WHAT DOES AN ACCOUNTING ASSISTANT DO?

Updated: Jul 2, 2025 - The Accounting Assistant provides support to the finance team by performing routine accounting duties, including invoice processing, account reconciliations, and data entry to ensure timely and accurate financial reporting. This role assists in maintaining organized financial records, supports month-end closing activities, and ensures compliance with internal controls and accounting policies. The assistant also possesses strong attention to detail, proficiency in accounting software (e.g., QuickBooks or Excel), and effective communication skills for collaborating with internal teams and external vendors.

An Review of Professional Skills and Functions for Accounting Assistant

1. Accounting Assistant Roles and Responsibilities

  • Financial Reporting: Schedule monthly internal consolidated financial reports and analysis, including actuals and forecasts
  • Statement Preparation: Schedule monthly consolidated financial statement package to the T&I office and management, reporting to senior management on a timely basis
  • Budget Forecasting: Prepare schedules of annual budget and quarterly forecast consolidation with analysis and breakdowns
  • Audit Tax Support: Assist the Deputy Finance Manager and Senior Accountant in handling statutory audit and tax filing in HK and Macau
  • Help Desk: Provide help desk support to travellers for queries regarding travel expense reimbursements
  • Invoice Review: Verify supplier invoices and assist in the Procure-to-Pay process
  • Expense Processing: Assist in the payment process of other administrative expenses
  • VAT Compliance: Assist in the VAT compliance process
  • Account Reconciliation: Manage accounting and reconciliation activities
  • Report Production: Assist in the production of financial reports

2. Accounting Assistant Duties and Roles

  • Reporting: Report to the Accounting Manager
  • Subsidiary Accounting: Responsible for the accounting functions of seven international subsidiaries
  • Accounts Processing: Process for Accounts Payable and Receivable
  • Bank Reconciliation: Prepare monthly bank reconciliations
  • Balance Sheet: Maintain and reconcile monthly balance sheet accounts
  • Year-End Support: Support the preparation of year-end working papers and documentation
  • External Communication: Maintain relationships and communicate with international external professional groups, such as accounting firms and financial institutions
  • Vendor Support: Assists with vendor communication and correspondence
  • Bank Reconciliation: Handle Bank Reconciliations
  • Data Management: Ensure accurate data entry, organization, and maintenance of company accounting records

3. Accounting Assistant Responsibilities and Key Tasks

  • Data Entry: Enter, maintain, and update customer account information
  • Email Monitoring: Monitor accounts receivable email inbox and reply to customers’ requests promptly
  • Employee Setup: Enter new employees in the time and billing system
  • Report Support: Assist in report generation and distribution
  • Backup Support: Serve as a backup for cash application and accounts payable data entry tasks
  • Monthly Entry: Perform other data entry tasks monthly
  • Accounting Projects: Work on a variety of accounting projects
  • Cash Management: Balance cash and check deposits and manage credit transactions
  • Cash Application: Work with Accounts Receivable to apply cash receipts, help with the collection of past due balances, and process daily invoices/credit

4. Treasury and Accounting Assistant Roles and Details

  • Journal Entry: Prepare all cash-related journal entries accurately and on time, ensuring all proper documentation is attached
  • Deposit Entry: Prepare all deposit entries in the accounting system accurately and on time, ensuring all proper documentation is attached
  • Cash Reconciliation: Update the daily cash reconciliation spreadsheet every morning for the prior day’s cash transactions for all bank accounts per the bank's cash report
  • Bank Exception Review: Review and investigate bank exceptions and recommend the appropriate action to the Manager
  • Cash Transfer: Prepare all cash transfers, wires, and manual ACH entries in the bank system, and verify banking instructions via callback procedures
  • Void Check Review: Review and verify all void check requests, making the appropriate entry in the bank system and communicating back to the appropriate accounting group when complete
  • File Loading: Loading and ensuring all accounting system bank files are properly received by the bank
  • Bank Reconciliation: Maintain bank reconciliations for all Corporations and bank accounts in Enertia, investigate and resolve reconciling items on time
  • Audit Support: Communicate and provide documents to External and Internal Auditors
  • Internal Communication: Effectively communicate timelines and details to internal personnel across all departments
  • Transaction Recording: Ensure transactions are recorded, presented, and supported following company policies and generally accepted accounting principles
  • Process Improvement: Provide recommendations for process improvements, system efficiencies, or accounting policies

