• Processing vendor invoices, employee reimbursements, corporate card settlements, international and domestic wire transfers, journal entries, transaction reconciliation and credit vouchers
• Ensuring compliance with purchasing policies and will review payments and reimbursements for proper documentation with appropriate follow-up as needed
• Maintaining vendor registration information and update as necessary
• Collect debarment, vendor justification, and other forms necessary to comply with Harvard University and federal regulations
• Managing record-keeping by updating and tracking the status of the AP/AR workload
• Working with minimal supervision in selecting and applying established procedures appropriately
• Performing multiple diverse accounting and financial administrative duties for unrestricted and sponsored accounts; retrieve and review financial data; prepare financial status reports
• Provide post-award support to grant managers, including preparation of journals, projections, salary distributions
• Prepare vouchers for monthly closing of Central Support Departments
• Prepare schedules and analysis for Central Support Department

Skills: AP and AR Expertise, Financial Compliance, Vendor Management, Regulatory Compliance, Record-Keeping, Procedural Knowledge, Financial Reporting, Grant Management

• Maintains all accounts payable reports, spreadsheets and AP files
  
• Verify timekeeping records and consult employees/managers about any discrepancies
• Assist in the preparation of payroll submission
• Invoice Processing
• Reconciliation and Reporting
• Year-End Incentives Calculation
• Inter-Department Financial Management
• Financial Project Leadership
• Tax Filings and Audit Support
• General Ledger Activities
• Contract Services Tracking
• Payroll and Salary Management

Skills: Financial Record Keeping, Timekeeping Verification, Payroll Preparation, Invoice Processing, Reconciliation and Reporting, Year-End Incentives Calculation, Inter-Department Financial Management, Financial Project Leadership

• Overseeing practice association contracts' receivable/payable functions, ensuring adherence to standards and guidelines.
• Preparing and submitting invoices, including coding and check generation.
• Reconciling accounts and generating reports to ensure compliance with contracts and terms.
• Determining incentives due to/from per contracts at the year's end.
• Handling inter-department/campus accounts receivable/payable functions, excluding grant-related activities.
• Collaborating with the Clinical Administrator on ad-hoc financial projects.
• Partnering with Corporate for annual tax filings and financial statement audits.
• Performing and maintaining financial system general ledger tasks.
• Maintaining monthly tracking and data collection for service-rendered invoicing.
• Completing bi-weekly payroll processes and maintaining faculty salary and fringe benefits information, including adjustments for COLA/merit, promotions, and FTE changes

Skills: Financial Management, Invoicing and Coding, Account Reconciliation, Contract Compliance, Inter-Departmental Collaboration, Financial Project Management, Corporate Liaison, General Ledger Maintenance

• Review and submit customer invoices through data entry into third party payable system.
• Assist with AR invoicing and processing payments.
• Will be responsible for running reports and working heavily in Excel
• Depositing checks
• Posting payments
• Enter vendor bills and other support to the accounting department
• Order office supplies
• Sorting and delivering mail
• Serve as “first point of contact” for their office.
• Assist Accounting Manager in processing accounts payable and receivable.
• Responsible for reconciliations
• Work closely with vendors regarding payment terms

Skills: Data Entry, Accounts Receivable (AR), Microsoft Excel, Check Handling, Vendor Bill Entry, Office Management, Mail Handling, Customer Service

• Support the international accounting team and you are responsible for routine operational tasks
• Support billing and you process incoming payments of buyers
• Book purchase invoices of cars and you deliver payment receipts to suppliers
• Process outgoing payments
• Process bank files and make various bookings
• Accurately archive documents of every transaction in our systems
• Assist in data retrieval for international tax audits
• Report to the team leader Accounting
• Enter and process technician’s payroll
• Answer phones as needed and be able to handle requests from the field for work orders, purchase orders and other requests.
• Assist in maintaining customer files as needed, both active and inactive

