ACCOUNTING ASSISTANT JOB DESCRIPTION

An Accounting Assistant handles the transaction layer of a finance team: the daily postings, reconciliations, and period-close entries that keep the general ledger accurate between reporting cycles. Without this work done on time, the month-end close slips, vendor payment aging grows unmanaged, and the numbers a Finance Manager presents to leadership carry errors nobody catches until audit. The role reports into a Finance or Accounting Manager and sits one level below a Staff Accountant. Fluency in GAAP and month-end close disciplines is the entry condition.

As the Accounting Assistant, you will own the daily transaction processing, reconciliation, and period-close support that keep a corporate finance team's books current and audit-ready. You will work within a Finance or Accounting department, supporting a Finance Manager or Controller and collaborating with AP, AR, and payroll functions across the organisation.

Career Impact: Hands-on ownership of GAAP-compliant general ledger entries and month-end close builds the technical foundation that Staff Accountant and Senior Accountant roles require.

Business Impact: Vendor payments, bank reconciliations, and payroll entries processed accurately by this role determine whether the organisation's cash position is visible and its financial statements are reliable at period end.

Growth Opportunity: Exposure to intercompany reconciliations, tax filings, and audit preparation expands your competency set toward a full-charge accounting or CPA exam pathway.

• Process and post accounts payable and accounts receivable transactions, verifying accuracy before entry.
• Reconcile bank statements, vendor accounts, and general ledger accounts on a scheduled basis.
• Prepare and enter month-end journal entries, including accruals, prepayments, and allocations.
• Support the monthly close by providing reconciled balances, variance notes, and supporting schedules to the Finance Manager.
• Compile and distribute recurring financial reports and ad-hoc management summaries within agreed timelines.
• Maintain organised digital and physical records of invoices, payment files, and accounting documents for audit access.
• Coordinate with internal departments and external vendors to resolve invoice discrepancies and payment issues.
• Assist with annual audit preparation by gathering supporting documentation and responding to auditor requests.

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience.
• 2 or more years of general accounting experience, with demonstrated competency in AP, AR, and general ledger functions.
• Working knowledge of GAAP and standard period-close procedures, including accruals and reconciliations.
• Proficiency in spreadsheet applications, including advanced formulas, pivot tables, and data organisation.
• Ability to manage multiple recurring deadlines accurately in a high-volume transaction environment.
• Strong written and verbal communication skills with the ability to correspond clearly with vendors and internal stakeholders.
• High attention to detail with a demonstrated ability to identify and resolve numerical discrepancies independently.

• Experience supporting external audit engagements, including preparing working papers and responding to auditor queries.
• Familiarity with ERP or mid-market accounting platforms in a multi-entity or multi-currency environment.
• Knowledge of sales, use, or indirect tax filing requirements at the state or local level.
• Progress toward or completion of a CPA, CMA, or equivalent professional accounting certification.

• AP invoice processing accuracy rate, measured as the percentage of invoices posted without correction.
• Bank reconciliation completion rate, tracking on-time cleared reconciliations against the monthly close calendar.
• Month-end close contribution timeliness, measured in days from period end to delivered schedules.
• Audit finding rate attributable to this role's transaction records, targeting zero material findings.
• Vendor dispute resolution time, measured in average days from flagged discrepancy to confirmed resolution.
• Typical tools: Accounting software (commonly QuickBooks or Microsoft Dynamics); spreadsheet applications (commonly Excel).

• Base Salary Range: $42,000 to $58,000 per year
• Bonus: Discretionary, typically 3 to 5 percent of base salary
• Equity: Not typical at this level
• Health Benefits: Medical, dental, and vision; employer contribution varies by company
• PTO: 10 to 15 days annually, plus standard public holidays
• Common Perks: 401(k) with employer match; professional development reimbursement toward CPA coursework

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Background check completion is required as a condition of employment. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to individuals with disabilities throughout the hiring process and in the performance of job duties - please notify the hiring team to request one. Candidates must be authorized to work in the United States; sponsorship is not available for this position.

The Accounting Assistant owns the full cycle of fixed asset and inventory accounting within a medium to large multinational organisation, covering depreciation, capitalisation, physical counts, and monthly reporting to Finance and Project Leads. Working closely with Property Services, Procurement, and Digital Innovation Services, this role delivers accurate balance sheet positions and timely capital expenditure reporting that support the organisation's financial integrity.

Key Responsibilities

• Maintain fixed assets, small tools, and inventory records in the accounting system with accurate categorisation and reconciliation to balance sheet positions.
• Process vendor payments for construction, asset purchases, small tools, and inventory.
• Run monthly depreciation of fixed assets, amortisation of small tools, and inventory allocation to correct the general accounts.
• Support monthly closing by providing timely fixed asset, small tool, and inventory data to the Accounting team.
• Manage scheduled physical asset counts, reconcile actual versus book figures, and propose resolutions for discrepancies.
• Oversee asset disposal and inter-departmental transfer processes in coordination with asset owners.
• Coordinate with Property Services, Procurement, and Digital Innovation Services to ensure newly purchased assets are tagged and delivered correctly.
• Support capitalization of capital projects by evaluating, analysing, and documenting project spending with Finance and Project Leads.
• Produce and present fixed asset and inventory reports to asset owners on schedule for confirmation and verification.
• Report monthly on construction spending and capital expenditures, and submit annual fixed asset and small tools reports to Head Office.

Education & Experience

• Bachelor's degree in Accounting or Finance required; postgraduate qualification in Accounting or Finance preferred.
• Minimum 3 years of experience in a fixed asset and inventory accounting role within a medium to large multinational organisation.
• Demonstrated knowledge of accounting principles and standards, tax laws and regulations, and internal controls with a focus on fixed assets and inventory.
• Ability to support the preparation of financial statements and disclosures in accordance with GAAP and IFRS, with a focus on fixed assets and inventory.
• Experience in depreciation, amortisation, physical counts, reconciliation, asset disposal, and capitalisation processes.
• Proficiency in accounting software such as Sun System and standard Microsoft Office applications, including Excel and Word.
• Able to work independently and within a team, manage competing priorities under pressure, and adapt to a flexible work environment.
• Strong process design and implementation skills with a focus on end-user experience and continuous improvement.
• Effective communication and guidance skills suited to an international environment, with a commitment to high-quality customer service.

Embedded within a legal services organisation, the Accounting Assistant supports attorneys and case management teams by screening client eligibility, gathering documents, and preparing litigation support materials. Working closely with attorneys and staff handling low-income and diverse client populations, this role ensures accurate case files and timely legal document preparation that advance access to poverty law services.

Core Functions

• Interview clients to record the nature of their legal problem, anticipated resolution, and expectations, then present findings to attorneys or process files per referral protocols.
• Screen clients for eligibility and program priorities, and open files accordingly.
• Gather, process, and upload documents and faxes from current or potential clients and third parties.
• Prepare or assist in preparing legal pleadings, documents, letters, and other litigation support materials.
• Under attorney supervision, obtain detailed case information, prepare case summaries, draft correspondence, and provide clients with written or oral information.
• Sort, distribute, and post mail as necessary.
• Assist with compliance and case management reports as assigned.

Required Qualifications

• High School Diploma, GED, or equivalent plus at least 2 years of relevant advanced education or relevant work experience serving legal clients.
• Demonstrated interest in poverty law and experience working with or serving low-income and diverse client populations.
• Ability to deal effectively with all people under difficult circumstances with empathy and discretion when handling confidential information.
• Proficiency with office technology, including telephone systems, copiers, word processing software, report generation tools, internet research, and client database systems.
• Strong oral and written communication skills with the ability to adapt to changing office demands.
• Ability to work independently or collaboratively with co-workers.

Reporting to the Head of Finance, the Accounting Assistant handles daily reconciliations, VAT returns, and management accounts within both client-accounting and internal accounting environments, including Big 4 experience as an asset. Partnering with auditors and cross-functional stakeholders, this role ensures accurate regulatory reporting and adherence to the Finance Manual that sustains the organisation's financial compliance and operational continuity.

Primary Duties

• Review and post entries in the accounting system, perform daily reconciliations, and maintain up-to-date accounting records.
• Compile management accounts, reports, and assist with regulatory reporting.
• Review and approve VAT returns.
• Oversee Accounts Payable and Receivable management and review operating bank account reconciliations.
• Maintain the Finance Manual and Procedures and ensure adherence to policies.
• Liaise with auditors and handle audit requests.
• Support the Head of Finance and other functions with their financial reporting requirements.

