PAYROLL ADMINISTRATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Nov 18, 2024 - The Payroll Administrator demonstrates a knack for problem-solving and refining operational systems, with a strong background in Kronos or similar time reporting systems and proficiency in MS SQL Server tools like SSMS, SSRS, and BI. This role requires impeccable data entry precision, solid clerical abilities, and the capacity to communicate effectively across different functions. The position emphasizes customer service, focusing on identifying growth opportunities while maintaining rigorous standards and governance in system processes.

Essential Hard and Soft Skills for a Standout Payroll Administrator Resume
  • Payroll software proficiency
  • Understanding of payroll tax compliance
  • Knowledge of labor laws
  • Financial reporting
  • Data entry accuracy
  • Excel and other spreadsheet software
  • Timekeeping systems knowledge
  • Accounting principles
  • Benefits administration
  • Auditing payroll records.
  • Attention to detail
  • Confidentiality
  • Organizational skills
  • Analytical skills
  • Communication skills
  • Problem-solving skills
  • Time management
  • Integrity
  • Adaptability
  • Teamwork skills.

Summary of Payroll Administrator Knowledge and Qualifications on Resume

1. BS in Accounting with 3 years of Experience

  • Good understanding of Payroll Tax Reporting
  • Wide-ranging experience with payroll for over 500 employees
  • Proficiency in Certified Payroll Professional (CPP)
  • Certified Payroll experience preferred
  • Experience with HRIS Payroll System
  • Quality experience with multi-state payroll
  • Comprehension of Reconcile Payroll
  • Experience with high-volume multi-state payroll, billing, licensing, AP, etc.
  • Command of Microsoft Office with strong Excel skills
  • Proficient knowledge of basic accounting principles and solid financial acumen
  • Mastery of internal controls
  • Meet and uphold Certified Payroll Professional criteria
  • Experience with high-volume data entry

2. BA in Business Administration with 5 years of Experience

  • Experience in high-volume end-to-end payroll processing using payroll systems
  • Good working knowledge of Microsoft Office software
  • Payroll legislation knowledge is essential in all 7 areas above
  • Experience in payroll, HR databases, T & A systems
  • Knowledge of RTI requirements
  • Knowledge of AE requirements
  • Experience within a shared service center
  • Customer service experience
  • Knowledge of Excel functionality (vlookup, conditional formatting, data validation, etc.)
  • Excellent attention to detail and strong organizational skills
  • Working within strict deadlines
  • Ability to maintain a high level of confidence

3. BS in Finance with 2 years of Experience

  • Strong familiarity with ADP Workforce Now
  • Knowledge of accruals
  • Proven knowledge of job costing
  • Well-founded grasp of journal entries
  • Solid understanding of account reconciliation
  • Benefits administration experience preferred
  • Practical knowledge of payroll for under 100 employees
  • General familiarity with multi-state payroll
  • Benefits payroll experience
  • Quality experience with Prevailing Wage
  • Wide-ranging experience with W2 - 1099 - T4 Preparation
  • Experience in working with HRIS systems and high proficiency with spreadsheets
  • FPC or CPP will be vital
  • Previous involvement in various withholdings, processing liens, and garnishments

4. BA in Human Resources Management with 4 years of Experience

  • Experience with ADP Workforce
  • Must have a working-level knowledge of Canadian payroll regulations and guidelines
  • Advanced proficiency with Microsoft Excel is an asset
  • Able to handle confidential information in an ethical and professional manner
  • Strong attention to detail and a high degree of accuracy
  • A team player with strong communication, problem-identification 
  • Strong communication skills such as oral and written
  • Ability to work remotely from the team
  • Open-minded, flexible, proactive & interactive attitude
  • A fluent level of English is mandatory, as Spanish, Italian, French and resolution skills
  • Ability to meet firm deadlines and communicate effectively
  • Experience utilizing electronic payroll, timekeeping and HRIS systems
  • Experience using Ceridian/Dayforce
  • Know federal and state laws and regulations pertaining to payroll

