WHAT DOES AN ACCOUNTING COORDINATOR DO?

Updated: Apr 22, 2026. The Accounting Coordinator manages accounts payable and receivable, reconciliations, financial reporting, and invoice processing to ensure accurate and compliant financial records. This role supports month-end close, audit preparation, and data analysis while collaborating with internal teams and stakeholders to resolve discrepancies and improve accounting processes. The Coordinator also contributes to operational efficiency and financial accuracy by maintaining documentation, monitoring transactions, and supporting strategic decision-making.

Key Responsibilities of an Accounting Coordinator

1. Accounting Coordinator Duties

    • Communication: Contact employees and departments to request missing information and resolve data discrepancies.
    • Data Management: Update invalid data issues and ensure accurate documentation is properly filed.
    • Data Analysis: Identify, track, and report accounting data accurately across systems and reporting cycles.
    • Issue Resolution: Follow up on routine issues and escalate non-standard items to the Line Manager.
    • Team Support: Assist team members and support daily accounting operations effectively.
    • Mentorship: Offer mentorship to Junior Team Members and promote knowledge sharing within the team.
    • Performance Monitoring: Ensure the group consistently meets all service level agreements and performance targets.
    • Reporting: Prepare standard and ad hoc reports to support management decision-making processes.
    • Compliance: Verify that appropriate approvals are obtained to maintain compliance with accounting policies and procedures.
    • Process Improvement: Identify procedural and system issues and recommend improvements to enhance operational efficiency.

    2. Accounting Coordinator Details

    • Invoicing: Create and present accurate invoices on a daily basis to support billing operations.
    • Collections: Manage collections for assigned customer accounts and follow up on outstanding balances.
    • Account Monitoring: Maintain aging requirements at goal level and monitor account status regularly.
    • Document Processing: Process load-related documents through scanning and indexing to ensure proper record keeping.
    • Relationship Management: Establish and develop relationships with Carriers and Customers to support ongoing operations.
    • Reporting: Prepare and publish reports for Upper Management to support decision-making.
    • Payment Processing: Process accurate payments to Vendors in accordance with established payment terms.
    • System Improvement: Participate in system and software improvements to enhance operational efficiency.
    • Issue Resolution: Monitor account discrepancies and coordinate resolution with relevant departments.

    3. Accounting Coordinator Responsibilities

    • SAP Accounting: Analyze and record non-trade transactions in SAP to ensure accurate financial reporting.
    • Coordination: Coordinate with Corporate and Field Personnel to ensure proper classification of transactions in financial statements.
    • Payment Processing: Process approved cost items for timely payment in accordance with internal procedures.
    • Cost Optimization: Monitor open items and optimize prompt payment discounts to improve cost efficiency.
    • Vendor Communication: Establish and maintain regular communication with Vendors to support transaction accuracy.
    • Reconciliation: Reconcile vendor statements with financial records to ensure data consistency and completeness.
    • Accrual Preparation: Prepare accrual information for the monthly accounting cycle to support accurate period reporting.
    • GL Reconciliation: Research and reconcile assigned non-trade General Ledger accounts to resolve discrepancies.
    • Accounting Support: Assist with daily accounting activities, including transaction analysis and data compilation.
    • Problem Solving: Provide resolutions to Management and Internal or External Customers based on accounting findings.

    4. Accounting Coordinator Accountabilities

    • Accounts Payable: Process accounts payable entries and manage accounts receivable remittances to ensure accurate cash flow tracking.
    • Billing Support: Assist with billing activities, including invoice preparation and distribution of related documents.
    • Data Entry: Perform data entry into various systems and databases to maintain accurate financial records.
    • GL Reconciliation: Assist in General Ledger account reconciliations to ensure accuracy of account balances.
    • Month-End Close: Support month-end closing activities by preparing entries and verifying financial data.
    • Reporting: Prepare statements and reports using data from multiple sources to support analysis.
    • Document Coding: Code documents by determining the proper classification of expenditures and accounting codes.
    • Audit Support: Assist with audit preparation by organizing documentation and supporting audit requirements.