5. Accounting Assistant Key Accountabilities

  • Invoicing Process: Own daily invoicing process from a sales order in the proprietary software into Sage 100
  • Invoice Logging: Log items that arise during invoice posting
  • Payment Processing: Process customer payments via credit cards, and batch daily CC activity
  • Customer Updates: Add or update customer information in Sage 100
  • Invoice Communication: Compile and send custom invoices and statements to customers
  • Account Monitoring: Assist with monitoring account balances and ensure timely collection
  • Inventory Entry: Enter inventory receipts in Sage 100 and ensure receipts are consistent with purchase orders
  • Vendor Entry: Assist with entering vendor bills into Sage 100
  • Correspondence Support: Assist with various correspondence (customer or vendor account balance inquiries, mailing checks, distributing Form 1099s, etc.)

6. Financial Accounting Assistant General Responsibilities

  • Premium Collection: Responsible for chasing the outstanding premium with the client and broker, contacting the client, broker, and the Account Manager to follow up on the premium’s receipts, and assisting with regional Credit Control meetings
  • Card Collection: Responsible for credit card collections and dealing with related customer queries
  • Financial Reporting: Responsible for ageing report, assisting with financial reporting, and audit-purpose reporting
  • Payment Processing: Perform basic payment-related transactions, i.e., broker payment, claim payment, accounts payable payment, or premium receipts
  • Cash Recording: Record cash book transactions on the electronic bank system and process cash transactions
  • Account Reconciliation: Balance and reconcile financial information
  • Journal Entry: Prepare and record routine journal entries in support of financial transactions
  • Issue Escalation: Identify problems and elevate them to supervisors
  • Reconciliation Support: Prepare basic reconciliations in line with the AGB (Aetna Global Benefits) policies and procedures, pursuing outstanding items to resolution
  • Clerical Duties: Complete general clerical duties
  • Procedure Compliance: Administer business procedures, ensuring compliance requirements are satisfied
  • Relationship Management: Maintain strong collaborative relationships with customers and internal business partners to maintain a high-performance culture
  • Customer Service: Provide professional, prompt, and accurate service to all internal and external customers
  • Process Improvement: Adhere to best practices and strive for continuous improvement

7. Accounting Assistant Role Purpose

  • Bank Monitoring: Monitor banking transactions daily to ensure all transactions, including outgoing ACH and Wire transfers and incoming ACH deposits, are properly recorded daily
  • Remote Deposit: Make Remote Deposits to the bank daily
  • Payment Application: Apply customer payments to accounts as received by Wire, ACH, or Checks
  • Discrepancy Follow-up: Follow up on any discrepancies between amounts billed and amounts paid
  • ACH Recording: Record ACH payments to vendors
  • Bank Reconciliation: Reconcile bank statements
  • Journal Entry: Make general journal entries and recurring entries
  • Ledger Reconciliation: Reconcile various general ledger accounts
  • Responsibility Handling: Handle increasing responsibilities in the Accounting Department
  • Project Assistance: Assist in a variety of projects to meet the continual needs arising on a day-to-day basis

