ACCOUNTING CLERK JOB DESCRIPTION

An Accounting Clerk handles a specific set of financial transactions no one else in the department owns: vendor invoice processing, cash receipt application, and the reconciliations that feed month-end close. Get those wrong and the general ledger carries errors into every report above it. The role typically sits within a small-to-mid-size accounting team and answers to a Controller, Finance Manager, or Assistant Controller, depending on the organization's structure. What makes it demanding is the combination of high transaction volume, strict coding standards, and recurring deadlines that do not move.

Coding accuracy reads as commitment to controls, and how the day-to-day accounting clerk work unfolds shows why this role stays demanding across industries.

As the Accounting Clerk, you own the day-to-day AP and AR transaction cycle, ensuring vendor invoices are accurately coded, cash receipts are applied on time, and reconciliations are complete before each period close. You work within the accounting department alongside Controllers and finance staff, supporting the financial integrity that management depends on for reporting and audit readiness.

Career Impact: Mastering the full AP and AR transaction cycle at the entry or mid-level builds the reconciliation discipline and period-close fluency that Controllers and Finance Managers look for when promoting from within.

Business Impact: Vendors get paid accurately and on time, receivables stay current, and the general ledger reflects reality - outcomes the finance team cannot achieve without reliable transaction-level execution.

Growth Opportunity: The combination of ERP exposure, multi-ledger reconciliation, and month-end close participation positions an Accounting Clerk for a natural step up to Accounts Payable Specialist, Accounts Receivable Specialist, or Staff Accountant.

• Process vendor invoices against purchase orders and receiving records, verifying coding and approval before posting.
• Reconcile accounts payable and accounts receivable ledgers monthly, resolving discrepancies before period close.
• Apply cash receipts, ACH payments, and credits to outstanding invoices on a daily or weekly basis.
• Prepare bank account reconciliations and identify unresolved items for follow-up within defined deadlines.
• Support the month-end and period-end close by submitting journal entries and completing assigned account reconciliations.
• Communicate with vendors and internal departments to investigate and resolve invoice disputes and billing discrepancies.
• Maintain organized financial filing systems, including invoice copies, payment records, and audit support documentation.
• Assist with ad hoc financial reports and special accounting projects as directed by the Controller or Finance Manager.

Because hiring teams screen for ERP coding accuracy and period-close reliability, how to frame these duties on a resume matters from the start.

• Bachelor's degree in Accounting, Finance, or Business Administration, or equivalent work experience.
• 2 or more years of accounts payable and/or accounts receivable experience, with demonstrated month-end close participation.
• Solid understanding of double-entry bookkeeping, general ledger coding, and basic reconciliation methods.
• Proficiency in spreadsheet applications, including advanced functions such as VLOOKUPs and pivot tables.
• Experience working within an ERP or accounting software environment, including data entry and report generation.
• Strong numerical accuracy and the ability to detect and correct coding or posting errors independently.
• Effective written and verbal communication skills for vendor correspondence and cross-departmental coordination.
• Ability to manage concurrent deadlines, prioritize transaction queues, and maintain accuracy under volume pressure.

ERP proficiency and Excel VLOOKUPs appear in most listings, and the competencies this posting screens for go deeper than the summary above suggests.

• Associate's or Bachelor's degree in Accounting or a directly related field completed before hire.
• Familiarity with multi-entity or intercompany accounting structures, including intercompany billing and reconciliation.
• Prior exposure to certified payroll processes or transaction processing within a regulated or compliance-sensitive environment.
• Experience preparing or supporting external audit documentation and responding to auditor requests.

• Invoice coding accuracy rate, measured as the percentage of posted invoices requiring no correction or reclass.
• AP aging current percentage, reflecting how consistently vendor payments are processed within agreed terms.
• Bank reconciliation completion rate, tracking whether all accounts are reconciled and signed off by close deadline.
• Days to resolve vendor disputes, measuring responsiveness from initial flag to documented resolution.
• Month-end journal entry submission rate on time, indicating reliability within the close calendar.
• Typical tools: ERP and accounting platforms (commonly QuickBooks, Microsoft Dynamics, or NetSuite); spreadsheet software (commonly Excel with VLOOKUP and pivot table functionality).

Invoice coding accuracy rates connect to a bigger picture of salary, certifications, and career progression for this role.