Qualifications & Experience

• Fully qualified accountant with a minimum of 3 years of experience in a similar role.
• Background in both client-accounting and internal accounting environments preferred; Big 4 experience considered an asset.
• Strong knowledge of accounting principles, VAT, regulatory reporting, and financial statement analysis.
• Proficiency in Microsoft Office tools.
• Experience with Microsoft Dynamics 365 Business Central.
• Excellent English reading and writing skills with the ability to research, analyse, and present financial information clearly.
• Mature, professional, and reliable with a high degree of honesty, integrity, and discretion.
• Strong communication, interpersonal, and teamwork skills with the ability to work independently and under pressure.
• Highly organised, adaptable, and motivated with a continuous-improvement mindset and ability to prioritise across multiple tasks.

Sitting at the intersection of event operations and financial administration, the Accounting Assistant supports Events Managers by drafting correspondence, designing promotional materials, and managing vendor contracts and invoices per FFB accounting procedures. Operating across social media channels, donor databases, and day-of-event logistics, this role enables the Foundation to secure sponsorships and deliver fundraising events that advance its mission.

Duties

• Provide day-to-day administrative support to Events Managers, including database entry, meetings management, and schedule coordination.
• Draft event correspondence, gift acknowledgments, corporate proposals, website copy, printed materials, and auction solicitations.
• Develop and design promotional materials, including invitations, advertisements, posters, and presentations.
• Manage event information across all social channels, and handle invitation responses, donations, guest lists, and mailing lists.
• Research prospective event locations and funding sources, including corporate, foundation, and individual sponsors.
• Negotiate vendor contracts and maintain invoices and expenses per FFB accounting procedures.
• Solicit in-kind donations, auction items, and other services as needed.
• Provide day-of-event support, including set-up, registration, and take-down, and deliver excellent customer service to all Foundation constituencies.

Skills & Qualifications

• Prior experience in an events support or non-profit environment preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Applied knowledge of relational databases such as Millennium or Classy.
• Excellent verbal and written communication skills.
• Ability to lift and move up to 50 lbs and work a flexible schedule as required.
• Must possess a valid driver's licence with a driving record acceptable to the Foundation's insurance carrier and have access to reliable personal transportation.

A key member of a corporate secretarial practice, the Accounting Assistant shapes compliance by generating statutory documents, lodging filings with authorities, and advising the Board and Senior Management on the Companies Act 2016 and Bursa Listing Requirements. Collaborating across client boards, shareholder meetings, and special project work, including licence applications, this role ensures clients meet their regulatory obligations under Malaysian corporate governance frameworks.

Functions

• Generate statutory resolutions, minutes, forms, Bursa announcements, and related corporate secretarial documents for clients.
• Lodge documents with relevant authorities and monitor statutory and regulatory deadlines.
• Maintain and update statutory books, records, and materials in compliance with the Companies Act 2016.
• Advise the Board and Senior Management on the Companies Act 2016, Bursa Listing Requirements, Malaysian Code on Corporate Governance, and best practices.
• Attend and advise during Board, Shareholder, and other relevant client meetings as corporate governance adviser.
• Handle special project work, including licence applications as required.

Requirements

• ICSA candidates undertaking final professional papers, fresh graduates pursuing a career as a company secretary, and ICSA qualification holders are welcome to apply.
• Familiarity with the Companies Act 2016 and Bursa Listing Requirements.
• Good written and verbal communication skills in English and Bahasa Malaysia; proficiency in Mandarin is an added advantage.
• Meticulous, able to multitask, and possesses strong interpersonal and teamwork skills.
• Dynamic, willing to learn, and able to work and grow in a collaborative environment.

The Accounting Assistant leads day-to-day accounts payable and bookkeeping operations for a field-based team of 24 employees, processing vendor invoices, bank reconciliations, and monthly financial reports while maintaining repair parts inventory through the WETS computer system. The work directly supports management's ability to monitor cash positions, resolve discrepancies promptly, and sustain accurate financial records across the organisation.

Accountabilities

• Review, code, and process vendor invoices and check requests, reconcile discrepancies, and assemble invoices and checks for signature and payment.
• Perform bank reconciliations, request stop payments, and void checks as needed.
• Maintain accurate bookkeeping balances, manage specific accounts, and report discrepancies to management promptly.
• Handle A/P phone inquiries, maintain vendor files, and ensure all vendors have up-to-date W-9s on file.
• Prepare monthly sales receipts, financial reports, and support the month-end closing.
• Enter sales receipts and support the field staff of 24 employees through the WETS computer system.
• Maintain repair parts inventory, assist technicians with parts, and manage office filing, storage, and supply ordering.
• Perform other administrative duties as assigned.

Experience & Qualifications

• Associate's degree in Accounting or a related field.
• 3-5 years of experience in an accounting role.
• Strong written and verbal communication skills with a high level of attention to detail.
• Bilingual in English and Spanish preferred.
• Ability to work one to two Saturday mornings per month, potentially remotely.
• Excellent references required.

As the Accounting Assistant, this role covers AP invoice booking, month-end journal entries, VAT invoicing for eCommerce orders, and general ledger maintenance within a Finance team that includes Fulfillment and Commercial partners. The Finance team relies on this work to ensure AP aging, tax returns, and audit preparations are completed accurately and on schedule, supporting the company's financial reporting and compliance obligations.

Technical Responsibilities

• Book AP invoices against goods receipt POs, verifying quantity, unit price, and value for accuracy, and track AP aging to ensure timely payments.
• Update all payments in the system based on internet banking releases and prepare weekly AP aging reports.
• Coordinate with Fulfillment and Commercial teams during month-end closing to ensure AP invoices align with goods receipts.
• Book month-end journal entries for accruals, allocations, depreciation, and staff costs.
• Prepare sales reports, issue VAT invoices for e-commerce orders, and book e-commerce fee invoices.
• Maintain the general ledger, perform account reconciliations, and prepare financial reports and tax returns.
• Assist with internal and external audit preparations and perform other tasks as required by the Finance Manager.

Position Requirements

• University degree in Accounting or Finance.
• Minimum 3 years of general accounting experience.
• Knowledge of AP processes, month-end closing, journal entries, tax returns, and audit preparation.
• Proficiency in Microsoft Office tools, ERP systems, and accounting software.
• Fluent verbal and written English communication skills.
• Ability to work under pressure, meet strict deadlines, and maintain high professional standards and a strong work ethic.

Accounting Assistant produces accurate primary and secondary accounting documents, trial balances, and financial statements within a small organisation, managing accounts payable, accounts receivable, and banking transactions as core daily outputs. Success in the position means that internal and external parties receive timely, reliable management reports and reconciled accounts that provide a clear picture of the organisation's financial position.

Key Deliverables

• Maintain financial records and prepare, process, and issue primary and secondary accounting documents and sales invoices.
• Prepare trial balances, perform balance sheet operations, and book customer invoices and banking transactions.
• Process payments and prepare payment files.
• Perform reconciliations of accounts payable, accounts receivable, and bank balances.
• Prepare financial statements, conduct revenue analysis, and track cash flow.
• Prepare regular and ad-hoc management reports.
• Communicate daily with internal and external parties to support job-related tasks.

Minimum Qualifications

• University degree in Accounting, Finance, or a related field.
• Experience in accounting or finance within a small organisation.
• Knowledge of general accounting principles.
• Familiarity with tax legislation.
• Proficiency in MS Office, particularly Excel.
• Strong attention to detail and ability to meet deadlines.
• Intermediate English language proficiency.
• Highly detail-oriented, organised, and a reliable team player with good personal values.

The Accounting Assistant owns the reconciliation of intercompany AR and AP balances across multiple entities, currencies, and accounts, posting invoices in the operational system, and delivering weekly status reports to stakeholders within a logistics or multi-branch environment. Working closely with branch and entity stakeholders, this role produces settlement postings and ad-hoc transaction analysis that give leadership the visibility needed to resolve intercompany disputes and manage cash positions accurately.

Role Responsibilities

• Reconcile intercompany AR and AP balances and prepare intercompany journal entries.
• Track invoices within defined payment cycles, ensuring timely recording and settlement, and resolve disputed invoices.
• Post invoices in the operational system and code them to the appropriate approvers for processing.
• Monitor AR and AP aging statements and provide status updates and recommendations to resolve issues.
• Prepare settlements and handle postings across multiple entities, accounts, and currencies.
• Review profit and loss at the shipment level and produce ad-hoc transaction analysis for branches and entities.
• Deliver weekly status reports to stakeholders and develop strong intercompany relationships with key stakeholders.

Knowledge, Skills & Abilities

• Proficiency in MS Excel.
• Prior SAP experience.
• Ability to handle multiple entities, currencies, and tasks while meeting deadlines in a fast-paced environment.
• Excellent oral and written communication skills with the ability to deliver clear reports and recommendations.
• Highly organised, detail-oriented.
• A strong work ethic and a high level of integrity.

Embedded within an insurance agency or company setting, the Accounting Assistant delivers underwriting support by preparing new and renewal business, processing policy issuance and endorsements, and managing invoicing and data entry across multiple SaaS systems. Working closely with brokers and underwriters, this role maintains reporting consistency and enables timely policy processing that supports the agency's commercial operations.