    5. Accounting Coordinator Functions

    • Journal Entries: Record journal entries, perform reconciliations, and make necessary adjustments to ensure accurate financial data.
    • Cost Processing: Process basic secondary cost items for timely payment in accordance with established procedures.
    • Coordination: Coordinate with Scheduling, Marketing, and External Vendors to ensure proper transaction classification.
    • Issue Resolution: Resolve issues related to open item aging for assigned General Ledger accounts.
    • Month End Close: Perform month-end close duties, including accruals and profit center reclassifications.
    • Financial Reporting: Ensure accurate financial reporting by reviewing and validating accounting entries during closing cycles.
    • Variance Analysis: Assist with variance analysis for assigned account groups to identify discrepancies.
    • Problem Solving: Investigate variances and make appropriate adjustments to maintain financial accuracy.
    • Project Support: Support special projects for Management and Operational Areas.

    6. Accounting Coordinator Overview

    • Accounts Payable: Perform accounts payable duties, including entering vendor invoices and bank transactions into the accounting system.
    • Vendor Management: Maintain Vendor records within the accounting system to ensure accurate and up-to-date information.
    • Reconciliation: Perform reconciliations to ensure accuracy of financial data and account balances.
    • Bank Reconciliation: Assist with preparing bank reconciliations to support cash balance verification processes.
    • Billing Support: Provide backup support for invoice generation and processing across various business lines.
    • Collections: Assist with accounts receivable collections from Clients and follow up on outstanding balances.
    • Manager Support: Work directly with the Accounting Manager to support accounting activities and month-end closing tasks.
    • Month-End Close: Support month-end closing activities by preparing required documentation and resolving discrepancies.
    • Project Support: Participate in ad hoc projects to support accounting operations and business requirements.

    7. Accounting Coordinator Details and Accountabilities

    • Operations Management: Support the smooth operation of the accounting department by ensuring effective financial process control and operational efficiency.
    • Customer Service: Respond to enquiries promptly to improve satisfaction and deliver a positive service experience.
    • Strategy Development: Develop and implement business strategies with clear objectives and measurable performance outcomes.
    • Performance Monitoring: Monitor performance and prepare reports to support strategic decision-making processes.
    • Team Leadership: Supervise the Accounting Team and promote a culture of growth, development, and high performance.
    • Financial Management: Manage budget and profit and loss performance to ensure financial targets are achieved.
    • Audit Control: Control and audit accounting functions to maintain accuracy and compliance across all disciplines.
    • Stakeholder Management: Build and maintain effective working relationships with key stakeholders across departments.
    • Policy Compliance: Ensure company policies, objectives, and standard accounting practices are consistently followed.
    • Advisory: Provide recommendations to improve financial performance and deliver added business value.
    • Regulatory Compliance: Ensure compliance with relevant legislation and support audit requirements through proper documentation.
    • Follow Up: Perform follow-up activities to address audit findings and strengthen internal controls.

    8. Accounting Coordinator Tasks

    • Task Execution: Execute assigned tasks accurately and within established timelines to ensure operational efficiency.
    • Communication: Communicate proactively with the Supervisor regarding workload to optimize productivity and task prioritization.
    • Documentation: Review and update process documentation periodically to maintain accuracy and relevance.
    • Issue Identification: Identify issues proactively and communicate problems to support timely resolution.
    • Time Management: Monitor deadlines and ensure consistent completion of tasks within required timeframes.
    • Compliance Support: Assist with compliance activities to ensure adherence to internal policies and regulations.
    • Reporting Support: Support reporting requirements by preparing and validating necessary financial information.
    • Audit Support: Participate in audit processes by providing documentation and responding to inquiries.
    • Project Support: Contribute to special projects to support operational improvements and business needs.

    9. Accounting Coordinator Roles

    • Record Management: Maintain accounting records by filing documents, making copies, and storing information within company systems.
    • Bank Reconciliation: Reconcile bank statements by comparing statement balances with General Ledger records.
    • Ledger Maintenance: Maintain accounting ledgers by verifying and posting transactions accurately and consistently.
    • Workflow Management: Review workflows daily and ensure all assigned tasks are completed within required timelines.
    • Data Analysis: Verify financial reports and analyze data to identify discrepancies and ensure accuracy.
    • Confidentiality: Maintain confidentiality of financial records in accordance with company policies and standards.
    • Performance Support: Support the achievement of the Accounting department and organizational goals through consistent performance.
    • Reporting: Create and generate reports for Customers, Suppliers, and Administration.
    • Communication: Communicate with internal groups to resolve issues and support accounting operations.
    • Team Support: Assume additional workload during Team Members' absences to maintain service continuity.
    • Period End Close: Maintain period-end schedules and ensure all accounts are current and fully reconciled.

