Job Summary:

• Assist the Director of People and Performance with the delivery of projects.
• Provide quality and timely administrative support.
• Exceptional planning, prioritization and time management skills.
• Maintain and coordinate an effective calendar.
• Proactively manage correspondence and follow-up on RFI’s (Requests for Information) and Action items approaching the due date.
• Produce documents and manage project record keeping of received and distributed correspondence in G-Suite and KIM.
• Coordinate relevant responses and/or input into projects, reports, correspondence and emails.
• Updating Project Milestones, Main Task and Tasks
• Assist with Project Documentation such as Scoping and Client workflows, GO Live Sign Offs, Variations, Gantt Charts and others
• Assist with the project budget achievement
• Assist with progress claim reconciliation

Skills on Resume: 

• Project Management (Hard Skills)
• Time Management (Soft Skills)
• Communication (Soft Skills)
• Administrative Support (Hard Skills)
• Attention to Detail (Soft Skills)
• Budget Management (Hard Skills)
• Stakeholder Engagement (Soft Skills)
• Problem Solving (Soft Skills)

Job Summary:

• Assist with system configurations
• Assist with planning and scheduling resources to help the Client and Development team stay on track
• Assist with Monitoring resource utilization
• Demonstrated commitment to internal and external customer service.
• Assist in preparing agendas, minutes and assigned actions of various internal and external meetings.
• Ensuring no confidential client information was shared in an unauthorised way.
• Assist in outlining variations and requests of works outside of the agreed scope of works by keeping a keen eye on the project deliverables.
• Address any issues in a timely and effective manner and notify the Director of People and Performance of any potential roadblocks to the smooth progression of projects.
• Provide support to the defined Executive and Management Team
• Comply with the Kynection Employee Handbook, Policies and Procedures.

Skills on Resume: 

• System Configuration (Hard Skills)
• Resource Planning (Hard Skills)
• Resource Monitoring (Hard Skills)
• Customer Service (Soft Skills)
• Meeting Coordination (Hard Skills)
• Confidentiality (Hard Skills)
• Scope Management (Hard Skills)
• Problem Resolution (Soft Skills)

Job Summary:

• Invoicing & following up on overdue payments 
• Monitoring & reporting adherence to budget 
• Maintain project trackers & related systems 
• Liaison with project teams and follow Business Processes 
• Monitoring and checking timesheet submissions 
• Ensure compliance with the company Quality Management System (QMS) 
• Attending meetings and taking minutes 
• Process customer deliverables, including data files, program promotion setup, content updates, participant email blasts/communication
• Utilize documentation to perform daily processes and administration
• Participant communication, primarily via email
• Provide resolution/research on participant issues

Skills on Resume: 

• Invoicing (Hard Skills)
• Budget Monitoring (Hard Skills)
• Project Tracking (Hard Skills)
• Process Liaison (Soft Skills)
• Timesheet Monitoring (Hard Skills)
• Quality Compliance (Hard Skills)
• Meeting Minutes (Hard Skills)
• Participant Communication (Soft Skills)

Job Summary:

• Coordinate meetings for senior management, including managing the Outlook calendars
• Organize and attend project-related meetings and take and prepare meeting minutes for distribution to attendees in a timely manner.
• Technical in nature requiring the recorder to have some technical background and project management knowledge/experience 
• Assist with the preparation of project progress/status reports, project quality reports, monthly reports and dashboard reports
• Use and manage "online” collaboration tools.
• Manage and maintain electronic or manual files
• Respond to internal and external inquiries, perform administrative tasks and participate in the planning and organization of work activities
• Provide support services for various office management processes and e-business using tools such as word processing, document scanning, architectural and engineering drawing management support
• Identify problems/areas of opportunity in programs and recommend solutions
• Assist in research of client requests

Skills on Resume: 

• Meeting Coordination (Hard Skills)
• Report Preparation (Hard Skills)
• Technical Knowledge (Hard Skills)
• Collaboration Tools Management (Hard Skills)
• File Management (Hard Skills)
• Administrative Support (Soft Skills)
• Problem Identification (Soft Skills)
• Research Support (Soft Skills)

Job Summary:

• Maintain the currency and accuracy of IT Resource Headcount
• Manage daily updates to MS Project Server for resource onboarding/off-boarding, and resource assignments
• Troubleshoot and support MS Project Server issues and the MS Project Server user community
• Monitor and report weekly on-time entry and approval compliance
• Create training materials and deliver training for end-users on IT Project Management tools
• Assist with creating and reviewing Executive reporting
• Assist Program and Portfolio Managers in monitoring individual project and portfolio budget
• Assist with generating portfolio reporting, including the overall health of project financials and resourcing
• Writing announcements, and communicating pertinent information between management and staff.
• Maintaining a positive work atmosphere by acting and communicating in a positive manner with co-workers, customers, and management.