Skills: Accounting Knowledge, Financial Record Keeping, Data Entry, Financial Analysis, Communication, Organization, Problem-Solving, Teamwork

• Process and post all incoming cash to the related invoice.
• Contact customers with any discrepancies, including short payments and non-payments.
• Work with Plant Controllers and Business Units for purchase order and price verification.
• Research aged invoices and debits.
• Perform all other-directed responsibilities
• Prepare Balance Sheet Reports for month end.
• Interface with individual plants to investigate outstanding issues.
• Coordinates with Spain headquarters to resolve EDI issues.
• Completes any projects/duties deemed necessary and appropriate.
• Participation in the Layered Process Audit schedule
• Participation in the Internal ISO 9001/IATF 16949 Audit schedule (applies only to certified ISO 9001/IATF 16949 internal auditors)
• Participation and cooperation in answering questions and providing information for internal and external audits regarding or related to ISO 9001/IATF 16949, VDA 6.3, and customer standards.

Skills: Cash Handling, Customer Communication, Purchase Order Verification, Invoice Research, Balance Sheet Reporting, Issue Resolution, Project Management, Audit Compliance

• Record and process vendor invoices and cash disbursements
• Reconcile vendor invoices to the accounts payable aging reports
• File and organize vendor invoices within the current filing system
• Record and process accounts receivable invoices and payments
• Reconcile cash receipts to payment remittance and bank statement transactions
• Post and record membership dues payments via iMIS CRM database
• Record meeting and event registration attendees and related payments
• Assist in the preparation of the Society’s annual Forms 1099
• Maintain and follow internal controls and ensure all proper approvals

Skills: Financial Record Keeping, Accounts Payable, Accounts Receivable, Reconciliation, Data Entry, Database Management, Compliance, Tax Preparation

• Accurately and timely perform billing while costing the items and labor to the proper work orders
• Issue invoices to customers via mail and email
• Enter invoices on 3rd party sites
• Setup new customers and update current customer master files
• Assist in reviewing and coding invoices
• Assist in revenue accounting
• Bill creation and audit
• Accounts receivable
• General bookkeeping duties
• Journal entries
• Assist in general ledger maintenance
• Enter data into accounting software
• Account reconciliations
• Accounts payable

Skills: Accurate Billing, Invoicing, Data Entry, Customer Setup, Invoice Review, Revenue Accounting, Billing Audit, Accounts Receivable, Bookkeeping, Journal Entries, General Ledger Maintenance, Accounting Software Usage, Account Reconciliation, Accounts Payable

• Verify the accuracy of invoices and other accounting documents or records, including detailed financial business transactions.
• Provide customer service to internal clients, suppliers and customers.
• Assist in the development and implementation of our records information management policies and best practices.
• Enter data or use technology tools to upload data into the computer system using defined computer programs.
• Compile data and prepare, review, and audit a variety of reports.
• Handle complex clerical, administrative, technical or customer support issues under minimal supervision
• Track reimbursements for attorneys using Microsoft Excel.
• Identify invoice problems and find solutions
• Develop process improvements
• Track inventory transactions and determine how that may influence invoicing
• Keep accurate records in accordance with company standards

Skills: Data Verification and Accuracy, Customer Service, Records Information Management, Data Entry, Report Preparation, Problem-Solving, Microsoft Excel, Process Improvement

• Processing of supplier and internal invoices
• Resolving possible invoice issues to ensure timely supplier payment
• Daily processing of assigned company payment batches
• Respond promptly to customer inquiries and resolve identified issues
• Research and resolve returned checks
• Provide data and perform research as needed for audit requests
• Meet all SOX and production control requirements
• Audit of employee expense reports to ensure compliance with Business Policy
• Reviews all invoices for appropriate documentation and approval prior to processing.
• Answer all vendor inquiries

Skills: Invoice Processing, Problem-Solving, Payment Processing, Customer Service, Check Handling, Data Research, Compliance, Expense Report Audit