PAYROLL ADMINISTRATOR JOB DESCRIPTION

Payroll for 300 employees sounds manageable. At 5,000, across multiple provinces or states, with union agreements, commission cycles, and remittance deadlines running in parallel, a single miscalculation compounds fast. The Payroll Administrator owns the end-to-end processing of employee compensation within the HR and Finance function, reconciling time and attendance data against pay group submissions and ensuring statutory deductions reach the relevant authorities on schedule. In organizations that rely on biweekly or semi-monthly cycles, this seat is the operational control point between workforce data and the general ledger.

What employers mean by "payroll inquiry resolution" is rarely spelled out in a posting, so the work a payroll administrator does day to day defines it with examples.

As the Payroll Administrator, you ensure every employee across the organization is paid accurately and on time, reconciling payroll accounts, resolving discrepancies, and maintaining compliance with applicable employment standards and tax regulations. You work within a shared HR and Finance structure, supporting audit cycles, benefits administration, and the internal reporting that keeps leadership informed of labor costs.

Career Impact: Hands-on ownership of full-cycle payroll for large, multi-entity employer groups - including union and non-union populations - builds the kind of technical depth that PCP certification and senior payroll roles require.

Business Impact: When payroll runs clean, employees are paid correctly and on time, statutory remittances meet their deadlines, and Finance closes the period without payroll-driven journal adjustments.

Growth Opportunity: The scope here - spanning multi-provincial compliance, commission cycles, and benefits reconciliation - positions a Payroll Administrator to move into a Payroll Manager or Payroll Specialist role with measurably broader ownership.

• Process biweekly and monthly payroll for employee populations spanning hourly, salaried, commission, and union classifications.
• Reconcile time and attendance records against pay group submissions before each processing cycle to confirm accuracy.
• Audit employee records for new hires, terminations, status changes, and benefits updates, and apply approved changes to the payroll system.
• Prepare and distribute payroll journal entries and reconcile payroll-related general ledger accounts each period.
• Calculate and issue Records of Employment, final termination payments, and on-demand pay adjustments as required.
• Support internal and external payroll audits by compiling documentation, running variance reports, and responding to inquiries.
• Coordinate with HR and Finance teams to maintain accurate employee data and ensure consistent application of pay policies.
• Monitor statutory remittance schedules and ensure deductions for tax, pension, and benefits are submitted to the correct authorities on time.

• Bachelor's degree in Accounting, Business Administration, or a related field, or equivalent work experience.
• 3 or more years of full-cycle payroll processing experience, with exposure to multi-entity or multi-jurisdictional environments.
• Demonstrated understanding of payroll legislation, statutory deductions, and remittance obligations across relevant jurisdictions.
• Ability to reconcile payroll accounts to the general ledger and prepare journal entries without supervision.
• Strong numeracy and data-entry accuracy, with the ability to identify and resolve discrepancies before processing deadlines.
• Proven organizational skills and the ability to manage competing deadlines across multiple pay groups simultaneously.
• Effective written and verbal communication skills for responding to employee inquiries and coordinating with HR and Finance counterparts.

Generic phrasing of "PAYE knowledge" gets filtered out, so the competencies employers require from a payroll administrator shows the specific version that passes.

• PCP certification (National Payroll Association) completed or actively in progress.
• Prior experience processing payroll for unionized employee populations, including interpretation of collective agreement pay rules.
• Familiarity with ERP-based payroll modules and time and attendance system integrations in organizations of 1,000 or more employees.
• Experience supporting month-end close activities including accrual calculations and payroll variance analysis.

