WHAT DOES AN ACCOUNTING ASSISTANT DO?

Updated: Apr 17, 2026. The Accounting Assistant supports daily financial operations by managing Accounts Payable, Accounts Receivable, invoicing, journal entries, and account reconciliations to ensure accurate financial records. This role contributes to efficient month-end closing, financial reporting, tax compliance, and audit support while maintaining organized documentation and resolving discrepancies. With a focus on process improvement, data accuracy, and stakeholder communication, the Assistant also helps strengthen financial control, cash flow management, and overall business performance.

Key Responsibilities of an Accounting Assistant

1. Accounting Assistant Duties

    • Accounting Support: Provide accounting and clerical support to the accounting department.
    • Invoice Processing: Create invoices according to company practices and submit them to customers on a daily basis.
    • Payment Recording: Prepare, verify, and record customer payments and transactions related to accounts receivable.
    • Collections Follow-Up: Draft correspondence for past-due accounts and contact delinquent account holders to request payment.
    • AP Entry: Enter accounts payable transactions into the system on a daily basis.
    • Vendor Payments: Facilitate vendor payments by verifying identification numbers, reviewing purchase orders, and resolving discrepancies.
    • Record Maintenance: Prepare, maintain, and organize accurate accounting documents and records.
    • Bank Reconciliation: Enter journal entries and reconcile bank statements to ensure accuracy.
    • GL Reconciliation: Reconcile general ledger accounts in a timely and consistent manner.
    • Issue Resolution: Research, track, and resolve accounting discrepancies and documentation issues.
    • Document Filing: File, copy, and retrieve materials for accounts receivable and accounts payable.

    2. Accounting Assistant Details

    • Billing Receipt: Receive statements of accounts and billings from contractors, suppliers, utility companies, and service providers.
    • Voucher Preparation: Prepare check vouchers and checks for approved donations and expenditures.
    • Tax Compliance: Prepare certificates of creditable withholding tax at source in compliance with regulatory requirements.
    • Payment Receipt: Receive check payments related to dividend income and donations.
    • Journal Vouchers: Prepare journal vouchers for review and approval by authorized personnel.
    • Book Posting: Post check vouchers, receipts, and journal entries into accounting books and ledgers.
    • Record Maintenance: Maintain and update accounting files, documents, and records systematically.
    • Analysis Support: Prepare analyses and schedules required by management and auditors.
    • External Coordination: Coordinate and correspond with auditors, lessees, suppliers, and external parties.

    3. Accounting Assistant Responsibilities

    • Accounting Support: Provide support to the Accounting Department.
    • Office Administration: Perform basic office tasks including filing, data entry, answering phones, and processing mail.
    • Stakeholder Communication: Handle communication with clients and vendors through phone, email, and in-person interactions.
    • Transaction Processing: Process financial transactions and update accounting ledgers accurately.
    • Financial Reporting: Prepare financial reports to support internal review and decision-making.
    • Audit Assistance: Assist with audits, fact-checks, and the resolution of discrepancies.
    • Record Maintenance: Maintain and organize accounting documents and records for easy retrieval.
    • Account Reconciliation: Reconcile accounts and verify financial data for accuracy and completeness.
    • Safety Compliance: Support workplace safety practices by taking responsibility for personal and team safety.

    4. Accounting Assistant Accountabilities

    • Bookkeeping Management: Organize and maintain bookkeeping processes to ensure accurate financial records.
    • Financial Reconciliation: Reconcile financial books by reviewing incoming and outgoing funds.
    • Accounting Operations: Handle daily accounting duties, including Accounts Receivable, Accounts Payable, and payroll processing.
    • Payroll Compliance: Prepare payroll tax filings and record journal entries in the accounting system.
    • Account Reconciliation: Reconcile credit card transactions and bank accounts to ensure accuracy.
    • Expense Tracking: Track expenses and evaluate financial budgets for cost control.
    • Document Support: Assist the Accounting team with creating and editing financial documents.
    • Client Communication: Communicate with clients via email and phone.
    • Administrative Support: Perform administrative duties to support overall accounting operations.

