• Maintaining and monitoring project plans, and project schedules, and should act as a bridge between the detailing team, fabricators, and other sub-contractors/vendors
• Organizing the weekly status meeting with project stakeholders.
• Preparing necessary reports for meetings.
• Ensuring project deadlines are met.
• Determining project changes, undertaking project tasks and developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Create a project management calendar for fulfilling each goal and objective.
• Review and assess cost estimates.
• Prepare quotes for the fabricator's consideration.
• Draft proposals well within the bid time.

Skills: Project Management, Collaboration, Risk Management, Reporting, Budgeting, Proposal Writing, Scheduling, Stakeholder Communication

• Meeting with clients to discuss thoughts and concerns about offers.
• Collecting all pertinent documents including property plans, technical drawings, and project specifications.
• Studying documentation, meeting with clients, and inspecting the construction site to fully understand what work
• Deciding on the most appropriate human and material resources for each project.
• Obtaining multiple quotes for each of these and then selecting the most suitable offers.
• Assist the Project Managers/ Engineers for all documentation’s centralization administration, and submission.
• Collaborate to centralize the coordination of Project plan, production plan and organization.
• Ensure all comments, instructions, requests and suggestions received from all relevant parties are incorporated into the system for regular review.
• Provide administrative support to the team.
• Establish and maintain the project documentation library.
• Work closely with related parties on daily operations.

Skills: Client Relations, Document Management, Site Inspection, Resource Allocation, Vendor Management, Administrative Support, Project Coordination, Documentation Organization

• Performs administrative duties for job sites ensuring all documentation regarding timesheets, equipment usage and all personnel-related allowances are transferred to Accounting daily or weekly
• Learns, interprets and applies organizational policies, rules and regulations.
• Tracks, records and reports the attendance of all site personnel, board allowance and vehicle allowance.
• Establishes accounts with local suppliers for miscellaneous items for the site.
• Ensures and assists in the completion of accident reports.
• Establishes and dismantles site offices
• Maintains an organized filing system on site.
• Processes employees' payroll daily.
• Prepare all hiring packages for onboarding craft labor on the project.
• Ensure receiving is processed in the accounting system in a timely manner.

Skills: Administrative Support, Policy Application, Attendance Tracking, Supplier Management, Accident Reporting, Office Setup and Dismantling, Filing System Organization, Payroll Processing

• Setting up and updating projects in the ERP system, ensuring it reflects the latest financial position by liaising with Project Managers.
• Supporting, coordinating and facilitating the adherence to the Project Management Framework (PMF) by ensuring all project-related documentation is saved in the relevant location.
• Liaising with Project Managers to determine what can be invoiced and ensuring invoices and applications for payment are issued in a timely manner, liaising with the technical team if needed.
• Supporting the Project Manager with credit control activity to ensure payment is received in line with agreed terms, highlighting any potential delays or issues.
• Coordinating documentation and personnel required for project-related audits such as Health & Safety or Finance, keeping the Project Manager updated.
• Support PM/project delivery teams to create and format project technical reports, submissions and fee letters to ensure a quality end product and consistency of appearance and brand standard.
• Filling out Supplier Questionnaires/PQQ/Competency Questionnaires to help assist Bid Coordinators
• Assist Finance team with month-end / year-end deliverables.
• Receiving and processing requisitions from site personnel, ensuring correct coding and details.
• Processing of AP invoices including obtaining correct signatures and uploading to the system.
• Uploading documentation into the document control system.
• Management of subcontracts which includes managing billings/invoices from subs, issuing change orders, and closing out subcontracts (to be shared with other site personnel).

Skills: ERP System Management, Project Documentation Management, Invoice Management, Credit Control, Audit Coordination, Report Creation, Supplier and Bid Coordination, Accounts Payable Processing

• Conduct new hire orientations for craft employees on the job site
• Maintaining a receiver file for documents to be used as backup for incoming invoices
• Processing incoming and approved Invoices
• Submit the monthly Subcontractor Employee Count report
• Review and submit timesheets every week. 
• Maintain employee time off, terminations, and status changes.
• Maintain the job site bulletin board
• Ensure that all required federal, state, and Pulice-required posters are current
• Maintain the job file on the shared drive.
• Put any outstanding invoices that he/she is aware of on the accruals at the end of the month.
• Responsible for the accrual numbers for subcontractors and anything they have ordered from vendors.
• Keeping Subcontractor Certified Payrolls Current - contact the subcontractor’s payroll department when they are late with certified payrolls.