• Payroll error rate per cycle, measuring the accuracy of gross-to-net calculations across all active employees.
• On-time remittance rate for statutory deductions, reflecting adherence to government-mandated submission deadlines.
• Time to resolve payroll discrepancies, measuring how quickly employee pay queries are investigated and corrected.
• Payroll account reconciliation completion rate, tracking whether all general ledger accounts clear within the period-close window.
• Audit finding count per review cycle, reflecting the integrity of payroll records and internal controls maintained by this role.
• Typical tools: payroll and HRIS platforms (commonly ADP Workforce Now or Ceridian Dayforce), time and attendance systems (commonly Kronos)

Mapping multi-state compliance exposure to the payroll administrator salary outlook and CPP certification path is the quickest way to plan the next career step.

• Base Salary Range: $52,000 to $72,000 annually, depending on scope and jurisdiction count
• Bonus: Discretionary, typically 5 to 8 percent of base for mid-level contributors
• Equity: Not standard for this level in corporate payroll functions
• Health Benefits: Medical, dental, and vision coverage is standard across most employers
• PTO: 10 to 15 days annually, increasing with tenure
• Common Perks: Hybrid work flexibility, professional development support toward PCP or CPP certification

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Successful completion of a background check is required as a condition of employment, given access to confidential compensation and banking data. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, and local law. Reasonable accommodations are available to individuals with disabilities throughout the hiring process and in the performance of job duties. Candidates must be authorized to work in the United States.

Match your PAYE skills to a resume that reads as a strong match.

The Payroll Administrator owns the full payroll cycle for a hospitality resort, reviewing and processing checks, direct deposits, and service charge reconciliations across F&B, Spa, Tennis, and Housekeeping departments. Working in close collaboration with the Assistant Director of Finance and Human Resources, this work ensures payroll accuracy, regulatory compliance, and timely journal entries that directly support the resort's financial operations.

Key Responsibilities

• Review, verify, and process payroll data for preparation of checks and direct deposits.
• Review payroll reports from the external payroll processing service (Paylocity) and bring any discrepancies to the attention of the Assistant Director of Finance immediately.
• Prepare payroll checks for distribution to Managers and receive signatures for checks issued.
• Input data from all PAF into the payroll system (Paylocity) only after proper approvals.
• Reconcile F&B, Spa, Tennis, Bellman, and Housekeeping service charges, gratuities, and commissions with the appropriate POS reports before entering data into the payroll system.
• Reconcile Flex Spend accounts, Worker's Compensation accounts, and paycheck discrepancies with department Managers.
• Manage and input health benefits, including annual changes made during open enrollment.
• Assist the Human Resources Department in maintaining payroll records, reports, and resolving discrepancies, including PAFs, BRFs, LOAs, new hires, and terminations.
• Maintain tip declaration files and sales by servers for all F&B tipped employees to ensure tip allocation and pooling.
• Prepare monthly payroll journal entries and reconciliations of payroll accounts.
• Monitor payroll procedures and best practices to ensure adherence to all applicable laws, guidelines, and internal controls.
• Conduct routine and frequent payroll and benefit audits as requested both internally and externally.

Required Qualifications

• Minimum 3 years of payroll experience required.
• Must have adequate experience in multi-department payroll processing and understanding of general ledger accounting and its impact on financial statements.
• Previous payroll experience in the hospitality industry is strongly desired.
• Able to prepare and post payroll journal entries and reconcile and balance payroll accounts each month.
• Proficiency in Microsoft Office and Excel at an intermediate level
• Experience with Paylocity, Micros, Opera, and SpaSoft is a plus.
• Self-starter with the ability to handle projects, tasks, and reports with minimal supervision, meet strict deadlines, and work a flexible schedule.
• Ability to maintain confidentiality of guests and clients
• Communicate effectively with employees, Managers, and the Executive Committee.
• Must be bilingual in Spanish and English.

Embedded within the HR and Finance teams, the Payroll Administrator is responsible for the full administration of Canadian payrolls, ensuring accurate and timely semi-monthly processing, JDE data entry, and regulatory compliance. Working closely with both HR and Finance stakeholders, this role enables precise payroll reporting and month-end reconciliations that uphold the organization's financial integrity.