    5. Accounting Assistant Functions

    • Journal Entries: Prepare, process, and maintain accurate journal entries and review automatic postings within the general ledger system.
    • Account Clearing: Clear open-item managed accounts to ensure accuracy and completeness of financial records.
    • Tax Processing: Process sales, use, and other statutory tax payments in compliance with reporting requirements.
    • Asset Management: Maintain accuracy and integrity of the fixed asset database.
    • Inventory Support: Collaborate with personnel to support physical inventory transfers and disposals in line with guidelines.
    • System Proficiency: Maintain expertise in relevant computer applications within assigned responsibilities.
    • Issue Investigation: Identify, investigate, and report irregularities within the area of responsibility.
    • Training Support: Conduct training and cross-training to share knowledge and support team development.
    • Backup Support: Provide backup support to ensure continuity of responsibilities.
    • Records Management: Maintain organized filing systems and ensure proper archiving and disposal of records.
    • Administrative Support: Provide general office and administrative support.

    6. Accounting Assistant Overview

    • Document Support: Assist the Accounting team in creating and editing financial documents.
    • Client Communication: Communicate with clients via phone and email to address accounting matters.
    • Administrative Support: Support administrative duties to ensure smooth daily operations.
    • Accounting Operations: Perform daily accounting duties, including Accounts Receivable, Accounts Payable, and payroll processing.
    • Payroll Compliance: Prepare payroll tax filings and record journal entries in the accounting system.
    • Account Reconciliation: Reconcile credit card transactions and bank accounts to ensure financial accuracy.
    • Financial Reconciliation: Settle financial books by reviewing incoming and outgoing funds.
    • Expense Management: Track expenses and evaluate financial budgets for effective cost management.
    • Record Maintenance: Maintain organized accounting records and supporting documentation.

    7. Accounting Assistant Details and Accountabilities

    • AP/AR Management: Perform Accounts Payable and Accounts Receivable administration tasks.
    • Journal Entries: Assist with the preparation and posting of journal entries.
    • Closing Support: Support quarterly closing activities to ensure timely completion.
    • Financial Reporting: Participate in financial reporting processes and apply learned procedures.
    • Process Improvement: Assist the Accounting Manager in improving accounting systems and processes.
    • Payment Reconciliation: Process and reconcile frequent check runs to ensure payment accuracy.
    • Inquiry Handling: Respond to internal and external customer and vendor inquiries.
    • Record Maintenance: Maintain accurate financial records and supporting documentation.
    • Team Coordination: Coordinate with team members to support overall accounting operations.

    8. Accounting Assistant Tasks

    • AP Support: Support Accounts Payable by matching, filing, and processing vendor invoices and disbursements.
    • AR Support: Support Accounts Receivable by processing invoices, applying cash receipts, and assisting with collections.
    • General Accounting: Assist with general accounting tasks, including general ledger reconciliation and month-end closing.
    • Document Review: Review and correct transaction documents, including related entries and supporting records.
    • Document Coding: Classify and code financial documents using appropriate expenditure and accounting codes.
    • Report Preparation: Prepare statements and reports using data from multiple accounting sources.
    • Ledger Posting: Post financial information to journals, registers, and ledgers using manual or electronic systems.
    • Discrepancy Resolution: Reconcile discrepancies by analyzing sources and preparing necessary correction entries.
    • Budget Monitoring: Support budget control by monitoring budgets and verifying adjustments and transfers.

    9. Accounting Assistant Roles

    • Invoice Processing: Complete invoices accurately and in a timely manner.
    • Accrual Support: Support the preparation of monthly and yearly accruals.
    • Closing Support: Support the month-end and year-end close, including reconciliations and financial statement preparation.
    • Process Improvement: Identify and recommend process improvements to enhance productivity and efficiency.
    • Compliance Assurance: Ensure compliance with internal audit and accounting service requirements.
    • Arrears Review: Assist with the monthly review of arrears and outstanding balances.
    • Audit Support: Support client invoice audits and provide required documentation.
    • Invoice Submission: Submit invoices electronically to customers and maintain accurate records.
    • Billing Coordination: Coordinate with the Billing Manager and departments to resolve billing inquiries.
    • Data Research: Research client's history and provide relevant past financial data.
    • Checklist Maintenance: Maintain and update monthly checklists with client and billing information.
    • Billing Adjustments: Enter billing adjustments and ensure accurate Accounts Receivable records.
    • Procedure Documentation: Maintain documentation of invoicing procedures and support finance administrative tasks.