Skills: New Hire Orientation, Document Management, Invoice Processing, Report Submission, Timesheet Management, Employee Records Maintenance, Bulletin Board Management, Certified Payroll Tracking

• Excellent computer skills, and ability to learn, adapt and develop customer and company submittal programs.
• Proficient in Microsoft Word, Excel and Outlook
• Basic understanding of accounting principles and ability to quickly learn new software.
• Attention to detail and demonstrated ability to follow standard procedures is a requirement
• Experience with the Microsoft Office Suite such as Word, Excel, PowerPoint, and Outlook
• Ability to multitask and attention to detail
• Demonstrated flexibility to adapt to changes in procedures and job assignments
• Experience in working with business processes such as invoicing, project management and purchase orders will be an advantage
• Solid organizational, prioritization and time management skills and the ability to coordinate and track multiple projects simultaneously
• Sound numerical skills, the ability to process large volumes of data and the ability to apply these skills in a business context
• Excellent Microsoft Office skills particularly Excel and Word
• Able to speak the same language as the teams - know the language of FMCG communications.

Qualifications: BA in Business Administration with 5 years of Experience

• Strong organizational, interpersonal, and verbal/written communication skills
• Strong analytical and solution-oriented thinking skills
• Strong initiative, follow through and attention to detail and having the ability to manage multiple activities at a time
• Ability to work independently while also being a strong team player
• Ability to handle confidential information and display high integrity and honesty,  clients rely on DNV’s independence and its responsibility to perform a rigorous but fair review of a project
• Understanding of project development, construction, and financing, including common financing structures and agreements (i.e. debt, equity, tax equity, etc.) and associated mechanics (preferably renewables)
• Familiarity with the analysis of general accounting submittals (construction draws, budgets, etc.)
• Advanced proficiency with MS Office products (e.g. Word, Excel), strong overall computer skills, and ability to learn other software tools
• Ability to operate under pressure and meet deadlines while working within a high-performing team
• Strong planning skills with the ability to adapt to meet deadlines
• Strong interpersonal / communication skills

Qualifications: BS in Construction Management with 6 years of Experience

• Excellent Word, PowerPoint and Excel skills are essential
• Experience working in a project team environment
• Excellent interpersonal and organizational skills
• Previous experience working in a fast-paced, dynamic environment
• Excellent verbal and written communication skills
• Strong IT skills in Excel and MS Project
• Strong ability to manage a diverse and busy workflow
• Bilingual written and spoken English and French preferred/required.
• Ability to multitask and work well on a team
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Familiarity with the operation of HVAC Systems

Qualifications: BA in Civil Engineering with 4 years of Experience

• Experience with systems implementation, configuration, and delivery to end user
• Ability to identify, record and report improvement opportunities
• Skills in change management and strategy planning, with a whole of business approach
• An understanding of Project Document Control, from concept to handover
• Experience delivering and developing training for internal and external parties
• Demonstrated agility and ability to prioritize tasks under tight time constraints
• Knowledge of Travel Management Systems (CTM) and Document Management Systems (eDocs)
• Advanced knowledge of Excel
• Ability to multitask, meet deadlines and learn quickly
• Ability to build relationships with subcontractors and client stakeholders
• Capabilities for troubleshooting and problem-solving skills
• Cost coordination experience
• Excellent communication, negotiation and influencing skills
• Strong commercial acronym proficiency

Qualifications: BS in Management Information Systems with 3 years of Experience

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Ability to deliver quality through attention to detail
• Strong business acumen and critical thinking ability
• Knowledge of dashboards, file structures, TPS, PowerBI, Sharepoint
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Knowledge of administrative, office and general accounting procedures and standards
• Ability to conduct effective presentations
• Ability to provide informal and formal leadership, including mentoring and training, among team members and peers
• Proficiency in project management and accounting software, such as CMiC
• Knowledge of organizational structure and available resources 
• Ability to quickly and effectively solve complex problems 
• Ability to build relationships and collaborate within a team, internally and externally

Qualifications: BA in Architecture with 4 years of Experience