Core Functions

• Process semi-monthly payroll for all salaried, hourly, and daily employees, ensuring all changes are made accurately and timely.
• Review timesheets and work hours for completeness and accuracy, and enter them in JD Edwards.
• Compile all information in reference to summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages for reports.
• Prepare relevant internal management reports, monthly and year-end reports.
• Retrieve and assess information to resolve payroll discrepancies and review and reconcile semi-monthly payroll accounting for accuracy and completeness.
• Assist with all internal and external audits related to payroll, including journal entries and adjustments for month-end reporting.
• Maintain established policies and procedures and report necessary changes to payroll operations.
• Complete full cycle processing of T4s and adjustments as required.
• Maintain current working knowledge of the Employment Standards Act and current statutory regulations.

Qualifications and Experience

• Meet and uphold Certified Payroll Professional criteria (enrolled with NPA).
• At least five years of relevant payroll experience.
• Expertise in Federal/Provincial payroll regulations and requirements, with comprehensive knowledge of full-cycle payroll accounting and internal controls.
• Strong Excel skills and dependability in Microsoft Office
• Good knowledge of ERP systems (JDE/SAP).
• Strong analytical skills with the ability to exercise good judgment and make decisions based on accurate and timely analysis, with outstanding data entry skills.

Reporting to the national payroll team leadership, the Payroll Client Advisor administers day-to-day processing for medium to large multi-client payrolls, handling RTI submissions, statutory payments, and pension uploads across a bureau service environment. Partnering with clients, HMRC, and internal departments, this role enables accurate, compliant payroll delivery that strengthens client relationships and supports the team's full service offering.

Primary Duties

• Administer day-to-day processing of medium to large-sized multiple client payrolls, including RTI submissions and end-of-year P60 forms.
• Process pay scale and allowance uplifts, incremental rises, and contractual changes as required.
• Use payroll software efficiently, including import/exports, report writing, and all types of manual payroll calculations, including salary sacrifice schemes.
• Apply knowledge of PAYE/NIC and statutory payments, including redundancy, SMP/SAP, SPP, and SSP.
• Apply knowledge of pension schemes, including AE process and pension uploads to pension provider websites.
• Process BACS payments and proactively carry out payroll reconciliations and analysis.
• Proactively develop and keep up to date with new payroll legislation and compliance.
• Liaise with HMRC and assist with technical enquiries and resolve issues using own initiative.
• Develop and maintain relationships with internal and external contacts at all levels.
• Proactively communicate the full range of services offered by the national payroll team to clients.

Skills and Qualifications

• Up-to-date knowledge of current payroll legislation, with confidence in using payroll software.
• An intermediate level of Excel is essential
• Good IT skills across Microsoft packages.
• Excellent written and oral communication skills
• Good numeracy skills and strong attention to detail and accuracy.
• Actively seeks to enhance expertise
• Knowledge and works well as part of a team.

Sitting at the intersection of payroll processing and cross-functional employee support, the Payroll Administrator processes payroll for all frontline warehouse employees while serving as the primary point of contact for staff and teams needing assistance with pay and reporting. Operating across multiple internal systems, this role delivers accurate data analysis, timely program execution, and computer-based presentations that keep warehouse operations running smoothly.

Duties

• Process payroll for all frontline warehouse workers.
• Download, pull, and analyze various reports from internal systems.
• Answer questions and provide front-line support to various cross-functional teams and employees.
• Support the team in the analysis, coordination, and execution of various programs.
• Independently organize and produce computer-based presentations.
• Manage multiple tasks and meet deadlines as the front-line point of contact for employees needing assistance.

Experience and Qualifications

• College education required
• Previous HR experience is a plus.
• Minimum 3-5 years of administrative experience with proven organizational skills and ability to manage and prioritize workload.
• Ability to assume responsibility and work independently with little or no supervision while meeting deadlines and balancing multiple priorities.
• Expertise in Excel and proficiency with Word, Outlook, and PowerPoint, including the ability to handle extensive preparation and editing of presentations.
• Excellent oral, written, and interpersonal communication skills with strong attention to detail, proofreading skills, and ability to maintain confidentiality.
• Demonstrated ability to be a team player with a positive attitude in a high-pressure environment, possessing a high degree of initiative and sound judgment.

