PROJECT ADMINISTRATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Nov 18, 2024 - The Project Administrator possesses extensive experience in providing administrative support and coordinating activities across multiple departments, ensuring timely and accurate information handling. Skilled in prioritizing tasks, meeting deadlines, and utilizing MS Office tools to enhance project efficiency and stakeholder communication. This position demonstrates a strong customer focus, excels in cross-cultural communications, and collaborates effectively within diverse teams to support varied organizational projects.

Essential Hard and Soft Skills for a Standout Project Administrator Resume
  • Project management software proficiency
  • Budgeting and financial management
  • Risk management
  • Scheduling and timeline management
  • Documentation and reporting
  • Process improvement techniques
  • Contract management
  • Data analysis and interpretation
  • Proficiency in Microsoft Office Suite
  • Understanding of compliance and regulatory requirements.
  • Communication
  • Problem-solving
  • Adaptability
  • Time management
  • Leadership
  • Teamwork
  • Attention to detail
  • Negotiation
  • Conflict resolution
  • Stress management.

Summary of Project Administrator Knowledge and Qualifications on Resume

1. BS in Business Administration with 3 years of Experience

  • Experience in an EPCM environment in the domestic oil and gas industry is an asset
  • Highly proficient in MS Office including training with vendor and database software
  • Good communication and documentation skills with excellent interpersonal skills. 
  • Strong organizational skills and the aptitude to prioritize and organize workload
  • Excellent customer service and telephone manner
  • Ability to work under pressure and be flexible
  • Ability to effectively carry out duties within tight time frames
  • Well-developed time management skills
  • Excellent verbal and written communication skills
  • Advanced MS Office suite (Outlook, Word, Excel and Power Point) skill
  • Visio and SharePoint skills

2. BA in Project Management with 4 years of Experience

  • Proficient with MS Office Suite: Excel (spreadsheet manipulation experience required), Word, Project, and PowerPoint.
  • Proficient in Intuitive, Jira and Confluence desired.
  • Experience working with and troubleshooting electronics and/or computer systems and networks 
  • Construction industry and vocabulary knowledge is helpful
  • Experience using Microsoft's suite of office products, specifically with Excel
  • Familiar with project management software. 
  • Experience with Vista by Viewpoint and HCSS is helpful
  • Excellent oral skills to communicate effectively with customers, employees, project teams and vendors
  • Knowledge of Lien Release and Preliminary Notices and CA lien law
  • Strong administration skills and proficiency in project management or other related experience
  • Competence with Microsoft suite of programs, eg: Word, Powerpoint, Excel, Outlook, OneDrive, OneNote, etc.

3. BS in Operations Management with 3 years of Experience

  • Experience as a project administrator or administrative position.
  • Billing/invoicing experience is considered an asset.
  • Excellent written and verbal communication skills.
  • Ability to show discretion with confidential and/or personal material
  • Ability to multitask and prioritize workload, handling various job responsibilities.
  • Engage in customer contact/coordination through phone and email communications.
  • Ability to work independently as well as a member of a team
  • Proficiency in MS Office (Word, Outlook, Excel and PowerPoint) and comfortable picking up new systems.
  • User knowledge of finance systems processes eg Concur, SAP, Ariba
  • Experience & familiarity with Veeva would be highly valued
  • Understanding of pharma compliance guidelines

4. BS in Organizational Leadership with 5 years of Experience

  • Experience in AEC industry required
  • Experience with Accounting Applications such as BST Global, Deltek, SAP ERP or similar applications is a plus.
  • Intermediate to advanced skills with the MS Office Suite including Word, Excel and PowerPoint with particular emphasis on complex Excel spreadsheet capabilities.
  • Excellent written and verbal communication skills
  • Must have time management skills for deadline-driven functions
  • Ability to handle multiple tasks at one time.
  • Ability to work a flexible schedule.
  • Ability to interface with all levels of personnel and management.
  • Capable of prioritizing your and others' time, to make sure that things get done
  • Comfortable working with remote teams and utilizing technology to maximize things like asynchronous communication and collaboration.
  • Proficient in Microsoft Word, and Excel and capable of taking Meeting Notes
  • Experience working in InDesign on presentations and organizational charts
  • Excellent verbal and written communication skills
  • Legal and contract review experience

5. BA in Communication with 2 years of Experience

  • Familiarity with basic accounting principals
  • Ability to manage multiple tasks simultaneously through to completion
  • Proficiency with MS Office, particularly MS Excel
  • Strong customer service skills, excellent written and verbal communication skills
  • Highly organized, team player, a growth mindset to support the team's developing needs
  • Demonstrate business acumen and financial aptitude.
  • Exceptional analytical thinking and problem-solving skills.
  • Excellent communication skills such as verbal, written and listening.
  • Comfortable collaborating with all levels of an organization, receiving and providing complex and sensitive information.
  • Experience with proprietary database environments

6. BS in Construction Management with 5 years of Experience

  • Proficient in Windows, Word, Excel, Adobe Acrobat, and Outlook
  • Working knowledge of Procore, Sage Timberline software, BIM360 Field, PlanGrid, FTP sites, and DocuSign preferred
  • Excellent analytical, verbal, and written skills
  • Excellent organizational skills and demonstrated attention to detail
  • Ability to multitask and prioritize duties efficiently
  • Ability to work effectively in a team environment as well as independently
  • Ability to work under pressure with a variety of different personality types
  • Ability to work within established policies, procedures, and examples
  • Proficient in data entry, accounts payable, accounts receivable and vendor payments.
  • Key competencies are Communication, teamwork, initiative, and dependability.
  • Experience reviewing or compiling construction pay applications (G702/G703) would be advantageous.
  • Ability to work independently and solve problems

7. BA in Public Administration with 4 years of Experience

  • Experience in providing administrative support and coordination to a team/department
  • Experience in dealing with, and responding to, multiple stakeholders
  • Ability to prioritize workload and work to deadlines
  • Excellent planning and organizational skills
  • Well-developed interpersonal skills with the ability to work collaboratively in cross-functional teams
  • Excellent written communication skills
  • Concern for detail to ensure the accuracy of information
  • Accurate word processing and expertise in using MS Office applications including MS Excel and Powerpoint
  • Strong customer focus and determination to achieve high-quality customer/client service
  • Excellent communication skills, including experience in communicating effectively across cultures and with diverse audiences, both verbally and in writing
  • Ability to work independently with minimal support, as well as in a team environment
  • Excellent organizational skills
  • Understand and support the needs of diverse projects across an organization.

8. BS in Human Resources Management with 7 years of Experience

  • Knowledge of payments and remittances
  • Knowledge of software capabilities
  • Knowledge of project management tools e.g. Asana or similar
  • Experience with a range of project management techniques and approaches.
  • Experience in direct personnel line management.
  • Excellent time management, communications, decision-making, presentation, human relations, and organizational skills
  • Able to resolve problems promptly.
  • Ability to communicate technical information and ideas.
  • Experience in working in a client project environment
  • Experience in working with project practices and procedures, following standard methodology
  • Experience working with client backgrounds, project goals, and critical success factors