    10. Accounting Assistant Additional Details

    • AP Processing: Process Accounts Payable, including reviewing invoices and matching them with approved purchase orders.
    • Order Matching: Match orders against purchase requisitions and verify supporting documentation.
    • Batch Review: Provide processed Accounts Payable batches for review before data entry.
    • Cash Distribution: Prepare weekly cash distribution lists for review before check runs.
    • Check Posting: Match checks with invoices and post manual checks accurately.
    • Inquiry Handling: Handle Accounts Payable inquiries and respond to related phone calls.
    • Customer Invoicing: Perform daily customer invoicing and update production records.
    • Inventory Recording: Record scrap and maintain finished goods cycle counts daily.
    • Inventory Control: Assist with inventory control and reconcile financial activity monthly.
    • Records Maintenance: Maintain engineering records, including tooling jobs and change notices.
    • Bank Reconciliation: Reconcile and maintain local bank accounts to ensure accuracy.
    • Vendor Communication: Communicate with external service vendors regarding accounting matters.
    • Security Compliance: Ensure security procedures are followed and maintain visitor records.

    11. Accounting Assistant Essential Functions

    • Inbox Management: Maintain AP inboxes and respond to emails in a timely manner.
    • Invoice Processing: Process vendor invoices for PO and non-PO, ensure approvals, and resolve discrepancies.
    • Deduction Handling: Process customer deduction invoices and ensure proper approval before booking and payment release.
    • Data Accuracy: Ensure invoices are accurately processed with correct accounts, departments, tax codes, and currencies.
    • Digital Archiving: Digitally archive invoices and approvals, and attach supporting documents within the system.
    • Netting Management: Create and update netting agreements and support account offset processes.
    • Balance Analysis: Analyze AP and AR balances and perform netting to reconcile outstanding amounts.
    • Expense Auditing: Audit, review, and approve employee out-of-pocket and credit card expense reports.
    • Vendor Management: Maintain vendor records and process new vendor application forms.
    • Payment Processing: Process vendor and employee payments in accordance with payment term policies.
    • Reconciliation: Perform cash and balance sheet reconciliations to ensure financial accuracy.
    • Closing Support: Assist with month-end close activities and support reporting processes.
    • Process Improvement: Identify AP process improvements and support testing of workflow enhancements.
    • Cash Planning: Prepare weekly cash plans to support cash flow management.
    • Backup Support: Provide coverage for urgent tasks during team member absences.

    12. Accounting Assistant Role Purpose

    • Financial Reporting: Schedule monthly internal consolidated financial reports and analysis, including actuals and forecasts.
    • Statement Preparation: Schedule monthly consolidated financial statement package to the T&I office and management, reporting to senior management on a timely basis.
    • Budget Forecasting: Prepare schedules of annual budget and quarterly forecast consolidation with analysis and breakdowns.
    • Audit Tax Support: Assist the Deputy Finance Manager and Senior Accountant in handling statutory audit and tax filing in HK and Macau.
    • Help Desk: Provide help desk support to travellers for queries regarding travel expense reimbursements.
    • Invoice Review: Verify supplier invoices and assist in the Procure-to-Pay process.
    • Expense Processing: Assist in the payment process of other administrative expenses.
    • VAT Compliance: Assist in the VAT compliance process.
    • Account Reconciliation: Manage accounting and reconciliation activities.
    • Report Production: Assist in the production of financial reports.

    13. Accounting Assistant General Responsibilities

    • Reporting: Report to the Accounting Manager.
    • Subsidiary Accounting: Responsible for the accounting functions of seven international subsidiaries.
    • Accounts Processing: Process for Accounts Payable and Receivable.
    • Bank Reconciliation: Prepare monthly bank reconciliations.
    • Balance Sheet: Maintain and reconcile monthly balance sheet accounts.
    • Year-End Support: Support the preparation of year-end working papers and documentation.
    • External Communication: Maintain relationships and communicate with international external professional groups, such as accounting firms and financial institutions.
    • Vendor Support: Assist with vendor communication and correspondence.
    • Bank Reconciliation: Handle bank reconciliations.
    • Data Management: Ensure accurate data entry, organization, and maintenance of company accounting records.