A key member of the UK payroll team, the Payroll Administrator handles end-to-end payroll administration, including data entry, gross and net pay calculations, pension duties, and year-end P11D submissions for allocated branches. Collaborating across Business Managers, stakeholders, and employees, this role ensures pay accuracy, HMRC compliance, and continuous process improvement within a confidentiality-driven environment.

Accountabilities

• Handle all administrative payroll, including data entry, electronic filing, reporting, and administrative duties from start to finish.
• Ensure accurate calculations for gross and net pay, overtime, bonus, Tax, and NI.
• Serve as the dedicated point of contact for allocated UK branches, liaising with Business Managers, stakeholders, and employees to resolve payroll queries.
• Handle all pension-related administrative duties.
• Support the completion of year-end processes and submissions, including P11Ds and PSAs, and prepare calculations for ad-hoc schemes.
• Identify opportunities and suggest process and service improvements.
• Maintain records as required by law and company policy, ensuring strict confidentiality and full compliance with the Data Protection Act.

Position Requirements

• CIPP qualified to at least level 3 is very desirable.
• Previous working experience within a payroll team, especially in completing manual processes.
• Strong knowledge of Compliance and HMRC legislation with GDPR awareness.
• Proficient in Microsoft packages, especially Excel (VLOOKUPs and Pivot Tables).
• Excellent customer service, verbal and written communication skills, with strong maths, numeracy, and attention to detail.
• Well organised with the ability to work well under pressure, produce accurate work within tight deadlines, and plan and prioritise effectively.

Accurate retail payroll delivery depends on the Payroll Administrator, who processes payroll for Area Managers and stores, trains staff on data processing, and maintains KPIs to ensure all payroll deliverables are consistently met. Based within the Payroll Team and working alongside HR, this role directly supports compliance, overpayment prevention, and the development of service level agreements that align payroll operations with key stakeholders.

Activities

• Process Retail Payroll and deliver exceptional customer service to Area Managers and their stores as the first point of contact for all payroll-related queries.
• Develop relationships with areas to ensure all payroll deliverables are met and train Area/stores on payroll data processing while maintaining KPIs.
• Work with the Payroll Officer to ensure payroll processing is carried out promptly.
• Work with the HR team to ensure all new starters are set up with the correct tax details and process leavers to avoid overpayments.
• Work with the Payroll Team to develop and agree on a service level agreement between the payroll section and key stakeholders.
• Improve and update payroll procedures, ensuring all data received has been correctly authorised, and update managers on outstanding issues.
• Coach new store managers and maintain high standards by delivering payroll reports and analysing data to feed back to managers.

Knowledge, Skills, and Abilities

• Awareness of GDPR legislation and up-to-date knowledge of HMRC regulations.
• Payroll processing and administration experience
• Preferably in a retail or multi-site environment.
• Intermediate to advanced Microsoft Office skills with intermediate Excel skills
• Knowledge of ADP Freedom.
• Highly organised multi-tasker who works well under pressure with excellent customer service skills and high-level administrative abilities.

As the Payroll Administrator, this role owns the monthly UK payroll cycle under direction from the US Payroll Team, managing DayForce data validity and handling processes from pay reviews and bonuses through to HMRC submissions and share administration. The UK People Team and global Finance, Reward, and People Teams rely on this work to maintain consistent, compliant pay practices and timely stakeholder reporting across all UK staff.