    10. Accounting Coordinator Additional Details

    • Billing Processing: Process client billing and accounts payable invoices by entering and verifying transaction details.
    • Transaction Reconciliation: Enter, verify, and reconcile accounting transactions to ensure accuracy and completeness.
    • Financial Support: Assist in preparing cheques, deposits, and financial reports to support accounting operations.
    • Collections: Send monthly accounts receivable statements to Clients and follow up on outstanding invoices.
    • Clerical Support: Provide accounting and clerical support to the Finance Department for daily operations.
    • Stakeholder Coordination: Liaise with Internal and External Stakeholders, including Project Managers, Clients, and Auditors.
    • Database Management: Manage databases by updating contracts, linking projects, and maintaining job records.
    • Email Management: Maintain the payables email inbox and respond to inquiries and concerns in a timely manner.
    • Vendor Documentation: Collect and file Vendor documentation, including compliance and payment-related forms.
    • Administrative Support: Perform general administrative tasks, including document processing, filing, and record maintenance.

    11. Accounting Coordinator Essential Functions

    • Document Management: Organize, register, scan, and file invoices, checks, and financial documents for record accuracy.
    • Accounts Payable: Perform full-cycle Accounts Payable processing, including validation and recording of transactions.
    • Payment Processing: Validate, record, and mail checks while handling special requests with priority.
    • Process Compliance: Execute daily processes and controls accurately while ensuring compliance with company policies.
    • Administrative Support: Assist the Finance Department with administrative tasks to support accounting operations.
    • Customer Service: Handle customer service needs of Internal Business Partners and resolve inquiries promptly.
    • Audit Support: Assist with internal and external audits by preparing documentation and supporting requirements.
    • Mail Handling: Open, organize, and distribute department mail on a daily basis.

    12. Accounting Coordinator Role Purpose

    • Document Coding: Code documents using proper classification of expenditure and accounting codes to ensure accurate financial recording.
    • Accounts Payable: Handle accounts payable tasks, including vendor invoice processing, matching, and disbursement filing.
    • Data Entry: Post financial information manually or electronically into accounting systems with accuracy.
    • Project Support: Assist with assigned duties and participate in special projects to support accounting operations.
    • Issue Resolution: Resolve discrepancies by reviewing sources, recreating transactions, and identifying impacts on related accounts.
    • Error Correction: Prepare correction documents to adjust errors and maintain the integrity of financial records.
    • GL Support: Support General Ledger reconciliation and assist with month-end closing activities.
    • Ad Hoc Tasks: Perform ad hoc accounting tasks to support operational and reporting requirements.
    • Reporting: Prepare statements and reports using data from multiple sources for analysis.
    • Accounts Receivable: Support accounts receivable by processing invoices, applying cash receipts, and assisting with collections.

    13. Accounting Coordinator General Responsibilities

    • Payment Application: Apply customer payments accurately to ensure proper allocation within accounting records.
    • Discrepancy Resolution: Research unidentified payments and resolve discrepancies by reviewing transaction details.
    • Invoice Processing: Post and process invoices into the accounting system to maintain accurate records.
    • Validation: Validate payment requests to ensure completeness and compliance with required information.
    • Accounts Payable: Assist with Accounts Payable tasks to support financial operations.
    • Audit Reporting: Compile audit reports to ensure procedures and ethical practices are consistently followed.
    • Administrative Support: Assist in processing license and title files to support administrative requirements.
    • Customer Support: Respond to branch inquiries and provide timely and accurate information.
    • Documentation: Maintain general filing and process documentation to support record-keeping standards.
    • Compliance: Conform to regulations, policies, work procedures, and instructions in all activities.

    14. Accounting Coordinator Key Accountabilities

    • Tax Support: Assist with sales tax processes to ensure accurate calculation and compliance with regulations.
    • Document Management: Perform general filing and processing to maintain organized and accessible financial records.
    • Audit Analysis: Prepare and analyze internal audit reports to support compliance and risk assessment activities.
    • Reporting: Provide reporting to Field Teams to support operational and financial decision-making.
    • Accounts Payable: Assist with Accounts Payable transactions to ensure timely and accurate processing.
    • Validation: Validate payment requests to ensure completeness and adherence to required standards.
    • Data Review: Review financial data for accuracy and identify discrepancies for further investigation.
    • Coordination: Coordinate with internal teams to ensure the timely completion of accounting tasks and reporting.