• Base Salary Range: $40,000 to $52,000 annually, depending on experience and location.
• Bonus: Discretionary annual bonus; typically 3 to 5% of base salary where offered.
• Equity: Not typically offered at this level.
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by organization.
• PTO: 10 to 15 days annually; sick leave per state or local law.
• Common Perks: 401(k) with employer match, paid holidays, hybrid schedule at some employers.

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Work authorization in the United States is required; candidates must be eligible to work without sponsorship unless otherwise specified. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to applicants and employees with disabilities upon request. Employment offers are contingent on successful completion of a background check.

Build ERP experience into a matching resume that earns a first interview.

The Accounting Clerk owns the full AP and AR cycle within a construction industry setting, reviewing and processing invoices through purchase order and ERP systems while applying knowledge of California Mechanic Lien Laws. Working alongside finance and operations teams, this role ensures coding accuracy, payment timeliness, and audit-ready documentation that supports the company's financial controls.

Key Responsibilities

• Review, code, and process incoming invoices within the purchase order and ERP systems.
• Label and scan invoices into the ERP system and maintain proper backup files for research and reference.
• Check figures, postings, and documents for correctness, mathematical accuracy, and proper coding.
• Review invoices and statements to ensure information is accurate and complete.
• Monitor accounts to ensure payments are up to date.
• Research and resolve billing disputes and provide backup support for audits.
• Handle miscellaneous phone calls and other duties as assigned.

Required Qualifications

• Associate's Degree from a two-year college.
• Minimum 5 years of Accounts Receivable and 2 years of Accounts Payable experience in the construction industry.
• Knowledge of California Mechanic Lien Laws.
• Experience with ERP systems.
• Intermediate to advanced Excel skills and proficiency in MS Office required; high comfort level with multiple technology applications.
• Knowledge of basic accounting math, accurate data entry, and 10-key operation experience.
• Ability to calculate figures such as discounts, interest, commissions, and percentages.
• Ability to read and interpret vendor forms, purchase orders, invoices, credit applications, and SOX documents.
• Excellent organizational, time management, and communication skills with strong attention to detail and follow-up ability.

Embedded within the financial operations team of an automotive dealership group, the Accounting Clerk handles AR/AP activities, including EFT payments, intercompany reconciliations, and month-end journal entries for Financial Team approval. Working closely with dealership staff and Controllers, this role sustains accurate financial records and responsive vendor and client relationships that keep daily operations running without interruption.

Core Functions

• Review and prepare all AR/AP activities, including payables, coding, posting invoices, deposits, journal entries, reconciliations, and petty cash.
• Review and prepare EFT payments to vendors and dealerships.
• Review, analyze, and prepare month-end entries and reporting for Financial Team approval.
• Review and process intercompany billings and reconciliations.
• Oversee issuance of checks and payment of invoices.
• Ensure daily bank account reconciliations.
• Liaise with dealership staff and Controllers to support financial needs and maintain relationships.
• Respond to customer inquiries and maintain good client and vendor relations.
• Perform related clerical duties, including meeting preparation and office duties.

Qualifications & Experience

• Minimum 2 years of accounting experience in a business environment.
• Knowledge of the automotive industry.
• High level of critical thinking, logical analysis, and reasoning ability.
• Ability to interpret and implement company policies and procedures with strong attention to detail.
• Good organizational, time management, and prioritization skills with the ability to meet deadlines under pressure.
• Effective communication skills with individuals at all levels of the organization.
• Able to work efficiently both independently and as part of a team.
• Confident, decisive, and self-motivated with a strong work ethic and high personal integrity.

Reporting to the finance leadership team, the Accounting Clerk supports SAP FICO processes, Canadian price list maintenance, and period-end close activities within a multi-functional business environment. Partnering with pricing, credit, collections, and MDM teams, this role ensures data quality across general ledger, accounts payable, and customer master records in ways that strengthen the accuracy of financial reporting and internal controls.

Primary Duties

• Provide general SAP FICO support to other business processes and communicate with partners to ensure FICO data quality.
• Support the pricing team in maintaining Canadian price lists and SAP pricing condition tables.
• Support period closing, maintain closing schedules, and prepare GL-subledger and aging reports.
• Support the credit and collections team for key account reconciliations, credit release, and credit analysis for new accounts.
• Process AP MIRO transactions for national accounts billing and serve as backup for national account and rental portal billing.
• Coordinate with business and MDM teams to maintain clean customer master data.
• Prepare service commission reports and support internal control functions and compensating control documentation.
• Participate in assigned projects and prepare ad hoc reports.