    14. Accounting Assistant Key Accountabilities

    • Data Entry: Enter, maintain, and update customer account information.
    • Email Monitoring: Monitor accounts receivable email inbox and reply to customers’ requests promptly.
    • Employee Setup: Enter new employees in the time and billing system.
    • Report Support: Assist in report generation and distribution.
    • Backup Support: Serve as a backup for cash application and accounts payable data entry tasks.
    • Monthly Entry: Perform other data entry tasks monthly.
    • Accounting Projects: Work on a variety of accounting projects.
    • Cash Management: Balance cash and check deposits and manage credit transactions.
    • Cash Application: Work with Accounts Receivable to apply cash receipts, help with the collection of past due balances, and process daily invoices and credit cards.

    15. Accounting Assistant Roles and Details

    • Invoicing Process: Own daily invoicing process from a sales order in the proprietary software into Sage 100.
    • Invoice Logging: Log items that arise during invoice posting.
    • Payment Processing: Process customer payments via credit cards and batch daily CC activity.
    • Customer Updates: Add or update customer information in Sage 100.
    • Invoice Communication: Compile and send custom invoices and statements to customers.
    • Account Monitoring: Assist with monitoring account balances, ensuring timely collection.
    • Inventory Entry: Enter inventory receipts in Sage 100 and ensure receipts are consistent with purchase orders.
    • Vendor Entry: Assist with entering vendor bills into Sage 100.
    • Correspondence Support: Assist with various correspondence (customer or vendor account balance inquiries, mailing checks, distributing Form 1099s, etc.).

    16. Accounting Assistant Responsibilities and Key Tasks

    • Bank Monitoring: Monitor banking transactions daily to ensure all transactions, including outgoing ACH and wire transfers and incoming ACH deposits, are properly recorded daily.
    • Remote Deposit: Make remote deposits to the bank daily.
    • Payment Application: Apply customer payments to accounts as received by wire, ACH, or checks.
    • Discrepancy Follow-up: Follow up on any discrepancies between amounts billed and amounts paid.
    • ACH Recording: Record ACH payments to vendors.
    • Bank Reconciliation: Reconcile bank statements.
    • Journal Entry: Make general journal entries and recurring entries.
    • Ledger Reconciliation: Reconcile various general ledger accounts.
    • Responsibility Handling: Handle increasing responsibilities in the Accounting Department.
    • Project Assistance: Assist in a variety of projects to meet the continual needs arising on a day-to-day basis.

    17. Accounting Assistant Duties and Roles

    • Invoice Processing: Process vendor invoices and determine, prepare, and post monthly expense accruals.
    • Fleet Administration: Serve as administrator for fleet program, including tracking and processing vehicle registration renewals, ordering decals, maintaining and balancing the fleet database, distributing and returning license plates, and other related duties.
    • Vendor Support: Assist with contacting new and existing vendors and researching departmental and vendor payment inquiries.
    • Ledger Reconciliation: Reconcile general ledger accounts, post journal entries, and back up other team members.
    • Accounting Functions: Handle daily accounting functions, including bank reconciliation, AR, and AP.
    • Payment Scheduling: Prepare payment schedules.
    • Admin Support: Provide administrative support and record-keeping.
    • Month-End Closing: Assist with month-end closing, management reporting, and annual audit.
    • Information Research: Identify and seek needed information using research skills.

    18. Accounting Assistant Roles and Responsibilities

    • Phone Support: Answer phone calls and assist in the management of the office.
    • Call Handling: Handle phone calls, including making collection calls and coordinating payments with customers and vendors.
    • Office Management: Manage office tasks, including clerical work, directing calls, ordering supplies, coordinating schedules, and handling special project requests.
    • AR Processing: Handle the daily accounts receivable process, payment of due invoices, cutting payment checks, and collections.
    • Customer Support: Provide customers with information regarding payments and payoff dates.
    • Job File Management: Create new job files, assign job numbers, and close completed work orders in a full cycle.
    • AR AP Balancing: Balance AR and AP.
    • Receipts Reconciliation: Handle daily receipts, deposits, and reconciliations.
    • Timesheet Entry: Enter timesheets submitted by the field team.
    • Call Routing: Field phone calls and direct them to the appropriate department.

