Duties of Accounting Clerk:

• Review and generate in a timely manner invoice to customers, includes reviewing revenue recognition dates and quantities in system to ensure accuracy
• Correspondence with customers in a professional manner regarding invoices, past due balances and discrepancies
• Matching and applying payments received from customers via check or ACH
• Monitoring of AR email, responding to and/or forwarding to proper recipients
• Tracking unpaid balances and following up with customers, including monthly statement emails
• Owning and maintaining AR Aging and tracking sheet
• Coordination with customers and IT for sending invoices and receiving payments via EDI, resolving any invoice discrepancies as needed
• Researching and creating customer credit memos from backup received by customer, following proper approval procedures
• Various monthly reconciliations
• Assist with special analysis and research as required, including ad hoc reporting
• Backup responsibilities for junior accountant

Qualifications of Accounting Clerk:

• Minimum 6 months of bookkeeping experience, or equivalent school experience
• Degree in accounting, finance or business preferred (or currently pursuing degree)
• Solid understanding of basic accounting principles
• Experience with Outlook and Adobe, intermediate proficiency with Microsoft Excel
• Data entry skills with an attention to details and numbers
• Critical thinking and problem-solving skills
• Ability to function as a team player with strong communication skills, customer service and interpersonal skills
• Ability to work and communicate effectively with other departments
• Ability to meet deadlines of a high-growth company

Accounting Clerk Duties and Responsibilities:

• Accurately record cash receipts into accounts receivable module.
• Verify new customer contact information.
• Enter vendor invoices in accounts payable modules, monitor and coordinate resolution for rejected vendor invoice submissions.
• Create new vendors in accounts payable modules, and assist with vendor on-boarding.
• Collect receipts for corporate credit card charges, enter into accounts payable, and manage use. 
• Review travel and expense reimbursement requests for completeness, accuracy and compliance with policy, and coordinate with employees to resolve any discrepancies.
• Enter banking transactions, perform bank reconciliations.
• Enter fixed assets and track pending capital.
• Assist with various accounting related mailings such as benefit related communications, 1099s, etc.
• Manage office supplies, and maintain corporate phone directory.
• Sort and distribute corporate office mail.

Accounting Clerk Knowledge, Skills and Abilities:

• Minimum 2 years’ experience in bookkeeping, and high confidence in proficiency.
• Comprehensive understanding of accounting procedures and processes.
• Very detail-oriented and organized, who prides themselves on accuracy.
• High level of integrity and trustworthiness. 
• Strong people skills, not afraid to ask questions, and believes strongly in the power of team-work. 
• Competent in use MS Office products, use of accounting systems; knowledge of SAGE 300 a plus, but not essential.
• Ability to work independently.

Accounting Clerk Responsibilities:

• Accurately code, match, and enter accounts payable invoices
• Process weekly check runs and distribute to vendors
• Maintain accounts payable files
• Prepare and post bank deposits, Ach/wire transfer credits, and credit card payments
• Prepare and distribute company billing to customers
• Contact vendors to resolve discrepancies or request invoices or W-9’s
• Research, track, and restore documentation issues or discrepancies

Accounting Clerk Executive Qualifications:

• Must have a High School Diploma or GED; some college is preferred
• Must have strong knowledge of accounts payable and receivable functions
• Must be proficient with Microsoft Excel and Word
• Must have hands-on experience with spreadsheets and accounting software
• Must have strong communication and organizational skills, with accurate data entry and typing skills
• Must be able to pay a high attention to detail and multi-task
• Must be comfortable working in a fast-paced, team environment
• Must be able to work in accordance with established standards and procedures
• Must be able to constantly update job knowledge

Accounting Clerk II Duties and Responsibilities:

• Assist with monthly billing and credit card reconciliation
• Review, process and track invoices for payments
• Follow up with vendors on missing invoices
• Ensure all company documents (hardcopy and electronic) are kept confidential and secure.
• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data.
• Prepare bills, invoices and bank deposits.
• Generate credits to customers.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify discrepancies by and resolve clients' billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial statements and reports detailing accounts receivable status
• Review AR Aging report daily/weekly to identify discrepancies. 
• Investigate, resolve issues or make adjustments to clear unwanted items out of the aging report.
• Generate report showing customers credit status and share with Sales and CFO.
• Reconcile customer invoices with shipping documents and post invoices.
• Solid understanding of basic accounting principles, fair credit practices and collection regulations

Accounting Clerk II Skills and Experience:

• Proven ability to calculate, post and manage accounting figures and financial records
  
• Hands-on experience in operating spreadsheets and accounting software
• Proficiency in MS Office
• Experience with Epicor ERP a plus
• Excellent customer service skills
• High degree of accuracy and attention to detail
• Highly motivated self-starter with results orientation to complete tasks within time frame set.
• Ability to work calmly under pressure. 
• Able to thrive in a fast-paced and deadline orientated environment.
• Able to work with others in the form of a team and in a friendly manner.
• Able to plan ahead to ensure all tasks are completed in a timely manner. 
• Plans and organizes a personal daily work routine.
• Realizes the importance of external and internal customer service. 
• Always ensure that what is promised, is carried out.
• Ability to handle sensitive and confidential documents.