Skills & Qualifications

• Bachelor's Degree in Business, Accounting, or Finance.
• 1-3 years of relevant work experience required; recent graduates with relevant co-op or summer experience welcome.
• SAP experience is an asset but not mandatory.
• Strong business acumen and attention to detail.
• Reliable, eager to learn, and able to work autonomously.

Sitting at the intersection of accounts payable and operations support, the Accounting Clerk processes vendor invoices, credit memos, and AR entries for the cabling and networking division within a technology services company. Operating across finance, operations, and customer-facing teams, this role maintains accurate records in PSA and provides backup support that keeps the finance function responsive and uninterrupted.

Duties

• Open, scan, and upload cabling and networking vendor invoices into PSA.
• Process vendor invoices and credit memos/RMAs for cabling, and review and follow up on discrepancies.
• Enter AR invoices for the Operations Department and update records in PSA.
• Scan, upload, and file shipping and receiving packing slips daily, including drop ship packing slips.
• Enter operating expenses and expense reports, and complete Home Depot, Amex, and MC SS.
• Close out AR monthly and vendor files annually.
• Create annual labels for General Ledger and vendor files.
• Serve as backup operator for incoming phone calls and provide backup support for all finance team members.
• Attend monthly accounting meetings.

Requirements

• Working knowledge of key accounting practices.
• Proficient in Microsoft Word and Excel.
• QuickBooks experience.
• Strong problem-solving and organizational skills.
• Demonstrated ability to manage time and prioritize activities.
• Excellent verbal and written communication skills with professional telephone etiquette and customer service skills.
• Ability to establish and maintain positive working relationships with internal and external customers.

A key member of the accounting team, the Accounting Clerk delivers accounts payable, accounts receivable, and project billing support by assembling client billing packages in accordance with contractual terms and approval procedures. Collaborating across internal departments and with external stakeholders, this role enables accurate financial processing and relationship management that supports both office and project-level financial health.

Functions

• Collect, reconcile, and process vendor payments.
• Process accounts payable, accounts receivable, and project billing support for the office and projects.
• Assemble and process client billing packages in accordance with approval procedures and contractual terms.
• Prepare bank deposits and cash receipt entries when required.
• Communicate effectively with internal and external stakeholders and maintain strong customer-focused relationships.

Experience & Qualifications

• High school diploma required; postsecondary degree or diploma in a related discipline an asset.
• 6 months or more of accounting and/or administration experience and basic understanding of accounting principles.
• Basic proficiency in Microsoft Office Suite.
• Knowledge of accounting software.
• Strong organizational skills with high attention to detail to maintain documentation and meet deadlines.
• Effective verbal and written communication skills.
• Ability to work independently and as part of a team.

Accurate month-end financial processing depends on the Accounting Clerk, who verifies and routes invoices for approval, supports EU261 accrual compilation, and manages communications with internal and external stakeholders within an airline finance environment. Based within an accounts department team, this role ensures invoices are processed against tight legal deadlines and that reconciliations, audits, and reporting obligations are met with precision.

Accountabilities

• Ensure all invoices are received on time for month-end processing.
• Verify of invoices received and resolving anomalies.
• Obtain invoice approvals from authorised personnel before passing invoices to the accounts payable team.
• Assist with EU261 and other monthly accruals by compiling the reports received from external lawyers and other stakeholders.
• Assist with reconciliations, audit, and reporting.
• Handle communications with both internal and external stakeholders.
• Perform other ad-hoc duties.

Technical Qualifications

• High school diploma with work experience in an accounts department.
• Basic knowledge of accounting principles and procedures.
• High level of accuracy and ethical behaviour when dealing with sensitive financial information.
• Ability to multitask, deal with tight legal deadlines, and handle high volumes.
• Ability to learn quickly and to work independently under pressure in a fast-paced environment.
• Positive attitude and ability to be a team player.
• Excellent written and verbal communication skills.
• Numerate and comfortable working with data.
• Experience in the use of Microsoft Office Suite, including Excel.

As the Accounting Clerk, this role processes vehicle purchase EFTs and cheques, posts deals to CDK, and manages payouts, inventory flooring, and monthly reconciliations within an automotive dealership finance operation. The dealership's finance leadership relies on this work to ensure accurate commission calculations, clean schedule maintenance, and compliant document tracking that support a timely and reliable month-end close.

