PAYROLL ADMINISTRATOR JOB DESCRIPTION
We are seeking a Payroll Administrator to manage and process monthly payrolls for various clients with accuracy and timeliness. This role involves building strong relationships with key stakeholders to ensure seamless payroll operations and managing all related taxes, deductions, and pension updates to ensure compliance with current legislation.
An Overview of Payroll Administrator Job Description Responsibilities and Qualifications
1. We are looking for a skilled Payroll Administrator to enhance our finance team. Under the supervision of the Vice President of Finance, you will manage payroll and benefits across our international organization. This role presents a unique opportunity to contribute to the expansion of a rapidly growing data security company.
Payroll Administrator Duties and Responsibilities:
- Processing the full-cycle payroll function for Canadian and US entities,
- Coordinating with the local payroll service provider in Australia
- Serving as the central contact and subject matter expert for employees’ payroll inquiries
- Ensuring compliance with all Canadian Federal and Provincial agencies, and US Federal and State government regulations pertaining to payroll
- Processing all payroll-related journal entries and schedules, including but not limited to payroll, 401k, benefits, vacation accrual, workers comp, etc.
- Reviewing and preparing forms such as records of employment, income tax forms, and remittances (RRSP, 401k, T4, EHT, etc.)
- Assisting with continuous improvement of payroll-related internal controls and procedures
- Assisting with payroll related requests during the year-end audit process
- Assisting the Finance department with additional requirements during busy periods
Payroll Administrator Skills, Abilities and Experience:
- Post-secondary education in Commerce, Business or a related field, or equivalent demonstrable experience
- At least 3 years experience in payroll administration processing Canadian payroll
- Experience processing US payroll will be considered an asset
- Payroll certification will be considered an asset
- Experience with ADP Workforce Now is preferred
- Working knowledge of an ERP system, preferably NetSuite, is considered an asset
- Excellent written and verbal communication skills are essential
- Strong organizational and prioritization skills with high attention to detail
- Exercising tact and diplomacy dealing with confidential and sensitive issues
2. We are seeking an experienced Payroll Administrator for a flexible 3-4 day work week over a 12-month term, likely extendable. This role is integral to enhancing our payroll and people team functions. Join us to impact the world positively through disruptive technology solutions, leveraging our global consultancy's dynamic and inclusive environment. Perfect for professionals preferring a part-time schedule to a full-time commitment.
Payroll Administrator Duties and Responsibilities:
- Administration of starter, leavers and transfers between UK & overseas payrolls (Ireland)
- Calculation of SMP, SPP, SHPL, SPP, etc
- Preparation of payroll reports to upload to our outsourced provider
- Checking the data from outsourced provider
- Process pension contribution changes
- Calculating maternity, paternity, sick pay & Furlough adjustments, plus related administration
- Review of ad hoc payments and calculations
- Administration for salary sacrifice schemes – Childcare vouchers and Ride2Work
- Creating third party payments ie HMRC, CCV, GAYE
- Responding to employee and external queries
- Provide holiday/sickness cover for payroll manager
Payroll Administrator Skills, Experience, Qualifications:
- Experience working in an in-house payroll
- Previous experience of dealing with all levels of employees
- Excellent attention to detail and communication skills
- Able to work without supervision and as an effective part of a team
- Able to manage and prioritize tasks
- Demonstrate initiative and a proactive attitude
- Keep up to date with legislation
- Used to and able to work remotely
3. The Payroll Administrator will be working with a team looking after multiple locations and payrolls across the UK, experience of handling multiple clients is key. You will be Supporting the Payroll Manager in the subsequent accounting for and reporting PAYE and NI to HMRC both on a monthly and annual basis and the administration of the various group pension schemes.
Payroll Administrator Roles and Responsibilities:
- Process the monthly payroll for a number of clients ensuring accuracy and timely completion.
- Building an excellent relationship with key individuals to ensure efficient and accurate completion of the various payrolls.
- Ensure that all month and annual returns/submissions/payments relating to specific payroll taxes/deductions and
- Ensure pensions are up to date, accurately performed in a timely manner so that the group is compliant with all current legislation and best practice.
- Liaise with all providers to ensure all deductions and submissions are prepared and made accurately and that the company and its employees are benefiting from the internal expertise of the department.
- Ensure that as an individual you are complying with current legislation by attending courses and updates on all aspects associated with payroll.
Payroll Administrator Skills, Abilities and Experience:
- At least 3 years experience in payroll administration processing UK payroll
- Payroll certification will be considered an asset
- Excellent written and verbal communication skills are essential
- Strong organizational and prioritization skills with high attention to detail
- Previous experience of dealing with all levels of employees
- Excellent attention to detail and communication skills
- Able to work without supervision and as an effective part of a team