WHAT DOES AN EXECUTIVE DO?

Published: Jun 4, 2025 - The Executive Professional drives strategic planning, operational excellence, and organizational leadership to support sustainable growth. This role demands effective coordination of cross-functional teams, optimal resource allocation, and alignment with business objectives. The individual upholds strong standards in compliance, decision-making, and stakeholder engagement.

A Review of Professional Skills and Functions for Executive

1. Growth Executive Duties

  • Client Calling: Call clients (from a given list) and sell smallcases
  • Investment Understanding: Understand their investment habits
  • Product Explanation: Explain smallcases and their benefits
  • Sales Follow-up: Follow-up in case the user commits to purchase and hasn’t
  • Feedback Collection: Collect feedback from users to better understand why they have remained uninvested thus far
  • Database Management: Maintain a database of users contacted and converted

2. Executive Details

  • Promotional Material Preparation: Prepare promotional material for veterinary products for marketing purposes
  • Production Work Follow-up: Follow-up activity of production work from PO to the dispatch of material
  • Label Preparation: Prepare and approve labels for veterinary products as per batch details
  • Client Follow-up: Revert to clients for product inquiry and follow up with them
  • Batch Composition Provision: Provide the batch composition to the production team for veterinary products
  • SOP Batch Detailing: Provide the batch details to the production team as per the company SOP
  • Formula Preparation: Prepare and set the formula for new products as per client requirements
  • Product Rate Decision: Decide the rate for new products as per the formula set
  • Packing Material Confirmation: Confirm the packing material as per the client's and products' requirements and intimate the production team for the packing material to be used for the veterinary products
  • Product Data Collection: Collect the data for products to submit in other countries for trading as well as registration of products
  • Daily Production Planning: Provide daily planning of production to the production team and follow up at the end of the day
  • Material Movement Tracking: Collect the data of inward and outward material for tracking purposes
  • COA Preparation: Prepare the COA of veterinary products after analysis of the products and submit to the respective clients
  • Raw Material Follow-up: Follow up about the stock of raw material and request to place a purchase order as per the requirements of raw material at the warehouse
  • Production Schedule Recording: Keep a record of up-to-date details regarding the production schedule from receipt of the PO to the dispatch of the material
  • Exhibition Design Preparation: Prepare flyer design of veterinary products, banners, sample preparation and wall designs for exhibition purposes
  • Label Design Preparation: Prepare label design for new veterinary products that reflects the ingredients, dosage, benefits, precautions, purpose, storage conditions, and address details of the manufacturer as per the government norms
  • Invoice Preparation Coordination: Intimate the accounts team for invoice preparation for the material to be dispatched, along with all required details

3. Executive Responsibilities

  • Client Communication: Communicating and corresponding with international clients
  • Quotation Preparation: Preparing quotations, proforma invoices and other supporting documents
  • Order Administration: Administration of offers, orders, payments and deliveries
  • Customer Database Update: Update of the customer database
  • MIS Report Preparation: Preparing MIS Reports periodically
  • Senior Assistance: Assisting with any work for seniors

4. Executive Job Summary

  • Audit Assistance: Assist in conducting risk-based financial, operational, value-for-money and other audits according to audit programmes as directed
  • Audit Documentation: Assist in work paper documentation, preparing audit reports and communicating results to management
  • Data Analysis Support: Assist in data analysis of financial, procurement data, user access data, etc
  • Audit Service Management: Procure, monitor and manage outsourced internal audit services
  • Committee Support: Provide secretariat support to various committees
  • Department Operations Support: Support Head/Internal Audit (IA) in the running of the department’s operations, which include administrative matters such as budgeting, procurement and payments, records management and any other ad-hoc administrative responsibilities

5. Executive Administrative Assistant Accountabilities

  • Schedule Management: Manage and maintain the General Manager’s schedule
  • Call Screening: Screen and manage incoming calls
  • Document Preparation: Prepare and edit correspondence, communications, presentations and other documents
  • Research and Analysis: Conduct research, collect and analyze data to prepare reports and documents
  • Travel Coordination: Travel Coordinator for GM, company employees and guests
  • Meeting Planning: Plan and organize meetings with participants, internal and external
  • Organizational Chart Update: Update the company organizational chart
  • Internal Liaison Support: Supportive liaison between Wavestream and HQ

6. Executive Assistant Functions

  • Calendar Management: Manages executive calendars, ensuring proactive management of meeting agendas, preparation and potential conflicts
  • Meeting Coordination: Oversees and coordinates preparation for meetings, ensuring that materials are timely and complete
  • Meeting Documentation: Prepares notes and action items from each meeting
  • Information Relay: Relays follow-up information to other departments
  • Travel Management: Quickly and efficiently manages domestic and international travel
  • Travel Booking: Ensures that all required travel documents are obtained and travel is booked, optimizing travel to effectively manage costs and the Executive's availability
  • Schedule Optimization: Strategically manages and maintains the schedule of the executive so that every day is efficiently organized
  • Expense Reporting: Accurately and timely handles expense reports with Accounting/Finance
  • Event Management: Organizes and manages internal events including venue selection and contract negotiation, travel arrangements, event logistics and communication on behalf of the executive