Day-to-Day Responsibilities

• Prepare information needed to market new and renewal business and set up new business, renewals, and quotes for underwriters.
• Initiate and follow through on requests for missing information and interact with brokers to obtain it.
• Process policy issuance and endorsements, and monitor reports for consistency.
• Assist with accounting procedures such as invoicing and perform data entry across multiple SaaS systems.
• Answer incoming calls and multitask across concurrent projects.

Background & Experience

• Minimum 3 years of experience in an insurance support staff role within an agency or company setting.
• Experience in Industry and Casualty insurance preferred.
• Proficiency in Microsoft Office with emphasis on Excel.
• Comfortable with data entry across multiple SaaS systems.
• Strong written and verbal communication skills with excellent attention to detail.
• Highly organised, self-motivated, and personally accountable with the ability to prioritise important and pressing tasks and take on challenges.

Reporting to the Finance Manager, the Accounting Assistant refines monthly closing, tax reporting, and general ledger functions within a fast-growing eCommerce environment, ensuring compliance with Group requirements and providing technical support on management accounting. Partnering with the Finance Manager to establish and enforce financial policies and procedures, this role enables accurate P&L reporting and timely month-end completion that underpin the company's financial control framework.

Leadership Responsibilities

• Maintain daily account reconciliations and perform general ledger functions.
• Prepare monthly tax reports and oversee Accounts Payable and Receivable functions.
• Perform monthly closing within the headquarters' timeline, including reviewing bank reconciliations, verifying and making accruals, and ensuring completeness of P&L items.
• Ensure compliance with Group requirements and provide technical support and advice on management accounting.
• Support the Finance Manager in establishing and enforcing financial and accounting policies, procedures, and recommended actions.

Technical Qualifications

• Degree in Finance or Accounting, or a professional qualification such as CPA or ACCA.
• Minimum 3-5 years of relevant experience, eCommerce experience preferred.
• Knowledge of general ledger, tax reporting, AP/AR, month-end closing, and management accounting.
• Advanced Excel skills.
• Strong analytical and problem-solving abilities.
• Strong presentation and communication skills in English.
• A proactive and adaptable approach to a fast-growing environment.

A key member of the administrative accounting team, the Accounting Assistant advances financial operations by maintaining accounting files, preparing reimbursable billing back-up, and supporting documentation for internal and external audits. Collaborating across departments to set up vendor accounts and assist with miscellaneous projects, this role ensures the accounting department has accurate, organised records that support cost-conscious financial oversight.

What You'll Do

• Maintain filing and organisation of all accounting files.
• Prepare monthly reimbursable billing back-up and download weekly digital files for Accounts Payable and Expense Reports.
• Assist with back-up documentation for internal and external audits.
• Set up new vendor accounts and profiles.
• Support miscellaneous projects as requested.

Professional Experience

• Studies in Accounting, Business Administration, or a related field.
• At least 1 year of accounting-related experience.
• Proficient in data entry with strong Excel skills.
• Highly organised and detail-oriented with a high level of accuracy.
• Cost-conscious with the ability to scrutinise overhead charges and alert department leaders when appropriate.
• Proactive, able to work effectively in a team, manage multiple tasks under pressure, and communicate clearly in writing and verbally.

As the Accounting Assistant, this role handles financing document posting, bank transfers, balance sheet reconciliations, and price ratio management within a distribution environment supported by SAP. The Finance team relies on this work to maintain accurate accounts, respond to departmental business needs, and uphold accounting principles and tax regulations that keep financial operations running to standard.

Scope of Work

• Post financing documents, including non-customs items and business travel settlements.
• Issue sales documents and implement bank transfers.
• Reconcile balance sheet accounts and manage price ratios in distribution.
• Support the departmental inbox and provide ongoing business assistance.
• Perform other tasks as directed by the supervisor.

Skills & Qualifications

• Education in Finance, Economics, or Accounting.
• Professional experience in a similar accounting role.
• Knowledge of accounting principles and tax regulations.
• Proficiency in MS Office, particularly Excel.
• Knowledge of SAP.
• Good command of English with excellent communication and interpersonal skills.
• Independent, reliable, and capable of problem-solving with minimal supervision.

Reporting to senior accounting members, the Accounting Assistant executes invoice preparation in the VNPT E-Invoice system, records all sales transactions, and assists with AR and AP document preparation within the accounting team. Partnering with the broader team on additional accounting projects, this role provides accurate transaction records and document support that maintain the integrity of the organisation's financial reporting.

Performance Expectations

• Print and sort documents under the senior members' guidance.
• Prepare draft invoices in the VNPT E-Invoice system and post invoices.
• Ensure all sales transactions are recorded in the accounting system.
• Assist in AR and AP document preparation.
• Support other accounting projects as required.

Qualifications & Experience

• BSc/BA in Accounting, Finance, or a relevant field; an ACA, ACCA, or CIMA qualification is a plus.
• Good understanding of accounting and financial reporting principles and practices.
• Proficiency in MS Office with strong numerical and analytical ability.
• English communication skills.
• Excellent organisational skills, strong attention to detail.
• Must own a personal working device.

The Accounting Assistant delivers core AP and AR processing, banking functions, and general accounting support within a small to medium-sized company, coordinating time and expense data as a key operational task. The work directly supports accurate financial records, timely payments, and the smooth functioning of the accounting team's daily and periodic reporting cycles.

Key Responsibilities

• Process accounts payable through data entry and coding.
• Assist with accounts receivable posting and reconciliation.
• Perform banking functions, including preparation and completion of deposits.
• Coordinate and manage time and expense data.
• Perform general accounting functions, including filing, account maintenance, correspondence, and other assigned duties.

Education & Experience

• Accounting Diploma or equivalent education and experience.
• 1-2 years of experience in an accounting or administrative support role, preferably within a small to medium-sized company.
• Experience with accounting software packages; QuickBooks is an asset.
• Superb attention to detail.
• Strong written and verbal communication skills.

Embedded within a finance team, the Accounting Assistant produces routine financial reports and supports accounts receivable, sales, pricing, and financial statement preparation while maintaining strict confidentiality of all financial data. Working closely with the financial team and relying on proficiency in MS Office and knowledge of bookkeeping procedures, this role provides the organised, accurate foundational data that supports sound financial management.

Operational Focus

• Perform daily accounting tasks to support the financial team.
• Support accounts receivable, sales, and pricing functions.
• Assist with the preparation of financial statements and other reports.
• Compile and prepare routine reports and summaries.
• Maintain confidentiality of all financial data.

Minimum Qualifications

• Associate's degree in Accounting, Bookkeeping, Finance, or a related field, minimum.
• Bachelor's degree preferred, or equivalent combination of education, training, and experience.
• Knowledge of basic bookkeeping procedures.
• Familiarity with finance regulations.
• Proficiency in MS Office, especially Excel.
• Strong organisational skills.
• Good verbal and written communication skills.

The Accounting Assistant builds and maintains the billing and accounts receivable functions for a relocation company serving DoD and government personnel, international corporations, and residential customers in the Washington, DC market, invoicing accounts daily in QuickBooks and conducting revenue assurance audits. Working closely with staff, customers, and external partners, this role identifies billing trends, pursues collections, and recommends revenue-boosting initiatives that support the firm's continued financial growth.

Areas of Ownership

• Invoice accounts daily in QuickBooks per contract terms, identify monthly billable events, assess charges, and create memorized transactions as necessary.
• Perform daily revenue assurance audits to ensure services rendered are appropriately billed and paid.
• Receive and apply payments, research discrepancies, perform reconciliations, and record deposits on time.
• Monitor AR balances and aggressively pursue collections on outstanding invoices.
• Submit invoice packets with supporting documentation for compliance and timely payment processing.
• Create, maintain, and update accounts, records, and associated billing functions, and communicate account information with staff, customers, and external partners.
• Compile financial reports, identify trends, and recommend revenue-boosting and cost-saving initiatives.
• Support internal and external audits and respond to requests via phone, fax, and email.

Knowledge, Skills & Abilities

• Minimum 1 year of demonstrated experience in billing, payroll, or a related accounting function.
• Knowledge of accounting principles.
• Strong analytical, organisational, and investigative skills.
• Proficiency in QuickBooks Pro, MS Office applications, Internet Explorer, and Windows.
• Prior experience with DPS, EasyDPS, or Syncada.
• Excellent written and verbal communication and interpersonal skills in English.
• Keen attention to detail, ability to multitask, and demonstrated initiative to identify and complete outstanding tasks efficiently without sacrificing quality.

The Accounting Assistant oversees other income revenue tracking, contract monitoring, and cross-functional coordination with the purchasing team within a convenience store and foodservice distribution company. The work directly supports accurate income capture, efficient accounting workflows, and the financial performance that enables the company to deliver on its mission of mutual success with customers and vendors.