8. Accounting Assistant Essential Functions

  • Invoice Processing: Process vendor invoices and determine, prepare, and post monthly expense accruals
  • Fleet Administration: Serve as administrator for fleet program, including tracking and processing vehicle registration renewals, ordering decals, maintaining and balancing the fleet database, distributing and returning license plates, and other related duties
  • Vendor Support: Assist with contacting new and existing vendors and researching departmental and vendor payment inquiries
  • Ledger Reconciliation: Reconcile general ledger accounts, post journal entries, and back up other team members
  • Accounting Functions: Handle daily accounting functions, including bank reconciliation, AR, and AP
  • Payment Scheduling: Prepare payment schedules
  • Admin Support: Administrative support and record keeping
  • Month End Closing: Assist with month-end closing, management reporting, and annual audit
  • Information Research: Identify and seek needed information/research skills

9. Accounting Assistant Additional Details

  • Phone Support: Answer phone calls and assist in the management of the office
  • Call Handling: Handle phone calls, including making collection calls, coordinating payments with customers and vendors
  • Office Management: Office management, including clerical work, directing calls, ordering supplies, coordinating schedules, special project requests, etc.
  • AR Processing: Accountable for the daily accounts receivable process, payment of due invoices, cutting payment checks, and collections
  • Customer Support: Provide customers with information regarding payments and payoff dates
  • Job File Management: Create new job files, assign job numbers, and close completed work orders (full cycle)
  • AR AP Balancing: Balance AR and AP
  • Receipts Reconciliation: Daily receipts, deposits, and reconciliations
  • Timesheet Entry: Enter timesheets submitted by the field team
  • Call Routing: Field phone calls and directing to the appropriate department

10. Accounting Assistant Roles

  • PO Creation: Creates POs for Cloud products ordered
  • Checklist Management: Creates and manages checklists for Cloud services
  • Change Log Management: Manages the Cloud change log
  • Invoice Review: Prescreens monthly invoices for accuracy
  • Record Matching: Reviews and confirms that all Cloud change logs, POs, and invoices to customers accurately match
  • PO Receiving: Handles purchase order receiving
  • License Management: Enters and maintains licenses in a licensing database
  • Statement Mailing: Creates and mails customer statements each month
  • AP Tracking: Enters and tracks purchase/receivables (AP)
  • Report Creation: Creates Client Savings Reports on admin cover letters to clients

11. Accounting Assistant Tasks

  • Accounting Backup: Acts as a backup to the Accounting Coordinator for invoicing, daily deposit, and Accounts Payable (AR) Reports
  • Vendor Support: Assists with healthcare vendors
  • Inventory Receiving: Receives inventory/shipments
  • Employee List Management: Creates/maintains/posts employee lists (i.e., parking schedule)
  • Report Support: Assists with miscellaneous report generation for various departments
  • Department Filing: Assists in filing for all departments
  • Event Support: Assists with the planning and execution of events, both internal and external
  • Supply Ordering: Assists with supply ordering
  • Document Editing: Assists in composing and editing routine correspondence and other business documents

12. Accounting Assistant Details and Accountabilities

  • Credit Card Reconciliation: Prepare a reconciliation of submitted credit card activity on a weekly and monthly basis, and resolve reconciling items through research on time
  • Journal Entry Processing: Process approved journal entry vouchers into the Banner accounting system
  • Data Upload: Prepare data files for upload to financial records for postage charges, telephone charges, copier allocations, mileage reimbursements, and other items
  • Closing Support: Assist in the month-end, quarter-end, and year-end closing processes
  • Inquiry Resolution: Responds to inquiries and researches, and resolves concerns or discrepancies
  • Computer Operation: Constantly operates a computer and other office machinery
  • Visual Assessment: Constantly visually identifies, observes, and assesses
  • Constituent Communication: Frequently communicates with university constituents
  • Stationary Positioning: Frequently remains in a stationary position (standing and/or sitting)
  • Task Movement: Occasionally moves to accomplish tasks and/or to get from one worksite to another
  • Material Handling: Occasionally moves common office materials