Skills on Resume: 

• Resource Management (Hard Skills)
• MS Project Server Management (Hard Skills)
• Technical Troubleshooting (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Training Development (Hard Skills)
• Executive Reporting (Hard Skills)
• Budget Monitoring (Hard Skills)
• Communication (Soft Skills)

Job Summary:

• Organizing key information and tracking commercial and technical projects across 4 – 5 sites
• Maintaining relevant data up-to-date for review and decisions by management.
• Coordinate the timely execution of key planning activities
• Initiatives, planning and prioritization decision meetings, budgeting and planning sessions.
• Analyze project data and produce progress reports
• Periodic summaries for review and post-mortem analysis
• Following up on budgets and project schedules.
• Writing and distributing comprehensive minutes and clear action points
• Following up with the teams for timely completion of the actions.
• Creating and updating workflows and process descriptions, and working with the team for deployment.
• Actively supporting the preparation of project and business development presentations
• Preparing reports to Top Management.

Skills on Resume: 

• Project Tracking (Hard Skills)
• Data Management (Hard Skills)
• Planning Coordination (Hard Skills)
• Decision Support (Soft Skills)
• Data Analysis (Hard Skills)
• Report Summarization (Hard Skills)
• Schedule Follow-up (Hard Skills)
• Presentation Preparation (Hard Skills)

Job Summary:

• Assist with project administration needs in the development stage
• Assist with the preparation of documents for invitations to bid as requested
• Assist with the preparation of the scope of work documents
• Assist with vendor commitments necessary during development projects
• Document client authorization to begin a project
• Understand municipality requirements for permitting and/or zoning
• Understand and assist with the development of the baseline estimate
• Data entry from approved B1 to produce an initial commitment to vendor utilizing template subcontract, consultant agreements, or purchase order form
• Data entry of change orders to produce documentation of changes in the scope of work and commitment
• Ensure timely turn-around of commitments, change orders, and other project communications
• Organizing and planning meetings.

Skills on Resume: 

• Project Administration (Hard Skills)
• Bid Document Preparation (Hard Skills)
• Scope of Work Preparation (Hard Skills)
• Vendor Management (Hard Skills)
• Client Authorization (Hard Skills)
• Municipality Requirements (Hard Skills)
• Baseline Estimate Development (Hard Skills)
• Meeting Coordination (Hard Skills)

Job Summary:

• Research and resolve unpaid invoices, pay apps, and other issues to assist the Project Manager and Project Accountant in financial project issues.
• Complete purchase orders or change orders as necessary to resolve.
• Maintain an understanding of agreements and compliance documents to assist vendors and ensure compliance requirements are met (i.e. initiating submittal in TEAM, recognizing a valid COI)
• File management and compiling of documentation as the project progresses to mitigate risks (M Drive, TEAM, Vista, SmartSheet, and other productivity tools)
• Ownership of the submittal process including compliance and initial submittals, permits, locate notices, pictures, videos, closing documents and other submittals necessary for the project
• Communicate with stakeholders regarding schedules, deliveries, and other project documents and coordination by the individual project
• Assist with project communications, transmittals, requests for information, and submittals
• Maintain PM Firm list/team list for each project to ensure all stakeholders are included in communications
• Participate in and maintain meeting notes for subcontractor meetings, client meetings, and project team meetings
• Provide administrative support to all Project Management and Field Operations team members
• Assist with monthly reports, daily logs, internal and external team communications

Skills on Resume: 

• Invoice Resolution (Hard Skills)
• Purchase Orders (Hard Skills)
• Compliance Management (Hard Skills)
• File Management (Hard Skills)
• Submittals (Hard Skills)
• Communication (Soft Skills)
• Meeting Notes (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary:

• Provide reporting and data analysis as necessary for specific projects
• Ensure questions regarding payment, schedule, procurement, etc. are forwarded to the correct project team member
• Participate in the permit process, complete appropriate forms, obtain signatures, enter purchase orders and check requests, follow up with municipality and other activity to obtain permitting for specific projects
• Monitoring and Control Phase and manage archival of files
• Monitor and control the flow of commitments and change orders from initiation, and internal approval, to full execution
• Monitor and control compliance documentation file management, including Vista, shared drive, TEAM, Smartsheet, and other tools as necessary
• Maintain project-related documentation in both electronic and paper format including commitments, vendor compliance documentation, submittals, closing documents, and communications.
• Assist with required reporting to gauge the health and progress of the project for each individual project
• Monitor satisfactory completion and commitment fulfillment of vendors
• Assist with documenting lessons learned
• Work with Project Manager, Project Engineer, and Vendors to compile project documentation required for the Project Operations & Maintenance manuals and produce a professional manual that meets contract requirements for each project

Skills on Resume: 

• Data Analysis (Hard Skills)
• Communication (Soft Skills)
• Permit Processing (Hard Skills)
• File Management (Hard Skills)
• Change Order Management (Hard Skills)
• Compliance Management (Hard Skills)
• Documentation Management (Hard Skills)
• Vendor Monitoring (Hard Skills)