5. BS in Economics with 3 years of Experience

  • Knowledge of PAYE/NIC and statutory payments such as redundancy, SMP/SAP, SPP, ShPP and SSP
  • Knowledge and awareness of pension schemes/auto-enrolment
  • Good IT skills with an intermediate level of Excel
  • Previous payroll experience (either within a professional services environment, commerce or industry)
  • Able to demonstrate up-to-date knowledge of current payroll legislation and be confident in using payroll software
  • Excellent communication skills
  • Ability to prioritize tasks and workload
  • Excellent numeracy skills and attention to detail
  • Intermediate to advanced-level Microsoft Office software programs including Word, Excel, PowerPoint and MS Outlook.
  • Able to multitask and be detail-oriented with strong organizational skills.
  • Exceptional verbal and written communication skills with strong interpersonal and problem-solving skills.
  • Ability to maintain a high level of professionalism & confidentiality, and excellent customer service.
  • Ability to interact with all levels of management in various settings.

6. BA in Management Information Systems with 6 years of Experience

  • Knowledge of in-house payroll systems or automated payroll software and processes.
  • Solid computer knowledge (Microsoft Office).
  • Excellent verbal and communication skills.
  • Experience working on cross-functional teams in a highly matrixed environment.
  • Understands employee payroll issues, possesses strong problem-solving skills, and communicates solutions effectively, professionally, and respectfully.
  • Detail-oriented, analytical, flexible, and able to adjust to changing work demands.
  • Ability to ensure legal and regulatory compliance.
  • Ability to handle sensitive and confidential information appropriately.
  • Knowledge of provincial payroll regulations
  • Strong customer service skills
  • Proven experience working as a payroll clerk in a fast-paced organization
  • Highly proficient in computer skills and technology.
  • Advanced user of software like Kronos, UltiPro, ADP, and Paychex.

7. BS in Business Management with 3 years of Experience

  • A proven problem solver that can maintain and improve an operational business system
  • Forward-thinking and able to troubleshoot effectively
  • Able to effectively communicate across functions
  • Customer service oriented and able to identify key areas of growth and development
  • Experience as a Kronos Administrator, or similar experience with related Time Reporting Systems
  • Experience with business analysis, requirements gathering, and documentation
  • Experience enforcing standards and governance within the system and related processes
  • Experience with MS SQL Server such as SSMS, SSRS, BI
  • Experience with Windows 10
  • Experience with administration of SaaS products
  • Ability to be accurate and meticulous in data entry
  • Strong clerical, administrative, and general office skills
  • Exceptional calculation and memory skills, and interpersonal skills.
  • Good organizational and time-management skills and attention to details

8. BA in Mathematics with 4 years of Experience

  • Ability to plan a variety of tasks with conflicting demands whilst meeting strict deadlines
  • Have fluency in English (verbal and in writing)
  • Ability to liaise across the organization and maintain effective working relationships
  • Experience working with a 3rd party payroll provider
  • Experience working within HR/payroll in a multinational organization
  • Excel skills such as SUMIF, and VLookup, comfortable with large spreadsheets
  • Working in a data-driven role and HR systems
  • Excellent customer service demeanor
  • Have strong, concise communication skills such as verbal and written
  • Experience with both union and non-union payroll
  • Experience and employment within a construction company
  • Professional work experience with Microsoft Office Suite

9. BS in Human Resource Development with 3 years of Experience

  • Have ADP WorkforceNow HRIS experience
  • Ability to quickly adapt to changes in the work environment
  • Ability to prioritize competing demands and manage stressful situations with a professional disposition
  • Ability to work in a team environment
  • Respond appropriately to management direction and solicit feedback to improve performance
  • Have a high level of interpersonal skills to handle confidential information and situations
  • Be proficient in Microsoft Office Suite, advanced skills specifically in Excel, including VLOOKUP and pivot tables
  • Have excellent verbal and written communication skills
  • Professional experience in Payroll, Accounting, Human Resources, or related field
  • Intermediate or Advanced experience in Excel desired, Payroll knowledge or experience
  • Possess strong knowledge of Certified Payroll (California Prevailing Wage and Davis-Bacon) regulations and requirements
  • Strong written and verbal communication skills
  • Current experience in CPR uploads to LCP Tracker, DIR, Elation, etc.