13. Accounting Assistant Overview

  • AR Management: Process invoices and cash sales, ensure payments and deposits are recorded on customers’ accounts on time, manage AR aging, including the collection of delinquent AR
  • Billing Coordination: Work with Customer Service to ensure refunds, cancellations, or other changes are billed appropriately
  • Vendor Payment: Pay vendors by monitoring invoices, scheduling, and preparing payments
  • Discrepancy Resolution: Resolve purchase order, contract, invoice, or payment discrepancies and documentation
  • Credit Management: Ensure credit is received for outstanding credit memos
  • VAT Reporting: Coordinate with external accountants and prepare documentation for monthly VAT reporting
  • Tax Audit Prep: Prepare reports and documentation for global tax reporting and company-wide audit
  • Procurement Support: Collaborate with vendors and Fully’s management to streamline the procurement process and establish controls and procedures for order placement
  • Inventory Control: Assist with inventory management and controls
  • Clerical Support: Perform other accounting and clerical functions to support the accounting department

14. Accounting Assistant Job Description

  • Financial Reporting: Assist with month-end financial reporting
  • AP AR Support: Assist with accounts payable, accounts receivable, and reconciliations
  • Audit Preparation: Prepare financial documents required for audits
  • Project Support: Tackle ad hoc projects
  • Invoice VAT Handling: Execute invoice corrections and VAT refunds
  • Damage Calculation: Prepare damage calculations
  • Dunning Administration: Administer the dunning system
  • Direct Debit Prep: Prepare the direct debit collection
  • Admin Tasks: Support with general administrative tasks
  • Account Reconciliation: Assist with account reconciliation (cash desk, banks)
  • AR Review: Assist with the review and cleansing of accounts receivable

15. Accounting Assistant Functions

  • PO Matching: Issues, tracks, and matches purchase orders and receivers to invoices
  • Invoice Entry: General ledger coding and data entry of invoices
  • Vendor Invoice Filing: Inputs and files vendor invoices
  • Payment Processing: Processes invoices for payment, prints and mails accounts payable checks
  • File Maintenance: Maintains accounts payable files, records, archives, and spreadsheets
  • Chargeback Processing: Processes distributor customer chargebacks and expense invoicing in sales promotion software and manages upload and posting into Microsoft Navision, ensuring proper coding
  • Promotion Coordination: Coordinates directly with the sales team on customer promotions, including obtaining necessary approvals and documentation
  • Expense Posting: Processes Concur employee expense payments and related postings in Microsoft Navision
  • Inquiry Response: Responds to vendor and employee inquiries regarding invoices, expenses, and check requests, and assists with discrepancy reconciliation
  • Report Routing: Prints and routes accounts payable reports
  • PO Support: Responds to employee Microsoft Navision purchase order problems and questions
  • Issue Resolution: Works with Purchasing and Receiving departments to resolve open purchase order issues

16. Accounting Assistant Accountabilities

  • Closing Support: Support the accountant to run accounting operations - support to implement, maintain, and develop procedures for month/quarter/year-end SAP accounting book closing
  • Data Preparation: Support to prepare proper information/data/files based on statutory regulator/business partner requirements
  • Audit Report Support: Support the accountant in producing the year-end statutory audit report
  • Compliance Support: Engage with key internal business partners to keep accounting compliance, support dynamic biz activities, and maximize the company's benefits
  • Invoice Entry: Data entry of vendor invoices
  • Check Run Support: Assist with weekly check runs
  • Vendor File Maintenance: Maintain vendor files
  • Project Audit Support: Assist with various projects and audits
  • Billing Cross-Training: Cross-train for the billing department and cash receipts
  • Clerical Assistance: Assist with clerical tasks
  • Audit Tax Support: Assists with company audits and tax requests