    19. Accounting Assistant Duties

    • PO Creation: Create POs for Cloud products ordered.
    • Checklist Management: Create and manage checklists for Cloud services.
    • Change Log Management: Manage the Cloud change log.
    • Invoice Review: Prescreen monthly invoices for accuracy.
    • Record Matching: Review and confirm that all Cloud change logs, POs, and invoices to customers accurately match.
    • PO Receiving: Handle purchase order receiving.
    • License Management: Enter and maintain licenses in a licensing database.
    • Statement Mailing: Create and mail customer statements each month.
    • AP Tracking: Enter and track purchase and receivables.
    • Report Creation: Create Client Savings Reports and admin cover letters for clients.

    20. Accounting Assistant Details

    • Accounting Backup: Act as a backup to the Accounting Coordinator for invoicing, daily deposit, and Accounts Payable (AR) reports.
    • Vendor Support: Assist with healthcare vendors.
    • Inventory Receiving: Receive inventory and shipments.
    • Employee List Management: Create, maintain, and post employee lists, such as parking schedules.
    • Report Support: Assist with miscellaneous report generation for various departments.
    • Department Filing: Assist in filing for all departments.
    • Event Support: Assist with the planning and execution of internal and external events.
    • Supply Ordering: Assist with supply ordering.
    • Document Editing: Assist in composing and editing routine correspondence and other business documents.

    21. Accounting Assistant Responsibilities

    • Credit Card Reconciliation: Prepare reconciliation of submitted credit card activity on a weekly and monthly basis and resolve reconciling items through timely research.
    • Journal Entry Processing: Process approved journal entry vouchers into the Banner accounting system.
    • Data Upload: Prepare data files for upload to financial records for postage charges, telephone charges, copier allocations, mileage reimbursements, and other items.
    • Closing Support: Assist in month-end, quarter-end, and year-end closing processes.
    • Inquiry Resolution: Respond to inquiries, conduct research, and resolve concerns or discrepancies.
    • Computer Operation: Operate a computer and other office machinery.
    • Visual Assessment: Visually identify, observe, and assess.
    • Constituent Communication: Communicate with university constituents.
    • Stationary Positioning: Remain in a stationary position, standing or sitting.

    22. Accounting Assistant Accountabilities

    • AR Management: Process invoices and cash sales, ensure payments and deposits are recorded on customers’ accounts on time, and manage AR aging, including the collection of delinquent AR.
    • Billing Coordination: Work with the Customer Service team to ensure refunds, cancellations, or other changes are billed appropriately.
    • Vendor Payment: Pay vendors by monitoring invoices, scheduling, and preparing payments.
    • Discrepancy Resolution: Resolve purchase order, contract, invoice, or payment discrepancies and related documentation.
    • Credit Management: Ensure credit is received for outstanding credit memos.
    • VAT Reporting: Coordinate with external accountants and prepare documentation for monthly VAT reporting.
    • Tax Audit Prep: Prepare reports and documentation for global tax reporting and company-wide audit.
    • Procurement Support: Collaborate with vendors and management to streamline the procurement process and establish controls and procedures for order placement.
    • Inventory Control: Assist with inventory management and controls.
    • Clerical Support: Perform other accounting and clerical functions to support the accounting department.

    23. Accounting Assistant Functions

    • Financial Reporting: Assist with month-end financial reporting.
    • AP AR Support: Assist with accounts payable, accounts receivable, and reconciliations.
    • Audit Preparation: Prepare financial documents required for audits.
    • Project Support: Tackle ad hoc projects.
    • Invoice VAT Handling: Execute invoice corrections and VAT refunds.
    • Damage Calculation: Prepare damage calculations.
    • Dunning Administration: Administer the dunning system.
    • Direct Debit Prep: Prepare direct debit collections.
    • Admin Tasks: Support general administrative tasks.
    • Account Reconciliation: Assist with account reconciliation, including cash desk and banks.
    • AR Review: Assist with the review and cleansing of accounts receivable.

    24. Accounting Assistant Overview

    • Closing Support: Support the accountant in running accounting operations and implementing, maintaining, and developing procedures for month, quarter, and year-end SAP accounting book closing.
    • Data Preparation: Support the preparation of accurate information, data, and files based on statutory regulators and business partner requirements.
    • Audit Report Support: Support the accountant in producing the year-end statutory audit report.
    • Compliance Support: Engage with key internal business partners to maintain accounting compliance, support dynamic business activities, and maximize company benefits.
    • Invoice Entry: Perform data entry of vendor invoices.
    • Check Run Support: Assist with weekly check runs.
    • Vendor File Maintenance: Maintain vendor files.
    • Project Audit Support: Assist with various projects and audits.
    • Billing Cross-Training: Cross-train for the billing department and cash receipts.
    • Clerical Assistance: Assist with clerical tasks.
    • Audit Tax Support: Assist with company audits and tax requests.