Job Functions

• Own the UK payroll process under direction from the US Payroll Team, completing the monthly payroll cycle for all UK staff.
• Work on all UK payroll-related processes such as annual reporting, pay reviews, bonuses, HMRC submissions, and share administration.
• Respond to first-line UK employee pay inquiries by providing information, guidance, and direction on pay and reward.
• Manage payroll functions and ensure data validity within the FanDuel HR and Payroll System (DayForce).
• Follow and develop all payroll-related processes to ensure efficient delivery of all payroll functions.
• Produce pay and reward documentation and letters, and generate required KPI and ad-hoc reports for stakeholders.
• Support the UK People Team and Finance around relevant reward and pay matters and communicate with global Finance, Reward, and People Teams to ensure consistency.

Background and Experience

• Minimum 1 year of prior relevant payroll experience.
• Broad understanding of all UK payroll matters with experience and knowledge of benefits administration and processes, including pensions and private medical insurance.
• Proficient in Excel, Outlook, and PowerPoint with the ability to process manual calculations when required.
• Ability to organise and prioritise work to meet strict deadlines, build collaborative relationships across divisions and locations
• Provide great customer service.
• Curious thinker with a methodical approach to problem solving and strong written and verbal communication with an eye for detail.

Junior Payroll Administrator supports the end-to-end processing of multiple client payrolls on weekly, fortnightly, four-weekly, monthly, and annual cycles, covering commissions, statutory payments, Auto Enrolment, and RTI submissions. The work directly supports accurate, legislation-compliant payroll delivery for clients, with the role developing toward full independent ownership of payroll tasks under team guidance.

What You'll Do

• Process day-to-day client payrolls, including commission, bonus, overtime, pension, salary sacrifice, court orders, and all other payroll aspects.
• Process starters, leavers, and any other required changes.
• Process SSP, SMP, SPP, ShPP, and SAP as required.
• Administer Auto Enrolment, including pension assessment, and ensure correct payments and submissions to pension providers within required timescales.
• Submit RTI and complete year-end processing, including P60s and P11Ds.
• Liaise with clients and directors on payroll-related queries.
• Maintain up-to-date knowledge of all current and forthcoming payroll legislation.

Minimum Qualifications

• Good educational background, educated to at least GCSE (or equivalent) standard with at least 5 grades A-C or 4-9.
• Experience of working in an administrative position is an advantage.
• Good organisational skills, attention to detail
• Ability to work to strict deadlines with strong problem-solving, analytical, and numeracy skills.
• Good communication and administration skills with experience of working with Word and Excel are desirable.

The Payroll Administrator builds accurate payroll outcomes for multinational staff across Canada and the USA, supporting the payroll team with full-cycle processing, new hire setup, ROEs, and biweekly timesheet imports. Collaborating with colleagues and employees who have pay and benefits questions, this role ensures legislative compliance and seamless payroll operations across multiple provinces and US jurisdictions.

Role Responsibilities

• Assist the payroll team to ensure accurate payroll processing for multinational staff in Canada and the USA.
• Assist with payroll operations, including new hires, ROEs, benefits administration, employee record changes, and terminations.
• Import timesheet hours biweekly.
• Provide excellent customer service to employees with questions regarding pay and benefits.
• Keep informed of payroll legislation and compliance requirements.

Professional Experience

• 3+ years of recent experience as a Payroll Administrator in a multi-provincial environment, processing full-cycle payroll for Canada and the USA, is required
• US payroll experience is a must.
• Strong organisational skills, keen attention to detail
• Ability to work independently with minimal supervision in a fast-paced environment with multiple deadlines.
• Experience with Microsoft Word, Excel, Outlook, and Teams
• Experience with ADP is an asset.
• Exceptional written and verbal communication skills with the ability to work effectively as a team player.

Reporting to department leadership, the Payroll Administrator oversees timecard approvals, commission and bonus processing, and tax research across State and Local jurisdictions, while coordinating employee status changes between the department and external stakeholders. Working closely with employees and supervisors, this role ensures payment accuracy, system integrity in Kronos and InMotion, and strict confidentiality of employee information.