17. Accounting Assistant Job Summary

  • Proposal Support: Assist managers with the creation of financial proposals and reports
  • Customer Service: Represent the company to customers in a courteous and professional manner
  • Payment Processing: Assist with payment processing (electronic, mail, direct deposits)
  • Account Opening: Open a variety of business and consumer accounts after determining customers' needs
  • Account Counseling: Explain various account and ownership options, providing the counseling necessary to meet clients' needs
  • Record Maintenance: Maintain accurate records of invoices, payments, and transactions
  • Client Communication: Respond to potential and current client inquiries and requests for information and communicate their needs and expectations to appropriate personnel
  • Report Completion: Complete a variety of reports related to banking and investment transactions
  • Service Knowledge: Understand lending, investments, mortgages, and all other services offered by the company
  • Customer Liaison: Serve as a liaison between the customer and all the services offered by the company
  • Project Participation: Participate in special projects

18. Accounting Assistant Responsibilities

  • Invoice Marking: Assist with marking invoices and Purchase orders paid
  • Accounting Support: Assist in general accounting and administrative tasks
  • Collection Calls: Call on customers to pay overdue invoices
  • Record Maintenance: Maintain and file internal and external accounting records
  • Invoice Research: Research delinquent invoices and facilitate timely payments
  • Project Assistance: Assist with other accounting projects

19. Accounting Assistant Details

  • AP AR Management: Manage the accounts payable and accounts receivable processes
  • AP Review: Review all accounts payable monthly reports for validity, accuracy, and completeness
  • Collection Management: Manage the collection process, including follow-up, collection, and allocation of payments
  • Account Monitoring: Monitor customer account details for non-payments, delayed payments, and other irregularities
  • Billing Support: Assist in preparing all invoice types, maintain customer financial information, and establish customer agreements in ConnectWise based on the billing cycle
  • Account Reconciliation: Reconciliation of customer and vendor accounts
  • Journal Entry Support: Assist in posting journal entries, entering time, work activities, and service tickets in ConnectWise
  • Inquiry Resolution: Investigate and resolve customer inquiries with billing and invoicing, including purchasing responsibilities
  • Vendor Relations: Develop strong relationships with supply partners, negotiate favorable pricing and terms

20. Accounting Assistant Duties

  • AP AR Processing: Perform accounts payable and accounts receivable functions and handle related transactions
  • Closing Audit Support: Handle monthly closing entries and annual/interim audit
  • System Enhancement: Perform the implementation of the accounting system enhancement
  • Partner Coordination: Work well with business partners and support divisional activities to ensure smooth daily operations
  • Supplier Follow-up: Follow up on an assigned supplier portfolio
  • Invoice Processing: Process purchase invoices and credit notes
  • Approval Tracking: Follow up on the approval flow of the invoices
  • Incident Resolution: Incident solving in collaboration with the purchasing department, and following up on the credit notes to be received
  • Payment Preparation: Prepare and check on payments to suppliers
  • Supplier Communication: Follow-up on various supplier questions (internal and external communication)
  • Accrual Reporting: Update reports on accruals

21. Accounting Assistant Key Accountabilities

  • Accounting Services: Process all kinds of accounting services for the clients
  • Journal Booking: Responsible for the booking of all journal entries and accounting documents into the general ledger for allocated clients
  • Financial Statement Prep: Responsible for the preparation of balance sheets and income statements, and various other accounting statements and reports required by the client, e.g., group reporting packages
  • Voucher Review: Review and verify the accuracy of journal vouchers, payroll records, sales and purchase ledgers, etc.
  • Balance Sheet Analysis: Prepare monthly, supporting analyses of all balance sheet accounts
  • Financial Accounting: Accountable for financial accounting, including the preparation of statutory accounts with notes and financial reporting, including payroll and tax
  • GAAP Compliance: Prepare accounts following Czech Accounting Standards, IAS, US, or UK GAAP
  • Output Submission: Submit all output and reports for clients to the Account Manager and/or Accounting Coordinator for approval before communicating with the client
  • Team Supervision: Control, train, and supervise junior accountants under his/her supervision
  • Legislation Updates: Keep up to date with changes in local accounting and tax legislation
  • Coordination: Act as overall co-ordinator on accounting-related matters for allocated companies, and co-operate with other departments
  • Report Review: Report processing and review of the output and reports for clients are done by assistants
  • Assistant Development: Provide training, reviews, and appraisals of assistants
  • Client Communication: Communicate with clients and ensure all deadlines are met
  • Procedure Compliance: Work in compliance with all TMF procedures and related standards of work
  • Practice Administration: Formulate and administer approved accounting practices and ensure compliance with local regulations
  • Invoicing Review: Review the monthly invoicing process
  • Legislation Monitoring: Monitor the changes in legislation concerning the accounting agenda
  • Service Quality: Ensure that services are delivered with high quality to the clients