    15. Accounting Coordinator Roles and Details

    • Financial Reporting: Prepare income statements, balance sheets, and consolidated financial reports to support financial analysis.
    • Financial Analysis: Analyze financial records and reports to provide recommendations on reserves, assets, and expenditures.
    • Journal Review: Review and verify journal entries and accounting classifications to ensure accuracy and compliance.
    • Process Improvement: Conduct special studies and recommend accounting methods and procedures for process improvement.
    • Team Supervision: Assign and instruct Accounting Clerks to support daily accounting operations.
    • Coordination: Coordinate accounting matters with Departments, Locations, and Divisions to ensure alignment.
    • System Utilization: Utilize computer systems to input, retrieve, and manage accounting information efficiently.
    • Account Reconciliation: Reconcile assigned accounts to ensure accuracy and resolve discrepancies.
    • Problem Solving: Identify accounting issues, research solutions, and present conclusions to Management.
    • Corrective Action: Implement corrective actions to resolve accounting problems and improve processes.

    16. Accounting Coordinator Responsibilities and Key Tasks

    • Schedule Preparation: Prepare supporting schedules according to the monthly close schedule.
    • Commission Review: Review and reconcile insurance carrier commission statements to expected revenue.
    • Commission Reporting: Assist with monthly producer commission reports, analyze discrepancies, and correct errors.
    • GL Transaction Recording: Record GL transactions to ensure the accuracy of financial statements.
    • Tax Document Formatting: Format tax returns and invoices for client review.
    • Document Scanning: Scan the client's original tax documents and prepare documents for shipment back to the client.
    • Document Receipt Documentation: Document the receipt of signed client documents.
    • Digital Document Organization: Organize and sort digital tax documents from client submission folders.
    • Data Entry Support: Assist tax or bookkeeping departments with occasional data entry projects.
    • Client Communication: Communicate with clients by email or phone, answer questions, and transfer calls.
    • Customer Billing: Manage monthly customer billing.
    • Collections Management: Perform collections functions to maintain current A/R and maximize cash flow.
    • Deposit Preparation: Prepare and process deposits.
    • Expense Report Submission: Serve as a delegate for the COO to submit AMEX expense reports via the Concur Solutions Application.
    • Journal Entry Preparation: Perform month-end journal entries to post Amazon gift card stipends and reconcile worksheets.

    17. Accounting Coordinator Duties and Roles

    • Administrative Support: Provide administrative support for all aspects of the bid process, obtain bonds, prepare insurance certificates, complete bid forms for private and public entities, obtain correct signatures, ensure timely submission of bid documents, and track submissions.
    • General Administrative Support: Provide general administrative support for the Contracting/Asphalt Division, maintain up-to-date physical and electronic file systems, and obtain and update licenses, insurances, bonds, and contracts for the business.
    • Payroll Management: Lead weekly payroll analysis, documentation, reporting, support, and data input to ensure timely, accurate, and complete submission of weekly payroll for Contracting and Plant hourly employees.
    • Record Maintenance: Maintain all electronic and physical records for Certified Payroll on projects, liaise with the centralized payroll department, and ensure accurate and timely submission of certified payrolls to clients and government entities.
    • Fact-Checking: Fact-check and coordinate pay adjustments, ensuring accuracy.
    • Purchase Order Processing: Prepare purchase requisitions for the creation of purchase orders in SAP, receive PO purchases, and process contracting subcontractor payments and maintenance purchases.
    • Volume Reporting: Report daily job-level volume, reconcile sales volume, and run the APEX report on a monthly basis.
    • Sub-Contractor Reconciliation: Reconcile subcontractor payments and retainage per job and per pay item.
    • Invoice Processing: Process contractor haul invoices for payment and investigate payment discrepancies.
    • Vendor Management: Establish new vendors and contract haulers, review rates and payment details, prevent overpayments or underpayments, and request manual check payments.
    • Fuel Report Reconciliation: Reconcile the fuel report to support monthly on-road and off-road equipment tax returns.

