WHAT IS A PROJECT ADMINISTRATOR ?
The Project Administrator's role encompasses managing documentation by organizing and coordinating document transmittals and submissions, developing reports, and handling other administrative tasks as needed for the project. They are also charged with maintaining comprehensive project documentation, including technical data, engineering and supplier drawings, technical specifications, standards, procedures, correspondences, meeting minutes, purchase orders, payment applications, lien waivers, and other essential project documents.
Need-to-Know Overview of a Project Administrator
1. Project Administrator Duties and Responsibilities
- Implementation of approved document control procedures and associated processes
- Update and maintain project document control record-keeping system.
- Develop, maintain and timely expediting of Project document control reporting, requirements and procedures.
- Establish and maintain the project master document register, document distribution matrices, templates and implement approved signatory authority compliance for issued documentation.
- Coordinate this with Contractors and third parties as needed.
- Organize Document receipt, registration, copying, distribution, Workflow and transmittal as dictated by the project requirements.
- Support project report preparation and issue as required.
- Prepare transmittal and distributes submittal data as directed.
- Participate in risk review and risk response activities.
- Support document turnover activities.
- Support other administrative and coordination tasks as needed for the Project and as directed by the Project Manager
2. Project Administrator Skills, Experience, and Qualifications
- Undergraduate Degree in a related subject or equivalent experience
- Minimum 5 years experience in a project administrator role
- Previous experience in the commercial building industry is an advantage
- Expert user of internet-based Document Management Systems, e.g. Oracle Aconex, Procore. Etc.
- Proficient in MS Office tools, e.g. MS Projects, Teams and SharePoint
- Fluent English both written and spoken
- Able to remain in a stationary position 75% of the time.
- Need to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operate a computer and other office productivity machinery
- Frequently communicate with other employees/customers.
- Must be able to exchange accurate information in these situations.
Relevant Information