Day-to-Day Responsibilities

• Review and approve timecards, commissions, bonuses, State and Local payroll taxes, garnishments, and paid leave balances.
• Request, review, and coordinate changes to employees' status made by others outside the department, reviewing for completeness and accuracy.
• Research tax implications of employee changes and calculate and review payments based on changes, such as final termination payments.
• Run reports and export information to Excel for completion and formatting.
• Coordinate employee changes with updates in the payroll system and verify and balance payments.
• Train and help employees use the Kronos and InMotion Commission systems and understand their payments.
• Keep employee information confidential.

Education and Experience

• High school diploma or equivalent required with 2 years of accounting education.
• Knowledge of company payment policies with a good working knowledge
• Experience using Microsoft Excel and Word.
• Good interpersonal, written, and verbal communication skills with reliability, organisation, attention to detail, and ability to meet deadlines.
• Ability to work as a team member, multitask, manage time well, and work assigned office hours reliably.

Reporting to the Payroll Manager, the Payroll Administrator takes responsibility for processing large 4-weekly, weekly, and monthly payrolls covering 3,000+ staff, managing statutory calculations, BACS uploads, and HMRC tax filings. Partnering with branch staff to validate payment files and resolve queries, this role ensures timely, compliant payroll delivery across a high-volume, multi-frequency processing environment.

Scope of Work

• Provide payroll support with responsibility for processing large 4-weekly, weekly, and monthly payrolls, including statutory calculations for Tax, NI, SSP, and SMP.
• Deal with payroll queries, out-of-payroll payment requests, deduction processing, and production of payroll reports.
• Liaise with branch staff to validate and sense-check payment files before submission and load payment files through the banking link.
• Upload data from admin/rostering systems and run BACS reports.
• Manage starters and leavers, ensuring P45s are received/issued, and tax codes are updated to facilitate first and last payments.
• Manage monthly tax filings and ad-hoc HMRC payment queries.
• Input annual leave on the employee database.

Technical Qualifications

• Experience of dealing with large payrolls of 3,000+ staff is essential.
• Experience with different payroll systems and working in a similar high-volume environment
• Ability to prioritise a large, busy, and varied workload.
• Excel skills, including VLOOKUP and broader Microsoft Office experience.
• Good team player with a confident attitude
• Fluency in English
• Knowledge of other languages is a plus.

Sitting at the intersection of payroll operations and workforce systems, the Payroll Administrator processes biweekly payroll for 5,000 employees using Workforce Now and Kronos while managing on-demand payments, reversals, and monthly commission payroll. Operating across HR, Finance, and supervisory teams, this role delivers compliant, balanced payroll outcomes that support a large Canadian employer's workforce continuity.

Operational Focus

• Import hours and changes from pay groups into the payroll system (Workforce Now).
• Monitor, reconcile, and sign off hours in the time and attendance system using Kronos.
• Complete and support the full payroll cycle for 5,000 employees on the biweekly payroll, plus a small monthly commission payroll.
• Balance payroll entries and issue, track, and reconcile on-demand payments and reversals as needed.
• Assist supervisors and employees in using the timekeeping system.

Qualifications and Experience

• A diploma or degree in Business Administration or Accounting is an asset.
• PCPs' certification is an asset.
• 3 to 5 years of experience in payroll with knowledge of Canadian payroll practices and legislation
• Experience working with large corporations of 1,000+ employees.
• Advanced MS Office, including Excel (formulas, pivot tables, VLOOKUPs), is a must
• Experience with ADP Workforce Now is an asset.

A key member of the payroll operations team, the Payroll Administrator assists with monthly payroll administration while serving as the primary escalation contact for third parties, including Ceridian and the pensions provider. Collaborating with HR and Finance on international assignee pay and global mobility programme delivery, this role enables consistent, compliant compensation outcomes for staff working across international markets.