Activities

• Enter inventory, inventory flooring, and payouts.
• Prepare EFTs and cheques for vehicle purchases.
• Post deals to CDK.
• Clean and maintain various schedules.
• Process monthly Unifi remittances.
• Calculate grosses and commissions.
• Reconcile the monthly activity for the month-end.
• File, scan, and track documents electronically and physically.
• Create, edit, and format documents and correspondence.
• Complete other administrative tasks as assigned by the leadership team.

Position Requirements

• Minimum 2 years of experience in an accounting clerk position, preferably in the automotive industry.
• Experience with MS Office Suite, including Word, Excel, Access, Outlook, PowerPoint, and Teams.
• Experience with CDK.
• Excellent verbal and written English communication skills.
• Self-motivated with strong time management, organizational skills, and a strong work ethic.
• Creative problem solver who works professionally and ethically with excellent discretion and judgment.
• Committed to safety.

Accounting Clerk delivers daily ACH payments, general ledger postings, and invoice processing for vehicle sales-related services within a NetSuite-based finance environment. The work directly supports billing accuracy, customer record integrity, and responsive service across both inbound and outbound communications channels.

Operational Focus

• Process bills and invoices for vehicle sales-related services.
• Perform Daily ACH payments in NetSuite.
• Investigate and resolve any irregularities.
• Prepare general ledger postings and statements.
• Maintain customer records by updating account information.
• Provide quality customer service, including interacting with customers, answering customer enquiries, and effectively handling customer complaints.
• Process incoming and outgoing mail.
• Answer incoming phone calls.

Knowledge, Skills & Abilities

• Bachelor's degree in Accounting or related certification with 3 years of experience.
• Expertise in Microsoft applications, including Word, Outlook, and advanced Excel knowledge, including VLOOKUP.
• Demonstrated a high level of initiative and self-direction, flexibility, and ability to adapt to change.
• Strong critical thinking and analytical problem-solving skills.
• Good organizational, verbal, and written communication skills.
• Bilingual in English and French preferred.
• Attention to detail and ability to multitask.
• Proficiency in NetSuite.

The Accounting Clerk develops and maintains utility bill processing, restaurant accounts payable, and house account billing cycles within a hospitality finance setting, supporting period-end close through journal entries and account reconciliations. Reporting to the accounting leadership team, this role uses Microsoft Great Plains and Excel to deliver timely financial analysis and proactive problem resolution that keep period-close activities on track.

Key Deliverables

• Maintain and process all utility bill accounts for North America, including month-end accruals.
• Process weekly restaurant accounts payable.
• Maintain and process all house account billing.
• Assist with period-end close procedures, including journal entries and account reconciliations.
• Assist with vendor statement reconciliation.
• Assist with external audits and ad hoc projects.
• Troubleshoot issues as they arise.

Professional Experience

• 1-2 years of experience in operational finance, accounting, and the month-end cycle.
• Strong MS Excel skills required; Microsoft Great Plains proficiency preferred.
• Strong analytical skills with excellent attention to detail.
• Good organizational, time management, and prioritization abilities.
• Ability to proactively identify problems and develop and implement solutions independently.
• Good oral and written communication skills.
• Dependable, able to work independently, and balance team and individual responsibilities.

Accounting Clerk refines accounts payable, bank reconciliation, and credit card account processes within an AEC (architecture, engineering, and construction) industry finance team, applying accounting principles and ERP software to maintain accurate ledgers and support timely reporting. Reporting to accounting leadership and collaborating with project teams, this role ensures financial data integrity that enables well-informed decisions across the organization.

Areas of Ownership

• Apply accounting principles, regulations, and policies to all work duties.
• Enter accounts payable invoices for vendors and consultants.
• Assist with regular bank reconciliations.
• Process cash receipts and distribute Statements of Accounts to clients.
• Reconcile corporate credit card accounts.
• Maintain, verify, and update numerous ledgers.
• Help prepare and provide information for reports on time.

Education & Experience

• Degree or diploma in Accounting, Finance, or Business Administration.
• Minimum 2 years of accounting experience, preferably within the AEC industry.
• Experienced in Microsoft Office Suite, including Excel functions such as VLOOKUPs, pivot tables, and pivot charts.
• Experienced in ERP software.
• Keen attention to detail with the ability to work under pressure and meet tight deadlines.
• Committed to continual learning and collaborating with creative and technically adept individuals.