    25. Accounting Assistant Details and Accountabilities

    • Proposal Support: Assist managers with the creation of financial proposals and reports.
    • Customer Service: Represent the company to customers in a courteous and professional manner.
    • Payment Processing: Assist with payment processing, including electronic, mail, and direct deposits.
    • Account Opening: Open a variety of business and consumer accounts after determining customers' needs.
    • Account Counseling: Explain various account and ownership options and provide counseling to meet clients' needs.
    • Record Maintenance: Maintain accurate records of invoices, payments, and transactions.
    • Client Communication: Respond to potential and current client inquiries and requests for information and communicate their needs and expectations to appropriate personnel.
    • Report Completion: Complete a variety of reports related to banking and investment transactions.
    • Service Knowledge: Understand lending, investments, mortgages, and other services offered by the company.
    • Customer Liaison: Serve as a liaison between the customer and all services offered by the company.
    • Project Participation: Participate in special projects.

    26. Accounting Assistant Tasks

    • AP/AR Management: Manage accounts payable and accounts receivable processes.
    • AP Review: Review monthly accounts payable reports for validity, accuracy, and completeness.
    • Collection Management: Manage the collection process, including follow-up, collection, and allocation of payments.
    • Account Monitoring: Monitor customer account details for non-payments, delayed payments, and other irregularities.
    • Billing Support: Assist in preparing various invoice types, maintain customer financial information, and establish customer agreements in ConnectWise based on the billing cycle.
    • Account Reconciliation: Reconcile customer and vendor accounts.
    • Journal Entry Support: Assist in posting journal entries and entering time, work activities, and service tickets in ConnectWise.
    • Inquiry Resolution: Investigate and resolve customer inquiries related to billing and invoicing, including purchasing responsibilities.
    • Vendor Relations: Develop strong relationships with supply partners and negotiate favorable pricing and terms.

    27. Accounting Assistant Roles

    • Invoice Marking: Assist with marking invoices and purchase orders as paid.
    • Accounting Support: Assist with general accounting and administrative tasks.
    • Collection Calls: Call customers to collect overdue invoices.
    • Record Maintenance: Maintain and file internal and external accounting records.
    • Invoice Research: Research delinquent invoices and facilitate timely payments.
    • Client Communication: Communicate with clients and ensure all deadlines are met.
    • Procedure Compliance: Work in compliance with all TMF procedures and related standards.
    • Practice Administration: Formulate and administer approved accounting practices and ensure compliance with local regulations.
    • Invoicing Review: Review the monthly invoicing process.
    • Legislation Monitoring: Monitor changes in legislation concerning accounting matters.
    • Service Quality: Ensure high-quality service delivery to clients.
    • Project Assistance: Assist with other accounting projects.

    28. Accounting Assistant Additional Details

    • AP/AR Processing: Perform accounts payable and accounts receivable functions and handle related transactions.
    • Closing Audit Support: Handle monthly closing entries and annual and interim audits.
    • System Enhancement: Perform the implementation of accounting system enhancements.
    • Partner Coordination: Work effectively with business partners and support divisional activities to ensure smooth daily operations.
    • Supplier Follow-up: Follow up on an assigned supplier portfolio.
    • Invoice Processing: Process purchase invoices and credit notes.
    • Approval Tracking: Follow up on invoice approval flow.
    • Incident Resolution: Resolve incidents in collaboration with the purchasing department and follow up on credit notes to be received.
    • Payment Preparation: Prepare and review payments to suppliers.
    • Supplier Communication: Follow up on various supplier questions through internal and external communication.
    • Accrual Reporting: Update accrual reports.