22. Accounting Assistant General Responsibilities

  • Accounting Operations: Handle daily accounting operations, including Accounts Payable and Accounts Receivable transactions, invoice verification, cheque and remittance preparation, bank reconciliation, etc.
  • Record Filing: Handle the filing of financial records and data entry
  • Bookkeeping Support: Work closely with external accounting firms in bookkeeping
  • Audit Liaison: Assist in liaising with internal/external auditors and preparing financial reports
  • Journal Processing: Ensure timely processing of various electronic imports and manual journal entries to the general ledger
  • Bank Reconciliation: Perform monthly bank account reconciliations and various balance sheet account reconciliations
  • Statement Distribution: Assist Staff Accountants with the copying and distribution of monthly financial statements
  • File Maintenance: Maintain various bank statements and journal entry files
  • Audit Preparation: Gather information and documentation for various audits

23. Accounting Assistant Role Purpose

  • Invoice Tracking: E-tracking invoice processes
  • Approval Follow-up: Follow-up on invoice approval processes
  • Supplier Reconciliation: Reconcile with suppliers and agents and respond to incoming reconciliations
  • Inventory Management: Manage the inventory card and cost center processes in the Logo program
  • Manager Reporting: Report to the Accounting Manager
  • Archiving Operations: Take responsibility for daily archiving operations
  • Audit Data Transmission: Transmit the requested data from audit firms and counter-investigation processes to the relevant people

24. Accounting Assistant Roles and Responsibilities

  • Invoice Processing: Process invoices in the accounts payable workflow system for payments in the weekly check run
  • Vendor Reconciliation: Reconcile monthly vendor statements and investigate discrepancies
  • Supplier Inquiry Response: Research and respond to supplier payment inquiries
  • Workflow Monitoring: Monitor the workflow database for items missing required data or support
  • Invoice Routing: Investigate and reroute invoices
  • Data Interface Management: Manage the interface of contract data from the Project Management system to the Accounting systems
  • Cash Receipt Processing: Take responsibility for Cash Receipts processing

25. Accounting Assistant Duties and Roles

  • AP Support: Assist with the company’s Accounts Payable function, including the review of invoices to be paid, coding of expenses to the proper financial accounts, and ensuring timely payments
  • Financial Close: Assist in the quarterly financial close and the preparation of the company’s financial statements
  • Finance Support: Support the Finance Team with other accounting and finance-related tasks
  • Admin Support: Support the Back Office and HR Team with administrative tasks
  • Order Entry: Complete order entry for processing sales orders in the accounting system
  • Invoice Processing: Work as the onsite representative for AP and process invoices for foreign locations, working with suppliers and personnel throughout the office
  • Department Collaboration: Collaborate with other departments, including sales, shipping, and project management
  • Accounting Admin: Assist the accounting department with administrative tasks