The Accounting Clerk shapes AP invoice processing, inventory and balance sheet reconciliations, and daily AR activity recording within a Microsoft Dynamics AX finance environment. Working alongside the accounting team to manage bank reporting and weekly cash flow, this role provides the data accuracy and deadline discipline that support reliable month-end financial close.

Role Responsibilities

• Enter, code, and file accounts payable invoices and review payment vouchers.
• Create batches and run weekly checks and ACHs with remittance advice.
• Complete AP vendor change log and create intercompany invoices.
• Reconcile the inventory account and the monthly balance sheet accounts.
• Record daily sales and AR payments in AX.
• Manage daily bank emails and run weekly cash flow reports.
• File all approved and processed ACHs and intercompany monthly reports.

Background & Experience

• High school diploma or GED required; Associate's degree preferred.
• 2+ years of accounting experience.
• Experience with Microsoft Dynamics AX.
• Strong data entry skills with high attention to detail.
• Analytical with the ability to identify and solve problems independently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong time management skills with the ability to meet deadlines.

Embedded within the accounting and sales operations team, the Accounting Clerk reviews incoming orders for accuracy, enters order data into internal systems, and processes invoices using Salesforce.com CRM to support high-volume revenue recognition and receivables collection. Working closely with the sales team and distribution partners, this role ensures order and billing integrity that underpins on-time revenue reporting and smooth quarter-end close.

Job Functions

• Review all incoming orders for completeness, accuracy, and alignment with internal policies and business guidelines.
• Enter order data into the internal system with high quality to minimize processing delays.
• Create invoices and license certificates for each order as required.
• Work closely with the sales team to process orders using the company's CRM system (Salesforce.com).
• Resolve internal order processing issues and invoice discrepancies, escalating when necessary.
• Communicate with distributors and partners to resolve invoice discrepancies and inquiries.
• Ensure receivables are collected and accounted for promptly.
• Assist with monthly bank account reconciliations, sales revenue recognition, and accounts payable.
• Maintain an orderly accounting filing system.
• Provide clerical and administrative support to management as requested.

Skills & Qualifications

• 1-2 years of experience with order processing and data entry.
• Proficiency in MS Office products, including Excel, Word, and Outlook.
• Experience with CRM systems, particularly Salesforce.com, is a strong plus.
• Fast and accurate typing skills with the capacity to work in a high-volume, fast-paced environment.
• Organized and detail-oriented with the ability to prioritize and multitask, especially at month and quarter end.
• Excellent verbal and written communication and interpersonal skills.
• Willingness to learn, work as a team player, and operate with limited supervision.

Reporting to the accounting department leadership, the Accounting Clerk advances AP invoice entry, credit card reconciliation, and payment processing across QuickBooks, TurboLease, and Aspire while supporting smooth daily office and financial operations. Partnering with vendors, clients, and internal departments, this role enables accurate ledger maintenance and responsive communications that keep accounting functions running with high efficiency.

What You'll Do

• Enter accounts payable invoices in QuickBooks with proper class codes.
• Post remote deposit payments, returned payments, and ACH import files in QuickBooks, TurboLease, and Aspire.
• Reconcile credit card statements.
• Prepare checks, deposits, budgets, and financial reports.
• Update ledgers, research, and resolve discrepancies.
• Respond appropriately to vendor, client, and internal requests.
• Perform basic office tasks, including answering phones, responding to emails, processing mail, and filing.
• Support the Accounting Department to run smoothly and efficiently.

Minimum Qualifications

• High school diploma required; additional education and experience preferred.
• Prior bookkeeping experience.
• Comprehensive knowledge of accounting procedures and principles.
• Computer literacy with strong typing skills; experience with accounting software may be required.
• High level of accuracy, efficiency, and attention to detail.
• Exceptional verbal and written communication skills with a courteous and professional manner.
• Ethical behavior when handling sensitive financial information and willingness to comply with all financial regulations.

The Multi-Branch Operations Analyst leads financial and operational analysis across multiple branches, performing job cost tracking, payroll processing, and variance analysis to guide branch, regional, and corporate management toward improved productivity and profitability. Reporting to corporate finance leadership and overseeing office staff in billing, procurement, and AP activities, this role directly enables sound operating plan execution and informed asset management decisions across the organization.