    29. Accounting Assistant Essential Functions

    • Invoice Tracking: Track invoice processes electronically.
    • Approval Follow-up: Follow up on invoice approval processes.
    • Supplier Reconciliation: Reconcile with suppliers and agents and respond to incoming reconciliations.
    • Inventory Management: Manage inventory cards and cost center processes in the Logo system.
    • Manager Reporting: Report to the Accounting Manager.
    • Archiving Operations: Handle daily archiving operations.
    • Audit Data Transmission: Transmit requested data from audit firms and counter-investigation processes to relevant stakeholders.
    • Coordination: Act as the overall coordinator on accounting-related matters for allocated companies and collaborate with other departments.

    30. Accounting Assistant Role Purpose

    • Invoice Processing: Process invoices in the accounts payable workflow system for payments in the weekly check run.
    • Vendor Reconciliation: Reconcile monthly vendor statements and investigate discrepancies.
    • Supplier Inquiry Response: Research and respond to supplier payment inquiries.
    • Workflow Monitoring: Monitor the workflow database for items missing required data or support.
    • Invoice Routing: Investigate and reroute invoices.
    • Data Interface Management: Manage the interface of contract data from the Project Management system to the Accounting systems.
    • Cash Receipt Processing: Handle cash receipts processing.
    • Assistant Development: Provide training, reviews, and appraisals for assistants.

    31. Accounting Assistant General Responsibilities

    • Card Processing: Process credit card transactions.
    • Clinical Accounting Support: Assist with clinical accounting activities.
    • Deposit Entry: Enter deposits into the accounting system, including Ageright Clinical and VLF deposits.
    • AR Reporting: Generate monthly AR Out of Standard reports, RUGS, and census reports.
    • Month-End Tracking: Maintain and track month-end AR reporting from PCC and manual reports.
    • Trust Reconciliation: Gather and scan monthly resident trust reconciliations received from FSCs.
    • Bad Debt Management: Maintain and distribute approved bad debts.
    • AP Backup: Provide backup support for accounts payable functions, including filing and scanning.
    • Check Review: Review AP and payroll checks and follow up.
    • File Maintenance: Maintain confidential employee files and handle filing.
    • Project Assistance: Work on special projects.
    • Department Support: Support and assist the department.

    32. Accounting Assistant Key Accountabilities

    • Payment Processing: Process payments to vendors and receive payments from customers.
    • Account Reconciliation: Maintain and reconcile customer and vendor accounts.
    • Close Support: Assist management with the financial close process.
    • Control Compliance: Ensure compliance with internal controls.
    • Policy Compliance: Carry out duties in compliance with established business policies.
    • PO Matching: Match purchase orders with incoming purchase invoices.
    • Discrepancy Analysis: Analyze discrepancies between purchase orders and invoices, and liaise with vendors and the operations team to resolve them.
    • Invoice Posting: Post business invoices and credit notes in the company’s ERP.

    33. Accounting Assistant Roles and Details

    • Data Input: Input financial information carefully, considering department, account, and project coding, and follow up with budget holders on correct classifications.
    • Vendor Payment: Facilitate vendor payments, including collecting W-9s, reviewing purchase orders and invoices, and resolving discrepancies.
    • Expense Verification: Receive and verify expense reports, and reconcile expenses and other financial reports with account balances.
    • Invoice Creation: Create invoices according to company practices.
    • Vendor File Maintenance: Maintain and update vendor files, including name, address, and mailing address changes.
    • Revenue Reconciliation: Assist in reconciling revenue accounts each month with the donation database.
    • Discrepancy Reporting: Reconcile, note, and report discrepancies found in records.
    • Team Collaboration: Collaborate with the database team and the accounting team.

    34. Accounting Assistant Responsibilities and Key Tasks

    • AP Support: Assist with the company’s accounts payable function, including reviewing invoices for payment, coding expenses to the proper financial accounts, and ensuring timely payments.
    • Financial Close: Assist with quarterly financial close and the preparation of the company’s financial statements.
    • Finance Support: Support the Finance Team with other accounting and finance-related tasks.
    • Admin Support: Support the Back Office and HR Team with administrative tasks.
    • Order Entry: Complete order entry for processing sales orders in the accounting system.
    • Invoice Processing: Serve as the on-site representative for accounts payable and process invoices for foreign locations while working with suppliers and office personnel.
    • Department Collaboration: Collaborate with other departments, including sales, shipping, and project management.
    • Accounting Admin: Assist the accounting department with administrative tasks.