Core Functions

• Track and report on other income revenues on a scheduled basis and ensure all related contracts, agreements, and programmes are properly monitored.
• Analyse other income processes and workflows to develop efficiencies and ensure timely income capture.
• Coordinate regular meetings with the purchasing team to review other income programmes.
• Communicate product recall details to the marketing coordinator for customer communication.
• Assist with other accounting functions and provide back-up support to Accounts Payable and Accounts Receivable as needed.

Qualifications & Experience

• Bachelor's degree preferred with 4+ years of accounting or bookkeeping experience.
• Proficiency in Excel, Word, and Outlook.
• 10-key proficiency required.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals, and write routine reports and correspondence.
• Strong problem-solving, organisational, and coordination skills.
• Excellent written and oral communication abilities.
• Able to maintain productive and professional relationships with vendors and internal customers.

Reporting to the Controller, the Accounting Assistant processes AP invoices, prepares bank deposits, reconciles petty cash, and utilises Asset Keeper software for depreciation and the annual property tax return within a construction or project-based firm. Partnering with project managers and supporting month-end closing, lien waivers, and insurance compliance, this role maintains the organised financial documentation that keeps projects financially accountable.

Engineering Responsibilities

• Input AP invoices from vendors and consultants, prepare for project manager approval, process check requests, and distribute checks by mail.
• Prepare bank deposits, post to accounts receivable, and resolve client payment issues.
• Process credit card statements, employee expense reports, and reconcile petty cash.
• Utilize Asset Keeper software for depreciation and prepare the annual property tax return.
• File certificates of liability insurance and complete lien waivers as requested.
• Maintain and organise accounting files and documentation in accordance with company policy and accepted accounting practices.
• Assist with month-end closing, order and distribute company cell phones, and support other projects as needed.

Education & Experience

• High school diploma required; college courses in accounting preferred, with 3+ years of accounts payable experience.
• Knowledge of accounting principles, AP/general ledger systems, financial chart of accounts, and corporate procedures.
• Proficiency in Excel and Word, 10-key by touch, and typing speed of 60–65 words per minute.
• Strong problem-solving, documentation, research, and resolution skills.
• Thorough organisational abilities.
• Effective verbal and written communication skills.
• Detail-oriented, reliable, self-starter with a positive attitude suited to a fast-paced environment.

The Accounting Assistant strengthens Finance department operations by entering vendor invoices, processing payments, performing data entry into accounting and reporting systems, and supporting warehouse operations during peak season in November and December. Success in the position means that periodic informational returns are accurate, spreadsheets are current, and the Controller has reliable administrative and data support to meet reporting deadlines.

Work Activities

• Enter vendor invoices, process payments, and respond to internal and external payment inquiries.
• Perform data entry into accounting and reporting systems and update accounting and reporting spreadsheets.
• Prepare periodic informational returns and other similarly situated tasks.
• Perform general office tasks as assigned by the Controller.
• Support warehouse operations during peak season (November and December), including weekend and overtime work as required.

Background & Experience

• High intermediate to proficient in QuickBooks, including accounts receivable, accounts payable, and monthly reconciliation.
• High intermediate to proficient in Microsoft Excel for data gathering, reporting, and analysis; Microsoft Outlook for internal and external communication; and Microsoft Access for large-volume database management.
• Familiarity with Magento, FTP clients, and PDF editing software.
• Strong time management and organisational skills with excellent verbal and written communication abilities.
• Committed to accuracy and discretion when handling sensitive information.
• A collaborative team player.

Embedded within a large, mission-driven nonprofit in the Chicago Loop, the Accounting Assistant manages accounts payable, employee payroll, and the annual 401(k) auditing procedure as core responsibilities within the organisation's accounting and finance functions. Working closely with accounting software and collaborating across internal teams, this role ensures accurate payroll processing and financial reporting that support the nonprofit's mission delivery at a salary of $40–45k.

Job Functions

• Initiate the AP process, review invoices for accuracy, and allocate to the appropriate party.
• Process employee payroll and employee benefit invoices.
• Manage accounting software and upload daily banking transactions.
• Review and reconcile corporate credit card transactions.
• Manage the annual 401 (k) auditing procedure.
• Assist with processing monthly financial reports and support additional tasks and projects as needed.

Required Qualifications

• Bachelor's degree preferred with 2 years of experience in AP and payroll.
• Certifications in employee benefits and payroll are a plus.
• Proficient in Microsoft Office and accounting software.
• Highly detail-oriented and organised.
• Ability to multitask, prioritise, and meet strict deadlines.
• Strong verbal and written communication skills.

As the Accounting Assistant, this role executes AP issue research, month-end banking journal entries, and Level 2 Concur support for travel and pro card expense reconciliations within a Shared Services and financial systems integration environment using ERP platforms, including Artemis, ARIBA, Hyperion, and BlackLine. The Finance team relies on this work to facilitate vendor set-up, timely payment, and accurate expense reporting across departments and third-party service providers.

Strategic Responsibilities

• Research, analyse, and respond to AP issue requests from third-party service providers to facilitate vendor set-up, timely payment, and overpayment prevention.
• Function as site contact for AR Development Project, billing and Finance partner for Project Systems, and the ARIBA purchasing system.
• Serve as Finance Business Partner to department managers and directors, providing monthly expense and variance reports and assisting with analysis.
• Assist with month-end financial close activities, including banking journal entries and reconciliation.
• Respond to, assign, or follow up on data requests from auditors, Federal surveys, and special projects as required.
• Create and submit Purchase Requisitions in Artemis or ARIBA for Finance and other departments.
• Provide Level 2 support for Concur travel and Pro Card expense reconciliations and payments.
• Independently create and deliver communications, develop practical solutions, and handle sensitive and confidential information with discretion.

Qualifications & Experience

• Minimum AA degree with 3 years of administrative experience, or High School Diploma with 5-6 years of administrative or transferable experience.
• Proficiency in Microsoft Office, SAP, ARIBA, and Concur.
• Skilled in standard email, calendar, and presentation applications.
• Ability to quickly learn new software applications and handle routine and impromptu assignments with minimal supervision.
• Strong written and interpersonal communication skills.
• Ability to build partnerships across departments and functional groups.

Accounting Assistant runs a broad range of financial and administrative operations within a university setting, covering payroll timesheet processing, AP invoice matching, cash handling, and bank deposit preparation alongside clerical duties, including travel coordination and office security. Working closely with departments, vendors, and the broader accounting team, this role supports financial statement preparation and ensures accurate record-keeping that meets university accounting procedures and compliance standards.

Primary Duties

• Maintain the accounting system and support accounts receivable, accounts payable, purchasing, travel, personnel, and related record-keeping functions.
• Prepare and post financial transactions, reconcile entries and internal ledgers, and process journal vouchers for procurement card purchases.
• Sort, code, log, and review documents; match invoices to procurement documents; verify invoices for payment; and resolve processing problems with departments and vendors.
• Handle cash transactions, issue receipts, balance cash funds, reconcile cash reports, and prepare bank deposits.
• Assist in the preparation of financial statements, including billings, budgets, and cost reports.
• Distribute, review, and process payroll timesheets and employment documents; maintain leave and payroll records.
• Assist with ordering and maintenance of department equipment and supplies, and perform clerical duties including answering phones, logging mail, arranging travel, and coordinating office security.

Minimum Qualifications

• High school diploma with 2-4 years of directly related experience.
• Knowledge of accounts payable, procurement, invoicing, payroll, cash management, and university accounting procedures.
• Basic data entry, word processing, records maintenance, and account balancing skills.
• Ability to use an automated accounting system and prepare routine financial reports and administrative paperwork.
• Ability to sort, verify, and analyse numerical data and solve problems independently.

Sitting at the intersection of general accounting and Philippine tax compliance, the Accounting Assistant prepares monthly and quarterly BIR reports, including Expanded Withholding Tax, VAT, and Income Tax Payable, and maintains manual books of accounts for clients or the organisation. Operating across BIR, SEC, and Municipal regulatory requirements, this role ensures accurate creditable tax reconciliations and timely submission of annual regulatory filings that keep the business in good standing with authorities.

Delivery Expectations

• Prepare accounts payable vouchers for local trade and non-trade suppliers for review by the immediate head.
• Prepare monthly bank reconciliation reports, account schedules, and journal entries for financial statement closing.
• Prepare and submit monthly BIR reports, including Expanded Withholding Tax, VAT Report, Monthly Alphalist of Payees, and EFPS returns; maintain file copies.
• Prepare and submit quarterly BIR reports, including Income Tax Payable, VAT Report, and VAT Relief; maintain file copies.
• Prepare quarterly and annual regulatory reports for BIR, SEC, and Municipal authorities, including ITR, Annual Inventory List, General Information Sheet, and Business Permit.
• Consolidate and summarise creditable tax at source and reconcile Creditable Withholding Taxes against Income Tax Payable.
• Prepare manual books of accounts, facilitate business permit renewal applications, and summarise personal calls on company phones for payroll adjustment processing.