Leadership Responsibilities

• Review financial statements, general ledger comparisons, and prepare periodic operating reports.
• Analyze business operations and recommend improvements for efficiency.
• Maintain accurate job cost records and analyze actual vs. budgeted costs, advising the branch manager on projects requiring attention.
• Submit month-end entries for approval and understand the full month-end close process.
• Review and analyze monthly financial and operating reports and communicate findings to branch, regional, and corporate management.
• Oversee or supervise office staff in billing, procurement, and AP activities, including training and issue resolution.
• Process weekly payroll for field employees in a primary or backup role.
• Review new customer contracts for acceptable terms and ensure the scope of work aligns with company proposals.
• Participate in the Annual Operating Plan and periodic forecasting, and provide financial and variance analyses as needed.
• Analyze asset management and utilization of rental assets.
• Maintain documented accounting policies, procedures, and the chart of accounts compliance.

Qualifications & Experience

• Bachelor's degree in Accounting or Finance.
• More than 3 years of accounting and finance experience required; construction industry experience preferred.
• Financial management experience, including job cost and P&L.
• Knowledge of a payroll system, such as Ceridian or Kronos, with union compensation plan knowledge.
• Strong knowledge of Excel, Word, and business operations software.
• Strong analytical ability with an understanding of job productivity, profitability, and asset management.
• Ability to process complex, time-sensitive data from multiple sources and communicate required actions effectively.
• Excellent oral and written communication skills across all levels of the organization.
• Strong leadership abilities to inspire and coach employees toward strategic goals.
• Detailed understanding of products, customers, competitors, and the market.

A key member of the accounting team, the Accounting Clerk executes journal and ledger postings, AP invoice matching, daily AR invoice processing, and GL account reconciliation within a growing organization located in Rye Brook, New York. Collaborating across the accounting department on month-end close and ad hoc projects, this role sustains the financial accuracy and timely reporting the business depends on during a period of active growth.

Day-to-Day Responsibilities

• Post financial figures to journals and ledgers.
• Assist with accounts payable, including vendor invoice matching, disbursement filing, and coding with proper accounting and expenditure codes.
• Process daily AR invoices and credits, apply cash receipts, and assist with the collection of past due balances.
• Assist with GL account reconciliation and month-end closing.
• Prepare statements and reports utilizing a variety of sources.
• Rectify discrepancies by identifying sources of disagreement and preparing correction documents.
• Assist with ad hoc projects as needed.

Required Qualifications

• AA or BS/BA in Accounting or related field preferred.
• 2+ years of relevant accounting experience.
• Microsoft Great Plains Dynamics experience preferred.
• Familiarity with spreadsheets and ERP systems.
• Expertise in data entry with numeric data entry experience.
• Strong familiarity with processing refunds.
• Ability to multitask and communicate effectively with individuals of all backgrounds.

The Accounting Clerk produces accurate customer payment processing, including ACH, PayPal, credit card, and check handling, while supporting accounts receivable and order management functions within a rapidly growing company. Serving as a collaborator across Customer Service, Shipping, and Accounting teams, this role maintains meticulous electronic documentation and order funding that enable the business to scale without compromising financial accuracy.

Scope of Work

• Support accounts payable and order management functions.
• Collaborate with Customer Service, Shipping, and Accounting on complex quotes and orders.
• Ensure proper aging and funding of orders.
• Process customer payments and refunds via ACH, PayPal, credit cards, and check preparation.
• Maintain meticulous electronic documentation on customer orders and related forms.
• Provide support to the accounting team and perform filing and administrative tasks as assigned.

Experience & Qualifications

• 1-3 years of experience in accounts receivable and/or order management, or 3-5 years in a customer service role.
• Proficiency in Microsoft Office, especially Outlook and Excel.
• High attention to detail with excellent multitasking skills.
• Excellent written and verbal communication skills.
• Adaptable with a positive attitude.

As the Accounting Clerk, this role generates payroll reports from accounting software for third-party certified payroll processing and performs AP billing tasks under the direction of the Assistant Controller within a construction or project-based environment. The accounting team relies on this work to maintain a verified payroll database, resolve discrepancies, and execute monthly AP reconciliations that support accurate and compliant financial operations.

Work Activities

• Ensure weekly timecards have been submitted and verified.
• Verify payroll reporting from accounting software for third-party processing.
• Answer employee questions and concerns regarding payroll items.
• Maintain the accounting database through data entry processing.
• Review and resolve discrepancies and provide support to the accounting department.
• Process vendor invoices and perform monthly AP reconciliations.
• Assist the accounting team with periodic special projects as needed.