26. Accounting Assistant Responsibilities and Key Tasks

  • Journal Entry Prep: Month-end journal entries and working paper creation
  • Project Review: Review construction projects with project managers to ensure proper application of percentage of completion accounting and complete monthly adjusting journal entries
  • Bank Reconciliation: Daily bank reconciliations and intercompany transfers
  • Compliance Reporting: External compliance reporting
  • Cross-Training Support: Support and cross-training for accounts payable, invoicing, and accounts receivable
  • Inventory Counting: Participate in monthly cycle counts and quarterly physical inventory counts
  • ERP Inventory Maintenance: Maintain inventory in the ERP system (Navision) to ensure accurate costs, quantities, and units of measure
  • Inventory Adjustment: Perform month-end inventory adjustments to ensure accurate Work in Progress and Cost of Goods Sold accounting
  • KPI Data Support: Maintain information systems and data entry to support KPI reporting for the manufacturing division
  • Variance Analysis: Analyze actual labour, material, and waste against BOMs
  • Variance Research: Research and explain variances

27. Accounting Assistant Roles

  • Card Processing: Process credit card transactions
  • Clinical Accounting Support: Assist with Marquis Clinical Accounting
  • Deposit Entry: Ageright Clinical and VLF Deposits and entry into the accounting system
  • AR Reporting: Generate monthly AR Out of Standard reports and RUGS/Census reports
  • Month End Tracking: Maintain and track the Month End AR Reporting out of PCC and Manual Reporting
  • Trust Reconciliation: Gather and scan monthly Resident Trust Reconciliations received from FSCs
  • Bad Debt Management: Maintain and distribute Approved Bad Debts
  • AP Backup: LLC AP and backup for other AP Positions, including filing and scanning
  • Check Review: AP and PR check review and follow-up
  • File Maintenance: Maintain confidential employee files (filing)
  • Project Assistance: Work on special projects
  • Department Support: Support and assist the department

28. Accounting Assistant Tasks

  • Payment Processing: Processes payments to vendors and/or from customers
  • Account Reconciliation: Maintains and reconciles customer and/or vendor accounts
  • Close Support: Assists the management with the financial close process
  • Control Compliance: Ensures internal controls compliance
  • Policy Compliance: Carries out duties in compliance with established business policies
  • PO Matching: Matches the purchase orders with incoming purchase invoices
  • Discrepancy Analysis: Analyzes purchase order and purchase invoice discrepancies and liaises with vendors and the operations team to solve them
  • Invoice Posting: Posts business invoices and credit notes in the company's ERP

29. Accounting Assistant Details and Accountabilities

  • Data Input: Input financial information carefully, consider department, account, and project coding, and follow up with budget holders on correct classifications
  • Vendor Payment: Facilitate payment of vendors, including collecting W-9s, reviewing purchase orders/invoices, and resolving discrepancies
  • Expense Verification: Receive and verify expense reports, reconcile expenses and other financial reports with account balances
  • Invoice Creation: Create invoices according to company practices
  • Vendor File Maintenance: Maintain and update vendor files, including name or address changes, or mailing attentions
  • Revenue Reconciliation: Assist in reconciling revenue accounts each month with the donation database
  • Discrepancy Reporting: Reconcile or note, and report discrepancies found in records
  • Team Collaboration: Collaborate with the database team and the accounting team

30. Cost Accounting Assistant Overview

  • Close Process: Completing weekly and periodic close processes, including journal entries and reconciliations, through collaboration with plant contacts
  • AP Support: Assisting Accounts Payable to ensure all costs are captured and payments are completed on time
  • Bank Entry: Completing weekly banking journal entries and ensuring bank reconciling items are cleared on a timely basis
  • Item Maintenance: Supporting with item maintenance and set-up
  • Issue Resolution: Investigating and resolving system issues, and improving processes to drive efficiencies
  • Ad Hoc Support: Accountable for ad hoc requests

