ACCOUNTING ASSISTANT JOB DESCRIPTION

The Accounting Assistant manages accounts receivable, payable, property, and construction tasks, including underwriting private loans. Key responsibilities involve assisting with Accounts Payable, Accounts Receivable, and administrative duties, demonstrating strong time management and problem-solving skills. Reporting to the International Finance Manager, the role offers opportunities for career growth and requires fostering professional relations with stakeholders to ensure efficient financial management.

An Overview of Accounting Assistant Job Description Responsibilities and Qualifications

1. The Accounting Assistant will partner with leaders on our property in all accounting-related matters in running their business units. The selected candidate will have the opportunity to gain experience in supporting a hotel, 2 restaurants, 3 retail shops, a lounge, banquet team, outdoor attraction, and more. This position reports directly to the Arbor Day Farm Accounting Manager, who offices out of the Arbor Day Foundation headquarters in Lincoln, NE but splits time between both locations.

Accounting Assistant Functions:

  • Providing superior service and modeling professionalism to all Arbor Day Farm guests, internal and external, at all times.
  • Handles all aspects of Accounts Receivable for Lied Lodge
  • Performs general cashiering duties including checking bank deposit for EFT’s.
  • Handles office supply ordering process for NE City.
  • Assists with completion of Lodge sales tax reconciliation at end of month.
  • Responsible for the daily reconciliation and deposit preparation for the bank for monies at Lied Lodge.
  • Provide cash control services for retail outlets on Applejack weekend.
  • Assists with balancing credit card activity for Lodge and Gift Shops.
  • Reviews Lodge activity for sales tax exemptions situations.
  • Checks packages attached to guest rooms prior to arrival.
  • Reviews banquet ticket codes and posts tickets.
  • Calculates banquet service charges.

 

Accounting Assistant Requirements:

  • Ability to provide world-class service to guests & Team Members
  • Dedication to providing exceptional customer service.
  • Familiarity and comfort level with computer programs such as Microsoft Office applications, ERP and POS systems.
  • Ability to work individually and as part of a team.
  • Ability to view a computer screen for several hours at a time.
  • Ability to apply common sense understanding to carry out detailed written or oral instructions. 
  • Ability to deal with problems in a professional and productive manner.
  • Minimum of 1-2 years of Accounting experience or 2 year degree with an Accounting emphasis; or equivalent combination of education and experience
  • Relevant work experience preferred, including accounting exposure to retail, inventories, sales tax, hospitality industry, etc. 
  • Ability to maintain complete confidentiality relating to all business information, capable of a high degree of accuracy and 10-key by touch.
  • Valid Driver’s License in good standing with the Department of Motor Vehicles

2. The Accounting Assistant is self-motivated with strong time management skills capable of multi-tasking and problem-solving. This is a high-volume, fast-paced position with plenty of opportunity for advancement and growth.

Accounting Assistant Duties:

  • Reconcile AP, AR, & prepare the chq,
  • Assist the controller in the month end process & Reconciliation
  • Monthly reconciliation of inventory schedules
  • Monthly reconciliation of finance receivables
  • Monthly reconciliation of the aftermarket sales schedule
  • Monitor the floor plan account to ensure all payments are made within guidelines
  • Post dealer trade deals and journal entries
  • Post all new factory-ordered vehicle inventory

 

Accounting Assistant Skills and Experience:

  • Minimum 1-2 years of similar work experience within the Automotive Industry
  • Must be detailed-oriented
  • Highly efficient and extremely organized
  • Knowledge and understanding of the overall operation of a retail automotive dealership accounting procedures
  • 180 & CDK/ADP experience highly preferred
  • Knowledge on Excel & MS Office applications
  • Accounting education is preferred
  • Exceptional oral & written communication skills

3. We are looking for a part-time Accounting Assistant to join our Norwalk, Connecticut office (25-30 hours per week). You will have extensive Accounts Payable experience and will be responsible for all aspects of maintaining the purchase ledger of Albourne America LLC.

Accounting Assistant Functions:

  • Creating new suppliers in accounting system, including the collection and filing of new supplier forms, W9s, and ACH information.
  • Processing of supplier invoices, checking authorization, matching, batching, coding and posting.
  • Preparing weekly supplier payments ensuring accuracy and integrity of payment details and prepare corresponding bank entries.
  • Ensuring that supplier statements are reconciled to a consistently high standard and where necessary, pro-actively following up and resolving any differences.
  • Dealing with supplier invoice queries.
  • Preparing and processing staff expenses on monthly basis to include; distribution of credit card statements, receiving relevant expense forms, processing payments for submission and verification.
  • Maintaining the purchase ledger for the company.
  • Identifying prepayments, logging them onto system and reconciliation at month end.
  • Identifying, coding and posting fixed asset purchases; running month end depreciation.
  • Running invoices and review them for accuracy before sending them out to clients.
  • Assisting in preparation of debtor reports and follow up as needed.
  • Reconciling debtor’s ledgers to ours.
  • Organizing the online filing system.
  • Documenting policies and procedures.
  • Performing bank reconciliations.
  • Posting recurring monthly entries.