Education & Experience

• Bachelor's degree in Accountancy.
• 1 to 2 years of experience in general accounting.
• Knowledge of cost accounting and BIR reportorial requirements.
• Proficient in MS Word and Excel.
• Able to work under pressure and meet regulatory deadlines.

A key member of an accounting services team, the Accounting Assistant crafts payroll, financial workpaper schedules, and monthly balance sheets and income statements for business clients using QuickBooks Online, QuickBooks Desktop Pro, and CCH Small Firm Services. Collaborating across related client entities and with client account teams, this role ensures accurate, client-ready financial statements and reconciled intercompany accounts that strengthen the quality and timeliness of client financial reporting.

Core Responsibilities

• Prepare or review accounts payable processing and make journal entries as necessary to support financial statement preparation.
• Reconcile and post activity from bank, credit card, and brokerage statements provided by clients.
• Review expense classifications, payroll entries, and payroll tax and benefit payments for accuracy and timeliness.
• Prepare payroll for business clients, including monthly and quarterly reports and payment of all payroll taxes.
• Prepare monthly balance sheets and income statements using QuickBooks Online, QuickBooks Desktop Pro, and CCH Small Firm Services.
• Prepare supporting financial workpaper schedules, organise workpapers to substantiate financial statement balances, and assist in creating and maintaining permanent client files.
• Reconcile and settle accounts between related client entities.

Skills & Qualifications

• Associate's degree in Accounting preferred; 2-5 years of experience in a similar role preferred.
• Proficiency in QuickBooks Online and QuickBooks Desktop Pro.
• Strong Microsoft Excel and Word skills.
• Strong analytical skills and critical thinking with meticulous attention to detail and the ability to produce accurate, client-ready work.
• Highly organised and able to manage multiple priorities in a fast-paced, deadline-driven environment; availability to work overtime as needed.
• Impeccable verbal, written, and interpersonal communication skills with absolute adherence to strict confidentiality and privacy requirements.

Reporting to the Senior Financial Accountant, the Accounting Assistant processes vendor invoices, prepares cheque runs, and reconciles vendor statements within a multi-company construction and commercial or residential real estate environment. Partnering with internal teams and external vendors to resolve inquiries, this role ensures accurate accounts payable records and timely payments that maintain the financial integrity of the accounting and finance team.

Key Responsibilities

• Process vendor invoices accurately and timely through date stamping, folder creation, approval routing, and photocopying or scanning.
• Match invoices to purchase orders, ensure coding is accurate and complete, and maintain expense accounts.
• Prepare cheque runs and process employee expense reimbursements.
• Reconcile vendor statements and accounts, and journalize company credit card transactions monthly by the 10th of each month.
• Handle internal and external vendor inquiries and resolve issues.

Position Requirements

• Diploma in Accounting or Finance.
• 2+ years of accounts payable experience in a multi-company environment.
• Experience in construction and commercial or residential real estate.
• Proficiency in QuickBooks and Sage 300.
• Advanced Excel skills, including pivot tables, tables, and formulas.
• Excellent communication skills with the ability to work independently on routine tasks and collaboratively as part of a team.

The Accounting Assistant manages balance sheet reconciliations, intercompany billing, fixed asset records, and month-end close across multiple companies within a team that administers purchase and fuel cards and cross-trains on all accounting modules. The work directly supports GAAP-compliant financial reporting, accurate personal property and sales tax returns, and the implementation of new accounting processes that improve operational efficiency.

Accountabilities

• Compile and classify financial information, create and execute general journal entries, and document business transactions.
• Perform balance sheet account reconciliations, including bank, prepaid, accrual, work-in-process, parts and equipment inventory, and clearing accounts.
• Manage intercompany and related party billing and reconciliations.
• Produce recurring monthly accrued and prepaid expense entries and perform month-end close across multiple companies.
• Maintain fixed asset records and prepare annual personal property tax returns; assist with sales tax returns.
• Administer purchase and fuel cards, cross-train on all accounting modules, and assist in implementing new accounting processes.

Education & Experience

• Bachelor's degree in Accounting with a GPA above 3.0.
• 1-3 years of general accounting experience; some public accounting experience preferred.
• Knowledge of GAAP and balance sheet reconciliations.
• Proficient in Microsoft Excel with excellent organisational and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.

Sitting at the intersection of accounting and office administration, the Accounting Assistant processes and distributes invoices, sets up customer and vendor accounts, and handles internal correspondence and requests within a growing accounting department whose needs evolve as the team expands. Operating across customer service, sales, and senior administration functions, this role keeps records current and communication flowing to support accurate financial and operational tracking.

Scope of Work

• Maintain daily Excel spreadsheets summarising outstanding order activities and variance analysis.
• Process, scan, and email invoices and distribute internal documents to update customer service and sales teams on invoice status.
• Set up new customer and vendor accounts and maintain and update contact lists.
• Organise and file completed paperwork daily.
• Draft and distribute emails, memos, letters, faxes, and forms, and handle internal requests and queries in collaboration with senior administrators.

Professional Experience

• High school diploma or higher with 2 years of experience in an office environment.
• Proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Typing speed of 50+ words per minute with 96% accuracy.
• Good interpersonal communication skills.
• Strong organisational skills with the ability to multitask effectively.

As the Accounting Assistant, this role verifies and posts vendor invoices, reconciles balance sheet accounts, and supports month-end close and process improvement initiatives while reporting to the Financial Reporting and Accounting Manager and interacting with the entire Finance Team. The Finance Team relies on this work to maintain accurate general ledger records, timely check runs, and resolved customer payment deductions that support sound financial reporting.

Operational Focus

• Verify, classify, compute, post, and record vendor invoices and reconcile accounts payable transactions.
• Prepare check runs, wire transactions, and research and process invoicing transactions.
• Research customer payment deductions, perform collection calls, and reconcile accounts receivable.
• Reconcile balance sheet accounts and support the month-end close as required.
• Contribute to project work and process improvement initiatives as required.

Background & Experience

• Bachelor's degree in Accounting, Finance, or Business Management with 3+ years of experience in a similar role.
• Familiarity with AS400 systems.
• Strong organisational skills with a high focus on accuracy and completeness.
• Outstanding communication and analytical skills with problem identification and resolution abilities.
• Positive attitude, collaborative team player, comfortable working with vendors and customers.
• Eager to learn and add value through process improvement.

Accounting Assistant oversees full-cycle accounts receivable and accounts payable in RFMS, including invoice verification, check runs, vendor credit follow-up, and monthly journal entries, while also preparing payroll and processing medical benefit changes within a construction or flooring industry setting. Working closely with the CFO and supporting month-end and year-end projects, this role enables accurate budget analysis and financial reporting that gives leadership a reliable view of business performance.

Day-to-Day Responsibilities

• Manage accounts receivable, including entering payments and deposits in RFMS, emailing invoices, preparing weekly AR reports, sending statements, and collecting on past-due invoices and liens.
• Manage accounts payable, including verifying invoice accuracy, researching discrepancies, matching invoices to applicable AR invoices, following up on vendor credits, and preparing check runs.
• Verify material receipts against inventory costs and hold invoices until goods are received.
• Prepare monthly journal entries, analyse financial reports and budgets, and assist with month-end and year-end projects.
• Prepare payroll and process medical benefit additions, deletions, and change orders.
• Assist the CFO with various projects, maintain records and files, and collect and distribute mail.

Requirements

• Minimum 3 years of experience in bookkeeping, accounting, or payroll.
• Ability to learn and operate the RFMS accounting system.
• Superior Excel skills with a high level of accuracy and attention to detail.
• Highly organised, able to multitask.
• Strong communication and interpersonal skills.

The Accounting Assistant executes scanning, filing, data entry, and AR/AR assistance within an accounting team, also serving as a backup receptionist to support front-office coverage as needed. The work directly supports the Bookkeeper and Office Manager with accurate document verification and well-maintained financial records that keep daily accounting functions running smoothly.

What You'll Do

• Scan, file, log, and verify the accuracy of accounting documents.
• Maintain various financial records.
• Assist with accounts receivable and accounts payable.
• Perform data entry and assist the Bookkeeper and Office Manager as needed.
• Serve as back-up receptionist.

Qualifications & Experience

• Some accounting education preferred.
• Strong aptitude for numbers and spreadsheets, particularly Excel.
• Accurate data entry skills.
• Organised, detail-oriented, and able to prioritise with excellent time management.
• Strong written and verbal communication skills.
• Self-motivated, able to work independently and as part of a team.

Accounting Assistant runs daily AP and AR activities for operating entities, manages the AvidXchange exceptions queue, and executes monthly bank reconciliations and Positive Pay uploads within a real estate accounting environment. Success in the position means 1099s are processed accurately, recurring payables are posted on schedule, and all invoicing and billback management is completed with the organisation and dependability the team requires.