31. Accounting Associate Duties

  • Closing Support: Support on financial closing, accurate financial statements, and reports
  • Report Submission: Prepare financial reports and submit to the relevant government entities
  • Transaction Support: Ensure complete and accurate supporting information for all financial transactions
  • Statutory Reporting: Prepare statutory reporting on Tax and GST
  • Stakeholder Liaison: Liaise with appropriate contacts, e.g., auditors, solicitors, bankers
  • Shared Service Coordination: Work with the Shared Service Centre (GSS) to ensure efficient processing of delegated Finance responsibilities

32. Accounting Associate Job Description

  • Bank Reconciliation: Prepare weekly bank reconciliations and cash position reports
  • Cash Recording: Record cash receipts in the general ledger
  • Journal Entry Support: Assist with journal entries and review of other monthly transactions
  • Month-End Closing: Take responsibility for the month-end closing
  • Client Follow-Up: Follow up with clients on backup requests
  • Revenue Follow-Up: Follow up with appropriate entities on outstanding revenues
  • Close Procedures: Perform month-end close procedures and print financial statements
  • Journal Posting: Enter and post journal entries, including accruals as assigned by the Staff/Senior Accountant
  • Transaction Coding: Review and code credit/debit card transactions
  • Schedule Preparation: Prepare various schedules for balance sheet support, including amortization and fixed asset schedules
  • Grant Reporting: Assist the Staff Accountant in completing grant compliance reports and budget-to-actual variance reports for assigned clients
  • Client Support: Be a resource for clients when questions arise regarding banking, reporting, and other accounting matters
  • Inquiry Resolution: Assist in the resolution of inquiries from clients, governmental agencies, and auditors
  • Project Assistance: Assist in special projects and year-end audit schedule preparation
  • AP Review Backup: Serve as a backup to review AP entries when invoice volume increases

33. Financial Accounting Associate Essential Responsibilities

  • Account Reconciliation: Prepare various account analyses and reconciliations on a daily and monthly basis
  • Month-End Close: Perform month-end closes, including the preparation of portfolio detail to record journal entries
  • Variance Explanation: Explain Balance Sheet and Income Statement fluctuations
  • General Support: Perform such other accounting, financial, or administrative tasks as may be required from time to time by the CFO or other members of the Finance Department
  • Policy Maintenance: Maintain accounting policies and procedures
  • Audit Support: Prepare interim and year-end audit schedules, and assist the auditors with their inquiries
  • Report Preparation: Prepare management and regulatory reports
  • Initiative Support: Support cross-functional company initiatives

34. Entry Accounting Associate Functions

  • Workflow Management: Manages workflow by meeting budget guidelines
  • File Structure Knowledge: Understands the basic file structure of an engagement
  • Evidence Gathering: Gathers appropriate evidence and/or information using effective client inquiries, tests of details, and basic analytical procedures
  • Evidence Evaluation: Evaluates evidence and/or information gathered appropriately
  • Documentation Preparation: Prepares complete and accurate engagement documentation or simple returns
  • Debrief Participation: Participates in debriefing

35. Accounting Associate Accountabilities

  • AP Processing: Process accounts payable accurately and timely manner, ensuring that vendor discounts are taken advantage of
  • Grant Support: Assist the Grants team with reimbursement request processing and coordinating any research to resolve issues
  • Compliance Monitoring: Ensure compliance with internal fiscal control procedures throughout invoice entry and payment processing
  • Discrepancy Resolution: Work with Internal and External Customers to resolve invoicing discrepancies
  • Check Follow-Up: Contact vendors with checks outstanding for over 3 months to determine if the check needs to be voided and/or reissued
  • Audit Assistance: Assist with Workers Comp annual audit by preparing necessary documentation and working with outside auditor and vendors to complete audit on subcontractors
  • Vendor Setup: Ensure that all information regarding a vendor is submitted and set up correctly in the accounting system
  • Document Tracking: Use available software to track and maintain required documents for workers' comp, insurance, and W-9
  • W-9 Processing: Ensure annual W-9s and related IRS forms are accurate and sent out timely
  • Reimbursement Support: Assist with the Expense reimbursement process
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