7. Executive Director Job Description

  • Strategic Implementation: Implement strategic plan goals and objectives
  • Vision Development: Develop a vision for the future and be able to adapt to changing needs and circumstances
  • Resource Management: Manage all organizational resources in service of the mission
  • Stakeholder Engagement: Engage the board, staff, stakeholders and broader community
  • Performance System Design: Design systems to support and enhance employee performance
  • Facility Oversight: Maintain and enhance the campus to serve the mission
  • Governance Compliance: Preserve public trust through effective governance and best management practices

8. Executive Office Assistant Overview

  • Business Operations Management: Responsible for running the “back-end” of the business
  • Executive Collaboration: Working directly with the CEO of the company
  • Office Management: Office and day-to-day operations management
  • Calendar Management: Task, time and calendar management
  • Communication Prioritization: Read and prioritize all incoming communication
  • Deadline Management: Ensuring deadlines are met, questions are answered, and requests are addressed
  • Contractor Coordination: Interfacing with all of the independent contractors and their offices
  • Meeting Logistics: Handle logistics for meetings and events
  • File Organization: Organize and maintain all files assigned
  • Project Ownership: Ownership of special projects
  • Task Execution: Take charge of any other miscellaneous tasks assigned

9. Executive Operator Details and Accountabilities

  • Administrative Support: Provide administrative support to the Managing Partner and general admin support
  • Project Management: Project management for special projects
  • Event Coordination: Event planning and coordination
  • Expense Management: Credit card expense management
  • Meeting Support: Provide meeting support (scheduling, agendas, minutes, action items)
  • Record Management: Filing and retrieving corporate records, documents, and reports
  • Data Compilation: Compiling data to prepare documents for presentations and meetings
  • Client Communication: Prepare and coordinate written communication to clients, partners and the public
  • Office Maintenance: Assist in keeping the office appearance to the highest standards
  • Process Improvement: Work on continuous improvement projects and system enhancements

10. Executive Assistant Tasks

  • Calendar Management: Heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex meetings
  • Proactive Support: Think outside the EA box and act as a true right-hand with the ability to anticipate needs and be proactive
  • Relationship Building: Act as the firm’s ambassador and create positive relationships
  • Travel Coordination: Arranging complex domestic and some light international travel itineraries and reservations
  • Administrative Task Management: Managing all executive-level administrative tasks that include conference calls, meetings, and videoconferences
  • Expense Processing: Processing expense reports routinely and efficiently
  • Project Prioritization: Prioritizing and managing multiple projects simultaneously and following through on issues promptly
  • Event Coordination: Coordinating firm events, creating invitations, and booking venues and catering
  • Personal Task Support: Varying levels of personal duties such as booking personal travel and appointments and interacting with the MD’s spouse

11. Executive Producer Roles

  • Schedule Ownership: Owning schedule, ensuring output on all platforms is compelling, entertaining and journalistically flawless
  • Live Production Oversight: Preparing and overseeing several hours of live debate and opinion-led television and digital daily news output
  • Content Delivery Assurance: Ensuring the delivery of first-class, thoroughly researched and checked content on all platforms
  • Editorial Planning: Overseeing the editorial planning process, story and contributor selection
  • Content Accuracy Check: Checking that all content is accurate, fair and compliant
  • Regulatory Compliance: Ensuring that the GB News Editorial Charter and Ofcom broadcasting regulations are adhered to at all times
  • Team Mentoring: Coaching and mentoring the team
  • Talent Sourcing: Finding new faces and fresh perspectives – on and off screen
  • Team Collaboration: Collaborating with the whole GBN team to make sure that journalism is focused, accurate and consistently first-class

12. Executive Recruiter Additional Details

  • Research Strategy Execution: Build and execute on research strategies that allow us to identify and hire top-level executive talent
  • Talent Sourcing: Play the long game on sourcing through ongoing research and networking
  • Succession Planning Support: Engage the business in these efforts to maximize results and work with HR Business Partners to stay ahead of the curve on succession planning
  • Executive Talent Evaluation: Identify, engage and evaluate executive-level talent with an eye toward diversity
  • Recruitment Process Management: Manage the end-to-end recruitment process for roles in all functional areas of the business (Product, Marketing, Sales, Engineering, HR, Finance, etc.)
  • Search Firm Management: Manage outside search firms to ensure great outcomes for the roles outsourced
  • Relationship Building: Build effective and credible relationships with business leaders

13. Sales Executive Essential Functions

  • Lead Generation: Source new sales opportunities through networking, community involvement and cold calling
  • Territory Management: Effectively manage assigned territory and execute a proven sales process
  • Sales Follow-up: Follow up on sales leads provided by the aggressive inside sales team
  • Market Awareness: Endeavor to keep current with emerging technologies, products, and market trends
  • Sales Closing: Close sales and achieve quarterly quotas
  • Account Research: Research accounts, identify key players and generate interest
  • Partner Collaboration: Work with channel partners and vendors to build a pipeline and close deals
  • Sales Presentation: Perform effective online, remote, and in-office presentations to prospects
Relevant Information
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