 

Accounting Assistant Required Qualifications:

  • Bachelor’s Degree or equivalent level of experience; accountancy qualification an advantage
  • Extensive Accounts Payable experience
  • Thorough understanding of basic double entry bookkeeping
  • Confident user of one / more accounting system; Sage/X3 advantageous
  • Strong interpersonal skills with a professional attitude.
  • High attention to detail and quality
  • Highly organized and efficient individual capable of working under remote supervision
  • Capable of working independently and as part of a team

4. We are searching for a motivated Accounting Assistant for a faced-paced social media marketing company. The perfect candidate must be an excellent multitasker with exceptional communication and time management skills. Although reporting to the Senior Financial Analyst, the candidate must be self-driven and interested in developing and honing financial analysis skills. Responsibilities include a range of accounting and data entry tasks. We are looking for a well-rounded individual who has demonstrated an aptitude for Excel, has excellent attention to detail, understands the value of teamwork, and possesses strong analytical capabilities.

Accounting Assistant Duties and Responsibilities:

  • Track all expenditures, including accounts payable, credit card statements, purchase orders, etc.
  • Reconcile AP invoices received against approvals and purchase orders
  • Maintain historical records and reporting
  • Support Senior Financial Analyst in monthly closing responsibilities
  • Strong math/computation skills
  • Excellent problem-solving and analytical skills
  • Good communication/interpersonal skills
  • General knowledge of accounts payable, accounts receivables and maintenance of general ledgers

 

Accounting Assistant Knowledge and Abilities:

  • Ability to maintain a high degree of accuracy in preparing and entering financial information
  • Ability to demonstrate honesty, integrity, and strong work ethic
  • Ability to organize, prioritize and multi-task in a fast-paced environment
  • Ability to handle confidential information in a discreet, professional manner
  • Ability to meet established deadlines
  • Excellent oral and written communication skills
  • Ability to work collaboratively with others and display initiative
  • Strong computer skills with proficiency in Microsoft Word, Excel and Outlook
  • Experience with Advantage or other similar accounting software a plus.
  • Must exhibit agency core values of: #respect, #greatworkplace, #collaboration, #alwayslearning, #buttonedup, #clientsuccess

5. Reporting to the International Lamwork Finance Manager, the Assistant Accountant will support the Lamwork Finance Team in ensuring efficient and robust financial management of internal processes and commercial guidance for the Lamwork business. The Assistant Accountant will develop excellent professional relations with all stakeholders (clients, budget holders, Senior Management Team, Finance and other colleagues) to meet all objectives.

Assistant Accountant Duties:

  • Timely and accurate completion of monthly accruals, contractual billing and supporting documentation
  • Preparation and review of contract income statements
  • Preparation of detailed contract cost analysis
  • Preparation of supporting documentation to facilitate monthly business performance reviews
  • Management of contract PO’s and forecasts
  • Support the finance and operations teams to deliver exceptional client service
  • Support with balance sheet reconciliations 


Assistant Accountant Qualifications:

  • Understanding of finance processes and accounting principles
  • Flexible and adaptable team player
  • Strong communication and interpersonal skills
  • Finance background, either through professional or training experience
  • Excellent attention to detail
  • Knowledge of Oracle and strong excel skills are desirable

6. The Accounting Assistant will be responsible for accounts receivable, payable, property management and construction management. On the private lending side you will responsible for underwriting private loans.

Accounting Assistant Roles and Responsibilities:

  • Tenant management including billing, collections, communications and reporting
  • Property management including operations and payables
  • Construction management including accounting
  • Accounts payable including subcontractor tracking and reporting
  • Underwriting and processing documentation for private loans
  • Prepare various reports for accounting and lending


Accounting Assistant Requirements and Qualifications:

  • Previous experience in real estate and construction accounting required
  • Fundamental knowledge of GAAP
  • Advanced skills in Word and Excel
  • Sage experience
  • Detail and deadline-oriented
  • Strong analytical and problem-solving skills

7. The Accounting Assistant is to serve the needs of internal customers in terms of Payroll administration and other general accounting duties.