Key Deliverables

• Assist with the administration of the monthly payroll.
• Serve as the key contact and escalation point for third parties, including Ceridian and the pensions provider.
• Deliver global mobility programmes to team members and coordinate their pay.
• Provide support for international assignees with their pay while on assignment.
• Deal with and resolve the escalation of payroll queries.

Skills and Qualifications

• Previous experience operating as a payroll specialist with experience in an outsourced environment.
• A thorough understanding of payroll legislation, accounting, and HR processes.
• Experience using Ceridian Dayforce or similar programmes
• Experience with outsourced payroll providers and international payroll support would be highly beneficial.
• Familiar and confident in dealing with sensitive and highly confidential matters.

Delivering full-cycle payroll for 300 employees across multiple Canadian provinces depends on the Payroll Administrator, who manages biweekly timesheet imports, new hire setup, ROE completion, and distribution of pay stubs and T4s using Workday. Serving as the primary contact for vendor issue resolution and employee record maintenance, this role ensures payroll accuracy and filing compliance throughout the full employment lifecycle.

Areas of Ownership

• Process full-cycle payroll (non-union, hourly, salary, commission) for 300 employees, multi-provincially.
• Import timesheet hours biweekly.
• Set up new hires, complete ROEs, and verify and adjust hours accordingly.
• Sort and distribute biweekly pay stubs and annual T4s and T2200s.
• Contact vendors to resolve any related issues with associate pay as required.
• Create new hire files and maintain filing for documents received in payroll.

Experience and Qualifications

• 5 years of payroll experience working with Workday in a multi-provincial environment is preferred
• Experience with Workday is an asset.
• Strong organisational skills, keen attention to detail
• Ability to work independently with minimal supervision across multiple deadlines.
• Exceptional written and oral communication skills with the ability to compose and edit documents.

As the Payroll Administrator, this role delivers biweekly payroll processing for both employees and independent contractors across multiple departments, managing Deltek and Concur system data entry and routing expense payments accurately and on time. The Finance and Operations teams rely on this work to maintain payroll compliance, identify travel program improvements, and ensure uninterrupted pay delivery for Belcan staff.

Work Activities

• Process biweekly, hourly, and salary payroll for employees and independent contractors accurately and on time.
• Process payroll for different departments and maintain compliance and accuracy for timely employee payroll.
• Manage Deltek system data entry.
• Route expense payments for Belcan employees.
• Review the travel program for opportunities for improvement.
• Manage Concur system data entry.

Requirements

• Strong computer literacy, including Microsoft Office applications.
• Exceptional multitasking and organisational skills with strong attention to detail
• Excellent verbal and written communication skills.
• Able to work effectively with minimal supervision and physically
• Able to work seated in front of a computer for long hours at a time.

Payroll Administrator delivers administrative support to the Payroll team by maintaining and retrieving data across company software systems, supporting Oracle uploads, and managing the employee query ticketing system. The work directly supports the Management team and ensures daily, weekly, and monthly payroll metrics remain current and accurate across the organization.

Performance Expectations

• Provide administrative support for the Payroll team.
• Maintain, update, and retrieve data held on the company's software systems.
• Ensure daily, weekly, and monthly metrics are maintained and updated.
• Support in uploading documents and data to relevant systems such as Oracle.
• Support on the company's ticketing system for employee queries.
• Provide admin support to the Management team as required.

Minimum Qualifications

• 2-3 years of administration experience is preferable.
• Software savvy with the capability to pick up new software systems quickly, including Oracle.
• Excellent customer service skills with the ability to defuse situations and resolve queries.
• Excellent communication and interpersonal skills with strong time management, close attention to detail
• Ability to prioritise tasks and work on own initiative.

The Payroll Administrator shapes compliant union and non-union payroll outcomes across Canada, managing timecard entry, month-end balancing, remittances, and pension and benefit submissions. Reporting within a dynamic payroll team, this role requires immediate availability and delivers the accurate, legislation-aligned payroll processing that supports workforce operations across the organization.