    35. Accounting Assistant Duties and Roles

    • Journal Entry Prep: Prepare month-end journal entries and working papers.
    • Project Review: Review construction projects with project managers to ensure proper application of percentage of completion accounting and complete monthly adjusting journal entries.
    • Bank Reconciliation: Perform daily bank reconciliations and handle intercompany transfers.
    • Compliance Reporting: Handle external compliance reporting.
    • Cross-Training Support: Provide support and cross-training for accounts payable, invoicing, and accounts receivable.
    • Inventory Counting: Participate in monthly cycle counts and quarterly physical inventory counts.
    • ERP Inventory Maintenance: Maintain inventory in the ERP system (Navision) to ensure accurate costs, quantities, and units of measure.
    • Inventory Adjustment: Perform month-end inventory adjustments to ensure accurate work in progress and cost of goods sold accounting.
    • KPI Data Support: Maintain information systems and perform data entry to support KPI reporting for the manufacturing division.
    • Variance Analysis: Analyze actual labour, material, and waste against bills of materials.
    • Variance Research: Research and explain variances.

    36. Accounting Assistant Roles and Responsibilities

    • Accounting Services: Process all kinds of accounting services for clients.
    • Journal Booking: Book all journal entries and accounting documents into the general ledger for allocated clients.
    • Financial Statement Prep: Prepare balance sheets, income statements, and other accounting statements and reports required by clients, such as group reporting packages.
    • Voucher Review: Review and verify the accuracy of journal vouchers, payroll records, sales ledgers, and purchase ledgers.
    • Balance Sheet Analysis: Prepare monthly supporting analyses of all balance sheet accounts.
    • Financial Accounting: Handle financial accounting, including the preparation of statutory accounts with notes and financial reporting, including payroll and tax.
    • GAAP Compliance: Prepare accounts in accordance with Czech Accounting Standards, IAS, US GAAP, or UK GAAP.
    • Output Submission: Submit all client output and reports to the Account Manager or Accounting Coordinator for approval before communicating with the client.
    • Team Supervision: Train, supervise, and oversee junior accountants under supervision.
    • Legislation Updates: Keep up to date with changes in local accounting and tax legislation.
    • Report Review: Support the processing and review of client output and reports.

    37. Accounting Assistant Duties

    • Accounting Operations: Handle daily accounting operations, including accounts payable and accounts receivable transactions, invoice verification, cheque and remittance preparation, and bank reconciliation.
    • Record Filing: Handle filing of financial records and perform data entry.
    • Bookkeeping Support: Work closely with external accounting firms on bookkeeping activities.
    • Audit Liaison: Assist in liaising with internal and external auditors and preparing financial reports.
    • Journal Processing: Ensure timely processing of electronic imports and manual journal entries to the general ledger.
    • Bank Reconciliation: Perform monthly bank account reconciliations and balance sheet account reconciliations.
    • Statement Distribution: Assist staff accountants with copying and distributing monthly financial statements.
    • File Maintenance: Maintain bank statements and journal entry files.
    • Audit Preparation: Gather information and documentation for various audits.

    38. Accounting Assistant Details

    • PO Matching: Issue, track, and match purchase orders and receivers to invoices.
    • Invoice Entry: Perform general ledger coding and data entry of invoices.
    • Vendor Invoice Filing: Input and file vendor invoices.
    • Payment Processing: Process invoices for payment and print and mail accounts payable checks.
    • File Maintenance: Maintain accounts payable files, records, archives, and spreadsheets.
    • Chargeback Processing: Process distributor customer chargebacks and expense invoicing in sales promotion software, and manage upload and posting into Microsoft Navision while ensuring proper coding.
    • Promotion Coordination: Coordinate directly with the sales team on customer promotions, including obtaining necessary approvals and documentation.
    • Expense Posting: Process Concur employee expense payments and related postings in Microsoft Navision.
    • Inquiry Response: Respond to vendor and employee inquiries regarding invoices, expenses, and check requests, and assist with discrepancy reconciliation.
    • Report Routing: Print and route accounts payable reports.
    • PO Support: Respond to employee Microsoft Navision purchase order problems and questions.
    • Issue Resolution: Work with the Purchasing and Receiving departments to resolve open purchase order issues.
    Relevant Information
    What Does An Accounting Supervisor Do?
    What Does An Accounting Technician Do?
    What Does An Accounting Director Do?
    What Does An Accounting Intern Do?