Activities

• Manage the accounts payable exceptions queue within AvidXchange and process daily AP and AR activities for operating entities.
• Track and post all recurring payables monthly and handle invoicing and billback management for operating entities.
• Complete monthly bank account reconciliations.
• Execute daily monitoring and weekly uploads for Positive Pay.
• Process 1099s.

Required Qualifications

• Bachelor's degree or equivalent work experience; real estate accounting experience preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Experience with Yardi, MRI, and AvidXchange.
• Strong work ethic, organised, punctual, dependable, flexible, and a self-starter with a collaborative team spirit.
• Able to maintain confidentiality, manage multiple priorities in a fast-paced, deadline-oriented environment.
• Ability to communicate effectively.

Reporting to the Senior Finance Manager, the Accounting Assistant advances monthly management accounts preparation, VAT returns, and funder reporting within a climate-focused charity operating across US, EU, Indian, and Chinese entities in a multi-currency environment. Partnering with finance and non-finance stakeholders at all levels, this role ensures accurate balance sheet reconciliations, accruals, and salary allocations that support the annual statutory audit and the Climate Group's ongoing financial governance.

Core Functions

• Process sales invoicing, maintain the sales income analysis schedule, and perform revenue recognition and credit control.
• Assist with customer debt management, cash allocation, cash book postings, and bank reconciliations.
• Maintain up-to-date balance sheet reconciliations and calculate accruals and prepayments with supporting documentation.
• Assist in the preparation of monthly management accounts, identify variances between actuals, budgets, and forecasts, and provide commentary and supporting evidence.
• Assist in preparation of quarterly VAT returns, reconciliations, and funder reporting; calculate and post salary allocations to projects.
• Support the Senior Finance Manager with the annual statutory audit by providing information and responding to auditor queries.
• Build strong relationships across teams, respond to ad-hoc queries, and assist in the ongoing review and improvement of finance processes and management reporting.

Technical Qualifications

• Part-qualified accountant with a good understanding of general accounting functions, including accruals, prepayments, AR, AP, and month-end processes.
• Experience in Charity Grant Accounting and Charity SORP (FRS102).
• Indirect tax knowledge, including VAT/GST impacts for a charity.
• Experience working with US, EU, Indian, and Chinese organisations and their respective taxes and regulations in a multi-currency environment.
• Advanced Excel skills with strong time management, ability to prioritise, and capacity to work under tight deadlines.
• Strong verbal and written communication skills.
• Proven ability to build relationships across finance and non-finance stakeholders at all levels.

The Accounting Assistant owns a range of accounts payable functions, monthly close support, and executive administrative responsibilities for the Vice President within the Finance and Accounting team at The Heritage Foundation, including administration of the American Express corporate card programme and the corporate travel programme. Working closely with the Senior Accountant, Senior Staff, and the Vice President, this role maintains confidential financial records and delivers the internal customer service and financial reporting that support the organisation's high-performance culture.

Key Responsibilities

• Provide administrative support to the Vice President, including scheduling, travel arrangements, correspondence, and calendar and contact management.
• Assist the Finance and Accounting team with the preparation of financial reports and support the monthly close process, including reconciliations, journal entries, and General Ledger moves for multiple entities.
• Assist with invoice processing, vendor database maintenance, and vendor document compliance procedures, and process incoming cash receipts.
• Administer the American Express corporate card programme, including onboarding, offboarding, monitoring, reporting, and troubleshooting.
• Maintain the corporate travel programme and enforce compliance with the Travel and Expenses Reimbursement Policy.
• Provide customer service support to staff, including training on accounting, expense, and travel systems, responding to inquiries, and handling rush requests.
• Scan, file, and organise documents and support special projects as required.

Knowledge, Skills & Abilities

• Knowledge of generally accepted accounting principles, general audit routines, and processes.
• Proficiency with accounting invoice, expense, and travel systems.
• Proven ability to work independently, meet deadlines, multitask, and maintain strong attention to detail.
• Trustworthy, discreet, and committed to a results-driven culture with a willingness to work the hours required.
• Effective communication skills with dedication to superior internal customer service.
• Ability to foster a positive, collaborative environment.

Reporting to the Regional Financial Controller, APAC, the Accounting Assistant delivers month-end closing reports covering AP and AR, manages a full set of accounts, and supports treasury functions and daily accounting transactions within a multi-entity APAC organisation with global finance project involvement. Partnering with the Corporate Team, the APAC FP&A team, and external auditors and tax advisers, this role ensures statutory compliance and process improvement that strengthen the organisation's financial controls across the region.

Primary Duties

• Prepare P&L, asset, liability, and capital account entries and compile and analyse account information to support daily accounting activities.
• Perform month-end close activities, including account reconciliations and reports, ensuring all deadlines are met.
• Work with the shared service team to process daily accounting transactions and manage cash flow forecasts and ad-hoc analyses.
• Collaborate with the Corporate Team on global policy and procedure implementation and with the APAC FP&A team by documenting details and commentary on financial transactions and reports.
• Prepare schedules and analysis to support annual audit and tax reviews; liaise with auditors, tax advisers, and the Company Secretary to ensure statutory compliance.
• Ensure compliance with company policies and procedures, actively recommend process improvement and automation opportunities, and support ad-hoc assignments.

Experience & Qualifications

• Bachelor's degree in Accounting, Finance, or a related discipline.
• Hands-on financial reporting experience; candidates with more experience will be considered for an Accountant role.
• Proficiency in Oracle or SAP.
• Working knowledge of Hyperion.
• Advanced MS Excel skills.
• Good written and spoken command of both Chinese and English.
• Independent, detail-oriented, self-motivated, and flexible with a strong sense of ownership and effective interpersonal and communication skills.

A key member of a branch finance team, the Accounting Assistant executes miscellaneous sales order billing, overhead invoice coding, corporate credit card entry, and second-tier lien waiver management for assigned clients as the primary point of contact. Collaborating across corporate accounting, project managers, and the Transaction Processing team, this role enables accurate accrued payables reconciliation and timely closeouts that support reliable financial records for the branch.

Scope of Work

• Greet guests, manage incoming calls, direct to appropriate associates, and order office supplies as needed.
• Process miscellaneous sales order billing, invoicing, and direct shipments, and manage daily purchase acknowledgements, reviewing for discrepancies in pricing, shipping, quantity, and jobsite information.
• Process overhead invoices with coding and scanning to corporate accounting, and submit daily scans of customer payments to corporate accounting.
• Monitor corporate credit card receipts and enter credit card information with GL coding to the bank website.
• Resolve issues on the Accrued Payables Report, maintain and reconcile deposits daily, and balance the cash drawer.
• Prepare, request, and distribute second-tier lien waivers and facilitate RGAs, back charges, and supplier returns.
• Assist with timecard records editing, period closeouts, and project manager closeout documents; research and maintain system accounting records.

Qualifications & Experience

• Associate's degree or equivalent combination of education and experience in a similar accounting position.
• Thorough knowledge of general accounting principles and their practical application.
• Proficient in Microsoft Office Suite, especially Excel, with strong PC and systems skills.
• High attention to detail, excellent organisational skills, and the ability to work independently and multitask.
• Excellent verbal and written communication skills with a self-motivated approach.

As the Accounting Assistant, this role initiates wire payments for US and foreign subsidiaries, prepares bank reconciliations, and processes standard recurring journal entries within a Corporate Accounting team supporting a multi-currency company. The Corporate Accounting team relies on this work to reconcile foreign stand-alone financials to US books, maintain organised electronic files, and adapt to new responsibilities as the business continues to grow.

Work Activities

• Initiate wire payments for US and foreign subsidiaries and generate payment selection batches for electronic clearing transactions.
• Prepare bank and other account reconciliations and assist in reconciling foreign stand-alone financials to US books.
• Prepare standard recurring journal entries and process transactions.
• Maintain organised electronic files and perform administrative support functions.
• Assist the Accounting team as needed, collaborate with internal departments, and adapt to new tasks as the business grows.

Professional Experience

• Bachelor's or Associate's degree in Accounting.
• Minimum 3 years of experience in accounting, bookkeeping, or a financial support role.
• Proficient in MS Office with advanced Excel and PDF skills.
• Strong 10-key and keyboard skills.
• Verbal proficiency in Spanish required; additional languages such as Arabic, Chinese, Japanese, or Portuguese are a plus.
• Strong written and oral communication abilities.
• Exceptional organisational, follow-up, and attention to detail skills.
• Reliable and consistent with the ability to work well in a fast-paced environment and contribute professionally with a positive attitude.