Key Responsibilities

• Process union and non-union payroll across Canada.
• Review and audit employee information entered into the system.
• Complete month-end payroll balancing, reporting, and remittances.
• Enter timecards and review pension and benefit submissions and changes.
• Carry out ad hoc duties as requested.

Required Qualifications

• PCP completion required.
• 5+ years of payroll experience with prior union payroll experience.
• Strong technical skills with intermediate to advanced Excel knowledge.
• Highly customer-service oriented and available to start immediately.
• Fluency in English and knowledge of other languages

Embedded within a payroll service environment, the Payroll Administrator processes weekly and monthly payroll for approximately 50-70 micro companies, handling HMRC filings, pension submissions, statutory pay calculations, and P45 issuance. Working closely with HMRC and clients across a broad portfolio, this role ensures compliant, accurate payroll delivery and continuous adherence to current legislation.

Core Responsibilities

• Process weekly and monthly payroll for approximately 50-70 micro companies.
• Liaise with HMRC for filings and pension submissions.
• Process holiday, sick, and maternity pay.
• Deal with payroll queries and maintain compliant policies and procedures.
• Calculate overtime and salary increases and issue P45s and other necessary tax forms.

Accountabilities

• Previous payroll experience is essential
• Experience using Pegasus is desirable.
• Strong attention to detail with good organisational skills
• Ability to use own initiative and prioritise workload.
• Strong written and verbal communication skills
• Self-motivated and proactive.
• Fluency in English and knowledge of other languages

Reporting to the Assistant Controller, the Payroll Administrator coordinates full-cycle biweekly payroll for approximately 500 hourly and salaried employees, managing Ceridian InSync interfaces, gratuity balancing, ROE preparation, and year-end T4 processing in compliance with Employment Standards and CRA regulations. Partnering with HR, department heads, and government agencies, this role ensures payroll accuracy, legislative compliance, and the financial reporting integrity that underpins Fairmont's resort operations.

Day-to-Day Responsibilities

• Process full-cycle biweekly payroll for approximately 500 hourly and salaried employees, ensuring all procedures are consistent with Employment Standards, CRA regulations, and Fairmont guidelines.
• Stay current on all legislative updates and implement changes to ensure ongoing compliance with all internal and external audit controls.
• Coordinate payroll activities to ensure all pay data is compiled, processed, and reconciled accurately, timely, and confidentially to meet all payroll deadlines.
• Maintain and balance the biweekly payroll interface between Time and Attendance Professional and Ceridian InSync.
• Balance and issue gratuities to Guest Services, In Room Dining, and Banquet departments in accordance with Night Audit revenue reports.
• Reconcile advances and labour hours between the payroll provider register and total electronic time clock hours based on the corporate template and policy.
• Prepare final pays and ROEs for departing employees, calculate and prepare manual payments, and prepare and distribute daily labour reports.
• Complete monthly payroll journal entries, reconcile payroll accounts and statutory deductions, and process year-end adjustments and T4/T4As.
• Respond to governmental inquiries and all internal and external stakeholder inquiries promptly.
• Maintain computerised payroll systems and hardware, and troubleshoot issues and champion system updates as needed.

Education and Experience

• Canadian Payroll Association Level 1 Certificate or willingness to obtain certification.
• Minimum two years of previous computerised payroll experience, ideally in a hospitality environment.
• Thorough knowledge of Employment Standards and CRA regulations as they relate to payroll deductions, remittances, and taxable benefits.
• Strong knowledge of Ceridian InSync, Ceridian Dayforce (future implementation), Time and Attendance programs, and Labour Management Systems
• Intermediate to advanced Excel and Microsoft Office skills.
• Highly organised, professional, and self-motivated with strong decision-making, time management, and multitasking skills, and the ability to consistently meet strict deadlines in a fast-paced environment.
• Team player with strong interpersonal skills able to communicate effectively at all levels, with numerical aptitude, close attention to detail, discretion, and ability to maintain absolute confidentiality on all payroll matters.