Accounting Assistant Responsibilities:

  • Process bi-weekly hourly payroll for approximately 160 full-time employees
  • Staff inquiries as it pertains to Payroll
  • Audit Payroll functions as required
  • Respond to verification of employment inquiries
  • Project tracking and support for mill capital projects to support finance manager in capitalization and disposal of assets
  • Assistance with consignment and/or vendor-managed inventory programs  
  • External and Internal audit support for the mill
  • Be able to analyze general account activity, vendor activity, and cost center analysis to support the finance manager.
  • Provide coverage to the A/P contact for the mill
  • identify process improvement opportunities as it relates to receiving to ensure timely vendor payment processing
  • New vendor set up 


Accounting Assistant Requirements:

  • Associates degree in Business or equivalent experience is preferred
  • Minimum of two years of experience in payroll/accounting
  • Experience with an HRIS is preferred
  • Experience with ADP is preferred
  • Knowledge and ability to use SAP advantageous
  • Knowledge of G/L accounts and cost center concept
  • Proficient in Microsoft Word Office Suite
  • Ability to work with sensitive and confidential information in a highly professional manner
  • Ability to maintain confidentiality and build implicit trust
  • Strong understanding of theories, principles, and practices of accounting, budgets, finance, and financial recordkeeping
  • Excellent time management skills

8. The Accounting Assistant will assist with both Accounts Payable and Accounts Receivable responsibilities as well as assisting with general administrative duties.

Roles and Responsibilities of Accounting Assistant:

  • Prepare and process vendor payments accurately and on time for amounts owed by the company.
  • Post A/P approved invoices and assist with maintaining vendor files.
  • Record and verify payments received by the company accurately and promptly. Assist with making bank deposits.
  • Assist with purchase order applications to invoices as needed.
  • Assist in preparing various reports including 1099 reporting and others as needed.
  • Scan invoices to be assigned for approval.
  • Assist with credit card entry, processing expense reports and issuing reimbursements.
  • Assist with new vehicle setups and registrations.
  • Assist with office duties including sorting and delivering mail, filing, ordering office supplies, and phone support.
  • Support monthly financial reporting as well as annual audit. 


Qialifications of Accounting Assistant:

  • An associate’s degree in Accounting is preferred
  • Proficiency in Microsoft Office including Word, Outlook and Excel
  • Applicants must be detail-orientated and have the ability to multi-task
  • Must have strong analytical and organizational skills along with a focus on accuracy

9. The Accounting Assistant must be able to commute to Manhattan at least occasionally. This will likely be a mix of remote and in office work.

Accounting Assistant Duties:

  • Review and gather source documentation for audit selections during interim audit and year end audit.
  • Assist in the review and preparation of the Accounting Reports from our Field Offices (FOARS).
  • Assist in the review of expense reports that will come from Concur.
  • Assist in preparing account reconciliations for month end close and year end.
  • Assist Accounting Manager in preparing and gathering information for purposes of the FBAR, which involves the conversion of foreign pdf bank statements to excel format.

 

Accounting Assistant Qualifications:

  • Bachelor’s Degree in Accounting.
  • Minimum of 2-3 years of accounting experience.
  • Strong attention to detail.
  • Proven ability to meet deadlines.
  • Proficiency with Microsoft Office applications, including proficiency with Microsoft Excel.
  • Preferred candidates will have experience in Microsoft Dynamics SL, Oracle, NetSuite, and/or Concur. 

10. The Accounting Assistant should be experienced in all aspects of financial management, corporate accounting, regulatory and financial reporting, budget and forecasts preparation, as well as development of internal control policies and procedures.

Accounting Assistant Responsibilities:

  • Ensure that accounts payable vendor invoices are coded properly, and vendors are paid in a timely manner (vendors, employee expense reports, commissions, etc)
  • Prepare daily Fed bank reconciliation
  • Prepare and post daily journal entries and adjusting entries as needed
  • Prepare Bank’s daily reports (Balance Sheet, Income Statement, Daily Liquidity Report) 


Accounting Assistant Qualifications:

  • Bachelor Accounting or Finance required
  • Microsoft Office, heavy emphasis on Excel
  • Experience in QuickBooks or similar
  • Banking experience a plus
  • Team player and ability to get along with rest of team members
  • Excellent communication, interpersonal and customer service skills
  • Attentive to detail, trained to follow instructions with proactivity and initiative
  • Willing to work under pressure, handle multiple tasks simultaneously
  • Excellent organizational and time-management skills