy-to-understand terms
  • Able to adapt in a fast-paced environment.
  • CPA/CA Qualification or working towards.


Qualifications: BS in Finance with 4 years of Experience

3. Problem-solving Abilities for Accounting Clerk Cover Letter

  • Experience in Microsoft Office Applications
  • Understanding of financial/ERP systems and accounting
  • Fluent Swedish and English (speaking, writing, and reading)
  • Knowledge of Medius and/or Axapta
  • A self-starter with strong ownership, able to complete duties and responsibilities
  • Solution- and service-minded
  • Proven ability to maintain a high degree of accuracy while maintaining a high volume of output
  • Ability to work with a continuous improvement mindset


Qualifications: BA in International Business with 3 years of Experience

4. Training and Certifications for Accounting Clerk Cover Letter

  • Prior experience in spreadsheets and ERP systems
  • Solid understanding of QuickBooks
  • Ability to multitask and communicate well with individuals of all backgrounds
  • Experience with high-volume data entry
  • Accounts payable experience.
  • Strong communication, interpersonal, and computer skills.
  • Effective data entry, keyboarding, and calculation abilities.
  • Ability to work independently as well as part of a team.
  • A self-motivated personality with a passion for problem-solving.
  • Keen desire to learn and excel.


Qualifications: BS in Mathematics with 1 year of Experience

5. Abilities and Qualifications for Accounting Clerk Cover Letter

  • Knowledge of Oracle Finance and Microsoft Office
  • Strong verbal and written skills with an ability to interact with all levels.
  • Organized, detail-oriented, possesses excellent interpersonal and multi-tasking skills.
  • Exhibits customer service-focused behavior and possesses integrity for maintaining confidential information
  • Strong quantitative, analytical, and problem-solving skills
  • Ability to perform detailed work with a high degree of accuracy
  • Ability to work independently and in a team environment.
  • Strong organizational skills, effective multitasker, and ability to meet deadlines
  • Courteous and professional telephone manner


Qualifications: BA in Communications with 2 years of Experience

6. Skills Overview for Accounting Clerk Cover Letter

  • General proficiency in Microsoft Word and Microsoft Excel
  • Strong analytical skills in basic accounts receivable and accounting policy
  • Be detailed, flexible, and organized
  • Comprehensive knowledge of navigating basic office equipment and protocols
  • Experience in accounts receivable
  • Solid understanding of data entry
  • Proficiency in account reconciliation
  • Billing work experience
  • Spreadsheet and ERP system experience


Qualifications: BS in Auditing with 3 years of Experience

7. Education, Knowledge and Experience for Accounting Clerk Cover Letter

  • Ability to multitask, collaborate, and communicate well with individuals of all backgrounds in a fast-paced environment
  • Strong familiarity with Enter Invoices
  • Accounts Payable (AP) experience
  • Data entry working experience
  • Strong familiarity with Accounts Receivable (AR)
  • Solid understanding of account analysis
  • Accurate, swift data entry abilities
  • Ability to handle multiple tasks to prioritize needs and expedite tasks upon request
  • Experience working in spreadsheets and ERP systems


Qualifications: BA in Public Administration with 2 years of Experience

8. Abilities and Experience for Accounting Clerk Cover Letter

  • Spreadsheet and ERP system experience
  • Ability to multitask and meet deadlines
  • Accounts Payable (AP) experience
  • Proven filing work experience
  • Practical knowledge of data entry
  • Strong familiarity with payroll
  • QuickBooks Enterprise experience
  • Payroll functions experience
  • General familiarity with data entry
  • Demonstrated working knowledge of coding
  • Must have adeptness in scanning


Qualifications: BS in Management Information Systems with 3 years of Experience

9. Key Qualifications for Accounting Clerk Cover Letter

  • Working knowledge of commonly used concepts, practices, and procedures within the field
  • Must rely on instructions and standard operating procedures to perform the functions of the job
  • Can work under immediate supervision, as well as being a self-starter who can work without direct supervision
  • Experience with Microsoft Word, Excel, and Outlook
  • Proficient and accurate in keyboarding and 10-key
  • Comfort with standard office tools and equipment
  • Exceptional time management and organization skills
  • Ability to multitask with a keen attention to detail
  • Strong problem-solving skills
  • Professional and proficient customer service aptitude
  • Ability to speak, read, and write in the English language


Qualifications: BS in Accounting with 2 years of Experience