Knowledge, Skills & Abilities

• Minimum 2 years of accounting experience preferred.
• Proficiency in Microsoft Office applications with strong Excel skills.
• Detail-oriented with strong problem-solving and organizational skills.
• Good time management skills with the ability to work independently and self-check for completeness and accuracy.
• Strong verbal, written, and interpersonal communication skills.
• Ability to maintain discretion and confidentiality at all times.
• Ability to function effectively as part of a team.

Embedded within a construction and remodeling company operating multiple entities under one umbrella, the Accounting Clerk executes general ledger management, payroll backup, and full-cycle AP and AR functions while transmitting QuickBooks reporting to CPAs. Working closely with tax accountants and company leadership, this role produces financial statements, depreciation forecasts, and tax preparation that inform the company's overall financial strategy.

Strategic Responsibilities

• Review books and transmit QuickBooks reporting to CPAs.
• Reconcile all accounts and update payroll information as needed.
• Back up payroll processing.
• Produce financial statements and track key metrics.
• Forecast depreciation, profit, and loss, and project the overall company's financial health.
• Prepare tax information for tax accountants.
• Assist with administration and operations functions as needed.

Qualifications & Experience

• Bachelor's degree in Accounting preferred.
• 5-10 years of accounting experience required; experience in remodeling and/or construction industry preferred.
• Experience working with multiple companies under one umbrella.
• Experience with Arizona TPT.
• Strong working knowledge of MS Excel, MS Word, and Adobe Acrobat.
• Ability to initiate, organize, and prioritize workload while handling confidential information with discretion.

Reporting to finance leadership, the Accounting Clerk coordinates accounts payable check processing on designated days, monitors invoice due dates to avoid late penalties, and collaborates with Purchasing and Inventory on purchase order and price error resolution. Partnering with vendor AR teams to investigate and remedy invoice discrepancies, this role maintains audit-ready AP files and disciplined payment timing that protect the company's cash position.

Performance Expectations

• Monitor invoice due dates and process payments in a timely manner to avoid late penalties and interest fees.
• Research receiving tickets to ensure purchase orders and invoices match, and verify invoices are approved and coded appropriately.
• Process checks for payment on designated days no later than mid-morning to meet Finance and bank cash requirements.
• Compile check and invoice copies for accounts payable files, maintaining all pertinent information and retention compliance.
• Collaborate with Purchasing and Inventory departments to identify quantity and price errors on purchase orders and invoices.
• Investigate invoice and purchase errors and recommend remedies in collaboration with vendor AR and Purchasing departments.

Skills & Qualifications

• High school diploma or equivalent with additional specialized training in accounting or finance.
• Minimum 1 year of accounting or bookkeeping experience required.
• Knowledge of accounting basics, including accounts payable, accounts receivable, revenues, and expenses.
• Ability to work with and utilize accounting software and systems.
• Knowledge of basic mathematical skills with the ability to apply formulas as necessary.
• Ability to prioritize tasks, manage multiple projects, and meet deadlines independently or within a team.

Sitting at the intersection of front-office operations and financial control, the Accounting Clerk elevates accuracy across three-way Purchase Order, Invoice, and Receiving record matching, General Ledger maintenance, and weekly check runs within an open-book management environment. Operating across vendor, customer, Sales, and CFO communications, this role ensures procedural conformance and transparent financial reporting that the organization's leadership depends on daily.

Core Responsibilities

• Control access to the facility per company guidelines.
• Greet visitors, determine their needs, and direct them to the appropriate person or office.
• Operate the company telephone system to relay incoming and interoffice calls.
• Receive, sort, and distribute incoming and outgoing mail daily, including adding postage.
• Print, sort, and distribute payables email inbox records for approval daily.
• Collect receiving records and complete 3-way matching of Purchase Orders, Invoices, and Receiving records.
• Enter matched invoices and pull invoices for weekly check runs (ACH, manual, and remote).
• Review vendor statements weekly to identify missing invoices or issues requiring research.
• Communicate with customers, Sales, and CFO to ensure timely accounts receivable and vendor payments.
• Run accounts receivable and accounts payable reports.
• Audit and proof accounting reports for clerical accuracy and procedural conformance.
• Maintain accurate General Ledger records and support Open Book Management principles.