The Accounting Assistant runs business-to-business collections via phone and email, processes cash applications and lien waiver requests, and reconciles accounts for clients and vendors within a construction and service industry environment. The work directly supports accurate AR records, timely resolution of discrepancies, and the professional client and vendor relationships that enable the finance team to maintain sound financial controls and audit readiness.

Day-to-Day Responsibilities

• Monitor client accounts to identify overdue payments and conduct business-to-business collections via phone and email.
• Process cash applications, lien waiver requests, monthly statements, and other accounts receivable tasks.
• Assist with account reconciliation and research, and resolve discrepancies.
• Maintain client and vendor records and assist with audits and ad-hoc projects.
• Perform office tasks including filing, data entry, and answering phones.

Minimum Qualifications

• High School Diploma required; minimum 2-year degree in Accounting preferred; experience in a similar role preferred.
• Familiarity with basic accounting principles.
• Understanding of sales and use tax in the construction and service industry.
• Proficiency in MS Excel, MS Outlook, PC skills, and 10-key.
• High rate of accuracy with the ability to self-audit and strong organisational skills.
• Strong communication skills.
• Professional, honest, and integrity-driven, with a positive attitude and a collaborative team approach.

Reporting to the Accounting Manager, the Accounting Assistant maintains the cash ledger, general ledger, vendor records, bank reconciliations, and accounting procedures within a team where accurate, timely work ensures compliance with internal and external auditing controls. Partnering with all departments to authenticate vendor payment information and coordinate documentation, this role produces monthly cash and vendor reports and annual audit working papers that give leadership reliable financial data for compliance and decision-making.

Key Responsibilities

• Review and approve vendor additions and changes, authenticate vendor payment information, obtain W-9s, and coordinate documentation with all departments.
• Prepare and deposit daily cash receipts, reconcile cash transactions between bank accounts, cash subledger, and general ledger, and ensure compliance with all vendor and cash processes and controls.
• Maintain the general ledger by gathering and posting entries, reviewing all entries, and reconciling accounts.
• Collect, analyse, and prepare monthly cash and vendor reports and perform additional analysis for explanatory text in reports and statements.
• Assist with year-end closings, annual audit working papers, annual budget preparation, and monthly combining entries.
• Create and maintain task checklists, policies, procedures, and process workflows, and ensure maintenance and application of internal controls.
• Support audit demands and participate in projects and other duties as assigned.

Education & Experience

• High School Diploma with 5+ years of accounting experience; Associate's degree in Accounting or progress toward one preferred.
• Knowledge of GAAP, AP, general ledger, financial chart of accounts, accrual procedures, and standard accounting systems.
• Proficiency in Microsoft Office Suite and Dynamics GP or similar accounting software.
• Excellent analytical skills with the ability to interpret financial reports, correspondence, and policies, and provide audit recommendations accurately and promptly.
• Detail-oriented self-starter able to work independently and within a team in a fast-paced, high-volume environment with emphasis on accuracy and timeliness.
• Demonstrate initiative, professionalism, integrity, and confidentiality in all areas of performance.

Accounting Assistant designs the day-to-day accounts payable and receivable workflows for a municipal Finance Department, serving as the first point of contact for employees, management, the Town Council, and the public while also supporting payroll records audits and annual budget processes. Working closely with the Assistant Treasurer, Administrative Assistant, and Leisure Services office, this role ensures timely cheque issuance, balanced daily deposits, and well-maintained internal controls that support fiscal responsibility in local government.

Core Functions

• Maintain vendor data, collect and distribute AP invoices for approval, generate invoices for payment, and issue cheques and payment notices on a timely basis.
• Reconcile receipts to statements, track purchase orders, file paid documents, and ensure internal control procedures are followed.
• Serve as liaison between the Leisure Services office and the main office; monitor Book King receivables and send monthly statements for Vadim and Book King aged receivables.
• Input and post payments within 3 business days of receipt, reconcile deposits, ensure electronic payments are posted and balanced daily, and deliver deposits to the bank.
• Assist with month-end and year-end closing procedures, annual audits, annual budgets, and payroll records audit maintenance.
• Assist senior accounting staff and the finance department with administrative and other duties as required.

Qualifications & Experience

• Post-secondary degree or diploma in Business Administration with a major in Accounting or a related finance field.
• Minimum one year of accounting experience with general knowledge of office administration.
• Basic understanding of GAAP and GAAS; fiscally responsible with the ability to suggest cost-saving measures.
• Strong working knowledge of Microsoft Office, including Excel, Word, PowerPoint, and Teams.
• Strong analytical skills, ability to multitask, and ability to obtain certification in Local Government Certificate Programs.
• Effective communicator with co-workers, officials, and the public.

A key member of a social services agency's Finance team, the Accounting Assistant executes accounts payable, payroll, cash receipt processing, and Protective Payee record management for agency clients, disbursing funds by check and cash under the direction of the Controller and Accountants. Collaborating with staff, vendors, and clients from diverse backgrounds, this role safeguards all checks, cash, and agency assets in ways that uphold the agency's philosophy of cooperation and respect.

Activities

• Initiate and document accounting transactions, including accounts payable, cash management, payroll, purchasing, and client accounts.
• Process checks, cash, and credit card payments, prepare bank deposits, and create cash receipts and accounts receivable transactions in the accounting system.
• Maintain the accounts payable system, including processing bills, preparing checks for signature, mailing payments, and recording transactions.
• Manage agency petty cash and accurately record all receipts and expenditures.
• Maintain Protective Payee records for agency clients and disburse funds by check and cash as directed.
• Coordinate purchasing and delivery of supplies and assist the Controller and Accountants in preparing accounting reports.
• Safeguard all checks, cash, and agency assets in accordance with department policies and procedures.

Education & Experience

• High school diploma required; AA degree preferred, with accounting coursework and experience in accounts payable and payroll.
• Computerised bookkeeping experience.
• Computer proficiency with spreadsheets and accounting software.
• Experience with MIP preferred; 10-key by touch.
• Careful attention to detail with the ability to work independently with minimal supervision.
• Flexible, cooperative, and able to communicate effectively with staff, vendors, and clients from diverse backgrounds in person, by phone, and via email.
• Demonstrated respect for diversity and multicultural sensitivity.
• Committed to a philosophy of cooperation, consideration, and respect for clients.

The Accounting Assistant manages full financial statement preparation for HOAs, covering bank reconciliations, balance sheets, income statements, ACH auto payment processing, and accounts payable, including vendor transitions, within a team supported by the Accounting Manager. The work directly supports accurate homeowner account posting, timely AP Clerk invoice approvals, and month-end financial reporting that give HOA boards a reliable view of their financial position.

Scope of Work

• Prepare full financial statements for HOAs, including bank reconciliations, balance sheets, income statements, and account analysis.
• Prepare journal entries and reconcile daily bank lockbox payments.
• Process account reversals for returned bank payments and generate correspondence to applicable homeowners.
• Review daily payment reports from the third-party credit card processing centre and ensure correct posting to homeowner accounts.
• Process ACH auto payment forms and generate related homeowner correspondence.
• Manage accounts payable, including vendor transitions, vendor correspondence, invoice entry, and approval of AP Clerk invoice entries.
• Organise electronic copies of monthly invoices for month-end financial reports and provide administrative support as directed by the Accounting Manager.

Required Qualifications

• High School Diploma or equivalent with a minimum of 4 years of experience in an Accounting Assistant or similar role.
• Knowledge of modern office equipment, practices, and procedures.
• Proficiency in Microsoft Office Suite and pertinent accounting software.
• Strong oral and written communication skills with excellent phone etiquette and a customer-service-driven approach.
• Highly organised, punctual, and able to manage multiple tasks in a fast-paced environment.
• Professional in appearance and character.
• Self-motivated, receptive to feedback, and a collaborative team player who fosters a positive work environment.

As the Accounting Assistant, this role compiles and verifies business transaction documents, balances general and subsidiary ledgers, reconciles bank statements, and prepares vouchers, invoices, and financial reports within a standard office environment. The accounting team relies on this work to provide accurate ledger information and responsive answers to employee, vendor, client, and customer questions that keep financial records and service standards on track.

Key Deliverables

• Compile and sort documents such as invoices and checks to substantiate business transactions.
• Verify and post details of business transactions, including funds received and disbursed, to ledgers, spreadsheets, and databases.
• Balance general and subsidiary ledgers, reconcile general ledger accounts with registers, and extract general ledger information.
• Reconcile bank statements and code data for input into the financial data processing system.
• Prepare vouchers, invoices, checks, account statements, and reports, including receipts, expenditures, AR, and AP.
• Assist employees, vendors, clients, and customers by answering questions related to accounts, procedures, and services.

Background & Experience

• High school diploma or GED required.
• 0-4 years of relevant experience.
• Basic knowledge of bookkeeping, ledger balancing, reconciliation, and financial data entry procedures.
• Ability to perform frequent keyboarding and machine operation throughout the workday.
• Ability to occasionally handle objects under 30 pounds.
• Normal office setting with rare exposure to physical occupational risks or challenging environmental conditions.