    18. Accounting Coordinator Roles and Responsibilities

    • Payroll Administration: Administer payroll processing and collect payroll data to maintain accurate payroll records.
    • Expense Analysis: Analyze payroll and employee expenses for accuracy.
    • Report Creation: Create month-end, quarterly, and year-end organizational reports.
    • Deposit Reconciliation: Reconcile payroll deposits, tax withholdings, wage garnishments, and deductions.
    • Error Resolution: Reconcile errors and maintain payroll records.
    • System Implementation: Implement, maintain, and review payroll processing systems.
    • Employee Payments: Pay employees by directing the production and issuance of paychecks or electronic transfers for weekly, bi-weekly, and bi-monthly payrolls.
    • Payroll Update Processing: Ensure accurate and timely processing of payroll updates, including new hires, terminations, and pay rate changes.
    • Compliance Knowledge: Maintain knowledge of and execute payroll processing in compliance with applicable laws and payroll tax obligations.
    • General Ledger Reconciliation: Reconcile payroll and benefit general ledger accounts, including accrual, cash, payroll tax, withholding, 401k, and flexible spending accounts.
    • File Management: Maintain files and manage processes related to various accounting areas.
    • Accounting Support: Support other accounting functions.
    • Problem-Solving Participation: Participate in problem-solving and special projects within the Finance department.

    19. Accounting Coordinator Duties

    • Accounts Receivable Management: Process TSG's general accounts receivable and non-inventory payables.
    • Vendor Management: Manage vendor billing and receivables, including collections efforts.
    • Reporting Assistance: Assist with month-end reporting and processes.
    • Customer Pricing Support: Assist with customer pricing, profiles, and tax reconciliation.
    • Credit Management: Complete credit applications, credit references, and tax exemption certificates.
    • Financial Adjustments: Process adjustments, transfers, replacements, margins, and related entries.
    • Operational Support: Understand and assist with daily operational functions, physical inventories, and monthly financial statement generation.
    • Data Analysis Support: Support gathering and updating financial data for cost savings analysis and continuous improvement projects, as directed by the Financial Accounting Manager.
    • General Accounting Support: Support general accounting and administrative functions.
    • KPI Preparation: Prepare contracting KPI statements and perform job cost reviews.
    • Allocation Entries: Prepare tack and supervision allocation entries and equipment move reclassification entries.
    • Month-End Close Assistance: Assist with month-end close and general ledger account reconciliation functions.
    • Vendor Communication: Communicate and correspond with vendors regarding updates and work closely with the Supervisor, Accounting, and/or Controller daily.
    • Performance Tracking: Track contracting trucker performance indicators, including cycle time and load per truck, using Microsoft Excel.
    • Written Communication: Prepare written hauler communications.

    20. Accounting Coordinator Details

    • Operations Management: Manage and oversee daily operations and accounting bookings by reviewing trial balance accuracy.
    • Month-End and Year-End Supervision: Supervise and complete month-end and year-end processes in line with statutory, regulatory, and group policy requirements.
    • Financial Statement Preparation: Manage the preparation of statutory financial statements and monthly reporting to the group and authorities (ANCOM, Statistics, NBR).
    • Financial Reporting: Conduct monthly financial reporting in line with group policies, including controlling and monitoring expense budget realization.
    • Cost Allocation Management: Manage cost center allocation methods and participate in the development and implementation of cost center distribution automation.
    • P&L and Balance Sheet Monitoring: Monitor and analyze P&L and balance sheet transactions, ensure accuracy, address discrepancies, and confirm the correctness of financial statements.
    • Regulatory Compliance: Ensure accuracy in statutory, tax, and regulatory reporting.
    • Audit Leadership: Lead, support, and complete external financial and tax audit processes.
    • Service Level Agreements: Execute procedures for intercompany charging in accordance with service level agreements.
    • Transfer Pricing Documentation: Prepare and maintain transfer pricing documentation.
    • Internal Control Development: Develop and maintain internal controls and effective accounting systems in compliance with local legislation and company policies.
    • Business Development Involvement: Participate in new business development by validating accounting flows, proposing accounting entries, highlighting accounting and fiscal implications, and validating accounting software setup.
    • Technological Initiative: Participate in initiatives for new system implementation, process standardization, and improvement of accounting techniques and methods.
    • Software Implementation Coordination: Coordinate the implementation of new accounting software and applications impacting accounting processes.
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