Accounting Clerk Functions:

• Verifying invoices to ensure their accuracy and addressing discrepancies
• Reconciling supplier statements and credit card bills
• Entering vendor payments into accounting software
• Updating internal spreadsheets
• Creating and maintaining client invoicing and collections
• Filing and organizing accounting records
• Other administrative tasks as needed 

Accounting Clerk Requirement:

• Strong organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Exceptional English written and verbal communication skills
• Advanced working knowledge of Excel
• Working knowledge of SAGE software is a must
• Strong ability to work in a team
• Proven understanding of how GST/QST works
• Proficient in data entry
• Minimum 3 years experience of full-time employment in a related field
• Tech savvy and quick to adapt
• Experience with online corporate banking, including wire and ETF payments
• Experience in payroll with Ceridian, an asset
• Entering supplier invoices and aiding in billing issues

Accounting Clerk Responsibilities:

• Responsible for all inter company expenses/payments
• Processing day-to-day accounts payable transactions to ensure that corporate finances are maintained in an effective and accurate manner
• Receiving and verifying invoices and requisitions
• Processing of invoices according to standard operating procedures, ensuring payments are supported according to established payment policies
• Reconciling statements
• FS Statements
• Bank Requisitions
• Reconciliation of schedules
• Payroll
• Process AP and AR
• Assist in monthly financial reports
• Processing expense reports

Accounting Clerk Executive Education & Experience:

• Experience with AP/AR
• 2-3 years of dealership experience required
• Familiar with CDK and one-eighty software
• Experience in posting sales deals
• Payroll experience preferred
• Experience with bank requisitions and
• Experience with FS statements
• Experience with reconciliation of schedules
• Ability to meet deadlines in a timely manner
• Ability to work independently
• Excellent oral and written communication skills
• Organizational ability and attention to detail
• Strong attention to detail

Inventory/Accounting Clerk Duties:

• Learn the company’s product-lines
• Develop the technical expertise to enable a professional discussion of product issues with internal and external stakeholders
• Establish and maintain an inventory management system to ensure proper stocking levels, reorder points, and optimize cash management for raw materials, tooling, and equipment
• Oversee and manage all material replenishment orders and track shipping of all inbound materials from vendors and suppliers
• Manage receipt of all inbound material and handling of physical inventory movement
• Develop and implement systems and processes for inter-office material movement and transactions
• Maintain accounts payable for all suppliers and vendors. 
• Ensure all transactions are completed in accordance with signed contracts.
• Track all spending for accuracy
• Take on analytical projects as requested and provide analyses to help management make sound decisions on how to best accomplish the goals of the business.
• Make professional presentations to the CEO and Director of Production regarding inventory systems and accuracy, annual operating plans, monthly and YTD performance against pre-defined KPIs, and promote strategic plans for internal inventory and financial systems
• Self-motivated individual able to consistently meet and surpass objectives

Inventory/Accounting Clerk Executive Education & Experience:

• Able to work autonomously with excellent decision-making ability
• Ability to learn quickly and willing to study to gain knowledge on new terms and products
• Exceptional telephone verbal and interpersonal skills
• Ability to utilize and leverage CRM and inventory management platforms and data to prioritize activities
• Strong flexibility to adapt to changing priorities and operate in a fast-paced growth environment
• Shows initiative by engaging in proactive behavior and looks for opportunities to develop and implement process improvement
• Proficient in Microsoft Office, Excel, Word, and PowerPoint and QuickBooks
• College degree required
• Two plus years of experience in Business, Logistics, Finance, Accounting, or Supply Chain
• Must have a valid Government issued Driver’s License
• Ability to travel
• Preferred experience inventory management systems
• Lean process improvement a plus

Accounting Clerk Responsibilities:

• General Accounting: Help maintain general ledger by reconciling ledger accounts, posting journal entries, assist with month end close and perform bank reconciliations.
  
• Accounts Receivable: Monitor past due accounts, facilitate collection of outstanding receivables from customers, respond to customer inquiries, identify problems, investigate and resolve irregularities.
• Sales Tax: File, pay and maintain state sales and use tax for all locations. Monitor for additional nexus/filing jurisdiction and administer exemption certificates.
• Calculate sales commissions for bus sales.
• Ensure that all bus sale transactions are properly recorded and costed.
• Ensure all revenue and cost of goods sold transactions are matched and recorded in the proper accounting period.
• Maintain accurate inventory by posting inventory adjustments and assisting with the annual physical inventory.
• Assist in general financial management and analysis as needed by the Accounting Manager.

Accounting Clerk Required Qualifications:

• High School diploma or equivalent required
  
• College accounting coursework preferred
• Knowledge of accounting operations, general ledger, and financial reporting
• Knowledge of Microsoft Office Products with moderate computer skills and proficiency with Excel
• Knowledge of inventory sales flow and processing
• Knowledge of sales/use tax reporting regulations and deadlines
• Knowledge of commission programs, definitions and methodologies
• Can work independently and as part of a team
• Strong organizational and communication skills; ability to maintain professionalism under pressure
• Analytical and problem-solving experience
• Excellent customer service skills, including phone skills

Accounting Clerk Roles:

• Research, track, and resolve accounting problems
  
• Handle accounts payable and receivable duties
• Assist with bank reconciliations
• Assist with payroll
• Assist Directors of the business

Accounting Clerk Skills and Experience:

• Bachelor's Degree in Accounting (Completed 1st year or 2nd year)
• String work ethic
• Attention to detail
• Strong problem solving skills
• Proficient in Microsoft Office suite
• Open to learning accounting software
• Excellent english communication skills

Office Accounting Clerk Duties:

• Manage records and information
• Post in our accounting system and pull paperwork apart
• Provide administrative assistance to management team
• Encourage and improve cross-department internal communication
• Perform other office tasks cutting checks, using excel and word
• Stocking in vehicles and applying for rebates

Office Accounting Clerk Requirements:

• Previous experience in administrative services or other related fields
• Ability to prioritize and multi-task
• Strong organizational skills
• Deadline and detail-oriented
• Strong leadership qualities
• Previous automotive experience preferred