The Accounting Assistant executes day-to-day bookkeeping duties, including accounts receivable, accounts payable, payroll, journal entries, and bank reconciliations, while also communicating with clients via phone and email as needed within a finance and accounting team. Working closely with the broader Accounting team on financial document creation and budget analysis, this role organises bookkeeping processes and tracks expenses to maintain the financial accuracy that supports confident management decision-making.

Work Activities

• Handle day-to-day accounting duties, including accounts receivable, accounts payable, payroll, and payroll tax filings.
• Book journal entries and reconcile credit card and bank accounts.
• Reconcile incoming and outgoing funds and assist the Accounting team with creating and editing financial documents.
• Analyse financial budgets and track expenses.
• Organise bookkeeping processes and support administrative duties as necessary.
• Communicate with clients via phone and email as needed.

Required Qualifications

• Bachelor's degree in Accounting or a related field.
• 2+ years of accounting experience with prior bookkeeping experience preferred.
• Intermediate knowledge of spreadsheet applications.
• Critical thinking and problem-solving skills.
• Great attention to detail.
• Strong time management and verbal and written communication skills.

Reporting to a client services team, the Accounting Assistant serves as the primary point of contact for assigned clients, preparing general accounting, including AP, AR, General Ledger, cash management, fixed assets, and VAT and corporate tax documentation for delivery on schedule. Partnering with clients and internal teams on automation and standardisation of accounting processes, this role ensures timely fiscal obligation calculations and annual accounts that keep clients compliant with their reporting requirements.

Delivery Expectations

• Face and interact with assigned clients as the primary point of contact.
• Prepare, analyse, and review clients' general accounting, including AP, AR, General Ledger, cash management, and fixed assets.
• Prepare reporting, analytical accounting, treasury forecasts, and any additional information requested by clients.
• Prepare documentation and information to calculate recurrent fiscal obligations, including VAT, personal income tax, corporate tax, and other applicable taxes.
• Prepare annual accounts and official books, and ensure all deliverables are sent to clients on time.
• Support automation, standardisation, and improvement of internal accounting processes.

Education & Experience

• Bachelor's degree in Accounting, Business Administration, Economics, or a related field.
• Minimum 1-2 years of experience in corporate taxation and accounting.
• High proficiency in ERP systems such as SAP or Navision.
• Advanced MS Excel skills.
• Fluent in English.
• Able to multitask across a multi-disciplinary environment, prioritise workload, and meet strict reporting deadlines.

Embedded within a mill Finance team, the Accounting Assistant provides accounting support for raw materials, GRIR activity, and capital project tracking and capitalisation under the direction of the Finance Manager. Working closely with the Finance Manager and internal and external audit teams, this role analyses general account and cost centre data and supports asset disposal processes that maintain accurate financial records for mill operations.

Accountabilities

• Provide accounting support to the mill for raw materials and general accounting duties as needed.
• Assist with GRIR activity for aging and other follow-up matters.
• Analyse general account activity, vendor activity, and cost centre data to support the Finance Manager.
• Support project tracking, capitalisation, and disposal of assets for mill capital projects.
• Provide support for external and internal audits.

Skills & Qualifications

• A degree in Business or equivalent experience preferred.
• Minimum 2 years of accounting experience.
• Strong knowledge of accounting principles, G/L accounts, cost centre concepts, budgets, and financial recordkeeping.
• Proficiency in Microsoft Office Suite.
• SAP knowledge.
• Excellent problem-solving and time management skills with the ability to work a flexible schedule.
• Ability to handle sensitive and confidential information with professionalism and maintain implicit trust.

Accounting Assistant runs daily cash receipt review across lockboxes, University departments, cashiers, third-party payment processors, wire transfers, and credit card payments, posting totals to the general ledger and resolving discrepancies with departments or the bank within the Office of Business and Finance. The work directly supports accurate interbank and intrabank transfer records and the operating reliability of the university's cash management and financial reporting functions.

Performance Expectations

• Review daily cash receipts from all sources, including lockboxes, University departments, cashiers, third-party payment processors, wire transfers, and credit card payments, and match deposit totals to supporting documents.
• Identify and post cash receipts to the general ledger.
• Resolve discrepancies between receipts reported and actual amounts received through written and verbal communication with University departments or the bank.
• Record interbank and intrabank transfers on the general ledger and research and resolve discrepancies.
• Perform other duties as assigned to meet the operating needs of the Office of Business and Finance.

Qualifications & Experience

• High school diploma required; Bachelor's degree in Accounting or a related business field desired.
• Two years of experience in a professional office environment.
• Proficiency in Microsoft Office Suite.
• Strong organisational and interpersonal skills.
• Excellent verbal and written communication abilities.
• Ability to implement solutions effectively.

As the Accounting Assistant, this role administers accounts payable and accounts receivable, processes check runs, and supports quarterly closings and financial reporting within a retail sector finance team while reporting to the Finance Manager. The Finance Manager relies on this role to respond to internal and external inquiries, continuously improve systems and processes, and bring a proactive mindset that keeps financial operations running efficiently across the organisation.

Core Responsibilities

• Administer accounts payable and accounts receivable functions.
• Process and reconcile frequent check runs and assist with journal entries.
• Support quarterly closings and participate in financial reporting.
• Respond to internal and external customer and vendor inquiries.
• Assist the Finance Manager in continuously improving systems and processes.

Position Requirements

• MBO4 vocational qualification or higher.
• 1-3 years of experience in a similar role.
• Experience within the retail sector.
• Fluent in English; proficiency in Spanish, French, Italian, Portuguese, German, or an Eastern European language is preferred.
• Team player with a proactive mindset and ability to be available on short notice.

The Accounting Assistant manages daily real estate commission processing by reviewing electronic files, validating agent commission calculations, verifying splits and deductions, and producing commission checks and direct deposits within a real estate brokerage environment. Working closely with escrow companies, Commission Closers, and the Transaction Processing team, this role ensures incoming wire reconciliation and earnest money deposit tracking are completed accurately and on time, supporting the brokerage's daily financial balancing.

Job Functions

• Download incoming commission wire information, match wires to transactions in Profit Power and settlement statements, and maintain the incoming closing wire spreadsheet.
• Follow up with escrow companies for missing settlement statements and coordinate with Commission Closers to ensure timely closing of transactions.
• Monitor systems for incoming earnest money wires, enter deposit information into Profit Power, create deposit receipts, and upload to SkySlope.
• Enter branch earnest money deposits into Profit Power, upload copies to SkySlope, and resolve earnest money deposit issues with the Transaction Processing team and branches.
• Process real estate commissions daily by reviewing electronic files, verifying documentation, validating agent commission calculations, and ensuring correct splits and deductions before file closing.
• Produce and distribute commission checks and direct deposits daily, and assist with end-of-day processing to ensure department balances.
• Communicate and follow up on discrepancies using the Commission Ticket email method.

Knowledge, Skills & Abilities

• Experience working with accounting or financial-based data entry and follow-up.
• Exceptional numerical aptitude with strong analytical and problem-solving abilities and high accuracy with critical information.
• Ability to learn new processes quickly and complete work on time with minimal supervision.
• Effective written, verbal, and listening communication skills.
• A positive and productive attitude and solid attendance history.

Accounting Assistant runs journal entry preparation, general ledger reconciliation, sales and use tax payment processing, and cross-training activities within a Finance team focused on accurate financial reporting and internal controls. Working closely with team members to communicate relevant information, this role maintains asset accuracy, investigates irregularities, and upholds document security to deliver the reliable financial statements that support management decision-making and statutory compliance.

Engineering Responsibilities

• Prepare and process journal entries, review automatic postings for cash, assets, expenses, and inter-company charges, and reconcile designated General Ledger accounts.
• Generate financial reports to quantify operating results and support management decision-making.
• Process sales and use tax payments to comply with federal, state, and local tax reporting requirements.
• Compile and explain designated General Ledger balances at year-end in accordance with company guidelines.
• Maintain accuracy of asset information and proactively identify, investigate, and report irregularities within the area of responsibility.
• Conduct training and cross-training within the area of responsibility and collaborate with team members to communicate relevant information.
• Uphold security and confidentiality of documents and data within the area of responsibility.

Qualifications & Experience

• Knowledge of recording, classifying, and summarising financial transactions in accordance with company, statutory, tax, cost, and reporting requirements.
• Ability to reconcile and substantiate General Ledger balances and integrate journal entries to create financial statements and reports.
• Proficient in Microsoft Office Suite with strong typing and data entry skills.
• Knowledge of common filing procedures.
• Ability to interpret and apply company policies and procedures with a focus on expense and cost control.
• Excellent verbal and written communication skills.
• Organised, detail-oriented, and able to multitask independently and collaboratively in a team environment.