Minimum Qualifications

• High School Diploma or GED required; AA/AS or BS/BA in Accounting or related field preferred.
• Working knowledge of bookkeeping theories, practices, and accepted office procedures.
• Ability to perform high-volume numerical work with speed and accuracy, including calculator operation by touch.
• Proficiency in Windows environments, word processing, PowerPoint, spreadsheets, email, and web-enabled applications required.
• Ability to multi-task and manage 5–10 projects or cases simultaneously.
• Effective relationship management skills with co-workers, customers, and suppliers.
• Strong verbal and written communication skills.
• Effective time management, personal conduct, and change management abilities.
• Willingness to expand competencies and capabilities through ongoing training and education.

A key member of the global payroll function, the Accounting Clerk guides multi-country payroll processing across Canada, USA, UK, Germany, Barbados, Australia, and South Africa under the supervision of the Senior Manager of Global Payroll, ensuring accurate tax deductions and timely year-end filings across all jurisdictions. Collaborating with the Talent Department and supporting employees organization-wide, this role drives continuous payroll process improvement and monthly financial reporting that reinforce worldwide compliance and reliability.

Ownership Areas

• Coordinate payroll systems and processes under the supervision of the Senior Manager of Global Payroll.
• Lead payroll processing for Canada, USA, UK, Germany, Barbados, and Australia; back up for South Africa payroll.
• Process monthly, fortnightly, and semi-monthly payrolls, ensuring accurate calculations, tax deductions, and timely payments.
• Perform monthly reconciliations with general ledger accounts and payroll tax filings for each country.
• Ensure adherence to company policies, payroll procedures, and applicable tax laws across all jurisdictions.
• Prepare year-end filings for Canada (T4s), South Africa (IRP5s), and the UK (P11Ds).
• Generate monthly reports for financial analysis and other regulatory filings as needed.
• Compute and disburse employee expense reimbursements.
• Drive continuous improvement of payroll processes and maintain up-to-date process documentation.
• Support ad hoc requests from employees and the Talent Department, and assist with month-end reporting and audits.

Required Qualifications

• Canadian Payroll Association (CPA) certification or progress toward certification.
• Basic accounting experience with knowledge of accounting principles, general ledger cost accounting, and allocations.
• Knowledge of Canadian (Dayforce) or international payroll processing.
• Strong Excel skills, including Pivot Tables and VLOOKUPs.
• Ability to prioritize and manage competing demands in a fast-paced environment.
• Analytical with strong attention to detail and a goal-oriented, deadline-driven mindset.
• Commitment to excellent customer service, confidentiality, and collaborative teamwork.
• Willingness to learn independently and as part of a team.

End-to-end financial control for the assigned entity depends on the Accounting Clerk, who executes vendor invoice processing, vendor statement reconciliations, cash receipt application, and e-billing communications within an integrated ERP environment. Reporting to the Finance Manager and liaising with unit managers and legal offices on intergroup billing, this role ensures timely month-end cut-off and accurate records that uphold the entity's financial control objectives.

Engineering Responsibilities

• Obtain approvals for vendor invoices and match invoices to packing slips and purchase orders.
• Process accounts payable transactions, including verifying, classifying, computing, posting, and recording data.
• Investigate vendor queries on receipt of goods, invoice payment, and discrepancies.
• Prepare monthly journals for invoice data entry errors, HST adjustments, and prepaid invoices.
• Reconcile vendor statements to Accounts Payable records and follow up on discrepancies.
• Accrue all outstanding invoices for assigned vendors at the month's end.
• Liaise with unit managers to generate, edit, and finalize bills, and provide year-end or quarterly estimates.
• Process e-bills, respond to e-billing inquiries, and communicate with offices on intergroup billing.
• Apply cash receipts, credits, and collections to outstanding invoices daily and weekly.
• Maintain accurate unapplied cash records, troubleshoot issues, and minimize unapplied cash.
• Process journal entries and ensure timely month-end cut-off.
• Generate monthly and weekly reports and set up timekeepers and client information in the system.

Education & Experience

• Bachelor's Degree in Accounting or a similar field.
• Minimum 1-2 years of experience in a similar accounting role.
• Knowledge of accounting ERP or similar systems.
• Proficient in Microsoft Office, particularly Excel.
• Exceptional attention to detail and ability to complete work with accuracy.
• Strong analytical and problem-solving skills.
• Strong customer service and communication skills.
• Proactive with a positive attitude toward learning.